User`s guide

21-0381E v4.7.4
Welcome
Report Control Admin Sys Config Tech-Ref
15
will appear in the report-viewer window for
viewing and/or printing.
For details on viewing and printing displayed reports,
refer to "Working with the Report Viewer".
- [Run]: This runs the report based on your
selected criteria. Additional screens will appear
depending on your selections (such as the
printer selection form, report viewer, etc.).
Required-Attendance Time-
Periods
Attendance Periods
Attendance periods are weekly blocks of time
that allow time & attendance reports to 'know'
when users are supposed to be in the facility.
Schedules for cardholder access must span a larger
period of time than the applicable attendance period--to
let people enter the facility before their shift begins, and
leave after it ends.
Adding (Setting up) an Attendance
Period
Select Attendance Period from your MyTools
bar, or
click [Reports] in the 'tree', open the
Time and Attendance branch, and select
Attendance Period.
Multi-Account Systems: Select the desired account
near the centre of the screen. Tip: This option appears
only if you didn't already have an account 'open' in the
tree.
Now, click [+] at the bottom of the form, or
right-click the form, and select Add New from
the pop-up menu.
Alternative: You can also select a blank/grey item from
the list (bottom of the form). Note
: Grid view does not
apply to this screen.
The attendance period is shown graphically,
for Sunday through Saturday. Add a new time-
interval by right-clicking a specific day, and
selecting Create New Time Interval.
Then, drag the interval and/or its end-points to
the desired location. Tip: Copying, pasting,
and deleting is also allowed when you right-
click a specific time-interval.
Repeat this process until the desired times are
set up for all days in the attendance period.
(You can use up to 6 unique time intervals
throughout each schedule.)
Now refer to the selection-descriptions for this
screen for additional information.
Tip: You can copy all settings for an attendance
period, and paste them into another one: In the 1
st
one,
right-click near the bottom of the form, and select Copy.
Then, select a blank/new attendance period from the
list, right-click near the bottom of the form, and select
Paste. After 'pasting', change the name and any
settings as desired. Note: 'C
opy' and 'Paste' are also
available from the E
dit menu.
Viewing or Changing Settings for a
Required-Attendance Period
Select Attendance Period from your MyTools
bar, or
click [Reports] in the 'tree', open the
Time and Attendance branch, and select
Attendance Period.
Multi-Account Systems: Select the desired account
near the centre of the screen.
Now, choose the desired attendance period
from the list (bottom of the form), and refer to
the selection-descriptions for this screen while
viewing and/or changing settings as desired.
Deleting an Attendance Period
Select Attendance Period from your MyTools
bar, or
click [Reports] in the 'tree', open the
Time and Attendance branch, and select
Attendance Period.
Multi-Account Systems: Select the desired account
near the centre of the screen.
Now, choose the desired attendance period
from the list (bottom of the form). Then, right-
click a blank area near the bottom, and select
Delete. When asked to confirm, choose Yes.