Operation Manual

Quick Start
Quick start for new users
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Crystal Reports User’s Guide 65
6. If the group tree is not visible, select Toggle Group Tree on the Standard
toolbar to see the groups included in the report.
You can view the group of interest by clicking on the group name in the Group
Tree. For example, to see the Texas customer group, click TX in the Group
Tree. The program jumps to the Texas group, displaying that group in the
Preview tab. The Group Tree allows you to quickly jump to a specific group of
interest instead of scrolling through the report looking for the group. For more
information on the group tree, see “Group Tree view” on page 92.
Note: For many reports, you will want to insert summaries, subtotals and
grand totals. For example, when creating a sales report rather than a
customer list, you would want to calculate the total sales amount for each
region. See “Sorting, Grouping, and Totaling” on page 167.
Understanding “live” group headers
When a group is inserted, a group name field is automatically inserted in the
Group Header section of the report. The group name field displays the current
group’s name. For example, if you group by region, and preview the report,
the group header for the CA (California) group shows “CA.”
The group field name is automatically formatted to stand out from the records
in the group.
Sorting records
In a typical customer list report, customer names are listed alphabetically. In this
example, you will sort the customer names alphabetically within each region.
u
To sort records
1. While on the Preview tab, click Record Sort Expert on the Expert Tools
toolbar.