IP Phone 1140 User Guide
Page 1 About the IP Phone 1140 The IP Phone 1140 brings voice and data to the desktop by connecting directly to a Local Area Network (LAN) through an Ethernet connection. When you are logged on to the network, the handset and keypad of the IP Phone operate in the same way as a standard business telephone. You can access additional services and features through the soft keys.
About the IP Phone 1140 Page 2 — send (located in the middle of the navigation key, this key is mapped to execute the current function of the soft key) • multifield LCD screen — adjustable contrast — backlight • three audio modes — handsfree speak and listen — headset (autodetect support) — handset • one USB port — future support for USB mouse and keyboard • automatic network configuration • upgradeable firmware • wideband audio support
About the IP Phone 1140 Page 3 IP Phone 1140 components Terminal display The display on the IP Phone terminal has blue LED backlighting, which you can turn on and off. The IP Phone 1140 display has three distinct areas: • The upper area shows line and feature key status. • The middle area shows single-line information for items such as caller number, caller name, feature prompt strings, user-entered digits, date and time information, and telephone information. •.
12 About the IP Phone 1140 Page 4 IP Phone 1140 display Terminal display The 1140 feature keys display on the LCD screen. The feature key functions are: Transfer, Conference, DND, Voicemail, Speed Dial, Inspect, Cell, Charge Code, and the Auto Dial numbers. . Terminal indicators The IP Phone terminal uses light-emitting diodes (LEDs) of different colors to indicate the current state of the terminal. This table describes each color and its associated state.
Terminal indicators 13 Indicator LED color Meaning Mute Red (located on the front, on the mute key) Link/Data Green (located on the back cover near the network Ethernet jack) Lit when the mute feature is active. The system administrator can configure the mute lamp to be steady on or blinking. Page 5 Lit when the link is alive and flashes to indicate activity. IP Phone 1140 Menu Systems Use the up or down arrow on the navigation key to scroll to items.
Page 6 18 IP Phone 1140 menu systems User Use the User menu to: • view your user name • view your login type • enable or disable auto login feature • change your password See "Using the User Menu" . History Use History menu to: • reset the Inbox • reset the Outbox See "Resetting the Inbox" and "Resetting the Outbox". Diagnostics Use the Diagnostics item to test the local mode. See "Testing the Local Mode" Menu hierarchy . ..
18 IP Phone 1140 menu systems Page 7 How to use the navigation keys The IP Phone terminal has navigation keys that you use to navigate the menus and to help you to enter text in the display. See "IP components" (page 11) for the location of these keys. When the menu system is active, the navigation keys behave this way: • up—return to the previous menu item • down—go to the next menu item • left/right—active when you can enter text. To move the cursor to the left, press the left key.
20 Connecting the IP Phone to the LAN Page 8 IP Phone 1140 connectors Logging On Step Action 1 Enter your user name. Press OK. Note: If your user name is too long for the display (longer than 15 characters), the digits scroll to the left and an ellipsis appears to the left of the user name. 2 Enter your password. Press OK. Note: If you make an error, press the Clear key key to clear the feld, and then enter your user name or password again. You are logged on and the Menu screen appears.
Page 9 Logging Off Step Action 1 From the main menu, select Logoff. 2 Press Ok. A confirmation screen appears. 3 Confirm the action. You are logged off from the network. —End— Making Calls Follow one of these procedures to make a call. Making a call using off-hook dialing Step Action 1 Lift the handset from the cradle. The primary extension is active and you hear a dial tone. 2 Use the dialpad to enter the number. 3 When the call is answered, begin speaking.
26 Making calls Page 10 2 Use the dialpad to enter the number. 3 When the call is answered, begin speaking. 4 For privacy, lift the handset. 5 To return to handsfree mode, press the handsfree key and place the handset in the cradle. The handsfree feature is active. —End— Making a call using predial Step Action 1 Before you press a line key or lift the handset, use the dialpad to enter the number. The number is entered into the terminal. 2 When you want to make the call, press Ok.
Page 11 Answering Calls See "IP Phone 1140 Components" for location of the handsfee and headset keys. Answering a call Step Action 1 Perform one of these actions to answer a call: • Lift the handset. • To answer a call using handsfree, press the handsfree key. • To answer a call while wearing a headset, press the headset key. —End— Answering a second call Follow this procedure to answer a call when you are engaged in a call.
Page 12 While on an Active Call Using call hold Step Action 1 To put the call on hold, press the hold key. The call is suspended. On the display, an indicator flashes beside the line on which the call is held. 2 To retreive the call, press the key beside the flashing indicator in the display. —End— Transferring a call Step Action 1 During a call, press the key to which the transfer feature is assigned. The call is put on hold and a dial tone sounds.
While on an Active Call35 Page 13 Using the mute feature Muting prevents the transmission of sounds through the microphone. Step Action 1 During a call, press the mute key. 2 To turn off the feature, press the mute key again. —End— Using Call Forward Step Action 1 To activate call forward without lifting the handset, press the key to which the forward feature is assigned. 2 Use the dialpad to enter the number of the extension to which to forward your calls. 3 Press the forward key again.
Page 14 Using the Features Menu When you access the Features menu, a numbered list of the features provisioned on each key is displayed. The number displayed indicates the key to which the feature is assigned to your line. Features are assigned by your system administrator, so the features you have available may differ from those described in this User Guide. Changing the keys to which a feature is associated does not create new functionality.
