Dell™ C7765dn Color Multifunction Printer User’s Guide Regulatory Model: C7765dn
Information in this document is subject to change without notice. © 2014 Dell Inc. All rights reserved. Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Inc.
Table of Contents Table of Contents Table of Contents ....................................................................................................................................... 3 1 Before Using the Machine .................................................................................................................... 17 Preface.......................................................................................................................................................
3 Copy............................................................................................................................................................59 Copying Procedure...................................................................................................................................60 Step 1 Loading Documents ...............................................................................................................60 Step 2 Selecting Features ..............................
Table of Contents Booklet Creation (Creating a Booklet)......................................................................................... 110 Covers (Attaching Covers to Copies)............................................................................................ 113 Pages per Side (Copying Multiple Pages onto One Sheet)...................................................... 114 Poster (Making Enlarged Copies Spread over Multiple Sheets) ............................................
7 Stored Programming .............................................................................................................................175 Stored Programming Overview............................................................................................................176 Registering/Deleting/Renaming Stored Programs...........................................................................177 Registering Stored Programs ......................................................................
Table of Contents 11 Computer Operations............................................................................................................................ 223 Features Overview................................................................................................................................. 224 12 Paper and Other Media ........................................................................................................................ 225 Paper Types .............................
Supplies....................................................................................................................................................290 Billing Information .................................................................................................................................291 Billing Information ...........................................................................................................................291 User Account Billing Information....................
Table of Contents Allocate Memory.............................................................................................................................. 380 Delete Form ....................................................................................................................................... 382 Other Settings ................................................................................................................................... 382 Scan Service Settings.......................
Accounting Type ...............................................................................................................................445 Accounting Login Screen Settings................................................................................................446 Fax Billing Data.................................................................................................................................447 Accounting/Billing Device Settings .................................................
Table of Contents Step 2 Configuration on the Machine .......................................................................................... 485 Step 3 Configuration on the Computer ......................................................................................... 486 Dell Printer Configuration Web Tool Setting Items................................................................... 486 18 E-mail Environment Settings................................................................................
Step 3 Testing the Internet Fax ......................................................................................................516 21 Encryption and Digital Signature Settings........................................................................................517 Encryption and Digital Signature Overview......................................................................................518 Types of Certificate ......................................................................................
Table of Contents Enabling Authentication ................................................................................................................. 557 Changing the Default Authorization Group Settings ................................................................. 560 Creating an Authorization Group................................................................................................... 560 Configuration for Account Administration........................................................
Paper Jams in Trays 1 to 4 ..............................................................................................................686 Paper Jams in Tray 5 (Bypass Tray) ..............................................................................................687 Paper Jams in Tray 6 (HCF B1) .......................................................................................................687 Paper Jams in Duplex Module B .......................................................................
Table of Contents View Detailed Information ............................................................................................................. 751 Notes and Restrictions ......................................................................................................................... 752 28 Using Shortcut Menu............................................................................................................................ 753 About Shortcut Menu .................................
Configuring the Machine ................................................................................................................807 Registering Devices to Google Cloud Print .................................................................................808 Checking the Device Registration Status ....................................................................................811 Sharing a Device between Multiple Users .............................................................................
1 Before Using the Machine This chapter describes how to use this guide, as well as legal notice you should read before using the machine. • Preface ....................................................................................................................................18 • Types of Manuals ..................................................................................................................19 • Using This Guide..........................................................................
1 Before Using the Machine Preface Thank you for selecting the Dell C7765dn Color Multifunction Printer (hereafter referred to as "the machine"). This guide is written for users who are new to the machine and provides information on copying, printing, scanning, and faxing operations, as well as troubleshooting, daily maintenance, and precautions users should take when operating the machine. The guide assumes that you are familiar with a personal computer and that you are knowledgeable of computer networks.
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals PostScript User Guide (PDF) The guide describes how to install the print driver and configure the functions in order to use the machine as a PostScript printer. This guide is included in the "PostScript Drivers" CD-ROM. Driver CD Kit Documentation (HTML) The documentation describes installation and configuration procedures for print drivers and the printer environment.
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It provides information on copying, printing, e-mail, and faxing operations, as well as troubleshooting, daily maintenance, and precautions users should take when operating the machine.
Using This Guide 13 Maintenance Describes how to replace consumables and to clean the machine. 14 Machine Status Describes how to check the faults that occurred on the machine and to print various reports/ lists. 15 Tools Describes the procedures to set up the system. 16 Dell Printer Configuration Web Tool Settings Describes how to use Dell Printer Configuration Web Tool. 17 Printer Environment Settings Describes the settings to use the Print feature on the machine.
1 Before Using the Machine 29 Using Access Google Drive™ Describes how to use Access Google Drive. 30 Google Cloud Print™ Describes how to use Google Cloud Print. Conventions • The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on the configuration of your machine.
Using This Guide • Orientation of documents or paper is described in this guide as follows: , , Long Edge Feed (LEF): Loading the document or paper in portrait orientation when viewed from the front of the machine. , , Short Edge Feed (SEF): Loading the document or paper in landscape orientation when viewed from the front of the machine.
1 Before Using the Machine Technical Support The following provides the technical support information for this product.
About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE This product includes RSA® BSAFE® Cryptographic software from EMC Corporation. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
1 Before Using the Machine Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, . All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
About License THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
1 Before Using the Machine Portions Copyright 1998-2003 Hallvard B. Furuseth. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved. The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission. This software is provided ''as is'' without express or implied warranty.
About License The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale, use or other dealing in this Software without specific, written prior permission. Title to copyright in this Software shall at all times remain with copyright holders. OpenLDAP is a registered trademark of the OpenLDAP Foundation. Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA. All Rights Reserved.
1 Before Using the Machine 3. The name "Carnegie Mellon University" must not be used to endorse or promote products derived from this software without prior written permission. For permission or any other legal details, please contact Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu 4.
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.
1 Before Using the Machine 32
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. • Machine Components...........................................................................................................34 • Power Source.........................................................................................................................41 • Circuit Breaker................................................
2 Product Overview Machine Components The following describes machine components and their functions. Main Body and HCF B1 18 1 17 2 3 4 5 16 15 6 14 13 7 12 8 11 10 9 No. Component Function 1 Document cover Holds a document in place. 2 Document glass Load a document here. 3 Control panel Consists of operation buttons, LED indicators, and the touch screen. Refer to "Control Panel" (P.49). 4 Exit 2 Tray Outputs are delivered here by separating the center tray into two levels.
Machine Components No. Component Function 13 Wakeup motion sensor (pyroelectric sensor) The wakeup motion sensor (pyroelectric sensor) works consistently, and when it detects human presence in the detectable area, the wakeup motion sensor (reflection sensor) starts working.
2 Product Overview No. Component Function 5 Adjusting foot Prevents the machine from toppling over. Move the machine to its installation site and then rotate this adjuster in clockwise direction until it touches a floor. 6 RESET button Automatically switches the machine off when a current leakage is detected. 7 Rear right cover Make sure that this cover is attached. Open this cover when connecting an interface cable. 8 USB 2.0 interface connector Connects a USB memory cable for printing.
Machine Components Duplex Automatic Document Feeder B1-C 1 2 4 3 5 6 8 7 9 No. Component Function 1 Confirmation indicator Lights up when a document is loaded correctly. 2 Lever Turn this lever to clear paper jams. 3 Left cover Open this cover to clear paper jams. 4 Inner cover Open this cover to clear paper jams. 5 Document guides Use these guides to align the edges of documents. 6 Document feeder tray Load documents here.
2 Product Overview Telephone line connectors LINE3 4 LINE2 3 TEL 1 No. Name marked on the cover of the machine 2 Name displayed on the touch screen Function 1 TEL 2 LINE 1 3 LINE 2 - Not available. 4 LINE 3 - Not available. Line 1 Note 38 LINE1 Enables you to connect the machine to a telephone device. Use this connector to connect to a telephone line. • To use the Fax service, an optional component is required. For more information, contact Customer Support at dell.
Machine Components Finisher-B1 (optional) 1 2 3 13 4 5 6 7 8 12 9 14 11 No. 1 10 Component Tray attachment Function Install this attachment when delivering A4 tray without stapling. or B5 paper to the finisher For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.58). 2 Booklet unit (optional) Staples creased outputs. 3 Booklet unit side cover Open this cover when replacing the booklet staple cartridge. 4 Booklet staple cartridge Contains staples.
2 Product Overview No. 13 14 Component Function US 2/3 Hole Punch Kit (optional) 2/4 Hole Punch Kit (optional) Hole-punches outputs. Center tray (Top cover of the finisher transport) Copies and prints are delivered here when they are unable to be delivered to the finisher tray. Pull the cover upward when clearing paper jams.
Power Source Power Source The machine is provided with the power switch and the main power switch. Power switch To use the machine, press the power switch to the [ | ] position to switch its power on. You can start operations after the machine warms up. Main power switch Power switch Main power switch Press the main power switch to the [ ] position. The indicator goes out on the right side of the control panel, and the machine powers off.
2 Product Overview Switch the power off at the end of the day or when not using the machine for an extended period of time. You can also use the Power Saver feature to save power consumption while the machine is not in use. For information on the Power Saver feature, refer to "Power Saver Mode" (P.46). Note 1 • If the power is switched off, all the services of the machine will stop. When using the machine throughout the day for jobs such as receiving fax, do not switch the power off.
Power Source • When the Finisher-B1 (optional) is installed Note • Power off processing is performed internally on the machine for a while after the power is switched off. Therefore, do not switch the main power off immediately after switching the power off. • When powering the machine on after it has been switched off, wait 10 seconds after the touch screen has gone dark. Switching the Main Power Off The following describes how to switch the main power off.
2 Product Overview Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the circuit breaker will automatically cut off the power circuit to prevent fire from occurring. Check that the circuit breaker works properly at least once a month. Be sure to establish a ground for the machine. Without a proper ground, the circuit breaker may be disabled, causing a risk of electric shock. If you have any problems with the circuit breaker, contact Customer Support at dell.
Circuit Breaker 6 7 Press the button lightly with a sharp edge such as a pen tip. The depressed button will stick out again. This is the end of the check procedure. button Press the button back to the depressed position.
2 Product Overview Power Saver Mode The machine is installed with the Power Saver feature that will automatically reduce power consumption of the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters the Sleep mode if a further preset time elapses.
Power Saver Mode Wakeup Motion Sensor The machine provides human detection feature called the wakeup motion sensor. This feature controls to exit (or not to enter) the Power Saver mode or not to count the time to reset the settings automatically (Auto Clear) while the machine detects human presence. The Access Lamp lights up while the machine detects human presence. Note • The detectable area is up to 35 cm away from the front of the machine.
2 Product Overview • Detecting human presence by the human motion sensor of the machine Note • The machine may not immediately exit the Power Saver mode if the machine enters the mode by pressing the button and press the button again in five seconds to exit. When the following device is connected to the machine and a user performs the following operation, the Low Power mode can be deactivated without pressing the button.
Control Panel Control Panel The following describes the names and functions of components on the control panel. 1 2 3 4 5 6 7 8 9 10 23 22 21 20 19 18 17 16 15 14 13 12 11 24 No. Component Function 1 button Press this button to display the [Home] screen. 2 Touch screen Displays messages required for operation, and buttons for various features. You can directly touch the touch screen to instruct operations and set features.
2 Product Overview No. Component Function 9 button Press this button to pause the current job or communications. 10 button Press this button to start scanning a document. 11 indicator Lights up when the main power is switched on. Note 12 indicator • If the main power is not switched on, the machine will not be powered on even when the power is switched on. Blinks if a system error occurs.
Control Panel No. Component Function 22 One touch panels (Only available for machines with the Fax service) Contains one touch buttons. Turn over the panels to display buttons 1 - 70, M01, and M02. There are two ways in which address numbers and stored programs are assigned to the one touch buttons.
2 Product Overview Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes that have been made. Setting the Initial Screen You can set the screen displayed after switching the power on or exiting the Power Saver mode.
About the [Home] Screen About the [Home] Screen This section describes the [Home] screen, which can be displayed by pressing the button. Login information field Message field Additional feature buttons Service buttons Next page * WSD stands for Web Services on Devices. Message Field Displays a message.
2 Product Overview E-mail You can scan documents and send the scanned data as an e-mail attachment. Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to simply specify the basic copy features on a single screen. For more information, refer to "Simple Copy" (P.69). Simple Fax You can set the features for the Fax service. Selecting [Simple Fax] allows you to easily specify the basic fax features on a single screen.
About the [Home] Screen Store to USB You can scan documents and save the scanned data to a USB memory device. Media Print - Text You can print document files (PDF, TIFF, XML Paper Specification (XPS), and JPG (JFIF)) after retrieving the files from a CompactFlash card or a USB memory device. You can also print the scan data stored with the Store to USB service. For more information, refer to "Media Print - Text" (P.201). Media Print - Photos You can print image data (DCF1.0) taken with a digital camera.
2 Product Overview Lock Out Printer / Release Printer You can set the machine to temporarily enable printing during the printer lockout period or to temporarily disable printing while [Release Printer] is displayed. Note • You can assign this button when [Printer Lockout] is set to [On] under [Tools] > [Common Service Settings] > [Machine Clock / Timers] and the [Allow User to Lock Out] check box is selected. For information on how to assign the feature to the button, refer to "Screen/Button Settings" (P.
Entering Text Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again. Entering symbols Select [More Characters].
2 Product Overview Installing the Tray Attachment on the Finisher-B1 Setting the tray attachment on the finisher tray may help you deliver and stack A4 and B5 sheets without staples more neatly on the finisher tray of Finisher-B1. 58 1 Remove the tray attachment from the rear of the finisher tray. 2 Install the tray attachment onto the middle of the finisher tray as shown in the diagram.
3 Copy This chapter describes the basic operation and features for the Copy service. • Copying Procedure................................................................................................................60 • Operations during Copying ..................................................................................................66 • Simple Copy............................................................................................................................69 • Copy..................
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents .......................................................................................................60 Step 2 Selecting Features ..........................................................................................................62 Step 3 Entering a Quantity..................................................................................
Copying Procedure 2 Load the document face up (when the document is 2-sided, load the front side up) in the center of the document feeder. Note Confirmation indicator • The confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, load the document again. 3 Adjust the document guides to match the size of the document loaded. 4 Pull out the document stopper.
3 Copy 2 Load the document face down, and align it against the top left corner of the document glass. 3 Close the document cover. Note • When a standard size document is loaded on the document glass, the size of the document is displayed in the message field. Step 2 Selecting Features The following two services are available to copy documents. Simple Copy Allows you to only select basic features to copy documents. Copy Allows you to make detailed settings to copy documents.
Copying Procedure 3 If the previous settings still remain, press the button. button 4 Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.74) "Image Quality" (P.87) "Layout Adjustment" (P.94) "Output Format" (P.109) "Job Assembly" (P.135) Step 3 Entering a Quantity The following describes how to enter the number of copy sets. You can enter up to 999 sets.
3 Copy Step 4 Starting the Copy Job The following describes how to start a copy job. 1 Press the button. Note • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. • If a problem occurs, an error message appears on the touch screen. Solve the problem according to the message. • You can set the next job during copying.
Copying Procedure Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status. 1 Press the button. button 2 Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job...............................................................................................................66 Changing the Number of Copies ..............................................................................................67 Interrupting the Copy Job ....................................................................
Operations during Copying 2 Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. 3 Select [Delete]. 4 Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. 1 Press either the button on the control panel or [Delete] on the touch screen.
3 Copy 2 Select [Change Quantity]. 3 Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. 4 Press the button. Note • If you enter the same value as the number of copies that have already been printed, the machine will not execute a copy job even when you press the button.
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the [Home] screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature. Paper Supply (Selecting the Paper for Copying) .....................................................................
3 Copy 2 Select a paper tray to be used. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • This cannot be selected together with [Auto %] under [Reduce / Enlarge]. Tray 1 - 4 Allows you to directly select the desired tray. Tray 5 Bypass Auto Detect Automatically detects the size of paper loaded in the bypass tray.
Simple Copy 2 Select a copy ratio. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • This cannot be selected together with [Auto Select] under [Paper Supply]. Ratios Allows you to select from preset copy ratios.
3 Copy Auto / Color / Black & White (Selecting the Color for Copying) This feature allows you to select a color mode. 1 Select [Auto], [Color] or [Black & White]. Auto Detects if the original document is in color or black and white and prints the copy accordingly. Note • If the original color document is in any of the following conditions, the machine may print the copy in black and white. - The colored area is too small. - The colors are too light.
Simple Copy 2 Pages per Side (Copying Two Pages onto One Sheet) This feature allows you to copy two pages of a document on one side of a single sheet of paper. When you select [2 Pages per Side], [Auto %] is automatically selected in [Reduce / Enlarge]. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.
3 Copy Copy You can select [Copy] or [Simple Copy] on the [Home] screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce / Enlarge (Making Enlarged/Reduced Copies)............................................................74 Paper Supply (Selecting the Paper for Copying)......................................................................
Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. • This cannot be selected together with [Auto Select] under [Paper Supply]. Note Ratios (3rd to 4th buttons on the screen) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "Reduce/Enlarge - Button 3 - 4" (P.349).
3 Copy Preset % Select a copy ratio from the following options. • 100% Copies at the same image size as the original document. • Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • This cannot be selected together with [Auto Select] under [Paper Supply]. • Preset ratios Select from the preset ratios. You can change the copy ratio associated with each button.
Copy • Fit Image to Paper Size X-Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper, and then slightly reduces the ratios so that the complete image is copied onto the paper. • Width: XX% Length: XX% Allows you to specify the preset reduction/enlargement ratios. Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. 1 Select a paper tray.
3 Copy Checking the Remaining Amount of Paper in the Paper Tray The icon displayed beside the tray number indicates the amount of paper remaining in the paper tray. You can view the icons to check the remaining amount of paper in a tray. : Indicates that the remaining amount of paper is 25 to 100%. : Indicates that the remaining amount of paper is 25% or less. : Indicates that no paper is in the paper tray.
Copy Color Displays paper colors. For information on how to set [Paper Color], refer to "Paper Tray Attributes" (P.322). Size Detection Displays how the machine detects a paper size. Note • The fixed paper sizes are set for Tray 3 and Tray 4. To change the paper sizes for Tray 3 and Tray 4, contact Customer Support at dell.com/contactdell. For information on how to set [Size Detection], refer to "Paper Size Settings" (P.335). [Tray 5] Screen Set the paper loaded in Tray 5.
3 Copy Note • If the X (width) of non-standard size paper is less than 140 mm, documents may not be copied properly. • When copying on both sides of non-standard size paper, specify the size in the range from 140 to 483 mm for the X (width) direction and from 128 to 320 mm for the Y (length) direction. 1 Enter a paper size using [+] and [-] or the numeric keypad. 2 Select a paper type. Note 80 • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Copy Output Color (Selecting the Color for Copying) This feature allows you to select copy colors. Note 1 • If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "Account Limit" (P.443). Select a color mode. Auto Detect The machine automatically determines the colors of the original document and makes copies in full color if the original document is colored, and in single color (black) if the document is black-and-white.
3 Copy [Output Color] Screen This screen allows you to make settings for full color, dual color, and single color. 1 Select [More]. 2 Select the desired output color mode. Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-andwhite. Color Copies in full color using all the four colors of toner: yellow, magenta, cyan, and black.
Copy Selecting this option displays [Color] on the screen. Select a color on the [Output Color Color] screen which is displayed after selecting [Color]. Refer to "[Output Color - Color] Screen" (P.85). [Source Color] Screen This screen allows you to select one or more colors from your document to define them as source colors. 1 Select [Dual Color]. 2 Select [Source Color]. 3 Select [Other than Black] or [Color]. Other than Black The colors other than black will be the source colors.
3 Copy 2 Select [Target Area Color]. 3 Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "Custom Colors" (P.357). 84 1 Select [Dual Color]. 2 Select [Non-target Area Color]. 3 Select any color.
Copy [Output Color - Color] Screen This screen allows you to specify the color to be used for single-color copying regardless of the colors in the original document. You can select one color from six preset and six custom options for [Single Color]. For information on how to set custom colors, refer to "Custom Colors" (P.357). 1 Select [Single Color]. 2 Select [Color]. 3 Select any color.
3 Copy Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels. Note 1 86 • [Lighten / Darken] on the [Copy], [Image Quality] and [Simple Copy] screens is the same. Use [ ] and [ levels.
Image Quality Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type)....................................................................... 87 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images).......................... 89 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)..
3 Copy Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area. To process photo areas, select the photo type from [Printed Original], [Photograph], and [Photocopied Original].
Image Quality Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) This feature allows you to adjust the copy density, sharpness, and saturation levels. Note • [Lighten / Darken] under [Image Options] is the same as [Lighten / Darken] on the [Copy] screen. • If [Lighten / Darken], [Sharpness], or [Saturation] is set concurrently with [Color Effects], the setting made in [Color Effects] will be cleared. 1 Select [Image Options]. 2 Adjust any option.
3 Copy Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) This feature allows you to suppress the background color of documents, such as newspaper and colored paper. You can also adjust the contrast. Note • [Image Enhancement] is not available when [Original Type] is set to [Photo]. • If [Suppress Background] or [Contrast] is set concurrently with [Color Effects], the setting made in [Color Effects] will be cleared. 1 Select [Image Enhancement].
Image Quality Color Effects (Selecting an Image Quality) If you set this feature, the [Image Enhancement], [Image Options], [Color Shift], and [Color Balance] settings are automatically adjusted and copies are made at the specified quality. Note • When the Color Effects feature is used, [Auto Contrast] is not available. • If other image-quality settings are made after you set [Color Effects], the setting made in [Color Effects] will be cleared. 1 Select [Color Effects]. 2 Select any option.
3 Copy Color Balance (Adjusting Color Balance) This feature allows you to adjust the color balance of the four CMYK toner colors (cyan, magenta, yellow and black). You can select from seven levels for each density level: Highlights, Midtones, and Shadows. The Color Balance feature finely adjusts the density level for each toner color to fine-tune the color balance, such as a reddish or bluish tint, while the Lighten/Darken feature adjusts the overall density level of four colors.
Image Quality Example: If low-density yellow is printed darker, adjust the color strength in the minus (-) direction under [Yellow Balance] > [Highlights]. Midtones Allows you to adjust the color strength of medium-density areas. Example: If medium-density yellow is printed lighter, adjust the color strength in the plus (+) direction under [Yellow Balance] > [Midtones]. Shadows Allows you to adjust the color strength of high-density areas.
3 Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ..............................................................................95 Book Copying (Copying Facing Pages onto Separate Sheets) ................................................96 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..........................................
Layout Adjustment 2 Sided Copying (Making 2 Sided Copies) This feature allows you to make copies of 1-sided and 2-sided documents on one side or both sides of paper. 1 Select [2 Sided Copying]. 2 Select any option. 11 Sided Makes a copy of a 1-sided document on one side of paper. 12 Sided Makes a copy of a 1-sided document on both sides of paper. Select this option when you copy 1-sided documents on both sides of paper. 22 Sided Makes a copy of a 2-sided document on both sides of paper.
3 Copy Copies This option is displayed when you select [12 Sided] or [22 Sided]. • Head to Head Select this option when you want the orientation of the front and back sides of the copy to be the same as that of the document. • Head to Toe Select this option when you want the orientation of the front and back sides of the copy to be the opposite of that of the document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
Layout Adjustment Left Page then Right Copies the left page and then the right page of facing pages. Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected. Right Page Only Copies the right page only.
3 Copy 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) This feature allows you to assign pages when making copies of facing pages in a bound document so that pages face each other in the same way as the document. You can also specify the starting and ending pages from the left and right of facing pages. Note • A non-standard size document or undetectable-size document will not be separated into two accurately. • Use the document glass to load a document. 1 Select [2 Sided Book Copying].
Layout Adjustment [Starting & Ending Page] Screen This screen allows you to set the starting and ending pages to be copied. 1 Set [Starting Page] and [Ending Page]. Starting Page • [Left Page] / [Right Page] You can select these options when [Left Page then Right] or [Right Page then Left] is selected. • [Top Page] / [Bottom Page] You can select these options when [Top Page then Bottom] is selected.
3 Copy Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document Feeder Auto-detectable Document Size Note Document Glass B5, B5 , B4, A5, A5 , A4, B6, B5, B5 , B4, A6, A5, A5 , A4 , A3, 8.5 x 11", A4, A4 , A3 8.5 x 11" , 11 x 17", 16K , 8K • If the document size cannot be detected automatically, a screen to enter the document size appears.
Layout Adjustment 2 Select [On]. Off Select this option when copying documents of the same size. On When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • The [Original Orientation] setting is based on the orientation of the first page of a document.
3 Copy 1 Select [Edge Erase]. 2 Select any option. Normal The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. All Edges Erases the shadows of the four edges of a document, as well as the shadow in the center of the document if it is a bound document or a booklet. You can specify values for [All Edges] and [Center] individually.
Layout Adjustment • Center Erases the shadow in the center of facing pages of a bound document or a booklet. You can set the binding erase width in the range from 0 to 50 mm in 1mm increments. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
3 Copy Off Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. • Side 1 Displays the [Image Shift - Side 1] screen. Refer to "[Image Shift - Side 1] Screen" (P.104). • Side 2 Displays the [Image Shift - Side 2] screen. Refer to "[Image Shift - Side 2] Screen" (P.105).
Layout Adjustment Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
3 Copy 1 Select [Invert Image]. 2 Select any option. Mirror Image Reverses the left and right sides of the document image. Negative Image Creates a negative image of the document. Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document.
Layout Adjustment Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Image Rotation (Changing the Orientation of Images) If the orientation of the paper currently loaded in the tray differs from that of the document loaded, the machine automatically rotates the document image so that the orientation of the image matches that of the paper.
3 Copy [Image Rotation - Rotation Direction] Screen This screen allows you to set the reference position for rotation. 1 Select any option. Staple Position This option is displayed when the finisher is installed. If documents are of mixed orientations, the images will be rotated to match the stapling edge specified in the settings of the Staple feature.
Output Format Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)............................................................................ 109 Booklet Creation (Creating a Booklet) .................................................................................. 110 Covers (Attaching Covers to Copies).............................................................
3 Copy Booklet Creation (Creating a Booklet) This feature allows you to layout the copied pages so that they will be in the right order when folded and bound as a booklet. You can also shift the pages for binding and add covers. When the Booklet Maker Unit for Finisher-B1 (optional) is installed, you can also crease the output sheets in half, or staple the creased output sheets.
Output Format Copy Booklet You can output the copies of scanned documents as they are by specifying [Fold & Staple]. Select this option when you do not need a document to be copied in booklet page order. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. Covers You can attach covers to a booklet. • Off No cover is attached. • Blank Cover A blank sheet of paper is attached as the cover.
3 Copy 1 Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen You can divide the booklet into subsets of the specified number of sheets. The number of sheets per subset can be in the range from 1 to 50 in 1 sheet increments. Note • For stapling, specify a number from 1 to 15. 1 Select [On]. 2 Specify the number of sheets per subset using [+] and [-] or the numeric keypad.
Output Format Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies. You can use different types of paper (such as colored paper and heavyweight paper) as the front and back covers of copies. Note • When you select this feature, if the number of pages scanned by the machine exceeds the maximum, the machine will not print the already-scanned data. In that case, follow the instructions of the message displayed on the screen to cancel the job.
3 Copy • Print on Side 1 The first page of the document is copied on the front side of the back cover. • Print on Side 2 The first page of the document is copied on the back side of the back cover. • Print on Both The first and second pages of the document are copied on the front and back sides of the back cover. Paper Supply Displays the [Covers - Paper Supply] screen. Select a tray to be used. • Front Cover Tray Select the tray used for front covers.
Output Format 1 Select [Pages per Side]. 2 Select any option. Off Disables this feature. 2 Pages Copies two document pages onto one side of a single sheet of paper. 4 Pages Copies four document pages onto one side of a single sheet of paper. 8 Pages Copies eight document pages onto one side of a single sheet of paper. Reading Order Allows you to select how to lay out images on a page.
3 Copy Note • Ensure that the actual orientation of the original document matches the [Original Orientation] setting on the [Layout Adjustment] screen. • You cannot use the document feeder with this feature. 1 Select [Poster]. 2 Select any option. Off No enlarged copies are made. Output Size Allows you to select the paper size. Enlargement % Refer to "When [Enlargement %] is Selected" (P.116). Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used.
Output Format Lock X - Y% Allows you to make the same ratio adjustment for the width and length at the same time. Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times. When [Reduce / Enlarge] is set to [Auto %], the repeated copies of the image are reduced to fit on the selected paper. You can also specify how the repeated copies of the image are arranged.
3 Copy Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies. You can select a comment, date, and page numbers, and their print positions from preset formats. Note • When you select this feature, if the number of pages scanned by the machine exceeds the maximum, the machine will not print the already-scanned data. In that case, follow the instructions of the message displayed on the screen to cancel the job.
Output Format Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. • Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
3 Copy Note • When both [Date] and [Page Numbers] are set, or when [Force Annotation] is set, [Font Color] is set to [Black]. [Date] Screen This screen allows you to add a date onto copies. The date shows when you started copying the document. You can change the date format. For more information, refer to "Date Format" (P.330). 1 Select any option. Off No date is added. On A date is added. Apply To Displays the [Apply Date To] screen.
Output Format On Page numbers are added onto copies. Style • 1, 2, 3 Adds page numbers only. • -1-, -2-, -3Adds page numbers, and hyphens before and after each page number. (Example: -1-, -2-) • Page 1, Page 2, Page 3 Adds page numbers, and the text "Page" before each page number. (Example: Page1, Page2) • 1/N, 2/N, 3/N Adds page numbers, and the total number of pages to the right of each page number. (Example: 1/50, 2/50) When you select [1/N, 2/N, 3/N], the value specified in [Total Pages (N)] is used.
3 Copy [Apply Page Numbers To] Screen This screen allows you to specify a page range to add page numbers. 1 Select any option. All Pages Adds page numbers to all copy pages. Starting Page Number Allows you to specify the start page to add a page number, in the range from 1 to 999. Note • Use [+] and [-], or the numeric keypad to enter the start page number. Ending Page Number Allows you to specify the end page to add a page number, in the range from 1 to 999. The start page is fixed to "1".
Output Format On Adds prefix text and page numbers onto copies. Prefix Allows you to enter prefix text with up to 16 characters, using the displayed keyboard. Number of Digits Displays the [Bates Stamp - Number of Digits] screen. You can select [Auto Assign] or [Manual Assign]. When you select [Manual Assign], you can specify the number of digits to be used for page numbers in the range from 1 to 9 in 1 digit increments. Apply To Displays the [Apply Bates Stamp To] screen.
3 Copy Start & End Page Numbers Allows you to specify the start and end pages to add prefix text and page numbers, in the range from 1 to 999. Note • Use [+] and [-], or the numeric keypad to enter the start and end page numbers. Include Covers / Separators This option is available when you select [All Pages]. Select this check box to include covers and separators.
