User`s guide

22 Guardall Director V4.74 User's Guide 21-0381E v4.7.4
Reporting on User Access
Authorities
(by Area, Door, or
Floor)
User Access Reports
User-access reports provide a list of the
persons with authority to access a specific
area, door, or floor on specific weekdays and
times. You can also list:  Cards that have
expired;  Cards that will expire in the future
(selectable date-range);  Cards that have not
been used since a specific date;  Cards
identified as being 'Lost'.
Related: Users, Lost Cards
 Cards that have been Lost
Tip: This is a powerful report that checks more than
schedules and area assignments. It also checks things
like "Master Override", scheduled door unlockings, etc.
Note: This report pertains to users who are intended to
have access based on system configuration. (It cannot
allow for things such as manual door unlockings.)
User-access reports can be viewed and/or
printed right away, saved for future reference,
or exported for manipulation with another
program.
Running a User-Access Report
1) Select User Access Report from your
MyTools bar, or
click [Reports] in the 'tree',
and select User Access.
2) Multi-Account Systems: Select the desired
account near the centre of the screen.
Tip: This option appears only if you didn't already
have an account 'open' in the tree.
3) Refer to the selection-descriptions for this
screen while setting up your report as
desired.
4) Click [Run], and respond to any additional
screen(s) that appear (details to follow).
For details on viewing and printing displayed reports,
refer to "Working with the Report Viewer".
If Printing a User-Access Report
To print a report without viewing it first: Select
the type of report and other criteria as usual,
and select Printer as the destination. Then,
select Run, and click OK when the 'Print'
screen appears. Tip: To select a different
printer click Printer, and make your selection
from the 'Print Setup' screen that appears.
To view a report before printing
: Select the
type of report and other criteria as usual,
and select 'Screen' as the destination.
Then, click Run.
For details on viewing and printing the
displayed report, refer to "Working with the
Report Viewer".
If Exporting a Report as a File
(Archive/Text File/Report Emulation File)
Select the type of report and other criteria as
usual, and the desired file-type as the
'destination'. Then, click [File...]. In the next
screen, set the location and filename as
desired, and click Save when finished.
Then click Run.
Viewing/Printing a Previously Saved
Report-Archive
Select User Access Report from your
MyTools bar, or
click [Reports] in the 'tree',
and select User Access. Then, click [Load
archived report] at the bottom of the form
(scroll down if necessary).
Multi-Account Systems: You do not have to select an
account since that was done when the report was
archived.
In the next screen, locate and select the
desired archived report (.raf), and click Open
(or simply double-click the file).
For details on viewing and printing displayed reports,
refer to "Working with the Report Viewer".