Page 15 Using the Features Menu Enabling or disabling autoscroll If autoscroll is enabled, the IP Phone automatically directs you to the screen for the active feature. For example, if your secondary Directory Number (DN) is configured on screen two, and you receive a call to that number, the feature screens scroll to page two. You can answer the call immediately without searching for the screen. Step Action 1 From the main menu, highlight the Feature menu and press Ok.
Page 16 Using the Features Menu Enabling or disabling auto hide . enable the auto hide feature, only those features that are When you available appear in the display. Feature availability depends on the state of the terminal and administrator settings. Step Action 1 From the main menu, open the Feature menu. Select a menu item. 2 Select and open Options. 3 From the Options menu, select and open Auto Hide. 4 Perform one of these actions: 5 . • To enable auto hide, select Enable.
Page 17 Selecting the Language Step Action 1 From the main menu, select and open Language. A list of available languages appears. 2 Scroll through the list and select your preferred language. 3 Press Ok. —End— Using the Time Menu Setting the time zone Follow this procedure to select the time zone. Step Action 1 From the main menu, open the Time menu. 2 From the Time menu, select and open Hours from GMT. 3 Scroll through the list and select the time zone. 4 Press Ok.
Page 18 60 Using the Time menu Disabling Daylight Saving Time Step Action 1 From the main menu, open the Time menu. 2 From the Time menu, select and open Daylight Saving. 3 Select Off. Daylight Saving Time is disabled. The word Off appears in the display, with a check mark beside it. —End— Setting the time format Follow this procedure to set the time format the terminal uses to display the current time.
Page 19 60 Using the Time Menu Step Action 1 From the main menu, open the Time menu. 2 From the Time menu, select and open Date Format. 3 Scroll through the Date Format options to select the format you want. 4 To enable a format, select it, and press Ok. A check mark appears beside the option to indicate that it is enabled. The date is displayed in the selected format. You return to the previous screen. —End— Resetting the default time . Step Action 1 From the main menu, open the Time menu.
Page 20 60 Using the User Menu Viewing your login type The terminal can operate in one of two login types: • Unique—the ability to join a session with an m6350 Softclient is not enabled. • Joint—the ability to operate in a joint session with an m6350 Softclient is enabled. Step Action 1 From the main menu, open the User menu. 2 From the User menu, select and open Login Type. The Unique screen appears. If Unique is enabled, Ok appears above the far left soft key.
Using the User Menu65 Page 21 Changing your password If you are unfamiliar with how to use the dialpad to enter text, see "Using the dialpad to enter text" before you perform this procedure. Step Action 1 From the main menu, open the User menu. 2 Select and open Password. . The system prompts you to enter your old password. 3 Use the dialpad to enter the old password. 4 After you enter the old password, use the dialpad to enter the new password in the same screen. 5 Press Ok.
Page 22 Performing a Firmware Upgrade If a firmware upgrade for the IP Phone is available, the system prompts you to upgrade when you log on. If the firmware level is between the minimum and maximum level set by the administrator, Yes and No options appear on the soft keys. If the terminal is below the minimum level, the only option is yes. You cannot log on until you perform the upgrade. While an upgrade is in progress, the terminal reboots and becomes temporarily unavailable.
72 Using the Directory Page 23 The number is entered in the directory, and you return to the New Entry menu. 5 To add or edit the surname, perform these steps: a. From the New Entry menu, select and open Surname. b. Use the dialpad to enter the surname. c. Press Ok. The surname is entered in the directory, and you return to the New Entry menu. 6 To add or edit the first name, perform these steps: a. From the New Entry menu, select and open First Name. b. Use the dialpad to enter the first name. c.
72 Using the directory Page 24 3 Press Ok. 4 Press the down navigation key until the Delete option appears. 5 Press Ok. A confirmation screen appears. 6 Press Ok and then press Yes to confirm the action. —End— Making a call using the directory Follow this procedure to make a call from within the directory. See "IP Phone 1140 components" for the location of the directory key. Step Action 1 Press the directory key to access the directory. 2 Select the name or number that you want to call.
80 Using the Inbox Page 25 Accessing the inbox Step Action 1 Press the Inbox key. 2 Select an item from the list, and press Ok. 3 Perform one of these actions: • Select Dial to call the number. • Select Display to view call information. • Select Store to store the number in the directory. —End— Resetting the inbox .Step Action 1 From the main menu, select and open History. 2 From the History menu, select Reset Inbox . A confirmation screen appears. 3 Press Yes.
80 Using the Outbox Page 26 Accessing the outbox Step Action 1 Press the Outbox key. 2 Select an item from the list, and press Ok. 3 Perform one of these actions: • Select Dial to call the number. • Select Display to view call information. • Select Store to store the number in the directory. —End— Resetting the outbox Step Action 1 From the main menu, select and open History. 2 From the History menu, select Reset Outbox. A confirmation screen appears. 3 Press Yes.
Page 27 Using the Dialpad to Enter Text Step Action 1 To enter text, find the number key associated with the letter you want to enter, and perform one of these actions: • To enter the first letter, press the key once. • To enter the second letter, press the key twice. • To enter the third letter, press the key three times. The letter appears on the display.
Document Release: C4 2007_012007 Copyright 2007 Cypress Communications. All rights reserved.