Output Format Control Number • Do Not Add No control number will be printed. • Add A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 999, using [+] and [-] or the numeric keypad. Stored Watermarks Displays the [Stored Watermarks] screen. Refer to "[Stored Watermarks] Screen" (P.125). User Account Number Allows you to select whether to print a user account number when the Authentication or Accounting feature is enabled.
3 Copy 2 Select any text. Off No text is printed. On Text is printed. Select the text to be used for watermark. You can specify text from three preset options, or text registered in the System Administration mode. For information on how to register text, refer to "Custom Watermark 1 to 3" (P.331). Folding (Outputting Bi-Folded Paper) This feature allows you to fold copies in half, or crease in half.
Output Format Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies. Select [2 Times], [4 Times], or [8 Times] according to the number of times to repeat. 2 Times Note 4 Times 8 Times • When you select an option other than [Auto %] in [Reduce / Enlarge], image loss may occur depending on the image size of the document. 1 Select [Preset Repeat Image].
3 Copy Transparency Options (Inserting Blank Sheets between Transparencies) This feature allows you to insert blank separators between output transparency sheets. At the same time, you can make copies for handouts. Note • Using transparency sheets for color (with white border) may cause a malfunction or paper jam. • When loading A4 size transparencies on Tray 5 (Bypass), we recommend that you load them in portrait orientation.
Output Format Separator Tray Allows you to select the paper tray to be used for the separators. Select [More] to display the [Paper Supply - Separator] screen on which you can select a tray. Note • When you use the bypass tray, select [Bypass] on the [Paper Supply - Separator] screen. Select an option other than [Auto Detect] for [Paper Size] on the [Tray 5] screen. • For [Transparency Tray], select one of the paper trays. Auto Paper Select feature is not available.
3 Copy 2 Select any option. Auto Copies are collated when the originals are loaded in the document feeder. Copies are collated when originals are loaded on the document glass and any of the following features is used: 2 Sided Book Copying, Covers, [Blank Separators & Handouts] or [Transparency Set & Handouts] of Transparency Options, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets. Collated The machine outputs sheets sorted into sets that are arranged in page order.
Output Format Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. • Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
3 Copy Paper Size and Stapling Position • Finisher-B1 1 Staple (Left) 1 Staple (Right) * A4 , B5 , 2 Staples (Left) 2 Staples (Top) 2 Staples (Right) * 7.25 x 10.5" , 8 x 10" , 8.5 x 11" , 16K A4, A3, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 15", 11 x 17", 8K * * * : The staple orientation displayed on the touch screen differs from the actual staple orientation. Outputs are stapled in the orientation shown in the above table.
Output Format • 4 holes 4 Holes (Left) 4 Holes (Top) 4 Holes (Right) A4 , B5 , 7.25 x 10.5" , 8.5 x 11" , 16K A3, B4, 11 x 15", 11 x 17", 8K ID Card Copy (Copying Both Sides of an ID Card) This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper.
3 Copy 3 Select [ID Card Copy] on the [Output Format] screen. 4 Select [On]. Off Disables ID card copying. On Enables ID card copying.
Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ............... 135 Sample Job (Checking the Finished Output of the Copy)................................................... 139 Combine Original Sets (Adding Originals) ...........................................................................
3 Copy Off Build Job is not applied. On Build Job is applied. The feature buttons appear. Specify any option if necessary. Note • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.136). Features that can be set in Build Job Copy Output For more information, refer to "Copy Output (Specifying Finishing Options)" (P.129).
Job Assembly Change Quantity Displays the [Change Quantity] screen on which you can change the number of copy sets using the numeric keypad. Change Settings Displays the [Copy] screen on which you can change the settings for the next document. After changing the settings, press the button on the control panel to start scanning of the document. To return to the previous screen, press the < # > button.
3 Copy Off The next stack of documents is copied after the previous stack. On The next stack of documents is copied from Side 1 of a new sheet of paper. Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Pages per Side feature, the next stack of document is copied from Side 2 of the paper.
Job Assembly 2 Sided Separators First two pages of the loaded documents are copied onto each side of a separator, and the rest of pages starting from the third page are copied onto the paper other than a separator. When [Pages per Side] is set, the number of pages (2 pages, 4 pages, 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto each side of a separator.
3 Copy [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before. Enter a new quantity using the numeric keypad. The new value must include the number of the sample set that has already been printed. When reducing the quantity, specify a value between 1 (sample set) and the number of copies entered before.
Job Assembly 2 Select [On]. Off Disables this feature. On Enables this feature. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. • Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
3 Copy Start After loading the next document, select this button to scan the next document. Note • You can also press the button on the control panel to perform the same operation. Delete Outside / Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the areas to be deleted from a document image. Up to three areas can be specified. 1 Select [Delete Outside / Delete Inside]. 2 Select any option. Off No area is deleted.
Job Assembly Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. • Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
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4 Fax This chapter describes the basic operations and features for the Fax services. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. • Fax Procedure ......................................................................................................................146 • Operations during Faxing...................................................................................................
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents .....................................................................................................146 Step 2 Selecting Features ........................................................................................................148 Step 3 Specifying Destinations......................................................................................
Fax Procedure 1 2 Remove any paper clips and staples before loading the document. Load the document face up (when the document is 2-sided, place the front side up) in the center of the document feeder. Note Confirmation indicator • The confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, the machine may be detecting the document on the document glass. Load the document again. 3 Adjust the document guides to match the size of the document loaded.
4 Fax 2 Load the document face down, and align it against the top left corner of the document glass. Note 3 • When you load a A5, B5 or A4 document on the document glass in portrait orientation, the scanned image is transmitted with 180 degrees rotated. Close the document cover. Note • When a standard size document is loaded on the document glass, the size of the document is displayed in the message field. Step 2 Selecting Features The following two services are available to send faxes.
Fax Procedure 3 If the previous settings still remain, press the button. button 4 Select each tab, and select a feature as necessary. When you press the button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature. Step 3 Specifying Destinations Three methods are available to specify recipients: by phone number, by address number, and by group dial number.
4 Fax You can specify multiple recipients (Broadcast Send) using the above methods. You can also use a combination of the methods. If the same recipient was specified for several pending documents, you can send the documents with a single phone call. This feature is called Batch Send. Note that you cannot use Batch Send with Broadcast Send, Relay Broadcast, Remote Folder, and Delay Start when prior to the specified time.
Fax Procedure If you have more documents If you have more documents to fax, select [Next Original] on the touch screen while the current document is being scanned. This allows you to send the documents as one set of data. 2 While documents are being scanned, select [Next Original]. Note • When using the document feeder, load the next document after the machine has finished scanning the first document.
4 Fax Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. 1 Press the button. button 2 Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • From the drop-down menu, you can select [Scan, Fax, & Internet Fax Jobs] and display the desired job. If undelivered faxes exist You can confirm undelivered faxes on the [Job Status] screen or in an Activity Report.
Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job............................................................................................................... 153 Changing the Scan Settings....................................................................................................
4 Fax 2 Select the job to cancel. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. 3 Select [Delete]. 4 Select [Delete]. Changing the Scan Settings You can change the scan settings while scanning a document. 154 1 Select [Next Original] on the touch screen. 2 Select [Change Settings].
Operations during Faxing 3 Set [Resolution], [Original Size], and the density. 4 Select [Save]. 5 Press the button.
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5 Scan This chapter describes the basic operations and features for the Scan services. To use the Scan services, network settings are required. For information on the network settings, refer to "Scanner Environment Settings" (P.495). • Scanning Procedure ...........................................................................................................158 • Operations during Scanning..............................................................................................
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents .....................................................................................................158 Step 2 Selecting the Features..................................................................................................160 Step 3 Starting the Scan Job.................................................................................
Scanning Procedure 2 Load the document face up (when the document is 2-sided, place the front side up) in the center of the document feeder. Note Confirmation indicator • In normal occasions, load the document in the [Sideways Images] orientation. The document is displayed in the [Upright Images] orientation when viewed on a computer. • The confirmation indicator lights up when the document is loaded correctly.
5 Scan 2 Load the document face down, and align it against the top left corner of the document glass. 3 Close the document cover. Step 2 Selecting the Features On the [Home] screen, you can select the following Scan services: [E-mail], [Store to Folder], [Scan to PC], [Store to USB], [Store & Send Link], and [Store to WSD]. You can select features for each service. Note • WSD stands for Web Services on Devices. • The features to be displayed on the screen depend on the configuration of your machine.
Scanning Procedure The following table shows file formats available for each Scan service.
5 Scan 2 Select [Store to Folder]. 3 If the previous settings still remain, press the button. button 4 Specify a folder to save the data in. 5 Select each tab, and configure features as necessary. When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Scan to PC], [Store to USB], [Store & Send Link], or [Store to WSD]. Note • WSD stands for Web Services on Devices. Step 3 Starting the Scan Job The following describes how to start a scan job.
Scanning Procedure 1 Press the button. Note • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. • If a copy protection code is detected, the machine will not scan the document. • If a problem occurs, an error message appears on the touch screen. Solve the problem according to the message. • You can set the next job during scanning.
5 Scan 5 When all documents have been scanned, select [Last Original]. Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job. 1 Press the button. button 2 Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • From the drop-down menu, you can select [Scan, Fax, & Internet Fax Jobs] and display the desired job.
Operations during Scanning Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job............................................................................................................. 165 Previewing the Scanned Images during a Scan Job ............................................................... 166 Changing Scan Settings .......................................................
5 Scan 2 Select the job to cancel. 3 Select [Delete]. 4 Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Note • If [MRC High Compression] is set to [On], you cannot preview the scanned images when the [Specific Color] check box is selected on the [File Format] screen.
Operations during Scanning 3 From the drop-down menu, specify the view size by selecting [Whole Page] or [Enlarged View], and set [Current Page]. 4 After the confirmation, select [Close] to close the preview screen. Changing Scan Settings You can change scan settings while scanning the document. Note • For [Store to WSD]*, you cannot change the scan settings while scanning the document. * : WSD stands for Web Services on Devices. 1 Select [Next Original]. 2 Select [Change Settings].
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6 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. • Job Flow Procedure............................................................................................................170 • Selecting/Changing a Job Flow Sheet ...............................................................
6 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents. The following describes the procedure to operate a job flow. Refer to the following section for each procedure. Step 1 Opening the [Job Flow Sheets] Screen ....................................................
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet 1 To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.172). Step 4 Starting the Job Flow Sheet 1 Load a document. Note 2 • A job flow with an application linked does not require you to load a document. Press the button.
6 Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Job Flow Editor. Note • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen. • To communicate with network computers, enable the SOAP port on the machine.
Selecting/Changing a Job Flow Sheet [Change Settings] Screen 1 Select [Change Settings]. 2 Select a group to be changed from [Group of Items]. Note 3 Select the item to be changed. Note 4 • The screen on the right does not appear if only one group is registered. • A triangle icon appears at the left of each mandatory item. Select any option. Items Displays the items set for the job flow sheet. Current Settings Displays the values set for the job flow sheet.
6 Job Flow Sheets [Sheet Filtering] Screen This screen allows you to filter the job flow sheets displayed. Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "Job Flow Sheet Types and Overview" (P.546). 1 Select [Sheet Filtering]. 2 Select the filtering conditions, and select [Save]. Owner Select the owner of job flow sheets to filter. Target Select the target of job flow sheets to filter.
7 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. • Stored Programming Overview.........................................................................................176 • Registering/Deleting/Renaming Stored Programs........................................................177 • Calling a Stored Program...................................................................................................
7 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. 1 Press the button. button 2 Select [Setup]. 3 Select [Stored Programming]. 4 Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.178). Store Build Job Register a stored program for Build Job. Refer to "Registering Stored Programs for Build Job" (P.180).
7 Stored Programming Enter/Change Name Enter or change the name of a stored program. Refer to "Entering/Changing a Stored Program Name" (P.181). Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.182). Registering Stored Programs Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine. Actions registered in stored programs No.1 and 2 or No. 1 to No.
Registering/Deleting/Renaming Stored Programs For information on how to name a registered stored program, refer to "Entering/Changing a Stored Program Name" (P.181). Notes and Restrictions on Registering Stored Programs The following notes and restrictions apply when you register stored programs. • When registering a stored program to select paper size or type loaded on the bypass tray, register both the paper size and the paper type.
7 Stored Programming • If the Fax service is available, one-touch buttons can be used. Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine. The following describes how to register actions with stored programs. 1 Select [Store Build Job]. Note • Once a job is stored to a button, it cannot be overwritten.
Registering/Deleting/Renaming Stored Programs 3 Select [Delete]. Delete Deletes the stored program. Note • Deleted stored programs cannot be restored. Cancel Cancels deleting the stored program. Entering/Changing a Stored Program Name The following describes how to enter or change the name of a stored program. Up to 36 characters are allowed for a stored program's name. For information on how to enter characters, refer to "Entering Text" (P.57). 1 Select [Enter/Change Name].
7 Stored Programming Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. 1 Select [Assign/Change Icon]. 2 Select the number to assign or change an icon. Note 3 • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select an icon, and select [Save]. No Icon No icon is assigned to a registered stored program.
Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. 1 Press the button. button 2 Select [Stored Programming]. 3 Select a number of a stored program containing the features you want to use. Note • You can only select registered numbers. • Select [ ] to return to the previous screen or [ ] to move to the next screen.
7 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. 1 Select [Change Settings]. 2 3 4 Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use. Note • You can only select registered numbers. • After the stored program has been called, the machine sounds an audible tone.
8 Web Applications This chapter describes how to operate web applications. • Web Applications Overview .............................................................................................186 • Accessing Web Applications............................................................................................187 • Accessing Using Buttons Registered on the [Home] Screen......................................
8 Web Applications Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data.
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "Server Setup" (P.417). 1 2 Press the button. button Select [Web Applications]. * WSD stands for Web Services on Devices. 3 Select an access destination. 4 Select [Open] from the pop-up menu displayed. Open Accesses the specified remote service.
8 Web Applications Accessing Using Buttons Registered on the [Home] Screen You can register frequently used web applications on the [Home] screen as buttons. The following describes how to access the applications by selecting the buttons. For information on how to register a web application to a button on the [Home] screen, refer to "Screen/Button Settings" (P.319). 1 2 Press the button. button Select [Head Office] registered on the [Home] screen.
9 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos. • Overview of Media Print ....................................................................................................190 • Inserting USB Memory Device..........................................................................................193 • Media Print - Text......................................................................................................
9 Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service. The installation of commercially available Memory Card Reader allows the machine to retrieve and print image data (DCF1.0-compliant JPEG and TIFF) taken with a digital camera as well as document files (PDF, TIFF, XPS, and JPEG (JFIF)).
Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported File Format Supported Media • USB 2.0 memory Note Media Print - Photos Media Print - Text • JPEG files • TIFF files Supports DCF1.0-compliant JPEG/TIFF files (Exif2.0, Exif2.1, Exif2.2) • PDF files Extension: pdf, PDF 1.
9 Media Print (Text and Photos) • Be sure to wait until printing is completed and then eject the medium by following the procedure described in this chapter. • Always back up data in medium before use. • Printing data may take from a few minutes to several tens of minutes, depending on the size and number of files in the medium. • Before storing document files, format the USB memory with a computer (FAT12, FAT16, FAT32 only).
Inserting USB Memory Device Inserting USB Memory Device 1 2 Insert the USB memory device into the USB memory slot on the control panel. One of the following occurs. • The [USB Device Detected] screen appears. • The [Store to USB] screen appears. • The [Media Print - Text] screen appears. • The [Media Print - Photos] screen appears. • The screen display does not change. Note • The behavior depends on the settings. Ask your system administrator for more information.
9 Media Print (Text and Photos) When the [Store to USB] Screen Appears 1 2 Press the button. button Select [Media Print - Text] or [Media Print Photos] on the [Home] screen. * WSD stands for Web Services on Devices. 3 The [Media Print - Text] screen or the [Media Print - Photos] screen appears. When the [Media Print - Text] Screen Appears Select a feature on the [Media Print - Text] screen.
Inserting USB Memory Device When the [Media Print - Photos] Screen Appears Select a feature on the [Media Print - Photos] screen. When the Screen Display Does Not Change 1 2 If a screen other than the [Home] screen is displayed, press the button. button Select [Media Print - Text] or [Media Print Photos] on the [Home] screen. * WSD stands for Web Services on Devices. 3 The [Media Print - Text] screen or the [Media Print - Photos] screen appears.
9 Media Print (Text and Photos) Media Print - Text Selecting Files You can select files using any of the following three methods: • Selecting all files • Selecting the desired files on the [Select From List] screen • Selecting one file or a range of files with index numbers Note • You can select up to 32 files simultaneously. 1 Select either [Select All], [Select From List], or [Select Range] to specify files. 2 After selecting the files to be printed, set the printing options.
Media Print - Text [Select From List] Screen This screen displays a list of files with their folder and file names and stored dates and times. You can select the desired files from a list of files. 1 Select the desired files from a list of files. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • You can sort the list in ascending or descending order by selecting [# ], [Name], or [Last Updated]. • A check mark is placed in the check box for each file selected.
9 Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods: • Selecting all files • Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously • Selecting one file or a range of files with index numbers 1 Select either [Select All], [Select From List], or [Select Range] to specify files. 2 After selecting the files to be printed, set the printing options.
Media Print - Photos [Select From List] Screen You can select the desired files from a list of files. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • A check mark is placed in the check box for each file selected. To deselect the file, select the file again while the file is selected (highlighted). List Display a list of files with their names and stored dates and times.
9 Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print -Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the button on the control panel allows you to view a list of the setting values. Media Print - Photos Tab Media Print Photos Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad.
Selecting the Printing Options Note • When you select a paper size smaller than the image size, the image is automatically reduced. When you select a paper size larger than the image size, the image is printed at its original size. • The features displayed on the [Media Print - Photos] and [Advanced Settings] screens may vary depending on the combination of the optional components installed on the machine.
9 Media Print (Text and Photos) Index Print • In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. • In the Media Print - Text mode, names, dates when files were stored in the medium, and the total number of files are printed. You can specify only the number of print sets for Index Print, in the range from 1 - 999 sets in 1 set increments.
10 Job Status This chapter describes how to check the status of jobs and operate the jobs. • Job Status Overview...........................................................................................................204 • Checking Current/Pending Jobs.......................................................................................205 • Checking Completed Jobs .................................................................................................207 • Printing and Deleting Stored Jobs ....
10 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. 1 Press the button. button You can operate the following on the [Job Status] screen. Checking current/pending jobs Lists current and pending jobs, and displays their details. Also allows you to cancel current or pending jobs.
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. 1 Press the button. button 2 Select the job to be canceled or preferentially executed. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • From the drop-down menu, you can select and display the desired type of jobs.
10 Job Status Start Resumes the suspended job. Change Quantity Displays the [Change Quantity] screen, on which you can change the number of print sets. Enter the number using the numeric keypad.
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. 1 2 Press the button. button Select the [Completed Jobs] tab. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • From the drop-down menu, you can select and display the desired type of jobs.
10 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs & More] screen allows you to print or delete stored jobs. The following shows the reference section for each feature. Secure Print ..............................................................................................................................
Printing and Deleting Stored Jobs For information on how to operate a Secure Print job, refer to the print driver's help. 1 2 Select [Secure Print]. Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. 3 • You can enter a user ID in [Go to] using the numeric keypad to display the user ID at the top of the list. Enter the passcode, and select [Confirm].
10 Job Status When [Delete] is Selected 1 Select [Delete]. Delete Deletes the job. Note • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected 1 Specify how to process the job after printing. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
Printing and Deleting Stored Jobs 2 Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. 3 • You can enter a user ID in [Go to] using the numeric keypad to display the user ID at the top of the list. Select the job to be printed or deleted. Note 4 5 • You can select up to 100 files simultaneously to print or delete the files.
10 Job Status When [Print] is Selected 1 Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen. For more information, refer to "Print Job Confirmation Screen" (P.414). Yes Starts printing the job. After printing, the job is deleted.
Printing and Deleting Stored Jobs Print Prints the Delayed Print job. After printing, the job is deleted. If printed manually, the job will not be printed at the specified time. Refer to "When [Print] is Selected" (P.213). When [Delete] is Selected 1 Select [Delete]. Delete Deletes the job. Note • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected 1 Select [Yes].
10 Job Status Note • Unlike the Private Charge Print feature, the Charge Print feature can store jobs without a user ID, such as e-mail printing and print jobs sent from Dell Printer Configuration Web Tool, and can print the jobs after authenticating users. • [Charge Print] appears when [Save as Charge Print Job] is selected by using one of the following procedures in the System Administration mode: - Select [Save as Charge Print Job] in [Receive Control].
Printing and Deleting Stored Jobs Delete Deletes the Charge Print job. Refer to "When [Delete] is Selected" (P.215). Print Quantity Specify the number of print sets using the numeric keypad. Print Prints the Charge Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.215). When [Delete] is Selected 1 Select [Delete]. Delete Deletes the job. Note • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job.
10 Job Status Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data. As the feature enables you to select and print only necessary jobs, you can avoid printing unnecessary jobs. Furthermore, the machine displays only the jobs of authenticated users and their associated sub users to securely protect the privacy of the users.
Printing and Deleting Stored Jobs Select All Selects all jobs. To deselect all the jobs, select this button again. Delete Deletes the Private Charge Print job. Note • If jobs with the same user ID are all deleted, the user ID will be deleted. Refer to "When [Delete] is Selected" (P.217). Print Quantity Specify the number of print sets using the numeric keypad. Print Prints the Private Charge Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.217).
10 Job Status Public Folder This feature allows you to store data in the machine and send the data by operating on a remote machine. The following describes how to print or delete a job stored in a public folder. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. 1 Select [Public Folder]. 2 Select the job to be printed or deleted. Note • Select [Refresh] to display the updated information.
Printing and Deleting Stored Jobs When [Print] is Selected Starts printing the job. Undelivered Faxes The following describes how to re-send or delete an undelivered fax job. Note • This feature may not appear depending on the settings in the System Administration mode. • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. 1 2 Select [Undelivered Faxes]. Select the job to be re-sent or deleted.
10 Job Status Cancel Cancels deleting the undelivered fax job. When [Change Recipients] is Selected Specify a fax recipient for the undelivered fax job. Besides the fax recipient, the following features can be changed on the control panel: • Fax type • Starting Rate Note • If the fax recipient has been changed, header information will not be added even if [Transmission Header Text] is set to [Display Header]. For information on how to specify fax recipients, refer to "Step 3 Specifying Destinations" (P.
Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse. If a job is paused by the button and is waiting to be resumed, you can also resume the job.
10 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the status code. Follow the instructions of the status code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
11 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate Dell Printer Configuration Web Tool on your computer. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. • The computer screen images shown in this chapter are as of August 2013. • The procedures in this chapter may vary depending on the driver and utility software being used due to the upgrades.
11 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document. The received e-mail is automatically printed from the machine according to the settings on the machine. Sending Fax Sends a fax directly from a computer.
12 Paper and Other Media This chapter describes the paper that can be used with the machine, precautions when handling paper, and how to load paper in trays. • Paper Types ..........................................................................................................................226 • Loading Paper ......................................................................................................................237 • Changing the Paper Size ..................................................
12 Paper and Other Media Paper Types This section describes the paper that can be used with this machine. Use of unrecommended paper may result in paper jams, lower print quality, malfunctions, or damage to the machine. To achieve optimum performance of the machine, we recommend that you use only paper recommended by Dell. If you desire to use paper other than the paper recommended by Dell, contact Customer Support at dell.com/contactdell.
Paper Types Paper Name Size Basis Weight Paper Type*1 Image Quality*2 Xerox Colotech+ (Gold label) A4, A3 90 gsm Bond Plain A Notes / Countermeasure *1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings" (P.244). *2 : Most ideal image quality with the paper can be obtained by setting the image quality for each type of paper. For more information on the settings, refer to "Image Quality" (P.324).
12 Paper and Other Media Paper Name Size Basis Weight Paper Type*1 Image Quality*2 Xerox Color Xpressions Elite 8.5 x 11", 17 x 11", 18 x 12" 120 gsm / 32 lb. Heavyweight HW 1A • Tray 1 does not support 18 x 12 paper. 8.5 x 11", 17 x 11", 18 x 12" 163 gsm / 60 lb. cover Heavyweight HW 1A • Tray 1 does not support 18 x 12 paper. 8.5 x 11", 17 x 11", 18 x 12" 215 gsm / 80 lb. cover Extra Heavyweight HW 2A • Tray 1 does not support 18 x 12 paper.
Paper Types Paper Name Size Basis Weight Paper Type*1 Image Quality*2 Xerox Digital Colour Colotech+ A3+, SRA3 90 gsm Bond Plain F • Load the paper into paper trays other than Tray 1. A3+, SRA3 100 gsm Bond Plain F • Load the paper into paper trays other than Tray 1. A4, A3, A3+, SRA3 120 gsm Heavyweight HW 1A • Tray 1 does not support A3+ and SRA3. A4, A3, A3+, SRA3 160 gsm Heavyweight HW 1A • Tray 1 does not support A3+ and SRA3.
12 Paper and Other Media Paper Name Size Basis Weight Paper Type*1 Image Quality*2 XeroxColotech+ Natural White A4, A3, A3+, SRA3 100 gsm Bond Plain A • Tray 1 does not support A3+ and SRA3. A4, A3, A3+, SRA3 160 gsm Heavyweight HW 1A • Tray 1 does not support A3+ and SRA3. A4, A3, A3+, SRA3 200 gsm Extra Heavyweight HW 2A • Tray 1 does not support A3+ and SRA3. • When you use Tray 5, automatic duplexing is not available.
Paper Types Paper Name Size Basis Weight Paper Type*1 Image Quality*2 Xerox Plain Transparency for Colour A4 - Transparency - Notes / Countermeasure • Duplexing is not available. • It is not recommended to output more than 20 transparencies at a time. • Place plain paper underneath the transparency sheet if misfeeds occur. *1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings" (P.244).
12 Paper and Other Media Paper Type*1 Image Quality*2 120 gsm / 80 lb. text Gloss Coated 1 • Manually feed one sheet at a time, using Tray 5. 8.5 x 11", 17 x 11", 18 x 12" 140 gsm / 100 lb. text Gloss Coated 1 • Manually feed one sheet at a time, using Tray 5. 8.5 x 11", 17 x 11", 18 x 12" 210 gsm / 80 lb. cover Heavyweight Gloss Coated 2 • Manually feed one sheet at a time, using Tray 5. • Automatic duplexing is not available. 8.5 x 11", 17 x 11", 18 x 12" 280 gsm / 100 lb.
Paper Types Paper Name Size Basis Weight Paper Type*1 Image Quality*2 Xerox Phase Professional Transparency 8.5 x 11" - Transparency Transparency • It is not recommended to output more than 20 transparencies at a time. • Duplexing is not available. • Place plain paper underneath the transparency sheet if misfeeds occur. Xerox Digital EA Color Transfer Paper 8.5 x 11", 17 x 11" - Heavyweight HW 1A • Load the paper into Tray 5. • Duplexing is not available.
12 Paper and Other Media Paper Name Size Basis Weight Paper Type*1 Image Quality*2 XeroxColotech+ Supergloss A4 135 gsm Gloss Coated 1 • Manually feed one sheet at a time, using Tray 5. • Set the output destination to other than [Center Tray - Upper] ([Center Tray] when a finisher is installed). A4, A3 160 gsm Gloss Coated 1 • Manually feed one sheet at a time, using Tray 5. • Set the output destination to other than [Center Tray - Upper] ([Center Tray] when a finisher is installed).
Paper Types Paper Name Size Basis Weight Paper Type*1 Image Quality*2 Envelopes 9 x 6.4", 8.7 x 4.3" 75 - 90 gsm Envelope - Notes / Countermeasure • Load the paper into Tray 5. • Duplexing is not available. • Wrinkles with certain brands and types are possible. If wrinkles are encountered, try a different brand or type. *1 : Select the paper type setting for the paper loaded on a tray. For more information, refer to "Changing the Paper Settings" (P.244).
12 Paper and Other Media Unusable Paper Using paper and transparencies not recommended by Dell may cause a paper jam or machine malfunction. Use paper and transparencies recommended by Dell. • Transparencies • Damp or wet paper • Paper pre-printed with another printer or copying machine • Wrinkled, creased, or ripped paper • Envelopes that are not flat, or that have clasps • Color paper with surface treatments • Paper with rough surface, such as pulp paper or fibrous paper • Symphony (Pastel Pink etc.
Loading Paper Loading Paper This section describes how to load paper. Types of paper loaded in trays The machine automatically detects the size and orientation of loaded paper in a tray, but not a paper type. Normally, each tray is set to plain paper. When loading paper other than plain paper, you must change the paper type setting. You can name paper types and can set up to five paper types as user-defined paper.
12 Paper and Other Media 1 Pull out the tray until it stops. Note • While the machine is processing a job, do not pull out the tray that is being used for the job. • To prevent paper jams or erroneous detection of loaded paper in a tray by the machine, do not add paper on top of any remaining paper in the tray. Remove any remaining paper in the tray, and then load that paper on top of the newly loaded paper. • Do not pull out all the trays at the same time.
Loading Paper 2 Load paper with the side to be copied or printed on facing down, inserting the paper until its edge lightly touches against the paper feed entrance. Note • Do not load mixed paper types into the tray. • Do not load paper above the maximum fill line. It may cause paper jams or machine malfunction. • Depending on the type of the heavyweight paper, paper may not be fed to the machine or image quality may deteriorate. 3 Adjust the paper guides to align the edges of the paper loaded.
12 Paper and Other Media Note 3 240 • Do not load paper above the maximum fill line ("MAX" in the right figure). It may cause paper jams or machine malfunction. Push the tray in gently until it stops.
Changing the Paper Size Changing the Paper Size This section describes how to change the paper size in Trays 1 to 4, and 6. Note • The types of paper in Trays 1 to 4, and 6 are preset. Normally, Trays 1 to 4 are set to plain paper. When changing to a different paper type, change the paper quality settings to match the type of paper to be loaded so that you can maintain high quality printing. For more information on paper type settings, refer to "Changing the Paper Settings" (P.244).
12 Paper and Other Media 4 Load and align the edge of the paper against the left side of the tray, with the side to be copied or printed on facing up. Note 5 • Do not load paper above the maximum fill line ("MAX" in the right figure). Push the tray in gently until it stops. Note • When inserting the tray, push it gently. Forcibly pushing the tray in may cause machine malfunction. • Affix the paper size label to the front of the paper tray.
Changing the Paper Size 5 Unscrew the screw of the front guide and remove the guide from the tray. 6 Insert the small protrusions at the bottom of the guide into the holes corresponding to the paper size (1). Insert the protrusion on the tray into a hole corresponding to the paper size on the top of the guide, and tighten up the screw (2). 7 Pull up the lever of the end guide (1). Move the lever along the slot, and set it at the position corresponding to the paper size (2).
