Operation Manual

Quick Start
Quick start for advanced users
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Crystal Reports User’s Guide 71
u To use other reporting features
1. If you want to format a field, change the placement or width of a field, or
insert a summary, click the field to select it. Handles appear on the top,
bottom, and sides of each selected field:
• To change the placement of the field(s), use the mouse to drag the
field placement frame to its new position.
• To change the width of the field, use the mouse to drag the right or
left handle.
• Right-click the field to format or to summarize it. A shortcut menu
appears listing commands for formatting and summarizing the field.
Tip: Many font and formatting options are available on the formatting
toolbar.
Note: To apply formatting only under certain conditions, click Conditional
Formula next to the formatting property in the Format Editor, and create a
formula that defines those conditions. See “Working with conditional
formatting” on page 270.
2. To create a formula that makes data calculations or comparisons, select
Formula Fields in the Field Explorer.
Note: You can also click Formula Workshop on the Expert Tools toolbar
to work with formulas, custom functions, SQL expressions, and so on.
3. Click New. The Formula Name dialog box appears. Enter a name for the
formula and click OK. The Formula Workshop appears with the Formula
Editor active.
4. Enter the formula in the Formula Editor. Enter fields, operators, and
functions by selecting them from their respective lists or by typing them
in. You can check the formula syntax by clicking Check.
5. When you are finished editing, click Save and close to return to the Field
Explorer dialog box.
6. Click Insert to Report to place the formula just like you would a database
field. See “Using Formulas” on page 417.
7. To insert a subreport (a report within a report), click Insert Subreport on
the Insert Tools toolbar and choose an existing report to import as a
subreport or use the Report Creation Wizard to create a new subreport.
See “Inserting subreports” on page 473.
If you want the records in a subreport to match up with the records in a
primary report, click the Link tab of the Insert Subreport dialog box and
specify the link when the tab appears. See “To link a subreport to the data
in the primary report” on page 476.