Operation Manual

Introduction to Reporting
About the report design environment
6
90 Crystal Reports User’s Guide
Whenever a new section is added, the program creates a ruler for that
section. See “Using multiple sections in reports” on page 218.
Other Design tab capabilities
There are several other capabilities built into the Design tab. With the Design
tab, you can:
• Resize a section by dragging its boundary. See “Resizing a section” on
page 217.
• Split a section (create two sections from one) by clicking its left boundary.
See “Splitting a section” on page 217.
• Add horizontal and vertical guidelines by clicking the rulers. See
“Designing with guidelines” on page 246.
• Zoom in and out on a report at any magnification from 25% to 400% of
the original size. See “Using the zoom feature” on page 106.
Preview tab
To preview a report before printing it, click Print Preview on the Standard toolbar.
The program gathers the data, makes the necessary calculations, and
displays the report in the Preview tab. With the data in place, you can review
the spacing and formatting of your report and see the actual results of all your
summaries, formula calculations, and record and group selections.
In true WYSIWYG (What You See Is What You Get) fashion, you can work
directly on this live data, fine-tuning it until the report has the exact look you want.
The program works with data in the following manner:
• The first time the Preview tab is used, it retrieves data from your
underlying data source(s) and saves it with the report (unless you have
set up the program not to save data).
• From that point on, the program uses the saved data whenever you
preview the report unless you specifically refresh it or add a field that
requires the program to retrieve new data.
Section ruler.