12 Paper and Other Media Changing the Paper Settings This section describes how to change the paper type for Trays and how to set image quality processing by the individual paper type. After loading paper in a tray, specify the type of paper loaded and select image quality for the paper type. Setting image quality for each paper type enables you to print with the most suitable image quality for the paper type. For information on image quality processing for each paper type, refer to "Image Quality" (P.
Changing the Paper Settings 5 Select [Paper Tray Attributes]. 6 Select a paper tray for changing the paper type setting under [Items]. 7 Select [Change Settings]. 8 Select the [Paper Type], [Paper Size], [Paper Color], and [Auto Paper Select] respectively. 9 Select [Save], [Confirm], or [Close] repeatedly until the [Paper Tray Settings] screen is displayed. 10 Select [Image Quality].
12 Paper and Other Media 246 12 Select the image quality, and then select [Save]. 13 Make sure that the paper type you selected is displayed under [Current Settings] of [Items], and then select [Close]. 14 15 Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close].
13 Maintenance This chapter describes how to replace consumables, clean the machine, calibrate colors, print a report/list, and delete a print job with an invalid User ID. • Replacing Consumables.....................................................................................................248 • Cleaning the Machine ........................................................................................................260 • Executing Calibration .........................................................
13 Maintenance Replacing Consumables Use the supplies recommended by Dell. Visit the Dell Printer Supplies website at dell.com/supplies, or order Dell Printer Supplies by phone. Handling consumables/periodic replacement parts • Do not store boxes of consumables/periodic replacement parts upright. • Do not unpack consumables/periodic replacement parts before use.
Replacing Consumables Message*1 Remaining Page Yield*2 Yellow Toner [Y] Cartridge needs to be replaced. - Solution The machine will stop. Replace the toner cartridge with a new one. *1 : The messages in the above table apply to Yellow Toner. "Yellow Toner [Y]" shown in the messages varies depending on the color and number of the applicable toner. *2 : The remaining page yield for copy/print jobs is applicable when A4 paper LEF ( ) is used.
13 Maintenance 4 Take the new toner cartridge of the same color out of the box, and shake the cartridge up and down and left and right for ten times. Note • Do not touch the shutter part. 5 Hold the cartridge with the arrow facing up, and push the cartridge in slowly until it stops. 6 Close the front cover. Note • If the front cover is not closed completely, a message appears and the machine will remain paused. Replacing Waste Toner Container R5 The waste toner container holds used toner.
Replacing Consumables Note • Do not touch the five gray-colored sponge parts on the back side of the waste toner container. Otherwise, your hands may get dirty with toner. • When replacing the waste toner container, toner may spill and soil the floor. We recommend laying paper on the floor beforehand. • The proper disposal of used waste toner containers is required. • The use of waste toner containers not recommended by Dell may degrade image quality and performance.
13 Maintenance 6 Carefully place the old waste toner container into the empty box with both hands. 7 Rotate the release lever of the drum cartridge cover counterclockwise. 8 Lower the cover. Note 9 • You can now see the drum cartridge. Slowly slide out the cleaning bar housed within the LED printhead until it stops. The cleaning bars are located in the cleaning connection just under the drum cartridges R1, R2, R3, and R4. Note • Slide out the cleaning bar until you see "".
Replacing Consumables 11 Return the cover to the original position. Note • Push the cover until it clicks into place. 12 Rotate the release lever clockwise to lock the cover. 13 Close the front cover. Note • If the front cover is not closed completely, a message appears and the machine will remain paused. Replacing Drum Cartridges R1, R2, R3, or R4 The machine displays the following messages when a drum cartridge R1, R2, R3 or R4 needs to be replaced.
13 Maintenance 1 Make sure that the machine is not operating, and open the front cover. 2 Rotate the release lever of the drum cartridge cover counterclockwise. 3 Lower the cover. Note 4 • The drum cartridge is unlocked. Grasp the handle of the drum cartridge R1, R2, R3, or R4 indicated in the message and gently slide out the cartridge. Note • When removing the drum cartridge, be careful not to drop it on the floor.
Replacing Consumables 7 Insert the front two points of the new drum cartridge with protective cover in the holes on the machine. Note • Insert the two points as shown in the illustration on the right. 8 Pull out the black paper while holding the protective cover with one hand. While doing so, keep the two points inserted in the holes. 9 Grasp the tab on top of the cartridge and slide it toward the machine while holding the protective cover with one hand. 10 Slide the tab until it stops.
13 Maintenance 13 Return the cover to the original position. Note • Push the cover until it clicks into place. 14 Rotate the release lever clockwise to lock the cover. 15 Close the front cover. Note • If the front cover is not closed completely, a message appears and the machine will remain paused. Replacing Staple Cartridge (for Finisher-B1) When the optional Finisher-B1 is installed and the staple cartridge needs to be replaced, a message appears on the touch screen.
Replacing Consumables 3 Take the staple cartridge out of the finisher. Note • The staple cartridge is firmly inserted. A slight force is required to pull the cartridge out of the finisher. 4 Pinch both sides of the empty staple case with your fingers (1), and remove the staple case from the cartridge (2). 5 Insert the front side of the new staple case into the staple cartridge (1), and then push the rear side into the cartridge (2).
13 Maintenance Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1) When the optional Booklet Maker Unit for Finisher-B1 is installed and the booklet staple cartridges need to be replaced, a message appears on the touch screen. When the message appears, replace the booklet staple cartridges with new ones. Note 1 Make sure that the machine is not operating, and open the finisher side cover. 2 Hold the tabs on both sides of the booklet staple cartridge and pull it out.
Replacing Consumables Emptying the Hole Punch Waste Container (for Finisher-B1) When the optional Finisher-B1 is installed and the hole punch waste container becomes full, a message appears on the touch screen. When the message appears, empty the hole punch waste container as instructed. Make sure to discard all paper chads when emptying the hole punch waste container.
13 Maintenance Cleaning the Machine This section describes how to clean the machine such as the machine exterior, document cover, document feeder, and document glass. Cleaning the Exterior The following describes how to clean the exterior of the machine. Note • Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the machine as they might discolor, deform, or crack covers.
Cleaning the Machine 3 Lower the cover. Note 4 • You can now see the drum cartridge. Slowly slide out the cleaning bar housed within the LED printhead until it stops. The cleaning bars are located in the cleaning connection just under the drum cartridges R1, R2, R3, and R4. Note • Slide out the cleaning bar until you see "". • Do not remove the cleaning bar from the housing. 5 Slowly slide the cleaning bar back into place.
13 Maintenance Cleaning the Touch Screen This section describes how to clean the touch screen of the machine. 1 Wipe the LCD only with a soft cloth moistened with neutral detergent or alcohol. Note • Do not apply too much neutral detergent or alcohol. Squeeze out excess moisture before you wipe the LCD if the fluid drips. • Do not use volatile solvent such as benzene and paint thinner or insect killer. Doing so might cause discolored, deformed, or cracked parts.
Cleaning the Machine Cleaning Film and Constant Velocity Transport Glass If the film or constant velocity transport glass become soiled, smudges may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes. To ensure clear copies at all times, clean the film and the constant velocity transport glass once a month. Note • Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint or coating on plastic parts.
13 Maintenance 2 While turning the rollers, wipe them with a soft cloth moistened with water. Note • Do not use cleaning agents other than water or neutral detergent. • Use a cloth firmly wrung to prevent water drops from falling into the machine. If water gets into the machine, it may cause the machine to malfunction. 3 264 • If you cannot remove dirt easily, gently wipe the rollers with a soft cloth moistened with a small amount of neutral detergent.
Executing Calibration Executing Calibration Calibrate the machine regularly to correct and ensure consistency of printing colors over time, environment and devices. Select a screen type on the [Calibration] screen and execute calibration, and calibration data for that screen type will be saved. The saved calibration data will be applied to the job when that type of screen is to be used for the job. Which type of screen is to be used for the job will be determined by the job settings.
13 Maintenance -Saturation: Normal -Color Balance: 0, 0, 0 -Color Shift: Normal • You can change the above [Copy Defaults] settings after calibration. • For information on [Copy Defaults], refer to "Copy Defaults" (P.349). • During calibration, the machine cannot receive print jobs or faxes. The following describes how to calibrate the machine. 1 Select [Calibration] on the [Home] screen. When [Calibration] is not displayed, follow the procedure below. 1) Press the button.
Executing Calibration 4) Select [System Settings] > [Common Service Settings] > [Image Quality Adjustment]. 5) Select [Calibration]. 2 Set [Screen Type] and [Paper Supply]. Note • [Copy Job 1] is selected here as an example. • Make sure that [Target] is set to [Copy & Print Jobs]. If not, calibration will not be effective for jobs outside the selected range. 3 Select [Start]. Note 4 Place the Calibration Chart face down on the document glass with the magenta marks on corners on your left hand side.
13 Maintenance 6 Select [Start]. The machine starts calibration. It takes about 10 seconds to complete the calibration. The calibration result will be shown on the screen. 7 8 9 10 11 Select [Confirm]. To execute calibration for another screen type, repeat steps 2 to 7. Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close]. Copy to confirm the image quality. Note 12 268 • During calibration, the machine cannot receive print jobs or faxes. Select [Close].
Printing a Report/List Printing a Report/List You can print a report/list to check the settings and communication status. This section describes how to print a report/ list. For information on the types of report/list, refer to "Print Reports" (P.276). Note 1 • When the indicator is not lit, you cannot print the Stored File List. Press the button. button 2 Select [Print Reports].
13 Maintenance Deleting a Private Charge Print Job with an Invalid User ID When the Private Charge Print feature is used, all the print jobs with a User ID, regardless of its validity, are stored with the Private Charge Print feature. The system administrator can set the expiration date and can set up the machine to delete the expired jobs automatically, or manually delete them. This section describes how to delete documents with an invalid User ID stored with the Private Charge Print feature.
Setting Restore Tool Setting Restore Tool Setting Restore Tool backs up the settings data of the machine to a network-connected computer to prevent the loss of data resulting from the malfunction of the machine's hard disk. The feature is designed to restore data to the machine after the hard disk is replaced. For more information on Setting Restore Tool, contact Customer Support at dell.com/contactdell.
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14 Machine Status This chapter describes the features for checking the machine status. • Overview of Machine Status.............................................................................................274 • Machine Information ..........................................................................................................275 • Faults......................................................................................................................................289 • Supplies............
14 Machine Status Overview of Machine Status You can check machine status and the number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information. 1 Press the button. button You can check the following information on the [Machine Status] screen: Machine Information You can check the machine configuration, paper tray status, and hard disk overwriting status.
Machine Information Machine Information On the [Machine Information] screen, you can check the machine configuration and paper tray status, print various reports/lists, and change and set print mode settings. The following shows the reference section for each item. General Information................................................................................................................ 275 Paper Tray Status ...........................................................................................
14 Machine Status [Machine Configuration] Screen You can check the machine configuration. 1 2 Select [Machine Configuration]. Check the machine configuration on the screen displayed. Note • Select [ ] to display the previous screen or [ ] to display the next screen. [Software Version] Screen You can check the software version. 1 2 Select [Software Version]. Check the software versions. Paper Tray Status You can check the paper trays set on the machine.
Machine Information 1 2 Select [Print Reports]. Select the type of a report or a list to print. Job Status / Activity Report 1 Select [Job Status / Activity Report]. Note • To display the [Job Status / Activity Report] screen, press the button, and then select [Machine Information] > [Print Reports] > [Job Status / Activity Report]. 2 Select a report or a list to print. 3 Press the button. Job History Report You can check the status or result of each job.
14 Machine Status Note 2 3 • To display the [Copy Reports] screen, press the button, and then select [Machine Information] > [Print Reports] > [Copy Reports]. Select [Configuration Report]. Press the button. Configuration Report You can check the hardware configuration, network information, and print and copy settings of the machine.
Machine Information Note • You can configure the setting for TIFF and JPEG logical printers using Dell Printer Configuration Web Tool. PostScript Logical Printers List Prints the list of logical printers created in PostScript. Note • You can configure the setting for PostScript logical printers using Dell Printer Configuration Web Tool. ESC/P Settings List Prints the settings configured in the ESC/P-K emulation mode.
14 Machine Status You can check the hardware configuration, network information, and print and copy settings of the machine. Note • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer Reports], [Scan Reports], or [Fax Reports]. • Scan / Fax Configuration You can check the settings configured for the Scan feature and the Fax feature. • Domain Filter List You can check the settings configured for the domain which filters data transmissions.
Machine Information Note • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer Reports], [Scan Reports], or [Fax Reports]. • Folder Selector List You can check the settings for the Folder Sorting feature. • Inbound Fax Spam List You can check the settings for the G3-ID (telephone numbers) for which fax reception is restricted. • Domain Filter List You can check the settings configured for the domain which filters data transmissions.
14 Machine Status Selecting [Billing Data List] displays the screen for specifying a range of address numbers. Select a range of numbers, and then press the button. • Select All You can print the list of all billing data. Folder List Prints the list of folder settings and the procedure for saving files to folders. Note • [Folder List] appears when the [Tools] button is displayed on the [Home] screen. For information on how to create a folder, refer to "Create Folder" (P.421).
Machine Information Accounting Reports You can print an accounting report by each user. Note that the content on the screen differs depending on whether the Accounting mode for services is enabled or not. Note • [Accounting Reports] appears when the [Tools] button is displayed on the [Home] screen. • You cannot output the report to a file.
14 Machine Status Acctg Report (Scan Jobs) You can check the total number of pages scanned with the machine. If the limit is set for the number of pages that can be scanned, you can also check the limit value. [Acctg Report (Scan Jobs)] counts pages from the time at which the data is initialized. Note • The number of pages scanned to be displayed on the report is the User Account Number assigned when a user is registered under [Accounting] or [Authentication / Security Settings].
Machine Information Multi-Poll Report You can check the result of a multi-poll communication (polling from multiple recipients). The remote terminal name and transmission result/status are recorded. If you set to print this report automatically, it is printed each time a multi-poll transmission is completed. For information on setting whether to print the report automatically, refer to "Broadcast/Multi-Poll Report" (P.328). Job Flow Error Report This report notifies job flow errors.
14 Machine Status Off-line The machine does not accept data from a computer. Any data being sent is cancelled and not printed. On-line The machine accepts data from a computer. 3 Select a printer language to set a print mode. 4 Set each item. Note • The items displayed vary depending on the printer language. Retrieve Programming You can retrieve and use settings registered in memory. 1 2 Select [Retrieve Programming]. Select the memory number to use.
Machine Information 5 6 Enter [New Value] with the numeric keypad. Select [Save]. Store / Delete Programming For ESC/P-K and HP-GL/2 emulations, you can register settings in memory. You can register up to 20 print modes for ESC/P-K and HP-GL/2 emulations. 1 2 Select [Store / Delete Programming]. Select [Store Current Selections] or [Delete]. Store Current Selections Stores the current selections. If you select a number already used, its settings will be overwritten with the new settings.
14 Machine Status Fax Receiving Mode You can set a mode for receiving faxes. 1 2 Select [Fax Receiving Mode]. Select a fax receiving mode. Manual Receive The machine manually receives faxes from a remote machine. This mode is convenient to confirm the sender or use an external telephone before receiving faxes. Auto Receive The machine automatically receives faxes. 3 288 Select [Save].
Faults Faults This section describes how to check the information on errors that occurred on the machine. The error history report shows the list of the latest 50 errors. The items printed include the date and time, status code, and error category. The following describes how to print the error history report. 1 2 3 4 Press the button. Select the [Faults] tab. Select [Error History Report]. Press the button.
14 Machine Status Supplies You can check the status of consumables on the [Supplies] screen. The status of consumables is shown as "OK", "Replace Soon (Order Now)", or "Replace Now". The following describes the procedure to check the status of consumables. For information on replacing consumables, refer to "Maintenance" (P.247). 1 2 Press the button. Select the [Supplies] tab and confirm the status of the toners.
Billing Information Billing Information On the [Billing Information] screen, you can check the number of pages printed per meter or user. The following shows the reference section for each item. Billing Information .................................................................................................................. 291 User Account Billing Information .......................................................................................... 292 1 2 Press the button.
14 Machine Status Note • When print data resulting from color conversion using an ICC profile, for example, on the application is printed at Auto (Color/B/W), even documents that appear in black-and-white on the monitor are printed in color. In this case, Color Impressions is used for counting the number of prints. • *1 is applied on machines equipped with the Fax features. Only B/W and not color is supported for Faxes.
Billing Information 4 Select a meter to check. Note • The meters are displayed only for the features set to [Enable Accounting] in the Accounting mode. Meter (Copy Jobs) Displays the number of pages copied. Meter (Scan Jobs) Displays the number of pages scanned. Meter (Print Jobs) Displays the number of pages printed. Note • [Meter (Print Jobs)] is not displayed for the system administrator.
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15 Tools Each feature of the machine is set to the factory default (initial) settings, but you can customize these settings in accordance with your environment. To change or customize these settings, enter the System Administration mode and make changes in the [Tools] screen. This chapter describes the features that can be changed and the procedures to change the settings. • System Settings Procedure ...............................................................................................
15 Tools System Settings Procedure To change or customize the system settings, enter the System Administration mode. This section describes the basic procedures for system settings. The following shows the reference section for each procedure. Step 1 Entering System Administration Mode ......................................................................296 Step 2 Entering the System Administrator User ID and Passcode .......................................296 Step 3 Selecting [Tools] ....................
System Settings Procedure Step 3 Selecting [Tools] 1 Select [Tools] on the [Home] screen. Note • When the [Home] screen is not displayed on the touch screen, press the button. Step 4 Selecting a Tab on the [Tools] Screen On the [Tools] screen, select a tab to set. For the settings that can be selected on the [Tools] screen, refer to "Tools Menu List" (P.300). 1 Select a tab. System Settings You can set or change the default values of each service.
15 Tools Fax Service Settings Allows you to configure the fax service settings such as setting defaults, fax control and button settings. For more information, refer to "Fax Service Settings" (P.394). E-mail/Internet Fax Service Settings Allows you to configure the e-mail and Internet fax transmission specifications settings. For more information, refer to "E-mail/Internet Fax Service Settings" (P.406). Address Book Settings Allows you to configure the Address Book settings.
System Settings Procedure Step 5 Setting a Feature 1 Select any feature. Note 2 3 4 • Select a submenu from the [Group] list, and then select a feature from the [Features] list. • Select [ ] or [ ] as required. Select an item to set. After setting the feature, select [Save]. Select [Close] repeatedly until the [Home] screen is displayed. Note • If rebooting the machine is required to enable the new settings, when you select [Close] in the [Tools] screen, a message may be displayed.
15 Tools Tools Menu List The following tables list the items that can be set on the [Tools] screen. Note that the some items may not appear depending on the configuration of the machine. System Settings Common Service Settings 300 "Machine Clock/Timers" (P.314) • "Date" (P.314) • "Time" (P.314) • "NTP Time Synchronization" (P.315) • "Connection Interval" (P.315) • "Time Server Address" (P.315) • "Auto Clear" (P.315) • "Auto Job Release" (P.315) • "Auto Print" (P.315) • "Printer Lockout" (P.
Tools Menu List "Paper Tray Settings" (P.321) • "Custom Paper Name/Color" (P.321) • "Paper Tray Attributes" (P.322) • "Customize Paper Supply Screen" (P.322) • "Paper Tray Attributes on Setup Screen" (P.323) • "Paper Tray Attributes During Loading" (P.323) • "Paper Tray Priority" (P.323) • "Paper Type Priority" (P.323) • "Tray 5 - Paper Size Defaults" (P.323) • "Auto Tray Switching Control" (P.324) • "Image Quality" (P.324) "Image Quality Adjustment" (P.326) • "Image Quality" (P.326) • "Calibration" (P.
15 Tools "Plug-in Settings" (P.334) • "Embedded Plug-ins" (P.334) • "List of Embedded Plug-ins" (P.334) "Other Settings" (P.334) • "Offset Stacking (Center Tray)" (P.334) • "Offset Stacking (Center Tray - Upper)" (P.334) • "Offset Stacking (Center Tray - Lower)" (P.334) • "Offset Stacking (Right Middle Tray)" (P.335) • "Booklet Offset" (P.335) • "Auto Job Promotion" (P.335) • "Default Print Paper Size" (P.335) • "Odd Page 2 Sided" (P.335) • "Paper Size Settings" (P.335) • "Millimeters/Inches" (P.
Tools Menu List "Copy Defaults" (P.349) • "Paper Supply" (P.349) • "Reduce/Enlarge" (P.349) • "Output Color" (P.350) • "Output Color (Simple Copy)" (P.350) • "Single Color" (P.350) • "Dual Color - Source Color" (P.350) • "Dual Color - Target Area Color" (P.350) • "Dual Color - Non-target Area Color" (P.350) • "Original Type" (P.350) • "Original Type - Auto (Non-Black & White)" (P.350) • "Original Type - Auto (Black & White)" (P.350) • "Lighten/Darken" (P.350) • "Contrast" (P.351) • "Sharpness" (P.
15 Tools "Copy Control" (P.354) • "Memory Full Procedure" (P.354) • "Maximum Stored Pages" (P.354) • "Auto Paper Off" (P.354) • "Mixed Size Originals - 2 Sided Copy" (P.354) • "Fine-tune 100%" (P.355) • "ID Card Copy - Reduce/Enlarge" (P.355) • "Background Suppression (Photo & Text)" (P.355) • "Background Suppression Level (Text)" (P.355) • "Photo & Text / Printed Original" (P.355) • "Original Type - See-Through Paper" (P.355) • "Annotations - Comment Density" (P.
Tools Menu List "Protocol Settings" (P.363) • "Ethernet Rated Speed" (P.363) • "TCP/IP - IP Mode" (P.363) • "IPv4 - IP Address Resolution" (P.364) • "IPv4 - IP Address" (P.364) • "IPv4 - Subnet Mask" (P.364) • "IPv4 - Gateway Address" (P.364) • "IPv4 - DNS Server Setup" (P.365) • "IPv4 - IP Filter" (P.365) • "IPv6 Address Manual Configuration" (P.365) • "Manually Configured IPv6 Address" (P.365) • "Manually Configured IPv6 Address Prefix" (P.365) • "Manually Configured IPv6 Gateway" (P.
15 Tools Print Service Settings "Allocate Memory" (P.380) "Delete Form" (P.382) "Other Settings" (P.382) • "PostScript Memory" (P.380) • "ART IV, ESC/P, 201H Form Memory" (P.380) • "HP-GL/2 Auto Layout Memory" (P.380) • "Job Ticket Memory" (P.380) • "Receiving Buffer - USB" (P.381) • "Receiving Buffer - LPD" (P.381) • "Receiving Buffer - NetWare" (P.381) • "Receiving Buffer - SMB" (P.381) • "Receiving Buffer - IPP" (P.382) • "Receiving Buffer - EtherTalk" (P.382) • "Receiving Buffer - Port 9100" (P.
Tools Menu List "Scan Defaults" (P.388) • "Color Scanning" (P.388) • "Original Type" (P.388) • "File Format" (P.388) • "Optimize PDF For Quick Web View" (P.388) • "Thumbnail - Outgoing E-mail" (P.388) • "Thumbnail - Scan to PC" (P.388) • "Lighten/Darken" (P.388) • "Contrast" (P.388) • "Sharpness" (P.388) • "Background Suppression" (P.389) • "Shadow Suppression" (P.389) • "Color Space" (P.389) • "Original Orientation" (P.389) • "Resolution" (P.389) • "Mixed Size Originals" (P.389) • "Edge Erase" (P.
15 Tools 308 "Fax Defaults" (P.395) • "Resolution" (P.395) • "Original Type" (P.395) • "Lighten / Darken" (P.395) • "Mixed Size Originals" (P.395) • "Skip Blank Pages" (P.395) • "Starting Rate" (P.395) • "Delay Start - Specific Time" (P.395) • "Transmission Header Text" (P.395) • "Confirmation Options" (P.395) • "Delivery Receipts/Read Receipts" (P.395) • "Internet Fax Profile" (P.395) • "Internet Fax Subject" (P.396) • "Internet Fax Encryption" (P.396) "Fax Control" (P.396) • "Re-enter Recipients" (P.
Tools Menu List "Local Terminal Information" (P.402) • "Local Name" (P.402) • "Company Logo" (P.402) • "Machine Password" (P.402) • "Line 1 - Company Logo" (P.402) • "G3 Line 1 - Fax ID" (P.403) • "G3 Line 1 - Dial Type" (P.403) • "G3 Line 1 - Line Type" (P.403) "Internet Fax Control" (P.403) • "Internet Fax Path" (P.403) • "Profile for Broadcast Job" (P.404) • "Broadcast Starting Rate" (P.404) • "Delivery Confirmation Method" (P.404) • "Incoming Internet Fax Print Options" (P.
15 Tools Job Flow Service Settings "Job Flow Service Settings" (P.411) • "Pool Server" (P.411) • "Pool Server Login Method" (P.411) • "Job Flow Sheet List Default" (P.411) • "Fax Transfer Resolution" (P.411) Media Print Service Settings "Media Print Service Settings" (P.412) • "Text - Paper Supply - Button 2 to 5" (P.412) • "Photos - Paper Supply - Button 1 to 5" (P.412) Stored File Settings "Stored File Settings" (P.413) • "Expiration Date for Files in Folder" (P.
Tools Menu List "Stored Programming" (P.423) - "Create Job Flow Sheet" (P.423) • "Restrictions on Using Job Flow" (P.424) • "Create New Job Flow Sheet" (P.425) • "Name" (P.426) • "Description" (P.426) • "Keyword" (P.426) • "Send as Fax" (P.426) • "Send as Internet Fax" (P.426) • "Send as E-mail" (P.427) • "Transfer via FTP (1), Transfer via FTP (2)" (P.428) • "Transfer via SMB (1), Transfer via SMB (2)" (P.429) • "Print" (P.430) • "E-mail Notification" (P.430) • "Edit/Delete" (P.
15 Tools Accounting "Create/View User Accounts" (P.441) • "User ID" (P.442) • "User Name" (P.442) • "Passcode" (P.442) • "E-mail Address" (P.442) • "Device Access" (P.442) • "Service Access" (P.442) • "User Role" (P.443) • "Reset Account" (P.444) • "Reset Total Impressions" (P.444) "View Accounts" (P.444) - "Reset User Accounts" (P.444) - "System Administrator's Meter (Copy Jobs)" (P.445) - "Accounting Type" (P.445) • "Accounting Disabled" (P.445) • "Local Accounting" (P.
Tools Menu List "Allow User to Disable Active Settings" (P.458) - "Job Status Default" (P.459) • "Active Jobs View" (P.459) • "Completed Jobs View" (P.459) "Overwrite Hard Disk" (P.459) • "Number of Overwrites" (P.
15 Tools Common Service Settings In [Common Service Settings], you can make settings relating to the machine's common features. The following shows the reference section for each item. Machine Clock/Timers ............................................................................................................314 Power Saver Settings ................................................................................................................317 Audio Tones ............................................
Common Service Settings 2 3 Select the time format. 4 5 Specify [Hours] and [Minutes]. When you select [12 Hour Clock], set [AM] or [PM]. Select [Save]. NTP Time Synchronization You can synchronize the machine clock with a time server (NTP: Network Time Protocol), receiving time information from the server. To connect to a time server, select [On] for [NTP Time Synchronization], and set the IP address of the time server in [Time Server Address].
15 Tools Printer Lockout You can set the machine to disable printing during the specified time period or to temporarily disable printing. Selecting [On] allows you to set [Set Lockout Duration] and/or [Allow User to Lock Out]. When [Allow User to Lock Out] is selected, the [Lock Out Printer] button needs to be displayed on the right side of the [Home] screen. Set Lockout Duration Set the time period to disable printing. Specify the start and end time to disable printing in 1 minute increments.
Common Service Settings Note • When you send a print job that contains a large amount of data or a print job whose contents take a while to be processed, transmission may be timed out before the machine receives the last page of the print job. If transmission is timed out, the print job will be canceled. Therefore, you should consider the machine usage when you set the time duration. Power Saver Settings You can configure the following settings of the Power Saver mode.
15 Tools Control Panel Select Tone Set the volume to be sounded when a button displayed on the screen is correctly selected. You can select from [Soft], [Normal], or [Loud]. To disable the sound, select [Off]. Control Panel Alert Tone Set the volume to be sounded when a button that cannot be selected is selected, or an error occurs. You can select from [Soft], [Normal], or [Loud]. To disable the sound, select [Off].
Common Service Settings Stored Programming Tone Set the volume to be sounded while a stored program is being registered. You can select from [Soft], [Normal], or [Loud]. This tone cannot be disabled. Stored Programming Complete Tone Set the volume to be sounded when the call of a stored programming registered is completed. You can select from [Soft], [Normal], or [Loud]. To disable the sound, select [Off].
15 Tools Type 2 Assigns the one touch buttons 1 to 60 to the address numbers 0001 to 0060, and buttons 61 to 72, and M01 and M02 to the stored programming jobs 1 and 12. Note • [Type 1] is selected by factory default. Home Set the layout of service buttons that appear on the [Home] screen. Home - Additional Features Set the layout of additional feature buttons that appear on the [Home] screen.
Common Service Settings First Tab - Reconfirm Recipients Select from [Off], [Always Reconfirm Recipient], and [Reconfirm if Multiple Recipients]. Start Job at Other Tabs Select from [Disabled] and [Enabled]. Note • When you select [Disabled], you cannot confirm the e-mail recipients in other Tabs. Reconfirm Recipient at Other Tabs Select from [Off], [Always Reconfirm Recipient], and [Reconfirm if Multiple Recipients].
15 Tools For information about how to enter characters, refer to "Entering Text" (P.57). Paper Tray Attributes You can set the size and type of paper loaded in trays. For more information, refer to "Changing the Paper Settings" (P.244). Change Settings Select this button, if you change the paper size for the tray or the setting of auto paper selection. When you load non-standard size paper in a tray, select [Custom Size], and specify the width and length.
Common Service Settings Paper Tray Attributes on Setup Screen Select whether or not to display [Paper Tray Attributes] in the [Setup] screen or not. This setting allows you to select the size and type of paper without entering the System Administration mode. Paper Tray Attributes During Loading Select whether or not to display the [Paper Tray Attributes] screen after the tray is pulled out or inserted in. This setting applies to Trays 1 to 4, 6 (optional). You cannot set this setting to Tray 5.
15 Tools Custom Size You can enter any size. Set the X width between 98 and 483 mm, and the Y length between 89 and 320 mm in 1 mm increments. Note • For envelopes, enter the size with the flap size excluded. Auto Tray Switching Control Set the alternative tray or paper when running out of paper loaded in the tray selected. Auto Tray Switching You can select from [Always Enable], [Enable during Auto Select], or [Enable for Same Paper Type/Color].
Common Service Settings Setting values Meaning Plain G (80-105 gsm) Normally, do not select this value. Plain S (60-105 gsm) This is for custom settings. Heavyweight (HW) A (106-169 gsm) Default setting for heavyweight 1 paper. The image quality is suitable for the bond paper and eco-friendly paper that is made of 100% of farmed trees. Paper having ream weight of 106 - 169 gsm. Heavyweight (HW) B (106-169 gsm) This is for custom settings.
15 Tools Image Quality Adjustment You can set the image quality and calibration settings. Image Quality You can select the image quality processing method when the machine scans a document. Photo & Text Recognition Allows you to change a level with which the machine determines a document as text or photos. This setting is used when you select [Photo & Text] for [Original Type] on the [Image Quality] screen. Selecting [More Text] enables the machine to easily recognize very fine print as text.
Common Service Settings Background suppression is the function to detect the density of colors and suppress the scan of background colors when a document has background colors on colored paper. Select [High Speed] to sample a section of the document and detect the background color. Select [High Quality] to conduct a pre-scan, and sample the whole document to detect the background color.
15 Tools Job History Report Select whether or not to automatically print a Job History Report when a total of 50 jobs have been processed. All jobs are automatically listed on the printed report. For information on how to print a Job History Report manually, refer to "Print Reports" (P.276). Activity Report Select whether or not to automatically print an Activity Report when a total of 100 communication results have been accumulated.
Common Service Settings Maintenance You can initialize or delete data from the hard disk of the machine. Initialize Hard Disk Initializes the hard disk. Note • The secure print documents and logs are not erased. Data deleted by initialization includes supplementary fonts and ESC/P forms. Delete All Data This feature is designed to prevent the leakage of confidential information of a customer when the machine is returned to Dell. By executing [Start], all data registered on the machine is deleted.
15 Tools Adjust Paper Registration Allows you to adjust the print image position vertically and horizontally. Enter values from 2.0 to + 2.0, and select [Adjust]. When you enter the [Number of Sheets] value and select [Sample Printout], the machine prints a sample with the image position adjusted. Delete All Certificates/Initialize Settings Deletes all certificates stored in the machine and initializes the security settings associated with certificates.
Common Service Settings Note • The Watermark will be printed in black on faxes regardless of this setting. Density Specify the density of watermark. You can select from [Lighten], [Normal], and [Darken]. Watermark/Background Contrast Specify the contrast level of watermark text and pattern. You can select a level from 1 to 9. To print samples, select [Print this Sample List]. Force Watermark - Copy Specify whether to force printing watermark on every copied document.
15 Tools Force Annotation The string such as a user name and a date (Annotation) is forcibly printed out according to the layout template associated with each job type. Note • When a watermark or Universal Unique ID is to be printed on the copies, it may overlap the text printed by the Force Annotation feature. The layout templates, Preset 1 to Preset 4, are provided with the machine.
Common Service Settings Note • You can associate a layout template with Client Print when a print job is sent from a computer. • You can associate a layout template with Print Stored File when printing a file in a folder. Delete Layout Template Deletes a layout template. Note • The provided layout templates, Preset 1 to Preset 4, cannot be deleted. Create Text String Register text strings for the Force Annotation feature.
15 Tools Select the notification timing from [Notify at the End of Job] or [Notify when Error Only]. E-mail Addresses 1 to 5 Specify the e-mail addresses to notify the result of the jobs. Note • When you select [Save] to exit this screen without specifying an e-mail address, the setting of [Targeted Jobs] or [E-mail Message] is deleted. E-mail Message Enter a comment attached to the e-mail.
Common Service Settings Offset Stacking (Right Middle Tray) Offsetting means that each set of copies is delivered to the center tray and shifted slightly to separate it from the previous job. When a set of copies is delivered to the front of the tray, the next set is delivered to the rear of the tray. Set the offset function for the Right Middle Tray. Select from [No Offset], [Offset per Set], and [Offset per Job].
15 Tools Refer to the following tables for a combination of sizes that can be detected automatically.
Common Service Settings Paper size group AB series Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position AB series (8 × 13") 16 K (mainland China) X X X X X X X X X X X X 16 K (mainland China) X X X X X X X O O O X X 8K (mainland China) X X X X X X X O O O X X Postcard X X X X X X X X X X O X Envelope (120 x 235 mm) X X X X X
15 Tools Paper size group AB series Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position AB series (8 × 13") Photograph 2L (5 × 7") X X X X X X X X X X X X Postcard (6 × 9") X X X X X X X X X X X X Size / Orientation O : Available X : Not available 338
Common Service Settings AB series (8 K / 16 K) Paper size group Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position AB series (8 × 13" / 8 × 14") A6 O X X X X X O X X X X X A5 O O O O O X O O O O O X A5 O O X X O X O X X X X X A4 O O O O O X O O O O X X A4 O O O O O O O O O O X O A3 O O O O O X O O O O X
15 Tools AB series (8 K / 16 K) Paper size group Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position AB series (8 × 13" / 8 × 14") 16 K (mainland China) O X X X X X X X X X X X 16 K (mainland China) O O O O X X X X X X X X 8K (mainland China) O O O O X X X X X X X X Postcard X X X X O X X X X X X X Envelope (120 x 235 mm) X X
Common Service Settings AB series (8 K / 16 K) Paper size group Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position AB series (8 × 13" / 8 × 14") Photo 2L (5 × 7") X X X X X X X X X X X X Postcard (6 × 9") X X X X X X X X X X X X Size / Orientation O : Available X : Not available 341
15 Tools Paper size group Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position Inch series A6 O X X X X X A5 O X X X X X A5 O X X X X X A4 O O O O X X A4 O O O O X X A3 O O O O X X B6 O X X X X X B6 X X X X X X B5 O X O O X X B5 O O X X X X B4 O O O O X X 5.5 × 8.5" X O O O X X 5.5 × 8.5" O O X X O X 7.25 × 10.
Common Service Settings Paper size group Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position Inch series 16 K (mainland China) X X X X X X 16 K (mainland China) X X X X X X 8K (mainland China) X X X X X X Postcard X X X X X X Envelope (120 x 235 mm) X X X X X X Envelope (90 x 205 mm) X X X X X X Envelope (240 x 332 mm) X X X X X X Envelope (162 x 229 mm) X X X X X X Envelope (229 x 324 mm) X X X X X
15 Tools Paper size group Document glass Document feeder Tray 1 Trays 2 to 4 Tray 5 Tray 6 (HCF B1) Loading Position Inch series X X X X O X Size / Orientation Postcard (6 × 9") O : Available X : Not available Millimeters/Inches Allows you to select unit of measurement displayed on the screen from [Millimeters] or [Inches]. Keyboard Input Restriction Allows you to select whether or not to restrict the display of the virtual keyboard of the machine.
Common Service Settings 2 Select [On]. 3 Select [New Encryption Key], and enter an encryption key of 1 to 12 single-byte characters, and then select [Save]. 4 5 6 Select [Re-enter Encryption Key]. Enter the same encryption key, and then select [Save]. Select [Save]. Data Restoration The encrypted data cannot be restored in the following cases: • When a problem occurs with the hard disk. • When you have forgotten the encryption key.
15 Tools Encryption Key for Confidential Data Allows you to set an encryption key to encrypt confidential information such as the passcode of the system administrator and a folder. Encrypting confidential information prevents a network hacking and an unauthorized access to the information. Enter an encryption key of 4 to 12 single-byte characters using alphanumeric characters. Note • If you change the existing encryption key, you may not restore confidential information from a backup.
Common Service Settings - If you lose the passcode, our service representative cannot perform maintenance in the case when an error occurs in the machine. • To change the restricted items or perform maintenance, the electric circuit board of the machine must be replaced. You will be charged for the electrical circuit board and handling cost. Be sure not to lose the System Administrator's user ID and passcode. For information on the system administrator permissions, refer to "User Roles" (P.537).
15 Tools Copy Service Settings In [Copy Service Settings], you can configure settings related to the Copy feature. The following shows the reference section for each procedure. Copy Tab - Features Allocation ..............................................................................................348 Preset Buttons ..........................................................................................................................349 Copy Defaults ..................................................
Copy Service Settings 3 Select a feature to display, and select [Save]. Note 4 • Select [ ] to display the previous screen or [ ] to display the next screen. Repeat steps 2 and 3 as required, and then select [Save]. Preset Buttons Paper Supply - Button 2 - 5 You can select the paper tray displayed in the second to fifth buttons in [Paper Supply] on the [Copy] screen.
15 Tools When the default value of [Paper Supply] is set to [Auto Select], [Auto %] cannot be selected for [Reduce/Enlarge]. For information on the Reduce/Enlarge Preset buttons, refer to "Reduce/Enlarge Presets" (P.357). Output Color Set the default value for [Output Color] in the [Copy] screen. When [No Default] is selected, select the output color in the [Copy] screen before making copies. Output Color (Simple Copy) Set the default value for [Output Color] in the [Simple Copy] screen.
Copy Service Settings Contrast Set the default value for [Contrast] of [Image Enhancement] in the [Image Quality] screen. Sharpness Set the default value for [Sharpness] of [Image Options] in the [Image Quality] screen. Saturation Set the default value for [Saturation] of [Image Options] in the [Image Quality] screen. Background Suppression Set the default value for [Suppress Background] of [Image Enhancement] in the [Image Quality] screen.
15 Tools Edge Erase - Left Edge Set the default value for the amount of edge erased from the original in the left directions in [Edge Erase] in the [Layout Adjustment] screen. Set the value from 0 to 50 mm in 1 mm increments. Edge Erase - Right Edge Set the default value for the amount of edge erased from the original in the right directions in [Edge Erase] in the [Layout Adjustment] screen. Set the value from 0 to 50 mm in 1 mm increments.
Copy Service Settings Output Destination (Simple Copy) Set the output destination when you start copying from the [Simple Copy] screen. Note • If paper cannot be output to the tray you set, the destination may be changed automatically. • When the [Simple Copy] screen is displayed, you can confirm the output destination on the [Review] screen, which can be displayed by pressing the button. For information on the button, refer to "Control Panel" (P.49).
15 Tools Bates Stamp - Position on Side 1 and Side 2 Set the default value for [Position] displayed when [Bates Stamp] is selected for [Annotations] in the [Output Format] screen. Bates Stamp - Font Size Set the default value for [Font Size] under [Font Size] displayed when [Bates Stamp] is selected for [Annotations] in the [Output Format] screen.
Copy Service Settings Note • When the side 1 and side 2 are different sizes and if the side 2 is copied on the sheet on which the side 1 has been printed, a part of the image may be missing. Copy to new sheet Side 2 is copied as side 1 on a new sheet of paper. Copy to Side 2 Side 2 is copied on the reverse side of side 1 without changing paper size. Fine-tune 100% You can fine-tune magnification when copying at 100% (actual size). The set value is applied to [100%] in the [Copy] screen is set to 100%.
15 Tools Annotations - Comment Density Set the translucency of the comment printed as annotation. You can select from three translucency values: Darken, Normal, and Lighten. Darken represents no translucency. Note • If a stamp set to [Darken] density is printed over text, the text may be unreadable. Comment Position - Top Left, - Top Center, - Top Right, - Left Center, - Center, - Right Center, - Bottom Left, - Bottom Center, and - Bottom Right You can adjust the position to print a comment finely.
Copy Service Settings Reduce/Enlarge Presets Set the magnifications displayed as [Preset %] which are displayed when [Proportional %] is selected under [Reduce/Enlarge] in the [Copy] screen. You can assign any magnification to the Reduce/Enlarge Preset buttons other than [100%] and [Auto %]. Custom Colors Set the custom colors used for [Single Color] and [Dual Color] in the [Output Color] screen.
15 Tools Connectivity & Network Setup In [Connectivity & Network Setup], you can configure settings related to the Connectivity & Network feature. For information on Connectivity and Network Settings, refer to "Printer Environment Settings" (P.469) or "E-mail Environment Settings" (P.487). If you use Dell Printer Configuration Web Tool, more detailed settings are possible. For more information, refer to "Dell Printer Configuration Web Tool Settings" (P.461).
Connectivity & Network Setup Auto Eject Time Configure the time that the data so far received by the machine will automatically be printed since data is no longer sent to the printer. You can enter a time between 5 and 1275 seconds in 5 seconds increments. Adobe Communication Protocol • Standard Select this when the output protocol of the print driver is in the ASCII format. • Binary Select this when the output protocol of the print driver is in the BCP format.
15 Tools IPP Port Status Select [Enabled] to use IPP. Set this when you want to use IPP (Internet Printing Protocol) to print via the Internet. Added Port Number Select [Disabled] when you want to set the machine does not accept IPP from other than the standard port number, or select [Enabled] when accepts all port numbers. Enter a port number for IPP other than the standard port number from 1 to 65535. The default value is 80. Note • Do not use a number that is the same as a port number of another port.
Connectivity & Network Setup Note • Select a communication mode to send data scanned via FTP from [Passive Mode] and [Active Mode]. [Passive Mode] is selected by factory default. You can change the setting from Dell Printer Configuration Web Tool. Receive E-mail Port Status Select [Enabled] when you receive e-mails or Internet faxes. Send E-mail Port Status Select [Enabled] when you send e-mails or Internet faxes.
15 Tools Note • Do not use a number that is the same as a port number of another port. However, you can use the same port number for a port that uses HTTP (IPP, Internet Services (HTTP), UPnP Discovery, SOAP, WebDAV, and Web Services on Devices (WSD)). Internet Services (HTTP) Port Status Select [Enabled] to use Dell Printer Configuration Web Tool. For more information about Dell Printer Configuration Web Tool, refer to "Dell Printer Configuration Web Tool Settings" (P.461).
Connectivity & Network Setup ThinPrint Port Status You can use the machine for print in the ThinPrint environment. The machine decompresses and prints the compressed print data sent from the server. Select [Enabled] when you use ThinPrint®. Port Number Enter a port number for ThinPrint from 1 to 65535. The default value is 4000. Note • Do not use any numbers assigned to the other ports. • ThinPrint is available when the communication protocol uses IPv4.
15 Tools IPv6 Mode Select this option for IPv6. Dual Stack Select this option for an environment using both IPv4 and IPv6. IPv4 - IP Address Resolution Allows you to select a method for obtaining the IP address, subnet mask, and gateway address. DHCP The address, subnet mask, and gateway address will automatically be set via DHCP. BOOTP The address, subnet mask, and gateway address will automatically be set via BOOTP. RARP The address, subnet mask, and gateway address will automatically be set via RARP.
Connectivity & Network Setup IPv4 - DNS Server Setup Set the DNS server. Get IP Address from DHCP Set whether or not to automatically obtain the address of the DNS server from the DHCP server. DNS Server IP Address When [Get IP Address from DHCP] is set to [Disabled], manually set the DNS server address. IPv4 - IP Filter Select whether or not to limit IPv4 addresses that can access the machine. Note • [IPv4 - IP Filter] applies to all features using TCP/IP, such as Print, and Store to Folder.
15 Tools Automatically Configured IPv6 Address Displays the following addresses automatically assigned. • Link-local Address • Auto Stateless Address 1 and Prefix Length • Auto Stateless Address 2 and Prefix Length • Auto Stateless Address 3 and Prefix Length • Auto Gateway Address IPv6 - IP Filter Select whether or not to limit IPv6 addresses that can access the machine.
Connectivity & Network Setup Domain Name Enter the domain name with up to 64 single-byte characters. Proxy Server Settings Configure the settings for a proxy server. Configure a proxy server when using inbound/outbound access. Note • Do not set this item unless you use services requiring proxy server settings. Use Proxy Server Select whether or not to use a proxy server. Proxy Server Setup Select the proxy server specification from [Same Proxy for All Protocols] or [Different Proxy for Each Protocol].
15 Tools HTTPS Proxy Server Login Name Enter a login name of the HTTPS proxy server. Up to 31 characters are allowed. HTTPS Proxy Server Password Enter a password of the HTTPS proxy server. Up to 31 characters are allowed. Outgoing/Incoming E-mail Settings Set e-mail transmission and reception settings. POP3 Server Settings Set the POP3 server. In [POP3 Server Settings], you can set the following items: Note • For IPv4, enter the address in the format "xxx.xxx.xxx.
Connectivity & Network Setup SMTP Server Port Number Enter a port number in the range from 1 to 65535. The default value is 25. Note • Do not use the numbers assigned to the other ports. E-mail Send Authentication Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Note • If [POP before SMTP] is selected, the POP3 settings must be set. • AUTH GSSAPI (only for Kerberos), AUTH NTLMv2, AUTH NTLMv1, AUTH PLAIN, AUTH-LOGIN, or AUTH CRAM-MD5 can be used as an authentication method.
15 Tools Primary Server Name/Address Enter the primary server name or IP address. Note • For IPv4, enter the address in the format "xxx.xxx.xxx.xxx", where "xxx" is a numeric value from 0 to 255. • For IPv6, enter the address in the format "xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx", where "xxxx" is a hexadecimal value. Primary Server - Port Number Set the primary server port number from 1 to 65535. The default value is 88. Note • Do not use the numbers assigned to the other ports.
Connectivity & Network Setup The default value is 389. Note • Do not use the numbers assigned to the other ports. Authentication Method Select a method to perform LDAP authentication from [Direct Authentication] and [Authentication of User Attributes]. • Direct Authentication User ID and password entered by a user are used for LDAP authentication.
15 Tools Note • This item is displayed when [Passcode Entry for Smart Card Login] under [Tools] > [Authentication/ Security Settings] > [Authentication] > [Passcode Policy] is set to [Off]. Login Credentials to Search Entries Select which users are allowed to search the Address Book. You can select from [Remotely Authenticated User] or [System].
Connectivity & Network Setup Search Entries by Given Name Set whether or not to use [Attribute Type of Given Name] when a name is used as a search key. Attribute Type of Name Set the recipient name attribute type. Enter a field attribute name to be used as a recipient name from user information registered on the LDAP server. Up to 32 characters are allowed. For Windows, enter "cn" for an attribute name used as a recipient name. Attribute Type of Surname Set the sender's family name attribute type.
15 Tools SMB Server Settings SMB Server Setup Select the server specification method from [By Domain Name] and [By Domain & Server Names/IP Address]. According to the option you selected here, set [Domain Name] and [Server Name/IP Address] for SMB servers 1 to 5 respectively. The setting for SMB server 1 is used as the default setting for authentication. Domain Name Enter the domain name of the server. Up to 64 characters are allowed.
Connectivity & Network Setup • Disabled The machine does not communicate in SSL/TLS. • STARTTLS (If Available) The machine verifies the certificate and communicates in SSL/TLS. If the verification fails, the machine does not communicate in SSL/TLS. • STARTTLS The machine verifies the certificate and communicates in SSL/TLS. If the verification fails, the machine cannot perform communication. • SSL/TLS The machine communicates in SSL/TLS.
15 Tools Message Encryption Method Set the encryption method for mail contents. Select from [3DES], [RC2-40], [RC2-64], [RC2-128], [AES-128], [AES-192], and [AES-256]. Split Encrypted E-mail Select whether or not to split an outgoing encrypted e-mail for each recipient. Split Encrypted Internet Fax Select whether or not to split an outgoing encrypted Internet fax for each recipient. Digital Signature - Outgoing E-mail Select whether or not to always add a digital signature to outgoing e-mails.
Connectivity & Network Setup IKE Authentication Method Set the IKE authentication method. Select from [Authenticate by Preshared Key] or [Authenticate by Digital Signature]. Preshared Key Enter a preshared key. This setting is valid when [IKE Authentication Method] is set to [Authenticate by Preshared Key]. Device Certificate Select a certificate for IPSec communications. Select a certificate when [IKE Authentication Method] is set to [Authenticate by Digital Signature].
15 Tools Authentication Method Select from [EAP-MD5], [EAP-MS-CHAPv2], [PEAP/MS-CHAPv2], or [EAP-TLS]. Login User Name Enter the login user name with up to 128 characters. Login Password Enter the login password with up to 128 characters. Server Certificate Verification Select whether or not to verify a server certificate when [PEAP/MS-CHAPv2] is selected in [Authentication Method]. Certificate Revocation Retrieval Settings Configure the settings for certificate revocation retrieval.
Connectivity & Network Setup Other Settings You can configure other settings related to security. FIPS140 Validation Mode Select whether or not to enable FIPS140 validation mode. Other Settings You can set the following network related items: Protocol to Receive E-mail Select from [SMTP] or [POP3] depending on your environment. Add Domain Name to User Name Select whether or not to add domain names to user names. Output Destination for E-mail Specify an output destination for e-mail print.
15 Tools Print Service Settings In [Print Service Settings], you can configure settings related to the Print feature. Using Dell Printer Configuration Web Tool, you can make more detailed settings. For more information, refer to "Dell Printer Configuration Web Tool Settings" (P.461). The following shows the reference section for each setting. Allocate Memory ......................................................................................................................380 Delete Form ...............
Print Service Settings Receiving Buffer - USB Set the receiving buffer for USB. You can specify a value from 64 to 1024 KB in 32 KB increments. Receiving Buffer - LPD Note • You may not be able to change the [Receiving Buffer - LPD] setting because of the setting of [LPD Print Queue]. For more information on [LPD Print Queue], refer to "LPD Print Queue" (P.386). No Spooling Does not use spooling.
15 Tools Receiving Buffer - IPP No Spooling Does not use spooling. While IPP printing is performed for one client, data cannot be received over the same interface from another client. Specify a value for the dedicated IPP receiving buffer memory capacity from 64 to 1024 KB in 32 KB increments. Spool to Hard Disk Carries out spooling. The receiving buffer for spooling uses the hard disk. Receiving Buffer - EtherTalk Set the EtherTalk receiving buffer.
Print Service Settings Substitute Tray When there is no tray containing the paper size selected by the Auto Paper selection, select whether or not to print with paper loaded in another paper tray. In the event of using a substitute tray, select the paper size from [Use Larger Size], [Use Closest Size], or [Select Tray 5]. Note • When documents are printed using emulation such as ESC/P-K and HP-GL/2, the substitute tray setting is not valid and a message prompting you to load paper displayed on the screen.
15 Tools Resume Job After Print Error Set whether or not to automatically cancel a print job when the print job was suspended because of an error. Note • The machine will enter the off-line state to restrict subsequent print jobs. Job Resumes Automatically Automatically cancels the print job to print subsequent jobs. Resume by User Displays a confirmation screen before cancelling the print job. After the confirmation, the machine cancels the print job to print the subsequent jobs.
Print Service Settings Start Sheet & End Sheet Prints a banner sheet before and after a print job. Allow Print Driver to Override Select the check box to print a banner sheet according to the banner sheet print settings of the print driver. Banner Sheet Offset Set whether or not to offset when banner sheets are output. Banner Sheet Tray Select a paper tray used for banner sheets. This setting applies to Trays 1 to 4 and 6 (optional). You cannot apply this setting to Tray 5.
15 Tools Compatible Mode Uses the Microsoft®-compliant mode to process print tickets. LPD Print Queue Set the LPD print sequence. Note • If you change the [LPD Print Queue] setting, the [Receiving Buffer - LPD] setting may automatically be changed. For more information on Receiving Buffer - LPD Spool, refer to "Receiving Buffer - LPD" (P.381). Data Processing Order Prints jobs in the order of becoming print-ready status after receiving the jobs.
Scan Service Settings Scan Service Settings You can configure settings related to the Scan services. Note • When [Scan to Fax Server] is selected in the System Settings, [Scan Service Settings] is replaced with [Scan/Fax Service Settings]. For information on scanner environment settings, refer to "Scanner Environment Settings" (P.495). The following shows the reference section for each setting. Screen Defaults ..............................................................................................
15 Tools Reduce/Enlarge - Buttons 2 to 5 This item can be set when [Reduce/Enlarge] is selected for one of the features that appear in the second to the fourth column in [1st Tab - Features Allocation]. Select the magnification ratio displayed in [Reduce/Enlarge] from the Reduce/Enlarge Presets registered. For information about the Reduce/Enlarge Preset buttons, refer to "Reduce/Enlarge Presets" (P.391). Scan Defaults You can set the default settings of the Scan services.
Scan Service Settings Background Suppression Set the default value for [Background Suppression] of [Image Enhancement] in the [Advanced Settings] screen. Shadow Suppression Set the default value for [Shadow Suppression] in the [Advanced Settings] screen. Color Space Set the default value for [Color Space] in the [Advanced Settings] screen.
15 Tools Store & Send Link - E-mail Subject Set the default value for the subject used for the Store & Send Link feature. Up to 128 characters can be entered for the subject. For more information on the Store & Send Link feature, refer to "Step 2 Selecting the Features" (P.160). E-mail Encryption Set the default value for [Encryption] in the [E-mail Options] in the [E-mail] screen. Note • This feature appears only when the root certificate for a remote authentication server is set.
Scan Service Settings Original Size Defaults Set the document size displayed in [Original Size] in the [Layout Adjustment] screen. You can assign a document size to each of the 17 buttons other than [Auto Detect]. If you frequently use non-standard size paper for scanning, assigning the paper sizes to the buttons will save your time to specify the size each time. A/B Series Size You can select from sizes of A and B series such as A4 and B5. Inch Size You can select from size of Inch series such as 8.
15 Tools Other Settings You can configure other settings related to the Scan services specifications. Memory Full Procedure If there is insufficient hard disk memory while scanning a document, a screen appears asking you how you want to handle the partially stored data. Set the process you want the machine to perform for the partially stored data after a certain time has elapsed in the confirmation screen. You can set the time until the memory full procedure is carried out.
Scan Service Settings Display Message at End of Scanning Displays a scan completion message. Display Scan & Transfer Screens Displays the transfer screen after scan completion. The scan completion message is not displayed. Display Message at End of Transfer Displays a transfer completion message. Searchable - Page Orientation Set whether or not to handle the character orientation to be upright when the machine scans a document with OCR (Optical Character Recognition).
15 Tools Fax Service Settings In [Fax Service Settings], you can configure settings related to the Fax service. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. • You can register new address book entries in [Add Address Book Entry] under [Setup]. For more information, refer to "Add Address Book Entry" (P.431). The following shows the reference section for each setting. Screen Defaults ...................................
Fax Service Settings Fax Defaults You can set the default settings of the Fax services. When the machine is turned on, or the machine exits from the Power Saver mode, or when the button is pressed, the machine resets to the default values specified under this menu. By setting frequently used features and values as the defaults, you can simplify operations. Resolution Set the default value for [Resolution] in the [Fax/Internet Fax] screen.
15 Tools Internet Fax Subject Set the default value for [Internet Fax Subject] in the [Fax/Internet Fax Options] screen. Up to 128 single-byte characters can be entered for the subject. Internet Fax Encryption Set the default value for [Encryption] in the [Fax/Internet Fax Options] screen. Note • This feature appears only when the root certificate for a remote server for remote authentication is set. Fax Control You can configure the settings related to fax control.
Fax Service Settings • Enter Once Only No need to re-enter the group recipient. • Enter Twice Re-entering the group recipient is required. Broadcast Checkbox on 1st Tab Specify whether or not to show the [Enable Broadcast] checkbox in the [Fax/Internet Fax] screen to explicitly express broadcast directions. Chain Dial Allows you to combine the fax numbers registered in one touch button, speed dial, and address book respectively and the numbers entered using the numeric keypad to specify as one recipient.
15 Tools Saved Faxes - Auto Delete When [Yes] is selected for [Save Undelivered Faxes], set whether or not to automatically delete saved faxes in 24 hours. Transmission Interval Specify a value for the interval between the end of one transmission and the beginning of the next, from 3 to 255 seconds in 1 second increments. A longer transmission interval increases the total time to send a broadcast transmission, but allows calls to be received during the standby time.
Fax Service Settings Tray Mode Specify the paper tray for printing the received fax document. Only the specified paper tray will be used for printing the received document. Multiple paper trays can be specified except for Tray 5. If the fax document cannot be printed on the paper loaded in the specified paper trays, the machine displays a message stating that it will be printed on the paper loaded in Tray 5. Load paper in Tray 5 and press the button to print the document.
15 Tools Memory Full Procedure If there is insufficient hard disk memory while scanning a document, a screen appears asking you how you want to handle the partially stored data. Set the process you want the machine to perform for the partially stored data after a certain time has elapsed in the confirmation screen. You can set the time until the memory full procedure is carried out. For more information, refer to "Auto Job Release" (P.315). Delete Job Deletes the data partially stored.
Fax Service Settings Block Unknown Fax Numbers Set whether or not to receive faxes from unknown G3-ID fax numbers. When [Yes] is selected, the machine does not receive faxes from unknown fax numbers. Fax Received Options Fax Received Options allows you to specify a method for classifying received fax documents into specified folders. Folder Selector Setup If you set the classification by line type, the machine classifies the received documents by line type and store them in the folders specified.
15 Tools Variable % You can specify a magnification from 50 to 400% in 1% increments. Original Size Defaults You can set the original sizes displayed in [Original Size] in the [Layout Adjustment] screen. You can assign original sizes to the buttons other than [Auto Detect]. If you frequently use non-standard size paper for scanning, setting non-standard size as the default will save your time to specify the size each time. A/B Series Size You can select from sizes of A and B series such as A4 and B5.
Fax Service Settings G3 Line 1 - Fax ID When using G3 communications, register the G3 ID. The G3 ID is normally set to the local terminal fax number. Specify a G3 ID with up to 20 digits using the keyboard displayed or the numeric keypad. Note • A G3 ID (fax number) can consist of not more than 20 digits, including 0 to 9, +, and space. G3 Line 1 - Dial Type Set the dial type. Tone Tone dialing line. 10pps Pulse dialing line. G3 Line 1 - Line Type Set the line type. PSTN Subscriber telephone line.
15 Tools Profile for Broadcast Job Set the default value for an Internet fax profile when performing an Internet fax broadcast send. A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between Internet Fax-enabled machines. Note • The supported TIFF-file profiles vary depending on the destination Internet Fax-enabled machine. Before specifying a profile, check the profile that the destination machine supports.
Fax Service Settings Internet Fax Output Destination Set the output tray to use for printed Internet fax documents. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. Fax Transfer from Address Book Set whether to permit forwarding of Internet fax data received by e-mail via SMTP when the forwarding destination is not registered on the Address Book. Off Permits forwarding.
15 Tools E-mail/Internet Fax Service Settings In [E-mail/Internet Fax Service Settings], you can configure settings related to the e-mail and the Internet Fax service. 1 On the [Tools] screen, select [System Settings] > [E-mail/Internet Fax Service Settings]. For the method of displaying the [Tools] screen, refer to "System Settings Procedure" (P.296). 2 Select an item to set or change. E-mail Control You can configure the settings for e-mail and Internet fax transmissions.
E-mail/Internet Fax Service Settings On Automatically notifies the sender that the e-mail has been processed. Read Receipts When an e-mail is sent from the machine, select whether or not to use the Read Receipts feature. Off The Read Receipts feature is disabled. On Uses the Read Receipts feature.
15 Tools Allow Casual Users to Edit From Field Set whether or not to protect e-mail addresses from being changed by unregistered users under [From] on the [E-mail] tab. Allow Guest Users to Edit From Field Set whether or not to protect e-mail addresses from being changed by guest users under [From] on the [E-mail] tab. Allow to edit From if Search Found Set whether or not to protect e-mail addresses from being changed under [From] on the [Email] tab when a login user retrieves an e-mail address.
Address Book Settings Address Book Settings In [Address Book Settings], you can configure settings related to the e-mail and the address book. 1 2 On the [Tools] screen, select [System Settings] > [Address Book Settings]. For the method of displaying the [Tools] screen, refer to "System Settings Procedure" (P.296). Select an item to set or change. Address Book Type Select the type of the Address Book from [Type 1] or [Type 2].
15 Tools Folder Service Settings In [Folder Service Settings], you can configure settings to handle files stored in folders. 1 On the [Tools] screen, select [System Settings] > [Folder Service Settings]. For the method of displaying the [Tools] screen, refer to "System Settings Procedure" (P.296). 2 Select an item to set or change. Files Retrieved By Client Set whether or not to delete a file stored in a folder when a client retrieves it.
Job Flow Service Settings Job Flow Service Settings In [Job Flow Service Settings], you can configure the settings related to the Job Flow. The Job Flow is a function to perform a series of jobs registered. Also, in [Job Flow Service Settings], you can configure a pool server. As for [Pool Server], [Pool Server Login Method], and [Job Flow Sheet List Default], however, leave the default settings unchanged because a pool server is not available for the machine.
15 Tools Media Print Service Settings In [Media Print Service Settings], you can select the paper trays displayed for [Paper Supply] in the [Media Print - Text] and [Media Print - Photos] screens. You can import and print image data (DCF1.0 (Exif 2.0 - 2.2 compliant JPEG/TIFF files)) from a digital camera and document files (PDF, TIFF, XML Paper Specification (XPS), or JPEG (JFIF)). This feature is called the Media Print feature.
Stored File Settings Stored File Settings In [Stored File Settings], you can select whether to automatically delete files stored to the folders of the machine. Set the expiration date and the time of deletion. You can also specify the types of the files to delete. 1 On the [Tools] screen, select [System Settings] > [Stored File Settings]. For the method of displaying the [Tools] screen, refer to "System Settings Procedure" (P.296). 2 Select an item to set or change.
15 Tools Display Details of Stored Print Job List Set whether or not to display detailed information such as output color and 2 sided in the stored job list of print files (Charge Print, Secure Print, Sample Print, or Delayed Print). When you select [On], detailed information is displayed in the list. When you select [Off], you can see more jobs at a time since detailed information is not displayed.
Web Applications Service Setup Web Applications Service Setup In [Web Applications Service Setup], you can specify the remote access destination. Remote access allows you to view web application services, which are compatible with the machine, directly on the touch screen, to upload a document that has been scanned on the machine to the web applications, and to directly select and print a document that is stored in the remote server.
15 Tools 3 Enable SSL/TLS communication. 1) Click [SSL/TLS Settings]. 2) Select the [Enabled] check box for [HTTP - SSL/TLS Communication]. 3) Select the [Enabled] check box for [Verify Remote Server Certificate]. 4) Click [Apply]. 5) When the right frame on the web browser will change to the machine reboot display, click [Reboot Machine]. The machine reboots and the setting values are enabled. 4 Import the root certificate of the remote server.
Web Applications Service Setup Server Setup This section describes how to register a server on access web applications. Note 1 2 3 • If there are one or more servers to register, it is helpful to assign the servers to the buttons displayed on the [Home] screen. Select [Server Setup]. Select an access destination you want to register, and then select [Change Settings]. Enter the URL of the access destination, if you register an access destination in a new entry.
15 Tools Use User ID • No - When [Login Type] is set to [Login to Remote Accounts]: The machine accesses the remote service using the user information authenticated on the machine. - When [Login Type] is set to [No Login Required] or [Login to Local Accounts]: The machine prompts the user to input User ID and password to access Web applications. • Yes Allows you to enter a user ID and password into [User ID] and [Password] respectively, which are used when the machine accesses the remote service.
Web Browser Setup Web Browser Setup In [Web Browser Setup], you can configure the settings for the web browser to be used when the machine accesses a web application using the Web Applications feature. Remote access allows you to view web application services, which are compatible with the machine, directly on the touch screen, to upload a document that has been scanned on the machine to the web applications, and to directly select and print a document that is stored in the remote server.
15 Tools Enable File Printing Specify whether to use the File Printing feature. The File Printing feature allows you to directly print the printable files obtained from the remote Web server.
Setup Setup In [Setup], you can create or update folders, job flows, and the Address Book. The following shows the reference section for each setting. Create Folder........................................................................................................................... 421 Stored Programming ............................................................................................................... 423 Create Job Flow Sheet...............................................................
15 Tools Folder Name Set the folder name. Enter up to 20 single-byte characters using the keyboard displayed or the numeric keypad. For information about how to enter characters, refer to "Entering Text" (P.57). Check Folder Passcode Set an access restriction to permit operations for specified users only. Check Folder Passcode Set whether or not to set a passcode. • Off Does not set an access restriction. • On Set a passcode for access restriction.
Setup Yes Deletes expired files at the specified time. If, however, the expiration date has not been specified, files are not deleted even when [Yes] is selected. Note • When the machine is off at the deletion time of an expired file, the file is deleted next time the deletion time comes after the machine is turned on. For information on setting the file retention period, refer to "Expiration Date for Files in Folder" (P.413). Link Job Flow Sheet to Folder You can link a job flow sheet to a folder.
15 Tools To start a job flow automatically, you must link the job flow to a folder. When a file is stored in the folder, it is automatically processed in accordance with the job flow sheet linked. Note • To link a folder with a job flow sheet created with [Create Job Flow Sheet], start from [Send from Folder] or [Create Folder]. For more information, refer to "Create Folder" (P.421). Features that can be registered are listed below.
Setup Sheet Filtering You can filter the job flow sheets to display. Select the filtering conditions, and then select [Save]. Note • The screen displayed varies depending on the Login Type selected. • Owner Filters job flow sheets by owner type. • Target Filters job flow sheets by target, such as scan jobs and folders. Create Displays the [Create New Job Flow Sheet] screen. Refer to "Create New Job Flow Sheet" (P.425). Edit/Delete Displays the [Details] screen. Refer to "Edit/Delete" (P.431).
15 Tools Delete Deletes all setting values of the selected item. Edit Confirm or change the settings of the selected item. Close Menu Deselect the selected item. Name Set the name for the job flow sheet with up to 128 single-byte characters. Description Set the description of the job flow sheet with up to 256 single-byte characters. Keyword Enter a keyword with up to 12 single-byte characters for job flow search. You can also use the keywords that are registered for [Create Job Flow Sheet Keyword].
Setup Speed Dial Specify an address with a speed dial. Enter the speed dial with the numeric keypad, and select [Save]. The address specified appears in [Name/E-mail Address] in the [Send Internet Fax] screen. New Recipient Specify a new address. The address specified appears in [Name/E-mail Address] in the [Send Internet Fax] screen. Name/E-mail Address Displays the recipient name or address specified. Delete Recipient Deletes all information for the selected recipient.
15 Tools New Recipient Specify a new address. The address specified appears in [Name/E-mail] in the [Send E-mail] screen. Name/E-mail Address Displays the recipient name or e-mail address specified. Subject Enter a subject using the keyboard displayed. Delete Recipient Deletes all information for the selected recipient information. Edit Displays the [Edit Recipient] screen, which allows you to check or change the recipient selected. File Format Select an output file format.
Setup File Format Specify an output file format. Resend Attempts Set whether or not to try sending again if a transmission fails. If you select [On], set the number of resend attempts and interval. • Resend Attempts Set the transmission retry count from 1 to 5. • Resend Interval Set the transmission retry interval from 30 to 300 seconds. Name, Server, Save in, User Name, and Password Select [Name], [Server], [Save in], [User Name], or [Password] to display an input screen.
15 Tools • Shared Name: Up to 64 single-byte characters • Save in: Up to 128 single-byte characters • User Name: For domain users: up to 97 characters with the format of "user name@domain name" or "domain name\user name" (user name and domain name must be up to 32 and 64 single-byte characters, respectively) For local users: up to 32 single-byte characters • Password: Up to 32 single-byte characters Print Configure print settings.
Setup When to Notify Select the e-mail notification timing from [When file is stored] and [At the end of Job Flow]. Delete Recipient Deletes all information for the selected recipient. Edit Allows you to check or change the recipient selected. Close Menu Deselects the selected item. Edit/Delete You can check the content of a job flow sheet, and edit, copy, or delete it. Note • Some operations may be restricted according to types of job flow owners, authentication settings, and user types.
15 Tools • The address numbers correspond to the one touch buttons. The one touch buttons are available for fax and Internet Fax. For more information on the relationship between the address numbers and the one touch buttons, refer to "One-touch Buttons" (P.319). • To specify an e-mail or server (FTP/SMB) address (for insertion in the Address Book), it is not possible to use a speed dial specified with the numeric keypad, one-touch dialing, or a group dial number.
Setup When selecting [E-mail] as the address type The following items appear: • Address Type • Given Name • E-mail Address • Custom Item 1 (Telephone Number*) • Name • Custom Item 2 (Office*) • Index • Custom Item 3 (Department*) • Surname • S/MIME Certificate * : Factory default setting When selecting [Server] as the address type The following items appear: • Address Type • Save in • Name • User Name • Index • Password • Transfer Protocol • Port Number • Server Name/IP Address • Shared
15 Tools Name Enter a recipient name with up to 18 single-byte characters. For information about how to enter characters, refer to "Entering Text" (P.57). Index You can register a single alphanumeric index character so that you can use it as a search keyword when the registered recipients are listed in alphabetical order. For information about how to enter characters, refer to "Entering Text" (P.57). Surname Enter a recipient surname with up to 32 single-byte characters.
Setup For more information on the certificate, refer to "Encryption and Digital Signature Settings" (P.517). Transfer Protocol Set the transfer protocol. You can select either [FTP] or [SMB]. Server Name/IP address Enter a name or an IP address of a forwarding destination server. Shared Name (SMB Only) Enter the shared name set for the SMB folder. Note • If the "/" mark is used at the top of a shared name, a job flow cannot read the shared name correctly.
15 Tools Fax Number Enter a fax number with up to 128 digits. For information about how to enter characters, refer to "Entering Text" (P.57). Index You can register a single alphanumeric index character for use as a keyword to search with the Address Book. For information about how to enter characters, refer to "Entering Text" (P.57). Starting Rate Set a communications mode. You can select either [G3 Auto] or [Forced 4800 bps].
Setup Delay Start Set whether or not to use a delayed start transmission. If the machine's system clock is set to the 24-hour display, [AM] and [PM] do not appear. For information on the system clock, refer to "Time" (P.314). Remote Folder Select whether or not to send a fax or an Internet fax to a recipient's folder. To use folder communications, you must obtain the recipient's folder number and passcode in advance. 1 2 Select [On]. 3 If a passcode is set, enter the passcode with the numeric keypad.
15 Tools 5 6 To print a document also at the relay station, under select [On] for [Print at Relay Station]. Select [Save]. Billing - Day Time, Billing - Night Time, Billing - Midnight Set the connection time for one unit charge in each of the time bands (daytime/night/ midnight). You can set a value from 0.1 to 255.9 seconds in 0.1 second increments.
Setup Create Fax Group Recipients You can register addresses for broadcast transmission as a group. Each group can include up to 20 address numbers. The maximum number of groups that can be registered is 50. Note that recipients to be added to a group must be registered in the speed dials on the Address Book.
15 Tools Add Fax Comment You can register comments to be printed on cover sheets. A maximum of 50 comments can be registered, each of which can be up to 36 single-byte characters. For information about how to enter characters, refer to "Entering Text" (P.57). Paper Tray Attributes Set a paper size and a paper type load in each tray. Refer to "Paper Tray Attributes" (P.322).
Accounting Accounting In [Accounting], you can register the users that will use the machine, and set the operation settings of the Accounting feature. For more information about this feature, refer to "Authentication and Accounting Features" (P.533). The following shows the reference section for each setting. Create/View User Accounts .................................................................................................... 441 View Accounts ......................................................
15 Tools 4 Select [Close]. User ID Enter a user ID to use the machine. Up to 32 single-byte characters are allowed. User Name Set a user name. Up to 32 single-byte characters are allowed. For information about how to enter characters, refer to "Entering Text" (P.57). Passcode Set a passcode. Setting a passcode is strongly recommended for security. Set a passcode from 4 to 12 digits.
Accounting • Free Access The feature is not restricted. • No Access to Copy/Fax/Scan/Print Service Allows you to restrict the use of the Copy, Fax, Scan, or Print service. Account Limit Set the maximum number of pages for copying, scanning, or printing. You can specify a number from 1 to 9,999,999 (7 digits) pages in 1 page increments.
15 Tools Reset Account Deletes all registered information for a selected user. Reset Deletes the registered user data. Once deleted, the data cannot be restored. Note • All job flow sheets, folders, and files within folders belonging to the user are deleted. If the user is owner of a large amount of material (when a large quantity of files is left remaining within a folder for example), the deletion will take a considerable time. Cancel Cancels the deletion of the user data.
Accounting All Account Limits Resets the maximum number of pages for all users to the default (9,999,999 pages). Total Impressions Resets all accounting data for all users including the system administrator. The number of pages is also reset to 0. All Authorization Groups Delinks users from authorization groups, and links those users to the default authorization group. Meter (Print Jobs) Resets all printer accounting, and deletes automatically registered job owner names.
15 Tools Note • When [Network Accounting] is selected, users are prompted to enter their Account ID on the [Login] screen that is displayed when attempting to use services required for accounting. For more information on Network Accounting, refer to "Types of Account Administration" (P.539). ColorTrack Accounting is carried out based on the user information and account information preregistered on the machine.
Accounting Mask User ID (***) You can set how an entered user ID is shown on the screen. Use this feature to enhance security as required. Show As you enter the user ID, the characters are echoed on the screen in the normal way. Hide As you enter the user ID, the character string is hidden as a row of asterisks (*****).
15 Tools • The registered details can be confirmed by printing the Billing Data List. For information on how to print, refer to "Billing Data List" (P.281). 1 2 Select [Fax Billing Data]. Select [Charge Rate per Unit]. Charge Rate per Unit This is a communication charge per unit. You can set a value from 0.1 to 255.9 seconds in 0.1 second increments. 3 4 Select [Change Settings]. 5 Select [Save]. Enter an amount with the keyboard displayed on the screen or the numeric keypad.
Accounting Track Scan/Fax Jobs The feature is effective for the Scan, Fax, and Internet Fax services. Select whether or not to track billing information for the scan, fax, and Internet fax jobs. Select from [No Tracking] and [Track with Accounting/Billing Device]. Interrupt Mode The feature is effective for the Copy service. Select whether or not to enable the Interrupt mode. Select from [Disabled] and [Enabled].
15 Tools Authentication/Security Settings In [Authentication/Security Settings], you can configure the authentication and security settings. For more information about the feature, refer to "Authentication and Accounting Features" (P.533). The following shows the reference section for each setting. System Administrator Settings................................................................................................450 Authentication ..................................................................
Authentication/Security Settings For more information about [Passcode Entry for Control Panel Login], refer to "Passcode Policy" (P.456). 1 2 3 Select [System Administrator's Passcode]. Select [New Passcode]. Enter a new passcode (4 to 12 digits) using the keyboard displayed, and then select [Save]. Note • If no passcode is set, leave the text boxes blank and select [Save]. 4 Select [Retype Passcode], enter the same passcode, and then select [Save]. 5 6 Select [Save]. A confirmation window appears.
15 Tools Note • When a user is authenticated by a remote authentication server, the authenticated user can access the services through the control panel based on the permission information obtained from the remote server. • When a guest user is permitted to use the machine, access restriction for each service cannot be specified for the guest user. If you want to restrict a guest user to use the machine, refer to "Guest User" (P.455).
Authentication/Security Settings • Custom Services Restricts access to custom services on the machine. Note • This feature is for service representative use. For more information, contact Customer Support at dell.com/contactdell. • Print Restricts users to print jobs stored on the machine, such as the Secure Print and Sample Set jobs. This feature also restricts the submission of print jobs from a computer via a network.
15 Tools Restrict Recipient Selection Method Select whether or not to remove restriction when a transmission to a recipient who is not registered on the Address Book is restricted for the Fax/Internet Fax or Scan feature. Restrict User to Edit Address Book Select whether or not to remove restriction when the edit of the Address Book is restricted.
Authentication/Security Settings Account Auto Setup for Card Login Set whether or not to register new user information when an unregistered user holds a card over the smart card reader. When [Disabled] is selected, the machine does not register the user. When [Enabled] is selected, the machine registers the user automatically. Note • When [Auto Assign] is selected, [User Name], [Service Access], and [Add User To Authorization Group] will be displayed. • Set the user name by selecting [User Name].
15 Tools Note • This setting applies only to a user who is authenticated by smart cards. Maximum Login Attempts by System Administrator This feature protects the settings from being changed by someone impersonating your system administrator. If authentication for a system administrator's ID fails more than specified times continuously, access is denied. You can specify a login attempt count from 1 to 10. Note • The failure count is reset when the machine is restarted.
Authentication/Security Settings Receive Control You can set how received print jobs should be handled. For information about printing or deleting the print job saved, refer to "Private Charge Print" (P.216), and about deleting a Private Charge Print job with an invalid User ID, refer to "Deleting a Private Charge Print Job with an Invalid User ID" (P.270). 1 2 3 4 Select [Receive Control], and then select [Change Settings]. Select any item.
15 Tools time. Or the system administrator can manually delete them. For details on how to specify an expiration date, refer to "Stored File Settings" (P.413). For details on how to delete the print jobs manually, refer to "Deleting a Private Charge Print Job with an Invalid User ID" (P.270). • When [Save as Private Charge Print Job] is selected, the Secure Print, Sample Set, Store in Remote Folder, and Delayed Print settings specified in the print driver will be ignored.
Authentication/Security Settings Note • If this setting is set to [Enable Active Settings] while a job is in progress, the setting is not effective for the job. • You can disable active settings even when you select a file in a folder using the Job Flow feature and manually execute a job. • Users with system administrator role can configure this feature regardless of authorization group. For more information about Force Watermark, refer to "Watermark" (P.330).
15 Tools For more information on how to check the status during overwriting, refer to "Overwrite Hard Disk" (P.285).
16 Dell Printer Configuration Web Tool Settings This chapter describes how to set up Dell Printer Configuration Web Tool. • Installation of Dell Printer Configuration Web Tool .....................................................462 • Starting Dell Printer Configuration Web Tool................................................................464 • Configuring Machine Settings Using Dell Printer Configuration Web Tool ............
16 Dell Printer Configuration Web Tool Settings Installation of Dell Printer Configuration Web Tool Dell Printer Configuration Web Tool provides services such as displaying the status of the machine and jobs, and altering configurations using a web browser in a TCP/IP environment. Preparations Prepare a computer supporting the TCP/IP protocol to use Dell Printer Configuration Web Tool. Dell Printer Configuration Web Tool supports the following browsers: For Windows 8 • Microsoft® Internet Explorer® 10.
Installation of Dell Printer Configuration Web Tool Configuration on the Machine The following describes the configuration procedure for using Dell Printer Configuration Web Tool on the machine. 1 Display the [Tools] screen. 1) Press the button. 2) Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter]. When a passcode is required, select [Next] and enter the system administrator's passcode, then select [Enter].
16 Dell Printer Configuration Web Tool Settings Starting Dell Printer Configuration Web Tool To use Dell Printer Configuration Web Tool, perform the following procedure on your computer. When Login Type is selected on the machine, authentication is required to access the machine via a web browser. 1 2 Start a web browser. Enter the machine's IP address or the Internet address in the address box on the web browser, and press the key. • Example of the IP address entry http://192.0.2.
Configuring Machine Settings Using Dell Printer Configuration Web Tool Configuring Machine Settings Using Dell Printer Configuration Web Tool Dell Printer Configuration Web Tool enables you to change various settings on the machine from a computer. Note • Confirm that the port in use is enabled in [Properties] tab > [Connectivity] > [Port Settings] of Dell Printer Configuration Web Tool when an item that you want to set is not displayed.
16 Dell Printer Configuration Web Tool Settings Item How to Select Cloning Select from [Properties] tab > [General Setup] Allows you to save the settings of the machine in a file, and copy the file to the other machine of the same model but not to the other models. Notify Job Completion by E-mail Select from [Properties] tab > [General Setup] > [Alert Notification] Refer to "Notify Job Completion by E-mail" (P.333). Select from [Properties] tab > [Connectivity] Refer to "Port Settings" (P.358).
Configuring Machine Settings Using Dell Printer Configuration Web Tool Item How to Select Overview/Reference Machine Digital Certificate Management Select from [Properties] tab > [Security] Allows you to create a self-signed certificate and import a certificate to the machine. IPSec Refer to "Configuration of Encryption using IPSec" (P.523). Certificate Management Displays the certificates registered on the machine. Also allows you to select, delete, and export of the certificate.
16 Dell Printer Configuration Web Tool Settings 468
17 Printer Environment Settings This chapter describes the settings to use the Print feature on the machine. • Print Overview .....................................................................................................................470 • Installation When Using USB Port ...................................................................................473 • Installation When Using TCP/IP (LPD/Port 9100)...........................................................
17 Printer Environment Settings Print Overview This machine can be set up as a local printer by directly connecting the machine to a computer using a USB interface cable. Similarly, it can be set up as a network printer by connecting the machine to a network. Enable the necessary port using the control panel or Dell Printer Configuration Web Tool.
Print Overview Note • The machine does not support Remote Printer (RPrinter) mode. • You can use the machine as a printer in a NDPS environment by using a Novell® NDPS Gateway. To use the machine as a printer in a NDPS environment, you need to have the machine operating in a NetWare print environment beforehand, or enable LPD in advance and set it as a gateway destination in a Novell NDPS Gateway setup. Attributes, however, that can be set or obtained by NDPS are not supported.
17 Printer Environment Settings Supported Operating Systems Connection method Local connection Port USB 2.
Installation When Using USB Port Installation When Using USB Port This section describes how to install the machine using a USB interface. The following shows the reference section for each procedure. Step 1 Preparations.................................................................................................................. 473 Step 2 Configuration on the Machine ................................................................................... 473 Step 3 Configuration on the Computer............
17 Printer Environment Settings Note 6 • Rebooting the machine may be required depending on the settings. When a message displayed on the screen, follow the message and reboot the machine. Print a configuration report to confirm that the USB port is enabled. For information on how to print a configuration report, refer to "Printer Reports" (P.278). Step 3 Configuration on the Computer To print a document from your computer, you need to install a print driver on your computer.
Installation When Using TCP/IP (LPD/Port 9100) Installation When Using TCP/IP (LPD/Port 9100) This section describes how to install the machine using TCP/IP. The following shows the reference section for each procedure. Step 1 Preparations.................................................................................................................. 475 Step 2 Configuration on the Machine ...................................................................................
17 Printer Environment Settings 4 If the operating system on the client is Mac OS X 10.5 or later, enable the Bonjour port, and the Discovery feature that automatically detects printers on the IP network can be enabled. Note • To print from a printer detected by Bonjour, the LPD port must be enabled in advance. 1) Select [Connectivity & Network Setup]. 2) Select [Port Settings]. 3) Select [Bonjour], and then select [Change Settings]. 4) Select [Port Status], and then select [Change Settings].
Installation When Using TCP/IP (LPD/Port 9100) - Subnet Mask - Gateway Address • IPv6 - Enable Manual Address - IP Address - Link-Local Address - Gateway Address • Domain Name • DNS Configuration - IPv4 - IPv6 • DHCP/DDNS • WINS Server • Port Number • TBCP Filter • Connection Time-Out • Maximum Number of Sessions Note • The Maximum Number of Sessions can be configured when the LPD port is enabled.
17 Printer Environment Settings Installation When Using NetWare This section describes how to install the machine using Netware. The following shows the reference section for each procedure. Step 1 Preparations ..................................................................................................................478 Step 2 Configuration on the Machine ....................................................................................478 Step 3 Configuration on the Computer .....................
Installation When Using NetWare 5 Print a configuration report to confirm that the NetWare port is enabled, and confirm the NetWare device name and the network address. For information on how to print a configuration report, refer to "Print Reports" (P.276). Using an LPD Port in NDPS 1 Display the [Tools] screen. 1) Press the button. 2) Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].
17 Printer Environment Settings Dell Printer Configuration Web Tool Setting Items You can configure the following setting items using Dell Printer Configuration Web Tool: For information on how to start Dell Printer Configuration Web Tool, refer to "Starting Dell Printer Configuration Web Tool" (P.464).
Installation When Using Microsoft Network (SMB) Installation When Using Microsoft Network (SMB) This section describes how to install the machine using Microsoft Network (SMB). The following shows the reference section for each procedure. Step 1 Preparations.................................................................................................................. 481 Step 2 Configuration on the Machine ...................................................................................
17 Printer Environment Settings 4 5 For information on how to set an IP address, refer to "Protocol Settings" (P.363). Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close]. Note 6 • Rebooting the machine may be required depending on the settings. When a message displayed on the screen, follow the message and reboot the machine. Print a configuration report to confirm that the SMB port is enabled and that TCP/IP is set up correctly.
Installation When Using Internet Printing Protocol (IPP) Installation When Using Internet Printing Protocol (IPP) This section describes how to install the machine using Internet Printing Protocol (IPP). The following shows the reference section for each procedure. Step 1 Preparations.................................................................................................................. 483 Step 2 Configuration on the Machine .......................................................................
17 Printer Environment Settings 3 4 5 Set an IP address and the other addresses. Skip this step if an IP address is already set. If DHCP or BOOTP is available in your environment, configure the method for obtaining the address. The configuration of an IP address, a subnet mask, and a gateway address is not required. For information on how to set an IP address, refer to "Protocol Settings" (P.363). Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close].
Installation When Using EtherTalk Installation When Using EtherTalk This section describes how to install the machine using EtherTalk. The following shows the reference section for each procedure. Step 1 Preparations.................................................................................................................. 485 Step 2 Configuration on the Machine ................................................................................... 485 Step 3 Configuration on the Computer................
17 Printer Environment Settings Step 3 Configuration on the Computer To print from the machine, you need to install a print driver on your computer. For information on the supported operating systems, refer to "Supported Operating Systems" (P.472).
18 E-mail Environment Settings This chapter describes the settings to use various services via e-mail on the machine. • E-mail Overview ..................................................................................................................488 • Preparations .........................................................................................................................489 • Installation Procedures.............................................................................................
18 E-mail Environment Settings E-mail Overview The machine can send and receive e-mails. The following services and features are available using e-mail: • E-mail • Store & Send Link • Internet Fax Service • Print E-mail • E-mail Notification (Consumable Status) • Job Completion Notice E-mail Scanned documents can be converted into electronic form and transmitted via e-mail.
Preparations • Notify Job Completion by E-mail You can receive the result of the jobs performed by e-mail. For more information, refer to "Notify Job Completion by E-mail" (P.333). • E-mail Notification You can receive an e-mail notification when a file is saved in a folder or a job flow ends. For more information, refer to "E-mail Notification" (P.430). Preparations The following items must be set to use the E-mail feature.
18 E-mail Environment Settings Item Description Print E-mail E-mail Store & Send Link via SMTP via POP3 E-mail Notification Job Completion Notice POP3 server Set the POP3 server address. ∆ ∆ - O ∆ ∆ POP login name and password Set the POP receiving user name. Also specify a password as required. ∆ ∆ - O ∆ ∆ S/MIME settings Set the S/MIME information.
Installation Procedures Installation Procedures This section describes how to configure the machine to use the E-mail service. The following shows the reference section for each procedure. Step 1 Enabling Port and Setting up TCP/IP ........................................................................ 491 Step 2 Configuring E-mail Environment............................................................................... 492 Dell Printer Configuration Web Tool Setting Items ...............................
18 E-mail Environment Settings Note 6 • Rebooting the machine may be required depending on the settings. When a message displayed on the screen, follow the message and reboot the machine. Print a configuration report to confirm that the ports are enabled and that TCP/IP is set up correctly. For information on how to print a configuration report, refer to "Print Reports" (P.276). Step 2 Configuring E-mail Environment The following describes the configuration procedures to use the E-mail features.
Installation Procedures When [SMTP] is selected for [Protocol to Receive E-mail] Configure the SMTP server. For information on how to configure the SMTP server, refer to "SMTP Server Settings" (P.368). For information on how to set the machine's e-mail address when you receive e-mails via SMTP, refer to "Machine's E-mail Address/Host Name" (P.366). For information on how to set the machine's e-mail address when you receive e-mails via SMTP, refer to "Machine's E-mail Address/Host Name" (P.
18 E-mail Environment Settings Dell Printer Configuration Web Tool Setting Items You can configure the following setting items using Dell Printer Configuration Web Tool: For information on how to start Dell Printer Configuration Web Tool, refer to "Starting Dell Printer Configuration Web Tool" (P.464).
19 Scanner Environment Settings • Scan Service Overview......................................................................................................496 • Configuration of Store to Folder .......................................................................................498 • Configuration of Scan to PC ..............................................................................................500 • Configuration of Store to USB .................................................................
19 Scanner Environment Settings Scan Service Overview The machine is equipped with scanning capabilities. The following scan services are available on the machine: • E-mail • Store to Folder • Scan to PC • Store to USB • Job Flow Scanning • Store & Send Link • Store to WSD Note • WSD stands for Web Services on Devices. E-mail Scanned documents can be converted into electronic data and sent via e-mail. For information on e-mail environment settings, refer to "E-mail Environment Settings" (P.487).
Scan Service Overview Store to WSD You can scan and store the document by operation from a computer on the network. To specify the destination computer, use the control panel of the machine. Note • WSD stands for Web Services on Devices. For more information on the Store to WSD service, refer to "Configuration of Store to WSD" (P.508).
19 Scanner Environment Settings Configuration of Store to Folder This section describes configuration procedures to use the Store to Folder service on the machine. The following shows the reference section for each procedure. Step 1 Enabling Port and Setting up TCP/IP.........................................................................498 Step 2 Registering a Folder......................................................................................................
Configuration of Store to Folder 3 Set an IP address and the other addresses. Skip this step if an IP address is already set. If DHCP or BOOTP is available in your environment, configure the method for obtaining the address. If an IP address cannot be obtained automatically or manual configuration is preferred, confirm the settings of an IP address, a subnet mask, and a gateway address. For information on how to set an IP address, refer to "Protocol Settings" (P.363).
19 Scanner Environment Settings Configuration of Scan to PC This section describes how to configure the machine to use the Scan to PC service. The following shows the reference section for each procedure. Step 1 Preparations ..................................................................................................................500 Step 2 Enabling Port and Setting up TCP/IP.........................................................................501 Step 3 Configuration on the Computer ............
Configuration of Scan to PC • Mac OS X 10.2.x/10.3.x/10.4.x/10.5/10.6 Step 2 Enabling Port and Setting up TCP/IP To use Scan to PC service, enable the port (SMB or FTP client) and set the IP address. The following describes the configuration procedures on the machine. Note 1 • You can configure the settings using Dell Printer Configuration Web Tool. For information on how to use Dell Printer Configuration Web Tool, refer to "Configuring Machine Settings Using Dell Printer Configuration Web Tool" (P.
19 Scanner Environment Settings 5 Select [Close]. Note 6 • Rebooting the machine may be required depending on the settings. When a message displayed on the screen, follow the message and reboot the machine. Print a configuration report to confirm that the SMB port or FTP client is enabled and that TCP/IP is set up correctly. For information on how to print a configuration report, refer to "Print Reports" (P.276). Step 3 Configuration on the Computer Create a destination folder on your computer.
Configuration of Store to USB Configuration of Store to USB This section describes how to configure the machine to use the Store to USB service. The following shows the reference section for each procedure. Step 1 Available USB Memory Devices.................................................................................. 503 Step 2 Dell Printer Configuration Web Tool Setting Items.................................................
19 Scanner Environment Settings Configuration of Job Flow Sheets This section describes how to configure the machine to use the Job Flow Sheets service. The following shows the reference section for each procedure. Step 1 Enabling Ports and Setting up TCP/IP .......................................................................504 Step 2 Configuring the SNMP Port ........................................................................................505 Step 3 Configuration on the Computer ...............
Configuration of Job Flow Sheets For information on how to set an IP address, refer to "Protocol Settings" (P.363). 5 6 Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close]. Note 7 • Rebooting the machine may be required depending on the settings. When a message displayed on the screen, follow the message and reboot the machine. Print a configuration report to confirm that the SOAP, SNMP, and Internet Services (HTTP) ports are enabled and that TCP/IP is set up correctly.
19 Scanner Environment Settings Configuration of Store & Send Link This section describes how to configure the machine to use the Store & Send Link service. Note • When a user is notified by e-mail of a URL location to retrieve scanned data, the e-mail message is not encrypted, which enables the user to retrieve the data without password authentication.
Configuration of Store & Send Link Step 4 Dell Printer Configuration Web Tool Setting Items You can configure the following items using Dell Printer Configuration Web Tool: • URL File Expiration • Generation of URL Link • Maximum File Size • Subject • Message • Attachment • Device Information • Signature For information on how to start Dell Printer Configuration Web Tool, refer to "Starting Dell Printer Configuration Web Tool" (P.464).
19 Scanner Environment Settings Configuration of Store to WSD This section describes how to configure the machine to use the Store to WSD service. Note • WSD stands for Web Services on Devices. The following shows the reference section for each procedure. Step 1 Preparations ..................................................................................................................508 Step 2 Enabling Port ..............................................................................................
Configuration of Store to WSD 4 Print a configuration report to confirm that the WSD port is set up correctly. For information on how to print a configuration report, refer to "Print Reports" (P.276). Step 3 Confirmation on the Computer Confirm that the machine name is displayed on the computer as a network device.
19 Scanner Environment Settings 510
20 Using the Internet Fax Service This chapter describes the settings to use services via the Internet Fax on the machine. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. • Internet Fax Overview ........................................................................................................512 • Preparations ..........................................................................................................
20 Using the Internet Fax Service Internet Fax Overview When the Fax feature is available, the machine can transmit scanned data as an e-mail attachment using a corporate intranet or the Internet, unlike conventional fax machines which use public phone lines. Also, the machine can receive e-mails transmitted from the Internet Fax-enabled machines. Preparations This section describes the prerequisites to use the Internet Fax on the machine.
Preparations O : Required ∆ : Set as required X : Not supported * : When you use the Internet Fax Direct feature, set [Tools] > [System Settings] > [Fax Service Settings] > [Internet Fax Control] > [Internet Fax Path] to [Direct (P2P)]. Note • To transmit e-mails encrypted by S/MIME or with digital signatures attached, a certificate must be ready in advance. For more information on a certificate, refer to "Configuration of E-mail Encryption/ Digital Signature" (P.526).
20 Using the Internet Fax Service Installation Procedures This section describes the configuration procedures to use the Internet Fax feature on the machine. The following shows the reference section for each procedure. Step 1 Enabling Port and Setting up TCP/IP.........................................................................514 Step 2 Configuring E-mail Environment................................................................................515 Step 3 Testing the Internet Fax ...................
Installation Procedures Note 6 • Rebooting the machine may be required depending on the settings. When a message displayed on the screen, follow the message and reboot the machine. Print a configuration report to confirm that the ports are enabled and that TCP/IP is set up correctly. For information on how to print a Configuration Report, refer to "Print Reports" (P.276). Step 2 Configuring E-mail Environment The following describes the configuration procedures to use the E-mail features.
20 Using the Internet Fax Service When [SMTP] is selected for [Protocol to Receive E-mail] Configure the SMTP server. For information on how to configure the SMTP server, refer to "SMTP Server Settings" (P.368). For information on how to set the machine's e-mail address when you receive e-mails via SMTP, refer to "Machine's E-mail Address/Host Name" (P.366). When [POP3] is selected for [Protocol to Receive E-mail] Configure the POP3 server.
21 Encryption and Digital Signature Settings This chapter describes the settings to use the Encryption feature and the Digital Signature feature on the machine. • Encryption and Digital Signature Overview...................................................................518 • Configuration of HTTP Communications Encryption ....................................................521 • Configuration of Encryption using IPSec ........................................................................
21 Encryption and Digital Signature Settings Encryption and Digital Signature Overview Types of Certificate To use the Encryption feature and the Signature feature on the machine, a certificate is required. The following two types of device certificate can be used on the machine: • A self-signed certificate created by Dell Printer Configuration Web Tool (The valid period can be specified from1 to 9,999 days.
Encryption and Digital Signature Overview • Organization Name • Organization Unit Note 8 9 • Confirm that the e-mail address displayed here is the same with the machine’s e-mail address configured in "Machine's E-mail Address/Host Name" (P.366). Click [Download] to save the CSR. E-mail the file to a trusted certificate authority and receive the signed certificate back from them. Encryption Features for Communication The data sent between the machine and computers on a network can be encrypted.
21 Encryption and Digital Signature Settings The personal certificates or the device certificates of destinations are required for encrypted communications. Note • If the certificate for S/MIME contains an "email Address" or a V3 extension (keyUsage), "digitalSignature" and "keyEncipherment" must be asserted. If the certificate contains v3 extension (extendedKeyUsage), "emailProtection" must be set.
Configuration of HTTP Communications Encryption Configuration of HTTP Communications Encryption This section describes the settings to encrypt HTTP communications. The following shows the reference section for each procedure. Installation Overview .............................................................................................................. 521 Step1 Configuration on the Machine ....................................................................................
21 Encryption and Digital Signature Settings 3) Click [Machine Digital Certificate Management]. 4) Click the [Create New Certificate] button. Note • If [Create New Self Signed Certificate] is displayed, click it and go to step 6). 5) Select [Self-Signed Certificate] and click [Continue]. 6) Set [Digital Signature Algorithm] as necessary. 7) Set [Public Key Size] as necessary. 8) Set [Issuer] as necessary. 9) Set [Days of Validity] as necessary. 10) Click [Apply]. 11) Refresh the web browser.
Configuration of Encryption using IPSec Configuration of Encryption using IPSec This section describes how to encrypt communications using IPSec. When the IKE authentication method is set to [Authenticate by Preshared Key], skip step 1 "Import and Configuration of a Certificate" and go to step 2 "Configuration on the Machine (Configuration of IPSec)". For IKE authentication methods, refer to "IKE Authentication Method" (P.377). Step1 Import and Configuration of a Certificate................................
21 Encryption and Digital Signature Settings Note • You cannot import a certificate that has been already registered in [Local Device] or [Others]. Delete the registered certificate before importing. • If the certificate to be imported contains the V3 extension "keyUsage", "digitalSignature" must be asserted. 1) Click the [Properties] tab. 2) Click [Security] to display the items in the folder. 3) Click [Machine Digital Certificate Management]. 4) Click [Upload Signed Certificate]. 5) Enter [Password].
Configuration of Encryption using IPSec Step3 Configuration on the Computer The following describes the configuration procedures on the computer. Configure the following settings on the computer. • Create an IP security policy • Assign the IP security policy For details on the settings, refer to the help of the computer.
21 Encryption and Digital Signature Settings Configuration of E-mail Encryption/Digital Signature This section describes how to encrypt e-mails and how to attach a digital signature to e-mails. The following shows the reference section for each procedure. Step1 Configuration on the Machine .....................................................................................526 Step2 Configuration on Sender and Recipient ......................................................................
Configuration of E-mail Encryption/Digital Signature Note • You cannot import a certificate that has been already registered in [Local Device] or [Others]. Delete the registered certificate before importing. 1) Click the [Properties] tab. 2) Confirm that [Machine's E-mail Address] of [Description] is entered. 3) Click [Security] to display the items in the folder. 4) Click [Machine Digital Certificate Management]. 5) Click [Upload Signed Certificate]. 6) Enter [Password]. 7) Enter [Retype Password].
21 Encryption and Digital Signature Settings • Certificate Auto Store Select whether to automatically store the certificate when receiving an e-mail with an S/MIME certificate attached from an address registered in the Address Book. • Receive Untrusted E-mail Set whether or not to receive untrusted e-mails such as an e-mail with expired certificate attached or no certificate attached.
Configuration of E-mail Encryption/Digital Signature When source is the machine and destination is another multifunctional machine The device certificate of another multifunctional machine must be registered on the machine. And the device certificate of the machine must be registered on another multifunctional machine.
21 Encryption and Digital Signature Settings Configuration of PDF/XPS Signature This section describes the settings to send scanned documents in PDF or XPS format with a digital signature (PDF or XPS) attached. Note • XPS stands for XML Paper Specification. The following shows the reference section for each procedure. Installation Overview ...............................................................................................................530 Step1 Configuration on the Machine .................
Configuration of PDF/XPS Signature 2) Click [Security] to display the items in the folder. 3) Click [Machine Digital Certificate Management]. 4) Click [Upload Signed Certificate]. 5) Enter [Password]. 6) Enter [Retype Password]. 7) Enter a file name you want to import or select a file to import from a dialog box displayed by clicking the [Browse] button, and then select [Save]. 8) Click the [Import] button. 9) Refresh the web browser. 3 Configure the certificate. 1) Click [Security].
21 Encryption and Digital Signature Settings 532
22 Authentication and Accounting Features The machine provides the Authentication feature to restrict the availability of services for each feature and the Accounting feature to manage the use of each feature based on the Login Type selected. This chapter describes the settings to restrict the availability of services and to manage account usage on the machine. • Overview of Authentication and Accounting Feature ..................................................534 • Authentication..........................
22 Authentication and Accounting Features Overview of Authentication and Accounting Feature This section overviews the Authentication feature and the Accounting feature. The following shows the reference section for each feature. Overview of Authentication Feature.......................................................................................534 Overview of Accounting Feature.............................................................................................
Overview of Authentication and Accounting Feature Overview of Accounting Feature Accounting Type The machine supports the following types of account administration: Local Accounting, Network Accounting, and ColorTrack. For more information, refer to "Types of Account Administration" (P.539). Available Combinations of Login and Accounting Types You can select the Login and Accounting Types individually, but some combinations are not available.
22 Authentication and Accounting Features Authentication This section describes the Authentication feature used with the machine. User Types Managed by Authentication Feature...................................................................536 User Roles and Authorization Groups ....................................................................................536 Types of Authentication ..........................................................................................................
Authentication User Roles The following three user roles are available: User No special authority is given to this user role.
22 Authentication and Accounting Features Types of Authentication The following describes the types of authentication (Login Type) available on the machine. The following authentication methods are available. User ID Authentication The machine requires users to enter their user IDs and passcodes with the numeric keypad or the touch screen of the machine. Authentication is performed using user information registered on the machine or user information registered on a remote server.
Authentication Types of Account Administration The following describes the types of account administration (Accounting Type) available on the machine. Note • Some Accounting Types may be grayed out and not selectable depending on the Login Type selected. For more information, refer to "Authentication and Accounting Relationship" (P.540). The Account Administration feature is classified into the following two types: Local Accounting Local Accounting performs account administration on the machine.
22 Authentication and Accounting Features Authentication and Accounting Relationship You can individually select Login and Accounting Types, and can combine them as described in the following table.
Services Controlled by Authentication Services Controlled by Authentication This section describes the features that are controlled by the Authentication feature. The restricted features vary depending on how the machine is used. For information on the folder and job flow sheet restrictions when the Authentication feature is enabled, refer to "Authentication for Job Flow Sheets and Folders" (P.546). Overview ...................................................................................................
22 Authentication and Accounting Features *2 : You can select features available for each user. For more information, refer to "Service Access" (P.442). *3 : This feature stops machine operation when the number of pages specified in the account limit is processed. For more information, refer to "Service Access" (P.442). When [Login Type] is [Login to Local Accounts] and [Accounting Type] is [Network Accounting] The following services are controlled.
Services Controlled by Authentication *2 : When [Login Type] is set to [Login to Remote Accounts], the Print feature cannot be restricted. To restrict print operations, use the Charge Print or Private Charge Print feature. *3 : When [Login Type] is [Login to Remote Accounts], the Direct Fax feature cannot be restricted. To disable the Direct Fax feature, refer to "Direct Fax" (P.400). When [Login Type] is [Login to Local Accounts] and [Accounting Type] is [ColorTrack] The following services are controlled.
22 Authentication and Accounting Features Authentication *1 Services Restrictions per user Per-user Usage Count User ID Card *2 Feature restrictions *3 Direct Fax O - O - O Report/List - O*6 - - - Account Limit *4 O : Available - : Not available *1 *2 *3 *4 : This column shows whether authentication is required for each service. "O" indicates that authentication is required. : The user ID of the card is checked against the user ID registered on the machine when IC Card Reader is used.
Services Controlled by Authentication When [Login Type] is [Login to Remote Accounts] When IC Card Reader is used, authentication in combination with remote authentication is available. The following services are controlled. • Only IC Card Reader can be connected as an authentication device for remote authentication. Remote authentication cannot be performed with other devices than IC Card Reader.
22 Authentication and Accounting Features Authentication for Job Flow Sheets and Folders This section describes the restrictions of job flows, folders, and job flow sheets and folder links when the Authentication feature is enabled. Overview ...................................................................................................................................546 When the Authentication Feature is Disabled ......................................................................
Authentication for Job Flow Sheets and Folders When the Authentication feature is enabled, any login user can use the job flow sheet. Only the system administrator, however, can change its settings. To create administrator shared job flow sheets, you must press the button and operate the machine as the system administrator. The available operations for job flow sheets vary depending on whether the Authentication feature is enabled or disabled.
22 Authentication and Accounting Features The available operations for folders vary depending on whether the Authentication feature is enabled or disabled.
Authentication for Job Flow Sheets and Folders [Create Folder] screen / [Send from Folder] screen The following table describes the operations that can be performed on the [Create Folder] screen under [Setup] or on the [Send from Folder] screen.
22 Authentication and Accounting Features Available Folder Operations If you change the Authentication feature from "enabled" to "disabled", delete all existing personal folders, and create general shared folders. When the Authentication feature is disabled, the relationships between users and folders are as follows.
Authentication for Job Flow Sheets and Folders O : Available - : Not available When the Authentication Feature is Enabled Available Job Flow Sheet Operations If you change the authentication setting from "disabled" to "enabled", delete all existing general shared and folder job flow sheets, and create personal job flow sheets. When the Authentication feature is enabled, the relationships between users and job flows are as follows.
22 Authentication and Accounting Features Available Folder Operations If you change the authentication setting from "disabled" to "enabled", delete all existing general shared shared folders, and create personal folders. When the Authentication feature is enabled, the relationships between users and job flows are as follows. For information on the Authentication feature, refer to "Overview of Authentication Feature" (P.534).
Authentication for Job Flow Sheets and Folders Linking Job Flow Sheets and Folders When the Authentication feature is enabled, the relationships between users and folders are as follows. For information on the Authentication feature, refer to "Overview of Authentication Feature" (P.534).
22 Authentication and Accounting Features Jobs Manageable by Account Administration This section describes the information that can be managed for the jobs for each service.
Jobs Manageable by Account Administration Fax You can manage the following fax job information using the Accounting feature: Services (Jobs) Send as Fax Authentic ation Target User Managed Items Automatic Send Required Login user Transmissions/pages, charging units Manual Send (Call-in, Callout) Required Login user Transmissions/pages, charging units Receive Fax/Print Fax Automatic Reception/Print Not required Fax reception Receptions/pages, charging units, printed pages/number of sheets M
22 Authentication and Accounting Features Restriction on Using the Accounting feature on Fax Jobs: Note the following conditions when you use the Accounting feature on fax jobs. • Sending files from different user accounts to the same destination is not counted as a batch send. • The number of charging units is calculated using the machine's built-in timer.
Configuration for Authentication Configuration for Authentication This section describes the settings to use the Authentication feature on the machine. The following shows the reference section for each procedure. Installation Overview .............................................................................................................. 557 Enabling Authentication.........................................................................................................
22 Authentication and Accounting Features 8 9 10 Select [Access Control]. 11 12 After you finish settings for each feature, select [Close]. 13 Select [Passcode Entry for Control Panel Login] under [Passcode Policy]. Select [On] to prompt users to enter their passcode, or select [Off] if the passcode entry is not required, and then select [Save] and then [Close]. 14 15 16 17 18 Select [Create/View User Accounts].
Configuration for Authentication 7 8 9 10 11 12 13 14 15 16 Select [Login to Remote Accounts], and then select [Save]. For more information, refer to "Login Type" (P.451). Select [Yes]. Select [Access Control]. Select [Service Access]. Select [Unlocked] for the required services to permit users unlimited access, and then select [Save]. Select [Close] repeatedly until the [Tools] screen is displayed. Select [System Settings]. Select [Connectivity & Network Setup].
22 Authentication and Accounting Features Changing the Default Authorization Group Settings Perform the following procedures to change the settings of the default authentication group. The settings changed here will be used as the default value of the authorization group for a created user. 1 2 Press the button. Enter the system administrator's user ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter].
Configuration for Authentication 10 11 Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close].
22 Authentication and Accounting Features Configuration for Account Administration This section describes the settings to use the Accounting feature on the machine. The following shows the reference section for each procedure. Step 1 Selecting an Accounting Type .....................................................................................562 Step 2 Registering User Information.......................................................................................
Configuration for Account Administration 6 7 8 9 10 Select [], and then select [Create/Delete]. Enter a User ID and select [Save]. Select [Service Access]. Configure the [Service Access] and [Feature Access] settings for each service, and then select [Save]. For more information, refer to "Service Access" (P.442). If necessary, select a user role and an authorization group for the user under [User Role], and then select [Save].
22 Authentication and Accounting Features User Authentication Operations The machine has the Authentication feature to restrict the services available. This section describes the authentication method to use the restricted services. The following shows the reference section for each procedure. Authenticating Login Users.....................................................................................................564 Changing Passcode ...................................................................
User Authentication Operations Logging Out of User Authentication The logging out method vary depending on the Smart Card Logout Timing setting. For more information, refer to "Smart Card Logout Timing" (P.455). • When you select [Log Out when Card is Removed], the user is authenticated while the smart card is being touched to the IC Card Reader. • When you select [Log Out from Control Panel], the user can log out by using the same log out method as using the control panel.
22 Authentication and Accounting Features 566
23 Problem Solving This chapter describes solutions to various problems you may have with the machine. • Troubleshooting...................................................................................................................568 • Machine Trouble .................................................................................................................569 • Image Quality Trouble ........................................................................................................
23 Problem Solving Troubleshooting This section describes troubles that may occur with the machine and their solutions. Follow the troubleshooting procedure below to solve the problems. The machine does not work properly. Yes Action Refer to "Machine Trouble" (P.569). No A message is displayed. No Cause Yes Has a paper or document jam occurred? Action For information on paper jams, refer to "Paper Jams" (P.683). For information on document jams, refer to "Document Jams" (P.692).
Machine Trouble Machine Trouble Before you conclude that the machine is defective, check the machine status again. Symptom The machine is not powered on. Cause Is the main power and power switched on? Remedy Switch the main power and power on. Refer to "Product Overview" (P.33). Is the power cord plugged into Switch the main power and power off, and the power outlet? then firmly plug the power cord into the connector of the machine and power outlet.
23 Problem Solving Symptom Cause Unable to print, or Is the print mode [Off-line]? unable to copy. Is the power cord disconnected from the machine? Remedy Press the button to check the [Print Mode] on the [Machine Status] screen. If [Print Mode] is set to [Off-line], select [On-line]. Switch the main power and power off, and then firmly plug the power cord into the connector of the machine and power outlet. Then switch the main power and power on. Refer to "Power Source" (P.41).
Machine Trouble Symptom Paper is often jammed or wrinkled. Cause Remedy Is the paper loaded correctly in the tray? Load the paper correctly. Is the paper tray inserted correctly? Firmly push in the paper tray until it stops to insert it correctly. Refer to "Loading Paper" (P.237). Refer to "Loading Paper" (P.237). Is the paper damp? Replace the paper with new one. Refer to "Loading Paper" (P.237). Is the paper curled? Turn over the paper in the tray, or replace the paper with new one.
23 Problem Solving Symptom Documents are often jammed. Cause Remedy Are suitable types of documents being used? Correctly load documents suitable for the document feeder. Are you trying to use irregular shaped documents, business cards, transparencies, or thin documents? Refer to "Copying Procedure" (P.60). Are you trying to use documents with sticky tags, paper clips or adhesive tape? Remove sticky tags, paper clips or adhesive tape from the document before copying.
Image Quality Trouble Image Quality Trouble If the image quality of printed documents is poor, identify the symptom in the following table to perform the remedy. If image quality does not improve even after the remedy, contact Customer Support at dell.com/contactdell. Symptom The copy is dirty. Cause Is the document glass or the document cover dirty? Remedy Clean the document glass and the document cover. Refer to "Cleaning Document Cover and Document Glass" (P.262).
23 Problem Solving Symptom Part of the image is missing on the copy. Cause Is the paper damp? Remedy If the paper is damp, the copy image may be partially missing or unclear. Replace the paper with new one. Refer to "Loading Paper" (P.237). Is folded or wrinkled paper included in the tray? Remove the unsuitable paper or replace all of the paper with new one. Refer to "Loading Paper" (P.237). The copy has a stripe pattern.
Image Quality Trouble Symptom Black or colored lines are printed. Dirt appears at equal intervals. Cause Remedy The drum cartridge has deteriorated or is damaged. Replace the drum cartridge with a new one. The machine interior (LED printhead) is dirty. Clean the machine interior. The constant velocity transport glass on the document feeder is dirty. Clean the constant velocity transport glass. The paper path is dirty. Print a few pages to remove the dirt.
23 Problem Solving Symptom Cause Remedy Printed toner smudges when rubbed with your finger. Toner is not fused. The paper is soiled with toner. The paper is damp. The entire paper area is printed black. The drum cartridge has deteriorated or is damaged. Replace the drum cartridge with a new one. High-voltage power supply may have malfunctioned. Contact Customer Support at dell.com/contactdell. Two or more sheets of paper are being fed simultaneously (double-feed).
Image Quality Trouble Symptom Cause The entire output is faint. When Tray 5 is used, the size and type of the loaded paper are different from the settings on the print driver. Load paper of the correct type and size into Tray 5. Two or more sheets may be fed simultaneously. Fan the paper well and load it again. The paper is unsuitable. Replace the paper with new one. Paper has been added to the paper loaded. Refer to "Loading Paper" (P.237). Paper becomes wrinkled.
23 Problem Solving 578 Symptom Cause Text or images are printed at an angle. The paper guides in the paper tray are not set in the correct positions. Remedy Adjust the horizontal and vertical paper guides to the correct positions. Refer to "Loading Paper" (P.237).
Trouble during Copying Trouble during Copying This section describes how to resolve copy problems. Unable to Copy If you cannot copy a document, identify the symptom in the following table to perform the remedy. Symptom The document is not correctly fed from the document feeder. Cause The document is too small. Remedy The minimum size of document that can be loaded on the document feeder is 125 x 85 mm (A5, A5 ). Refer to "Copying Procedure" (P.60). The document type is unsuitable.
23 Problem Solving The Copy Result is Not What was Expected If the copy result is not what was expected, identify the symptom in the following table to perform the remedy. Symptom The copy is dirty. Cause The document glass or the document cover is soiled. Remedy Clean the document glass or the document cover. Refer to "Cleaning Document Cover and Document Glass" (P.262). The copy is too dark or light. The color of the document and of the copy differ.
Trouble during Copying Symptom Part of the image is missing on the copy. Cause The paper is damp. Remedy If the paper is damp, the copy image may be partially missing or unclear. Replace the paper with new one. Refer to "Loading Paper" (P.237). Folded or wrinkled paper is included in the tray. Remove the unsuitable paper or replace all of the paper with new one. Refer to "Loading Paper" (P.237). The copy has a stripe pattern. The document is pasted or folded.
23 Problem Solving Symptom Unable to copy in color. Cause [Output Color] is set to [Black & White]. Remedy Set [Output Color] to [Auto Detect] or [Color]. Refer to "Output Color (Selecting the Color for Copying)" (P.81). The document edges are missing on the copy. The document is larger than the printable area. Adjust [Reduce / Enlarge] to copy the document smaller. Outputs are not stapled. The Finisher is not attached. The Finisher is required to staple.
Trouble during Printing Trouble during Printing This section describes how to resolve print problems. Unable to Print If you cannot print a document, identify the symptom in the following table to perform the remedy. Symptom Data remains in the printer icon. Cause Remedy The machine is not powered on. Switch the main power and power on. The network cable is disconnected from the computer. Connect the network cable to the computer. The network cable is disconnected from the machine.
23 Problem Solving The Print Result is Not What was Expected If the print result is not what was expected, identify the symptom in the following table to perform the remedy. Symptom Cause Remedy Cannot print in color. [Output Color] is set to [Black & White]. Set [Output Color] to [Auto Detect] or [Color]. Outputs are not stapled. The Finisher is not installed. The Finisher is required to staple. Install the Finisher, or change the print option settings to cancel stapling.
Trouble during Printing Symptom Cause Remedy The print color differs from before. The color calibration is incorrect. Execute auto calibration. Black lines are printed. The job is output from a print driver for another machine. Output the job from a print driver for the machine to be used for printing. Refer to "Executing Calibration" (P.265).
23 Problem Solving Trouble during Faxing This section describes how to resolve fax problems. • For troubles during Internet faxing, refer to "E-mail Features Problems" (P.604). Note • An optional component is required to use the Fax features. For more information, contact Customer Support at dell.com/contactdell. Sending Problems If you cannot send a fax, identify the symptom in the following table to perform the remedy. Symptom 586 Cause Remedy A Transmission Report - Job Undelivered is output.
Trouble during Faxing Symptom Unable to communicate (general fax) Cause Remedy When calling from an abbreviated telephone number, an external access number is appended. When calling from an abbreviated telephone number to an external line, an external access number such as "0" may be registered for the abbreviated telephone number. Confirm the telephone number of the receiver on the Transmission Report - Job Undelivered.
23 Problem Solving Receiving Problems If you cannot receive a fax, identify the symptom in the following table to perform the remedy. Symptom Unable to communicate (general fax) Cause Remedy The phone line is not connected correctly. The machine is equipped with connectors to which to connect phone lines. Communication is enabled only when the phone line is connected to the correct connector. When the cable connection is correct, the On-hook feature allows you to call via general lines.
Trouble during Faxing Symptom The image quality is poor. Cause The drum cartridge is damaged. Remedy Copy a document. If the image quality is poor, replace the drum cartridge with a new one. Refer to "Replacing Drum Cartridges R1, R2, R3, or R4" (P.253). The document glass of the sender's machine is dirty. The resolution setting on the sender's machine is too low. The one-page document is received split into multiple pages.
23 Problem Solving Trouble during Scanning This section describes how to resolve scan problems. Unable to Scan with the Machine If you cannot scan with the machine, identify the symptom in the following table to perform the remedy. Symptom The document is not correctly fed from the document feeder. Cause The document is too small. Remedy The minimum size of the document that can be loaded on the document feeder is 125 x 85 mm (Standard size: A5, A5 ). Refer to "Scanning Procedure" (P.158).
Trouble during Scanning Unable to Import Scanned Documents to the Computer If you cannot import scanned documents to the computer, identify the symptom in the following table to perform the remedy. Symptom Unable to find the scanner. Unable to open a folder. Cause Remedy The machine is not turned on. Switch the main power and power on. The network cable is disconnected from the computer. Connect the network cable to the computer. The network cable is disconnected from the machine.
23 Problem Solving Unable to Send a Scanned Document over the Network (FTP/SMB) If you cannot send a scanned document over the network, identify the symptom in the following table to perform the remedy. Symptom Cause Remedy A Transmission Report - Job Undelivered is output. Unable to transmit because of the error. Check the Transmission Results in the Transmission Report - Job Undelivered. If a status code is displayed, refer to "Status Code" (P.611). Unable to send data over the network.
Trouble during Scanning Unable to Send E-mail If you cannot send a scanned document using the E-mail feature, identify the symptom in the following table to perform the remedy. Symptom Cause Remedy A Transmission Report - Job Undelivered is output. Unable to transmit because of an error. Check the Transmission Results in the Transmission Report - Job Undelivered. If the status code is displayed, refer to "Status Code" (P.611). Unable to send email. The mail address is incorrect.
23 Problem Solving Symptom The image is not the desired size. Cause The document glass or the document cover is dirty. Remedy Clean the document glass or the document cover. Refer to "Cleaning Document Cover and Document Glass" (P.262). The document is a transparent type such as a transparency film. Place a white sheet of paper on top of the document when scanning. The document is misaligned. Load the document correctly. Refer to "Scanning Procedure" (P.158).
Network-related Problems Network-related Problems This section describes how to resolve network related problems. When using SMB When SMB is used, identify the symptom in the following table to perform the remedy. When you cannot communicate with the machine Cause Check point Remedy The computer and the machine are using different protocols. Although you can find the machine from [Start] > [Search], [Network Computer] does not display the machine.
23 Problem Solving When you cannot delete documents from the [Print] window Cause Check point Remedy You are trying to delete all print data displayed in the [Print] window. (Only the system administrator is allowed to delete all data.) Confirm whether you are trying to delete the print data from the [Print] menu. ([Cancel All Documents] menu.) Select the print data to delete, and delete from the [Document] menu in the [Print] window. (Select [Cancel].) The print data has a different owner.
Network-related Problems When using NetWare The possible causes, check points, and remedies for problems when using NetWare are as follows: When you cannot print Cause Check point Remedy Network equipment, such as hubs, does not support automatic frame type detection. Confirm whether the data link indicator of the network equipment port to which the machine is connected is lit. Confirm whether the frame types used by the file servers on the network are standardized.
23 Problem Solving Cause Check point Print data format and the print environment settings on the computer do not match. - If the computer is running on Windows, set it not to output Ctrl-D. The number of print queues set for the machine exceeds the maximum number allowed. Use NWADMIN from a computer to check on the print queue list of [Assignment] for the machine whether the desired print queue is assigned.* Re-send the print data to the print queue which is assigned to the machine.
Network-related Problems Cause Check point Remedy The context is not set. Print Configuration Report to confirm whether the context is specified. Set the context. Connected to a different printer object. Use NWADMIN from a computer to confirm, on the layout information of the print server, whether the correct object is assigned.* Use the Driver CD Kit from a computer to correctly set the file server name/tree name/ context/active mode. The NetWare port on the machine is not activated.
23 Problem Solving When no notification is received The possible causes, check points, and remedies when a computer that instructed a print job does not receive notification are as follows: When the printing problems are not notified Cause The user is not listed on the print server notification recipient list. Check point Use PCONSOLE on the computer to confirm whether the job user or user's group is registered under [Print Server Information] > [Printer] > [Printer xxx Environment Settings] > [Notify].
Network-related Problems When using TCP/IP The possible causes, check points, and remedies when using TCP/IP (LPD) are as follows. Windows XP, Windows Vista, Windows 7, Windows 8, Windows 8.1, Windows Server 2003, Windows Server 2008, Windows Server 2008 R2, or Windows Server 2012 When you cannot print Cause Check point Remedy The IP address is incorrect. Request your network administrator to check the machine's IP address. Set a correct IP address on the machine.
23 Problem Solving Mac OS X 10.5/10.6/10.7/10.8 When you cannot print Cause Check point Remedy The LPD port is not activated. Confirm whether the LPD port is activated. When printing with a printer detected by using Bonjour, select the [Enabled] check box of [LPD] to activate the port. When using EtherTalk The possible symptoms, causes, and remedies for problems when using EtherTalk are as follows: Cause 602 Check point Remedy Documents are printed by another machine.
Network-related Problems Dell Printer Configuration Web Tool Problems The possible symptoms and remedies for problems when using Dell Printer Configuration Web Tool are as follows: Symptom Cannot connect to Dell Printer Configuration Web Tool. Remedy Is the machine working properly? Check whether the machine is turned on. Is Internet Services (HTTP) port activated? Print Configuration Report to confirm. Is the Internet address correctly entered? Confirm the Internet address again.
23 Problem Solving E-mail Features Problems The possible symptoms and remedies for problems when using E-mail Notification Service, the Print E-mail feature, the E-mail service, and Internet Fax service as follows: Symptom Remedy Cannot receive e-mail (Print E- Is the e-mail address for the machine configured? mail, and Internet Fax).
Network-related Problems Internet/Intranet Connection Problems The possible causes and remedies for problems when connecting to the Internet or intranet are as follows: When connection to the Internet/Intranet fails Cause Remedy The Authentication feature used on the remote server is not supported by the machine. Only Basic Authentication is supported by the machine. The machine does not support NTLM/digest. For security purposes, change to the Authentication feature using SSL.
23 Problem Solving Cause Cannot access the proxy server, firewall, or Web server as a result of access control. Remedy The following types of access control are used. Confirm the configured access control. • Address (port) restriction • SSL restriction • User access restriction (including access right levels) • Content block • Scheme restriction (cannot use HTTP etc.) • Transfer data size restriction • Method restriction (cannot use POST etc.
Network-related Problems IPv4 and IPv6 Connection Problems The possible causes and remedies for problems when using an IPv4 or IPv6 address are as follows: Unable to connect using an IPv4 address Symptom When 0 (zero) is prepended to the head of a value for the IPv4 address (for example: 192.0.2.010), connection fails. Remedy Do not prepend 0 (zero) to each value of an IPv4 address. Unable to connect using an IPv6 address Symptom Remedy You cannot connect to the machine with the link-local address.
23 Problem Solving Unable to scan using an IPv6 address Symptom Remedy When the machine is configured with only a linklocal address, file transfer fails. Assign a global address to the machine. When you specify the computer name on a storage destination server of the Scan to PC (SMB) service in an IPv6 environment without a DNS server, scan data cannot be transferred. Scan data cannot be transferred with SMB if a destination server is specified using the computer name.
Media Print - Text Trouble Media Print - Text Trouble The possible symptoms, causes, and remedies for problems when using Media Print - Text are as follows. Symptom [Media Print Text] is not displayed on the [Home] screen. Cause [Media Print] in Dell Printer Configuration Web Tool is not checked. Remedy Check [Media Print] in Dell Printer Configuration Web Tool to enable the service.
23 Problem Solving Media Print - Photos Trouble The possible symptoms, causes, and remedies for problems when using Media Print - Photos are as follows: Symptom A blank sheet of paper is output. Cause Remedy Files that cannot be printed (image files in other than DCF1.0 format) are included among the files specified for printing. Files that cannot be printed (image files in other than DCF1.0 format) are not printed with index printing.
Status Code Status Code This section describes status codes. An error message and status code (***-***) are displayed if printing terminated abnormally because of an error, or a malfunction occurred in the machine. For faxing, a status code is also displayed on an Activity Report and a Transmission Report Job Undelivered. Refer to the status codes in the following table to resolve problems.
23 Problem Solving Status Code Cause and Remedy 003-311 003-318 003-319 003-320 003-321 003-322 003-323 003-324 003-325 003-326 003-327 003-328 003-329 003-330 003-331 003-332 003-333 003-334 003-335 003-336 003-337 003-338 003-339 003-340 003-341 003-342 003-343 003-344 003-345 003-346 [Cause] 003-700 [Cause] An error occurred. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power.
Status Code Status Code 003-751 Cause and Remedy [Cause] Unable to process the document because the specified scan area is too small. [Remedy] Increase the resolution or scan area. 003-752 [Cause] A mix sized document was to be scanned at 600 dpi in Color/2 sided. [Remedy] Set [Resolution] to [400 dpi] or lower, and try scanning again. 003-753 [Cause] A mix sized document was to be scanned at high resolution, 2 sided. [Remedy] Set [Resolution] to [200 dpi], and scan the document again.
23 Problem Solving Status Code Cause and Remedy 010-371 010-372 010-373 010-374 010-375 010-376 010-377 010-378 010-379 010-380 010-381 010-382 010-398 [Cause] 012-210 012-211 012-212 012-213 012-221 012-223 012-224 012-225 012-226 012-227 012-228 012-229 012-230 012-231 012-232 012-233 012-234 012-241 012-243 [Cause] 012-246 [Cause] An error occurred in the machine. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power.
Status Code Status Code Cause and Remedy 012-259 012-260 012-261 012-263 012-264 012-265 012-266 012-268 012-269 012-280 012-282 012-283 012-284 012-286 012-287 012-291 012-295 012-296 [Cause] 012-334 [Cause] Finisher malfunction [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. If the error still is not resolved, contact Customer Support at dell.com/contactdell. An error occurred.
23 Problem Solving Status Code Cause and Remedy 016-220 016-221 016-222 016-223 016-224 016-225 016-226 016-227 016-228 [Cause] 016-229 016-230 [Cause] 016-232 [Cause] An error occurred in the document feeder. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. If the error still is not resolved, contact Customer Support at dell.com/contactdell.
Status Code Status Code Cause and Remedy 016-310 016-311 016-312 016-313 016-314 016-315 016-316 016-317 016-318 016-319 016-320 016-321 016-322 016-323 016-324 016-325 016-326 016-327 [Cause] 016-330 016-331 016-332 [Cause] 016-335 016-336 016-337 016-338 016-339 016-340 016-341 016-342 [Cause] 016-345 016-347 016-348 016-350 016-351 016-360 016-362 016-363 016-364 016-365 016-366 016-367 016-368 016-369 016-370 016-371 [Cause] An error occurred.
23 Problem Solving Status Code Cause and Remedy 016-372 016-373 016-374 016-375 016-376 016-377 016-378 016-379 016-380 016-381 016-382 [Cause] 016-400 [Cause] An error occurred. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. If the same message is displayed again, contact Customer Support at dell.com/contactdell. The user name or password for 802.1x authentication does not match.
Status Code Status Code 016-450 Cause and Remedy [Cause] The SMB host name already exists. [Remedy] Change the host name. Refer to "Host Name" (P.366). 016-453 [Cause] Updating of the IPv6 address and host name for the DNS server failed. [Remedy] Check whether the IP address of the DNS server is set correctly. 016-454 [Cause] Unable to retrieve the IP address from DNS. [Remedy] Confirm the DNS configuration and IP address retrieve setting. Refer to "Protocol Settings" (P.363).
23 Problem Solving Status Code 016-515 Cause and Remedy [Cause] There was insufficient memory during processing of an XPS document. [Remedy] Take one of the following measures: • Set [Image Quality] to [Standard] • Print using the print driver (PCL, etc.) from XPS Document Viewer. Note • XPS stands for XML Paper Specification. For more information on [Image Options], refer to the help of the print driver.
Status Code Status Code 016-525 Cause and Remedy [Cause] LDAP server SSL authentication error. The server certificate has expired. [Remedy] Change the SSL certificate of the LDAP server to a valid one. You can clear this error by selecting [Disabled] for [LDAP - SSL / TLS Communication] under [SSL / TLS Settings] on the machine; however, note that selecting this option does not ensure the validity of the LDAP server. 016-526 [Cause] LDAP server SSL authentication error.
23 Problem Solving Status Code 016-559 Cause and Remedy [Cause] A remote download parameter error occurred. An invalid value is set for essential system data. [Remedy] Confirm the settings for essential system data. 016-562 [Cause] Multiple entries containing the same smart card information were found in the guest database of Active Directory. [Remedy] Correct the guest database entries of Active Directory so that they do not contain the same smart card information.
Status Code Status Code 016-582 Cause and Remedy [Cause] The machine failed to transfer data using FTP of the Scan to PC service because files could not be created on the FTP server after connection. [Remedy] Take one of the following measures: • Check whether the specified file name can be used in the save location. • Check whether enough space is available in the save location.
23 Problem Solving Status Code 016-592 Cause and Remedy [Cause] The machine failed to access the NEXTNAME.DAT file using FTP of the Scan to PC service. [Remedy] When [Add to Existing Folder] is set as the process to be executed in case of a file name duplication, check the NEXTNAME.DAT file is correct. 016-593 [Cause] The machine failed to transfer data using FTP of the Scan to PC service because an internal error occurred after connection to the FTP server. [Remedy] Execute the operation again.
Status Code Status Code 016-704 Cause and Remedy [Cause] The folder is full, and hard disk capacity is insufficient. [Remedy] Delete unnecessary files from the folder, and save the file. 016-705 [Cause] You have not used the print driver for the machine. [Remedy] Use the print driver appropriate for the machine. If the error still is not resolved, contact Customer Support at dell.com/contactdell.
23 Problem Solving Status Code 016-718 Cause and Remedy [Cause] Unable to process the PCL print data because of insufficient memory. [Remedy] Reduce the resolution, or cancel 2 sided printing or N up feature, and then print again. 016-719 [Cause] Unable to process the PCL print data because of insufficient print page buffer. [Remedy] Increase the size of the print page buffer. 016-720 [Cause] An invalid command is included in PCL print data.
Status Code Status Code 016-733 Cause and Remedy [Cause] Probable causes are as follows: 1)Unable to obtain the IP address (the string after "@" in the destination e-mail address) when e-mail is sent. 2)DNS server was unable to resolve the Internet address (the string after "@") by the DNS server when e-mail is sent. [Remedy] For 1), confirm the e-mail address. For 2), confirm the DNS server address.
23 Problem Solving Status Code 016-750 Cause and Remedy [Cause] The machine received a printing job ticket with a PDF or XPS from an application that allows direct transmissions of files, but the printing job ticket data had a grammar or print instruction unsupported by the machine. [Remedy] Check whether you are correctly using the application and whether the print instruction was correct.
Status Code Status Code 016-762 Cause and Remedy [Cause] The specified printer language is not installed on the machine. [Remedy] For [USB] in [Print Mode] under [Port Settings], specify correct printer language. 016-763 [Cause] Unable to connect to the POP server. [Remedy] Confirm the POP server IP address set on the machine. 016-764 [Cause] Unable to connect to the SMTP server. [Remedy] Consult the SMTP server administrator.
23 Problem Solving Status Code 016-779 Cause and Remedy [Cause] An error occurred during scanned image conversion processing. [Remedy] Retry scanning. If using large-size paper such as A3 with [Resolution] set to [600 dpi], specify [Resolution] to [400 dpi] or lower in [Layout Adjustment]. If the error still is not resolved, contact Customer Support at dell.com/contactdell. 016-780 [Cause] A hard disk error occurred during scanned image conversion processing.
Status Code Status Code 016-794 Cause and Remedy [Cause] Media is not inserted correctly. [Remedy] Check whether the media is inserted correctly. 016-795 016-796 016-797 [Cause] 016-799 [Cause] An error occurred when reading the data on the media. [Remedy] On a computer, confirm the content recorded on the media. An invalid print parameter is included in the print data of the application, or the print data and the Print Setup settings may not match.
23 Problem Solving Status Code 017-717 Cause and Remedy [Cause] SMTP server SSL authentication error. The server certificate expired. [Remedy] Use the valid SSL server certificate of the SMTP server. You can avoid this error by setting [SMTP - SSL / TLS Communication] under [SSL / TLS Settings] to [Disabled], however the validity of the server cannot be warranted. 017-718 [Cause] SMTP server SSL authentication error. The server name and certificate do not match.
Status Code Status Code 018-400 Cause and Remedy [Cause] Although IPSec is enabled, the IPSec settings are inconsistent. • Although [Authenticate by Preshared Key] is set in [IKE Authentication Method], a passcode is not set. • Although [Authenticate by Digital Signature] is set in [IKE Authentication Method], an IPSec certificate is not set. [Remedy] Remove the inconsistency of the IPSec settings, and enable IPSec again.
23 Problem Solving Status Code 018-507 Cause and Remedy [Cause] The authentication failed because the user name or password entered is not correct. [Remedy] Enter the correct user name or password. 018-508 [Cause] A server error occurred during authentication. [Remedy] Check the status of the authentication server. 018-543 [Cause] Probable causes are as follows: 1)The machine failed to transfer data using SMB of the Scan to PC service because the specified shared name does not exist.
Status Code Status Code Cause and Remedy 018-558 [Cause] Received an error code from HTTP server. [Remedy] 1)Check whether the specified directory exists on the destination HTTP server for the scanned document. 2)Check whether the specified file exists on the HTTP server. 018-559 [Cause] The same file name already exists. [Do Not Save] is selected when duplicate file name exists. [Remedy] Select any option other than [Do Not Save] in [File Name Conflict].
23 Problem Solving Status Code 018-567 Cause and Remedy [Cause] The followings may be the cause: • The communication is disconnected while reading or writing due to some reason. • Close process of the file failed due to some reason [Remedy] Check whether the destination HTTP server for the scanned document is accessible by PC. 018-568 [Cause] An SSL/TLS connection error occurred. [Remedy] Check the followings: • The destination HTTP server for the scanned document is accessible by PC.
Status Code Status Code 018-578 Cause and Remedy [Cause] The specified server or tree name does not exist. [Remedy] Check the followings: • The network cable connection on the machine • The NetWare server is accessible by PC • The NetWare server or tree name Run DSREPAIR at the server console on the NetWare server. 018-579 [Cause] The hard disk on the NetWare server may be full.
23 Problem Solving Status Code Cause and Remedy 018-584 [Cause] 018-585 [Cause] The followings may be the cause: • The specified folder or file is in use by another user • Made a delete request to the directories or files though some of them are in use by another user • Made a delete request to the directories or files though all of them are in use by another user [Remedy] 1)Check whether the NetWare server is accessible by PC. 2)Check the status of use of the other users.
Status Code Status Code 018-592 Cause and Remedy [Cause] Failed to delete a scan lock folder. [Remedy] Take one of the following measures: 1)If an existing lock directory (*.LCK) remains in the forwarding destination, delete it manually, and then execute the job again. 2)Confirm that there is a folder with the name specified. 018-593 [Cause] Failed to create the scan lock folder. [Remedy] If an existing lock directory (*.
23 Problem Solving Status Code 018-707 Cause and Remedy [Cause] An LDAP server protocol error occurred as a result of the Address Book operation. The server returned RFC2251 Result Message No "7" (specified authentication method not supported) for Address Book query. [Remedy] The LDAP server does not support the specified authentication method. Change the authentication method. Consult your system administrator for another method.
Status Code Status Code 018-715 Cause and Remedy [Cause] Kerberos server authentication protocol error. There is no authentication method which supports both the machine authentication and Kerberos server authentication. [Remedy] Take one of the following measures: • Set the appropriate authentication method in the Kerberos server. • Disable the FIPS140 validation mode of the machine. If the error still is not resolved, contact Customer Support at dell.com/contactdell.
23 Problem Solving Status Code 018-728 Cause and Remedy [Cause] Authentication by the Kerberos server failed. [Remedy] Take one of the following measures: • When the root CA certificate of the KDC certificate is not registered, register the root CA certificate. • When the KDC certificate is revoked, update the KDC certificate of the server. • Confirm that the address of the Kerberos server set in the machine and the address on the KDC certificate of the server match.
Status Code Status Code 018-751 Cause and Remedy [Cause] An LDAP server protocol error occurred as a result of the Address Book operation. The server returned RFC2251 Result Message No "51" (busy) for Address Book query. [Remedy] The service has a problem. Retry after waiting for a while. If the error still is not resolved, consult your network administrator. 018-752 [Cause] An LDAP server protocol error occurred as a result of the Address Book operation.
23 Problem Solving Status Code 018-770 Cause and Remedy [Cause] An LDAP server protocol error occurred as a result of the Address Book operation. The server returned RFC2251 Result Message No "70" (results too large) for Address Book query. [Remedy] Change the search conditions/start position to narrow the search range, and execute the operation again. If the error still is not resolved, consult your network administrator.
Status Code Status Code 018-788 Cause and Remedy [Cause] An LDAP server protocol error occurred as a result of the Address Book operation. The server returned RFC2251 Result Message No "88" (user cancelled operation) for Address Book query. [Remedy] Have your network administrator confirm the LDAP server status. 018-789 [Cause] An LDAP server protocol error occurred as a result of the Address Book operation.
23 Problem Solving Status Code 021-214 Cause and Remedy [Cause] An error occurred during encrypted communication between the machine and the USB memory device. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. Execute the operation again. If the error still is not resolved, contact Customer Support at dell.com/contactdell. 021-215 [Cause] The accounting/billing device connected does not match the device set on the machine.
Status Code Status Code Cause and Remedy 024-340 024-341 024-342 024-343 024-345 024-346 024-347 024-348 024-349 024-350 024-351 024-352 024-353 024-354 024-355 024-356 024-357 024-358 024-359 024-360 024-361 024-362 024-363 024-364 024-365 024-366 024-367 024-368 024-370 024-371 024-372 024-373 024-375 024-376 [Cause] 024-701 [Cause] An error occurred in the machine. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power.
23 Problem Solving Status Code 024-742 Cause and Remedy [Cause] Booklet printing was specified for printer properties, but the number of print pages for the job exceeded the maximum number allowed for booklet creation. [Remedy] Change the printer properties setting to split the pages appropriately to create separate volumes, or to cancel the booklet creation setting.
Status Code Status Code 026-708 Cause and Remedy [Cause] Exceeded the maximum limit for the scan data size that can be stored for one job with Store & Send Link. [Remedy] Take one of the following measures: 1)Reduce the resolution (scan quality) of the scan parameters and execute the operation again. 2)Reduce the image with magnification of the scan parameters (such as A3 > A4) and then execute the operation again.
23 Problem Solving Status Code 026-722 Cause and Remedy [Cause] The USB memory device is not initialized. [Remedy] Initialize the USB memory device on a computer with the following file format, and then execute the operation again. • Supported file formats: FAT12, FAT16 (FAT), FAT32 Note • NTFS is not supported. • A software-encrypted USB memory device is not supported. If the error still is not resolved, contact Customer Support at dell.com/contactdell.
Status Code Status Code 027-444 Cause and Remedy [Cause] The IP address of IPv6 already exists. [Remedy] Change the [Auto Stateless Address 3] for IPv6 on the machine, or the IP address of IPv6 on the network device, to remove the duplication of addresses. 027-445 [Cause] IP address for IPv6 set manually is incorrect. [Remedy] Set the IP address correctly. 027-446 [Cause] The IP address of IPv6 set manually already exists.
23 Problem Solving Status Code 027-516 Cause and Remedy [Cause] Probable causes are as follows: 1)The SMB server of the destination computer cannot be found while transferring data using SMB of the Scan to PC service (TCP/IP session establishment failed). 2)The SMB server specified as the destination does not respond to the machine while transferring data using SMB of the Scan to PC service.
Status Code Status Code 027-520 Cause and Remedy [Cause] The machine failed to transfer data using SMB of the Scan to PC service because the file name or folder name could not be retrieved. [Remedy] Confirm the access privilege to the SMB server. 027-521 [Cause] The machine failed to transfer data using SMB of the Scan to PC service because the suffix of the name of the file or folder exceeded the limit value. [Remedy] Change the file name or forwarding destination folder of the scan server.
23 Problem Solving Status Code 027-529 Cause and Remedy [Cause] The machine failed to transfer data using SMB of the Scan to PC service because an unexpected error has been received from the SMB server, or an unexpected internal error has occurred on the machine. [Remedy] Log into the server from another computer using the same user name, to confirm whether a file can be written into the same save location on the server. If the error still is not resolved, it may be an internal error.
Status Code Status Code 027-548 Cause and Remedy [Cause] SMB protocol error. An invalid character has been detected in the specified user name. [Remedy] Ask your network administrator to set the user name with valid characters. To confirm the user name on the server, execute the following procedures: 1)Select [Start] > [Programs] > [Administrative Tools] > [Active Directory Users and Computers] on the Active Directory domain controller where the user information is set.
23 Problem Solving Status Code 027-587 Cause and Remedy [Cause] SMB protocol error. The password must be changed. [Remedy] Log into Windows, and change the password. Ask your system administrator to change the setting so that you do not need to change the login password next time. 027-588 [Cause] SMB protocol error. The user is invalid. [Remedy] Ask your system administrator to validate the user. 027-589 [Cause] SMB protocol error. The user was locked out.
Status Code Status Code 027-711 Cause and Remedy [Cause] No S/MIME certificate can be obtained from the received e-mail. [Remedy] Import the sender's S/MIME certificate to the machine, or ask the sender to send S/ MIME signature mail with an S/MIME certificate attached. 027-712 [Cause] The received S/MIME certificate has expired, or is an unreliable certificate. [Remedy] Ask the sender to send the e-mail with a valid S/MIME certificate attached.
23 Problem Solving Status Code 027-752 Cause and Remedy [Cause] A mandatory entry field is blank in the job flow. [Remedy] Take one of the following measures: • Do not link folders to job flows that have mandatory entry fields. • Set the default values to the mandatory fields of the job flow. 027-753 [Cause] 1)Attempted to execute the service while the port necessary for the job flow is either deactivated or disabled.
Status Code Status Code 027-772 Cause and Remedy [Cause] An error occurred during communication with the SMTP server. [Remedy] Use ASCII characters to modify the host name that has been specified under [Tools] > [System Settings] > [Connectivity & Network Setup] > [Machine's E-mail Address / Host Name]. If the error still is not resolved, confirm with your network administrator whether the SMTP server supports the HELO command.
23 Problem Solving Status Code Cause and Remedy 033-310 033-311 033-312 033-313 033-314 033-315 033-316 033-317 033-318 033-319 033-320 033-321 033-322 033-323 033-324 033-325 033-326 033-327 033-328 033-329 033-330 033-331 033-332 033-333 033-334 033-335 033-336 033-338 033-339 [Cause] 033-500 033-501 [Cause] 033-502 [Cause] An error occurred. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power.
Status Code Status Code 033-509 Cause and Remedy [Cause] An error occurred during fax transmission. [Remedy] Execute the operation again. If the error still is not resolved, confirm the condition of the other machine. 033-510 [Cause] An error occurred during fax transmission. [Remedy] Confirm the condition of the line and the other machine, and execute the operation again. 033-511 [Cause] An error occurred during fax transmission.
23 Problem Solving Status Code 033-528 Cause and Remedy [Cause] An error occurred during fax transmission. [Remedy] Ask the sender to send again. 033-529 [Cause] An error occurred during fax transmission. [Remedy] Confirm the other machine has a problem, and then execute the operation again. 033-530 [Cause] Received a procedure disabled signal. [Remedy] Execute the operation again. If the error still is not resolved, contact Customer Support at dell.com/contactdell.
Status Code Status Code 033-551 Cause and Remedy [Cause] You attempted to change a job immediately before fax or telephone communication completed. [Remedy] Wait for a while, and execute the operation again. 033-552 [Cause] The total quantity of error lines detected with G3 exceeded the set value. [Remedy] Confirm the model of the other machine, and execute the operation again. If receiving, ask the sender to send again. 033-553 [Cause] This machine does not have confidential or relay function.
23 Problem Solving Status Code 033-569 Cause and Remedy [Cause] Paper in the tray is not loaded in the direction that the received fax data can be printed. [Remedy] Load paper in Tray 5 according to the direction displayed on the screen. 033-570 [Cause] The machine was turned off during communication. [Remedy] Wait for a while, confirm the Fax service settings and the fax number, and then send again if sending. If the error still is not resolved, contact Customer Support at dell.com/contactdell.
Status Code Status Code 033-725 Cause and Remedy [Cause] The hard disk is full. [Remedy] Delete unnecessary data from the hard disk to free up disk space. 033-726 [Cause] The received document was printed with 1 sided printing, because 2 sided printing is not available for mixed sized documents. [Remedy] No measure is required. 033-727 [Cause] The received page was printed without being rotated, because its data volume was too large to change the orientation automatically.
23 Problem Solving Status Code Cause and Remedy 033-743 033-744 033-745 033-746 [Cause] 033-747 [Cause] An error occurred during fax transmission. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. Try again. If the error still is not resolved, contact Customer Support at dell.com/contactdell. The job is temporarily suspended. [Remedy] No measure is required.
Status Code Status Code Cause and Remedy 042-316 042-320 042-323 042-324 042-325 042-330 042-332 042-334 042-335 042-336 042-337 042-338 042-340 042-341 042-342 042-343 042-344 [Cause] 045-310 045-311 045-312 [Cause] 045-319 045-320 045-343 [Cause] 045-370 045-371 045-372 045-373 045-374 045-375 045-376 [Cause] 047-211 047-212 [Cause] 047-213 [Cause] An error occurred in the machine.
23 Problem Solving Status Code 047-320 Cause and Remedy [Cause] An error occurred. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. If the same message is displayed again, contact Customer Support at dell.com/contactdell.
Status Code Status Code Cause and Remedy 061-384 061-385 061-386 061-387 061-388 061-389 061-390 061-391 061-392 061-393 061-394 061-395 061-396 061-397 061-398 061-399 [Cause] 062-277 [Cause] An error occurred. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. If the same message is displayed again, contact Customer Support at dell.com/contactdell.
23 Problem Solving Status Code 063-210 Cause and Remedy [Cause] An error occurred in the document feeder. [Remedy] Contact Customer Support at dell.com/contactdell. 065-210 065-221 065-222 065-223 065-224 065-225 [Cause] 071-210 [Cause] An error occurred in the machine. [Remedy] Contact Customer Support at dell.com/contactdell.
Status Code Status Code Cause and Remedy 077-214 077-215 [Cause] 077-314 077-320 [Cause] 078-210 078-211 [Cause] 078-216 078-219 078-250 [Cause] 078-500 [Cause] Detected the installation of a tray of a different type than expected. [Remedy] Contact Customer Support at dell.com/contactdell. An error occurred. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power.
23 Problem Solving Status Code 093-426 Cause and Remedy [Cause] An error occurred in the toner cartridge [K] (black). [Remedy] Pull out the toner cartridge [K] (black), and then insert the cartridge again. 093-427 [Cause] An error occurred in the toner cartridge [Y] (yellow). [Remedy] Pull out the toner cartridge [Y] (yellow), and then insert the cartridge again. 093-428 [Cause] An error occurred in the toner cartridge [M] (magenta).
Status Code Status Code Cause and Remedy 116-310 116-311 116-312 116-313 116-314 116-315 116-316 116-317 116-318 116-319 116-321 116-322 116-323 116-324 116-325 116-328 116-329 116-330 116-331 116-332 116-333 116-334 116-336 116-337 116-338 116-340 116-341 [Cause] 116-324 [Cause] An error occurred. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. If the same message is displayed again, contact Customer Support at dell.
23 Problem Solving Status Code Cause and Remedy 116-343 116-345 116-346 116-347 116-348 116-349 116-350 116-351 116-352 116-353 116-354 116-355 116-356 116-357 116-358 116-359 116-360 116-361 116-362 116-363 116-364 116-365 116-366 116-367 116-368 116-370 116-371 116-372 116-373 116-374 116-375 116-376 116-377 116-378 116-379 116-380 116-381 116-382 116-383 116-384 116-385 [Cause] 116-386 [Cause] An error occurred.
Status Code Status Code 116-390 Cause and Remedy [Cause] An error occurred in the machine. [Remedy] Follow the message displayed on the touch screen and initialize the memory of the machine. 116-391 116-392 116-393 116-394 116-395 116-396 116-397 116-399 [Cause] 116-702 [Cause] An error occurred in the machine. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power.
23 Problem Solving Status Code 116-740 Cause and Remedy [Cause] A numerical value operation error occurred because a value exceeding the value limit of the machine was used in the print data. [Remedy] Check the print data. 116-741 [Cause] The form cannot be registered because the number of the form registration exceeds the maximum number allowed. [Remedy] Delete unnecessary form. The maximum number allowed is 2048.
Status Code Status Code 116-790 Cause and Remedy [Cause] Probable causes are as follows: 1)If the operator cancelled printing a document that was received using the Store Fax Local Folder or Store Internet Fax - Local Folder feature: The first set of the document is not stapled. 2)For causes other than 1) No set of the document is stapled. [Remedy] For 1), manually staple the first set of the document.
23 Problem Solving Status Code Cause and Remedy 121-334 121-335 121-336 121-337 121-338 [Cause] 121-340 121-350 121-370 [Cause] 123-310 123-311 123-312 123-325 123-326 123-333 123-343 123-344 123-350 123-352 123-353 123-354 123-355 123-356 123-357 123-358 123-362 123-368 123-369 123-371 123-374 123-377 123-379 123-380 123-381 123-382 123-383 123-384 123-389 123-390 123-392 123-393 123-395 123-396 123-397 123-398 123-399 [Cause] 678 An error occurred between the machine and the device connected.
Status Code Status Code 124-310 124-311 124-312 124-313 124-314 124-315 124-316 124-317 124-318 124-319 124-320 124-321 124-322 124-323 124-324 124-325 124-326 124-327 124-328 124-331 124-332 124-333 124-334 124-335 124-336 124-337 124-338 124-339 124-340 124-341 124-342 124-343 124-344 124-345 124-346 124-347 124-348 124-349 124-350 124-351 124-352 124-353 124-360 124-361 124-362 124-363 124-372 124-373 124-374 124-380 Cause and Remedy [Cause] An error occurred in the machine.
23 Problem Solving Status Code Cause and Remedy 124-381 124-382 124-383 124-390 124-391 124-392 124-393 [Cause] 124-701 [Cause] An error occurred in the machine. [Remedy] Switch off the machine power, make sure that the touch screen is blank, and then switch on the machine power. If the same message is displayed again, contact Customer Support at dell.com/contactdell. The output destination was changed because of the malfunction of the specified output tray (Side Tray).
Status Code Status Code Cause and Remedy 127-220 127-221 [Cause] 127-310 127-311 127-312 127-313 127-314 127-315 127-320 127-337 127-342 127-353 127-354 127-396 127-398 127-399 [Cause] 133-210 133-211 133-212 133-213 133-214 133-215 133-216 133-217 133-218 133-219 133-220 133-221 133-222 133-223 133-224 [Cause] 133-226 [Cause] A communication error occurred between the machine and the Print Server. [Remedy] Disconnect the print server cable, and then securely insert the cable into the connector.
23 Problem Solving Status Code Cause and Remedy 133-710 [Cause] When printing the received fax document, the paper loaded on the bypass tray was used for printing because the specified tray could not be used. [Remedy] Take one of the following measures: • Load paper available for printing the received fax document: A3 SEF , A4 LEF , B4 SEF , B5 LEF , A4 SEF , A5 SEF , B5 SEF , 8.5 x 11" SEF , 8.5 x 13" SEF , 8.5 x 14" SEF , 11 x 17" SEF , 8.5 x 11" LEF , 5.5 x 8.5" SEF .
Paper Jams Paper Jams When a paper jam occurred, the machine stops and an alarm beeps. A message is also displayed on the touch screen. Follow the instructions displayed to remove the jammed paper. Gently remove the paper to avoid it to be torn. If the paper is torn, remove all the torn pieces, making sure that none remain inside the machine. If a paper jam message appears again after you have cleared the paper jam, another paper jam may be occurred in some other parts of the machine.
23 Problem Solving 2 Open Tray 5 (1), and then while lifting up the release lever (2) gently open the upper left cover (3). 3 If you can see the edge of the jammed paper on the output tray, pull the paper straight from the exit area. Note 4 Remove the jammed paper. Note 5 684 • If the paper is torn, make sure no piece of paper remains inside the machine. If paper is jammed in the Fusing Unit, gently remove the paper to avoid it to be torn.
Paper Jams Paper Jams in Bottom Left Cover C The following describes how to clear paper jams occurring in the bottom left cover. 1 Gently open the bottom left cover while pulling the release lever. 2 Remove the jammed paper. Note • Paper may be jammed in the hidden area on the upper position. Check inside thoroughly. • If the paper is torn, make sure no piece of paper remains inside the machine. 3 Close the bottom left cover gently.
23 Problem Solving 3 Lift up the lever to open the top left cover. 4 Remove the jammed paper. Note 5 6 • If the paper is torn, make sure no piece of paper remains inside the machine. Close the top left cover gently. Push the center of the upper left cover and close the cover gently, and then close Tray 5. Paper Jams in Trays 1 to 4 The following describes how to clear paper jams occurring in Trays 1 to 4. 1 Pull out the tray where the paper jam occurred. Note 2 Remove the jammed paper.
Paper Jams Paper Jams in Tray 5 (Bypass Tray) The following describes how to clear paper jams occurring in Tray 5. 1 Check the back of Tray 5 (around the paper feed entrance) and remove the jammed paper. Note • When two or more sheets of paper are loaded, remove all of the sheets from the tray. • If the paper is torn, make sure no piece of paper remains inside the machine. 2 When two or more sheets of paper were loaded, jog the paper you removed making sure that all four corners are neatly aligned.
23 Problem Solving 3 Gently put Tray 6 back into position. Paper Jams in Tray 6 Top Cover 1 Gently move Tray 6 to the left until it stops by gripping the handle on the top left side of Tray 6. 2 Open the Tray 6 top cover. 3 Remove the jammed paper. Note 4 5 • If the paper is torn, make sure no pieces of paper remain inside Tray 6. Close the top cover. Gently put Tray 6 back into position. Paper Jams in Tray 6 1 688 Pull out Tray 6 until it stops.
Paper Jams 2 Remove the jammed paper. Note 3 • If the paper is torn, make sure no pieces of paper remain inside Tray 6. Push Tray 6 in gently until it stops. Paper Jams in Duplex Module B The following describes how to clear paper jams occurring in the Duplex Module B if the machine supports the 2 Sided Printing feature. 1 Open Tray 5 (1), lift up the release lever (2), and then gently open the cover of the Duplex Module B (3). 2 Remove the jammed paper.
23 Problem Solving Paper Jams in Finisher-B1 The following describes how to clear paper jams occurring in the Finisher-B1 (optional). Paper Jams under the Finisher Top Cover 1 Push up the lever on the finisher top cover. 2 The finisher top cover opens. 3 Remove the jammed paper. Note 4 • If the paper is torn, make sure no piece of paper remains inside the machine. Close the finisher top cover. Paper Jams in the Center Unit 1 Lift the top cover and open.
Paper Jams 2 Remove the jammed paper. Note 3 • If the paper is torn, make sure no piece of paper remains inside the machine. Close the cover.
23 Problem Solving Document Jams When a document jam occurred in the document feeder, the machine stops and a message is displayed on the touch screen. Follow the instructions displayed to clear the document jam and then load the document in the document feeder again. Duplex Automatic Document Feeder B1-C 1 Pull up the handle of the top cover of the document feeder, and then open the top cover until it stops.
Document Jams 5 Turn the knob to eject the document upward to remove. Note Knob • If the document is caught, do not pull it out forcibly. The document could be damaged. 6 7 Close the inner cover of the document feeder. 8 If you cannot find the document, lift the document feeder gently, and remove the document if it is there, and then close the document feeder. 9 If you still cannot find the document in step 8, lift the document feeder tray and remove the document.
23 Problem Solving Stapler Faults This section describes how to clear stapler troubles when the optional finisher is installed. Perform the procedures on the following pages when copies are not stapled or staples are bent. Contact Customer Support at dell.com/contactdell if the problem persists after you have tried the following solutions. Unstapled Bent staple If copies are stapled as shown in the figures below, contact Customer Support at dell.com/contactdell.
Stapler Faults Staple Jams in Staple Cartridge (for Finisher-B1) This section describes how to clear staple jam occurred in the staple cartridge of the FinisherB1 (optional). 1 Make sure that the machine is not operating, and open the finisher front cover. 2 Grasp the handle as shown in the illustration to pull out the staple cartridge to the right, towards you. 3 Move up the staple cartridge, and then take it out of the machine.
23 Problem Solving 6 Remove the jammed staples (1), and then return the metal part pulled up in step 5 to the original position (2). 7 Push the staple cartridge into the machine until it clicks into place. 8 Close the finisher front cover. Note 696 • If the finisher front cover is not completely closed, a message will appear and the machine remains paused.
24 Install Operation for Eco copy/My Forms/Shortcut Menu This chapter describes how to install Eco copy, My Forms, and Shortcut Menu to the machine. • Before Installation...............................................................................................................698 • Installation Procedures......................................................................................................702 • About License.................................................................................
24 Install Operation for Eco copy/My Forms/Shortcut Menu Before Installation This section describes the procedures required before installation of Eco copy, My Forms, and Shortcut Menu. Environment Settings ..............................................................................................................698 SSL / TLS Settings in Dell Printer Configuration Web Tool ...............................................
Before Installation 4 Select any options. Note • Rebooting may be required to reflect the settings. In this case, follow the onscreen instructions. SOAP Port 1 Select [SOAP] in [Port Settings] under [System Settings] > [Connectivity & Network Setup], and then select [Change Settings]. 2 Select below value for each item. • [Port Status]: [Enabled] • [Port Number]: [80] 3 4 Select [Close] repeatedly until the [Tools] screen is displayed. To exit [Tools], select [Close].
24 Install Operation for Eco copy/My Forms/Shortcut Menu 9 To exit [Tools], select [Close]. Access Control 1 Select [Device Access] in [Access Control] under [Authentication / Security Settings] > [Authentication]. 2 3 4 Select [Locked], and then select [Save]. Select [Close]. Select [Close]. Note • Rebooting is required for some settings. In these cases, follow the onscreen instructions.
Before Installation 6 When the settings are updated and the following screen is displayed, refresh the web browser. 7 Select the [Properties] tab to click [Security] > [SSL / TLS Settings], and then select the [Enabled] check box for [HTTP - SSL / TLS Communication]. 8 9 Click [Apply]. 10 When the web browser shows the machine reboot message, click [Reboot Machine]. Click [OK] on the confirmation pop-up. The machine reboots and the settings are enabled.
24 Install Operation for Eco copy/My Forms/Shortcut Menu Installation Procedures This section describes how to install Eco copy/My Forms/Shortcut Menu.
Installation Procedures 4 Enter the IP address or hostname of your machine, and then click [Next]. Example: 192.0.2.1 5 Enter the system administrator’s user ID and password, and then click [Next]. 6 Click [Next]. 7 Click [Finish]. Note • Several minutes may take before the installation process completes. • To install the feature to another machine in succession, select the check box on the screen, and then click [Finish]. You can start from step 3.
24 Install Operation for Eco copy/My Forms/Shortcut Menu Follow the uninstallation/version upgrade procedures below. 1 2 On your computer, double-click the exe file in the installation tool. 3 Enter the IP address or hostname of your machine, and then click [Next]. Example: 192.0.2.1 4 Enter the system administrator’s user ID and password, and then click [Next].
About License About License This section describes OSS (Open Source Software) license used for the installer. Be sure to confirm. About OSS This product includes software developed by The Apache Software Foundation (http://www.apache.org/) Apache Xerces Copyright (c) 1999-2001 The Apache Software Foundation. All rights reserved. The Apache Software License, Version 1.1 Copyright (c) 1999-2001 The Apache Software Foundation. All rights reserved.
24 Install Operation for Eco copy/My Forms/Shortcut Menu AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
About License "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
24 Install Operation for Eco copy/My Forms/Shortcut Menu (b) You must cause any modified files to carry prominent notices stating that You changed the files; and (c) You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark, and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of the Derivative Works; and (d) If the Work includes a "NOTICE" text file as part of its distribution, then any Der
About License 9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License.
24 Install Operation for Eco copy/My Forms/Shortcut Menu 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3.
About License This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code.
24 Install Operation for Eco copy/My Forms/Shortcut Menu The definitive version of this document should be available at ftp://ftp.cdrom.com/pub/infozip/license.html indefinitely. Copyright (c) 1990-1999 Info-ZIP. All rights reserved.
About License zlib.h -- interface of the 'zlib' general purpose compression library version 1.1.3, July 9th, 1998 Copyright (C) 1995-1998 Jean-loup Gailly and Mark Adler This software is provided 'as-is', without any express or implied warranty. In no event will the authors be held liable for any damages arising from the use of this software.
24 Install Operation for Eco copy/My Forms/Shortcut Menu csvpp ----------------------------------------------------------------------------------------------------------------Apache License Version 2.0, January 2004 http://www.apache.org/licenses/ TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION 1. Definitions. "License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.
About License improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as "Not a Contribution." "Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been received by Licensor and subsequently incorporated within the Work. 2. Grant of Copyright License.
24 Install Operation for Eco copy/My Forms/Shortcut Menu for any such Derivative Works as a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated in this License. 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.
About License Copyright [yyyy] [name of copyright owner] Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at http://www.apache.org/licenses/LICENSE-2.0 Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
24 Install Operation for Eco copy/My Forms/Shortcut Menu 718
25 Install Operation for Access Google Drive™ This chapter describes how to install Access Google Drive to the machine. • Before Installation...............................................................................................................720 • Installation Procedures......................................................................................................725 • About License..............................................................................................................
25 Install Operation for Access Google Drive™ Before Installation This section describes the procedures required before installation of Access Google Drive. Environment Settings ..............................................................................................................720 SSL / TLS Settings in Dell Printer Configuration Web Tool ...............................................722 Environment Settings On your machine, settings listed below are required before you enable the feature.
Before Installation 4 Select any options. Note • Rebooting may be required to reflect the settings. In this case, follow the onscreen instructions. SOAP Port 1 Select [SOAP] in [Port Settings] under [System Settings] > [Connectivity & Network Setup], and then select [Change Settings]. 2 Select below value for each item. • [Port Status]: [Enabled] • [Port Number]: [80] 3 4 Select [Close] repeatedly until the [Tools] screen is displayed.
25 Install Operation for Access Google Drive™ Proxy Server Settings Note • Make this setting when using a service that requires proxy settings. 1 In [System Settings] > [Connectivity & Network Setup] > [Proxy Server Settings], make the settings needed to use the machine in HTTP/HTTPS environment, such as a server name, port number, login name, and passcode.
Before Installation 5 Click [Apply]. 6 When the settings are updated and the following screen is displayed, refresh the web browser. 7 Select the [Properties] tab to click [Security] > [SSL / TLS Settings], and then select the [Enabled] check box for [HTTP - SSL / TLS Communication]. 8 Click [Apply].
25 Install Operation for Access Google Drive™ 9 10 When the web browser shows the machine reboot message, click [Reboot Machine]. Click [OK] on the confirmation pop-up. The machine reboots and the settings are enabled.
Installation Procedures Installation Procedures This section describes how to install Access Google Drive.
25 Install Operation for Access Google Drive™ 4 Enter the IP address or hostname of your machine, and then click [Next]. Example: 192.0.2.1 5 Enter the system administrator’s user ID and password, and then click [Next]. 6 Click [Next]. Note 7 • If an error message telling to delete other plug-ins appears, delete the other plug-ins from Dell Printer Configuration Web Tool [Properties] > [Security] > [Plug-in Settings] > [List of Embedded Plug-ins]. Click [Finish].
Installation Procedures 1 2 On your computer, double-click the exe file in the installation tool. 3 Enter the IP address or hostname of your machine, and then click [Next]. Example: 192.0.2.1 4 Enter the system administrator’s user ID and password, and then click [Next]. 5 Select [Reinstall (Retain settings)] for version upgrade, or [Remove (Remove settings)] for uninstallation, and then click [Next]. 6 7 Click [Next]. Click [Next]. Click [Finish].
25 Install Operation for Access Google Drive™ About License This section describes OSS (Open Source Software) license used for the installer. Be sure to confirm. About OSS This product includes software developed by The Apache Software Foundation (http://www.apache.org/) Apache Xerces Copyright (c) 1999-2001 The Apache Software Foundation. All rights reserved. The Apache Software License, Version 1.1 Copyright (c) 1999-2001 The Apache Software Foundation. All rights reserved.
About License AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. ============================================= =============== This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation and was originally based on software copyright (c) 1999, International Business Machines, Inc.
25 Install Operation for Access Google Drive™ "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
About License (b) You must cause any modified files to carry prominent notices stating that You changed the files; and (c) You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark, and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of the Derivative Works; and (d) If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute must incl
25 Install Operation for Access Google Drive™ 9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License.
About License 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3.
25 Install Operation for Access Google Drive™ This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code.
About License The definitive version of this document should be available at ftp://ftp.cdrom.com/pub/infozip/license.html indefinitely. Copyright (c) 1990-1999 Info-ZIP. All rights reserved.
25 Install Operation for Access Google Drive™ zlib.h -- interface of the 'zlib' general purpose compression library version 1.1.3, July 9th, 1998 Copyright (C) 1995-1998 Jean-loup Gailly and Mark Adler This software is provided 'as-is', without any express or implied warranty. In no event will the authors be held liable for any damages arising from the use of this software.
About License csvpp ----------------------------------------------------------------------------------------------------------------Apache License Version 2.0, January 2004 http://www.apache.org/licenses/ TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION 1. Definitions. "License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.
25 Install Operation for Access Google Drive™ improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as "Not a Contribution." "Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been received by Licensor and subsequently incorporated within the Work. 2. Grant of Copyright License.
About License for any such Derivative Works as a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated in this License. 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.
25 Install Operation for Access Google Drive™ Copyright [yyyy] [name of copyright owner] Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at http://www.apache.org/licenses/LICENSE-2.0 Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
26 Using Eco copy This chapter describes the basic operations and features for the Eco copy service. • About Eco copy ....................................................................................................................742 • Eco copy Procedure ............................................................................................................743 • Problem Solving...................................................................................................................
26 Using Eco copy About Eco copy Eco copy is a copy service intended to be eco-friendly and user-friendly. The number of sheets of paper can be easily reduced by printing 2 or 4 copies per page, and printing on the reverse side of the sheet. • Eco copy gives you the option of choosing 1, 2, or 4 copies per sheet. By selecting 2 or 4 copies per sheet, you can save up to 75% of the paper normally required. • Eco copy also allows you to copy to the reverse side of the paper.
Eco copy Procedure Eco copy Procedure This section describes the Eco copy procedure. 1 Select [Eco copy]. 2 Select the orientation of the original (portrait or landscape). 3 Place the original as illustrated and select [OK]. 4 Select the number of pages per sheet or select [Next]. Note 5 • Choosing 2 pages per sheet saves up to half the number of the pages used. Choosing 4 pages per sheet can further save up to 75% of the paper normally required.
26 Using Eco copy 6 Select [Close]. Note 744 • When paper is saved from printing, the number of sheets of paper saved will be displayed.
Problem Solving Problem Solving This section describes troubles that may occur with the machine and its solutions. Follow the troubleshooting described below. Troubleshooting Symptom Cause and Remedy Text is too small to be readable. Select a larger paper size or print fewer pages per sheet. The original is printed on both sides but only the front side of the original is copied. Select [Edit] to display the [Other Settings] screen and select [22 Sided]. Load the original in the document feeder.
26 Using Eco copy Notes and Restrictions This section describes the notes and restrictions to observe when using this feature. Print Options Some print options (such as stapling, punching, and stacking) are not supported in conjunction with Eco copy even when the finisher is installed. Priority on Scratch Paper When you specify 1 sided print and scratch paper is loaded on a tray, scratch paper will be used for printing. Paper Size The paper size is restricted to 8.
27 Using My Forms This chapter describes the basic operations and features for the My Forms service. • About My Forms ...................................................................................................................748 • Setup ......................................................................................................................................749 • Using My Forms ................................................................................................................
27 Using My Forms About My Forms My Forms enables you to conveniently retrieve and print forms stored on the machine from the control panel directly. Forms may be stored easily at the device using the scanner, or remotely using the print driver. Forms can be organized into eight folders (No. 191 to 198) for easy access. Storing forms in the machine simplifies location and retrieval without the trouble of looking them up on a drive, personal, or shared computer each time you need to print.
Setup Setup You can setup My Forms using the following procedures. 1 2 Create folders for My Forms as an administrator. Store forms in the folders. Creating Folders on the Machine To store forms in the machine, you need to create eight folders on the machine. Eight folders will be allocated from the folders numbered 191 to 198. For more information on how to create folders, refer to "15 Tools" > "Setup" > "Create Folder" in the User's Guide. Note • My Forms uses the folders 191 to 198 only.
27 Using My Forms Using My Forms This section describes how to print forms in a folder on the machine. Printing Forms from the Folders on the Machine This section describes how to print a form from a folder on the machine. 1 Select [My Forms]. 2 Select a folder on the [Home] screen of My Forms. 3 Select a file and select [Print]. Note • To check the details of the file, select [ ]. • To go back to the [Home] screen of My Forms, select [Home].
Problem Solving Problem Solving This section describes problems that may occur with the machine and their solutions. Troubleshooting Symptom An authentication popup is shown when a folder is selected. Remedy Check the following administrator level settings: • If [Check Folder Passcode] is [On]: Select [Tools] > [Setup] > [Create Folder] and make sure that [Check Folder Passcode] are all set to [Off] under Folder 191 to 198.
27 Using My Forms Notes and Restrictions This section describes the notes and restrictions to observe when using this feature. Print Options Some print options (such as stapling, punching, stacking, and 2 sided printing) are not supported in conjunction with My Forms even when the finisher is installed.
28 Using Shortcut Menu This chapter describes the basic operations and features for the Shortcut Menu service. • About Shortcut Menu..........................................................................................................754 • Checking Your Environment ..............................................................................................756 • Shortcut Menu Settings......................................................................................................
28 Using Shortcut Menu About Shortcut Menu Shortcut Menu enables you to show the customized menu screen in place of the [Home] screen. Different functions or screen layout can be arranged according to each user's preference. Note • User preference settings by local users can be restricted by System Administrator settings. For more information, refer to "System Administrator Settings" (P.762). Shortcut Menu Feature You can customize the items described below.
About Shortcut Menu Shortcut Menu Operation 1 Enter the User ID with the numeric keypad or the keyboard displayed on the screen, and select [Enter] to login. When the Shortcut Menu Screen Appears Select any function button. Note • [All Services] or [ ] (Shortcut Menu Settings) may not be displayed depending on the setting in the system administrator mode. [All Services] button Displays the [Home] screen.
28 Using Shortcut Menu Checking Your Environment This section describes several settings that must be set by system administrator to use Shortcut Menu feature. Check the proper settings below before you enable Shortcut Menu feature. Port Settings • [Port Status] is set to [Enabled] in [SOAP] under [System Settings] > [Connectivity & Network Setup] > [Port Settings]. • [Port Number] is set to [80] in [SOAP] under [System Settings] > [Connectivity & Network Setup] > [Port Settings].
Shortcut Menu Settings Shortcut Menu Settings This section describes available functions for the Shortcut Menu feature and how to configure them. Note • Shortcut Menu settings made by system administrator work for all users without Shortcut Menu settings. Adding/Deleting Function Buttons........................................................................................ 757 Changing Function Button Name..........................................................................................
28 Using Shortcut Menu • Fax Receiving Mode • Activity Report • Language • Setup • Print Mode Adding Function Buttons 1 Select [ ] (Shortcut Menu Settings) on your Shortcut Menu screen. 2 Select [Add / Delete / Change Service Position]. 3 Select [Add]. 4 Choose the function to add and select [Save]. Note 758 • Use [ ] to show latter items of the list, such as [Fax Receiving Mode], [Activity Report], [Language], [Setup], and [Print Mode].
Shortcut Menu Settings 5 For newly added function, organize the screen layout. Service Selection Functions to show on the Shortcut Menu screen are listed. The numbers before function names are shown in the preview image on the upper right of the screen. You can check the image when allocating functions to buttons. Up Moves up in the list. Down Moves down in the list. 6 7 Select [Close]. Select [Close]. Deleting Function Buttons 1 Select [ ] (Shortcut Menu Settings) on your Shortcut Menu screen.
28 Using Shortcut Menu 3 Choose the function to delete and select [Delete]. 4 Select [Yes]. 5 6 Select [Close]. Select [Close]. Changing Function Button Name You can rename each function button on your Shortcut Menu screen. Note 760 • Changed name may not be displayed properly in another language. 1 Select [ ] (Shortcut Menu Settings) on your Shortcut Menu screen. 2 Select [Change Display Name].
Shortcut Menu Settings 3 Choose the button to change its name. 4 Enter a name with the keyboard displayed on the screen and select [Save]. Note • You can enter a name with up to two lines (17 single-byte characters per line) per button. Line 1: Enter characters for the first line of the button name. Line 2: Enter characters for the second line of the button name. 5 6 Check the entered name and select [Close]. Select [Close].
28 Using Shortcut Menu 2 Select [Default Screen Upon Login]. 3 Choose a screen type to show as default screen after authentication. Private Charge Print Screen (Shortcut Menu will be displayed if there are no print jobs) With any Private Charge Print job, shows the [Private Charge Print] screen. Note • Choosing this option automatically adds the [Private Charge Print] button on your Shortcut Menu screen.
Shortcut Menu Settings 3 Configure below items on the [System Settings] screen. All Services Button For local users, system administrator can choose the [All Services] button to appear or not to appear on their Shortcut Menu screens. Shortcut Menu Settings Button For local users, system administrator can choose the [ ] (Shortcut Menu Settings) button to appear or not to appear on their Shortcut Menu screens.
28 Using Shortcut Menu Problem Solving This section describes troubles that may occur with your machine and their solutions. Warning/Error Notification Warning/error notification screen appears when an error occurs during the use of the Shortcut Menu feature. Warning Notification When a fault/error is detected, the warning screen appears. Follow the onscreen instructions and reboot the machine. If the error persists, contact Customer Support at dell.com/contactdell.
Notes and Restrictions Notes and Restrictions This section describes the notes and restrictions to observe when using Shortcut Menu. • Up to 1,000 user settings can be saved. When exceeding the limit, the user setting with the oldest record for the date of last use will be deleted automatically.
28 Using Shortcut Menu 766
29 Using Access Google Drive™ This chapter describes the basic operations and features for the Access Google Drive service. • About Access Google Drive...............................................................................................768 • Using Google Drive from the Machine ............................................................................769 • Settings by a System Administrator.................................................................................785 • Entering Text .......
29 Using Access Google Drive™ About Access Google Drive Google Drive online storage service is a cloud service provided by Google Inc. Access Google Drive enables you to access Google Drive through the Internet with any compliant machines. Some examples of what you can do are: printing the documents saved in Google Drive, or saving the documents scanned by the machine to Google Drive. By creating a job flow sheet, the machine can automatically save scanned documents or received fax data to Google Drive.
Using Google Drive from the Machine Using Google Drive from the Machine This section describes how to use the Google Drive from the machine. Log In / Log Out...................................................................................................................... 769 About the Screens ................................................................................................................... 771 Searching Files..............................................................................
29 Using Access Google Drive™ Note • If [Store Authentication Details] in the administration menu is set to [On], the [Remember me] check box appears in the login screen. Select the check box to store the login information in the machine, linking with the machine user's information. Stored login information will be automatically filled in from the next time. If [Store Authentication Details] is set to [Off], the [Remember me] check box does not appear.
Using Google Drive from the Machine About the Screens The following describes the screens displayed in this feature. Home Screen This screen appears first when you log in to Google Drive. Select [All Items] to show all the saved items. Select [Collections] to show the list of collections. Note • To show the file that is not assigned to any collections, select [All Items]. [All Items] Screen This screen shows all the saved items, in order of collections to files, updated date from new to old.
29 Using Access Google Drive™ [Collections] Screen This screen shows the list of collections, in order of updated date from new to old. Select a collection to show the items assigned to that collection. Note • Up to 1024 items (in 171 pages) can be displayed. Some items cannot be displayed if the number of items exceeds the limit. • On the list, select [ ]/[ ] to move five pages at a time, or [ these buttons when you have many items. ]/[ ] to show the first/last page.
Using Google Drive from the Machine [ ] Icon Shows you if the item is starred or not. When a star is added, you can easily find the item by setting [Starred] as the search target in file search. Note • For existing items, you cannot add or delete a star from your machine. For information on file search, refer to "Searching Files" (P.774). Back Allows to move to the previous screen. Refresh Displays the latest status of the displayed items. [ ] Button Creates a new collection.
29 Using Access Google Drive™ Searching Files This section describes how to search a file from all files by specifying a criteria. 1 Select [Search Docs]. 2 Select [ ] to select a search target. Then select the text box on the right. Note 3 Enter a search criteria with the keyboard displayed on the screen, and select [Enter]. Note 4 774 • [Advanced Search] works the same way as in the cloud service. • If you select [Starred], go to step 4 instead of selecting the text box.
Using Google Drive from the Machine The search result will be displayed. Creating a New Collection In Google Drive, you can sort the files by linking them to collections. Files assigned to a collection will be shown in the file list for that collection. This section describes how to create a new collection. 1 On the [Collections] screen or files screen, select [ Note • You cannot create a new collection from the home screen or [All Items] screen. 2 Select the [Collection Name] text box.
29 Using Access Google Drive™ • Google Document (Document, Spreadsheet, Presentation, Form, Drawing) File Printing 1 Select the file you want to print. Then select [Print]. Note 2 • You can also select [Print] from the [Details] screen of the file. Confirm the setting, and select [Print]. Output Color Sets the color mode for printing. Select from [Color (Auto)] and [Black & White]. 2 Sided Printing Allows to copy 1-sided and 2-sided documents on one side or both sides of paper.
Using Google Drive from the Machine Close Closes the displayed screen. Canceling Printing This section describes how to cancel printing after the machine has downloaded the print data and started printing. Note 1 2 Press the button. Select the job you want to cancel from the job list on the [Active Jobs] screen. Note 3 4 5 • If the machine is still downloading the print data, select the [Cancel] button during the network connection to cancel printing.
29 Using Access Google Drive™ 5 6 On the displayed input screen, select the text box below [Keyboard Input]. For information on the input screen, refer to "Entering Text" (P.791). Input "scan_test" with the keyboard displayed on the screen, and select [Enter]. 7 Confirm that "scan_test" is displayed in the text box below [Keyboard Input]. Then select [Add]. 8 Select [ _ ] in [Custom Text String]. Note 778 • You can set original strings to [Custom Text String].
Using Google Drive from the Machine 9 Select [DD_MM_YYYY] below [Date / Name Format]. Note • Text string "DD_MM_YYYY" is automatically replaced to the date when scan is run. • You can set a default value for the date/name. For information on the setting, refer to "Default Settings for Date / Name" (P.788). 10 Select [Save]. 11 Confirm the setting, and select [Scan]. Collection Displays the collection name which the scanned data will be assigned to. Add Star Allows to add a star to the scanned data.
29 Using Access Google Drive™ File Format The file format of the scanned data is fixed to [PDF]. Color Scanning Sets the color mode for scanning. Select from [Auto Detect], [Color], [Grayscale], and [Black & White]. Original Orientation Allows to specify the orientation of the document so that the machine can identify the top of the document. Select from [Sideways Images] and [Upright Images]. Original Size Specifies the scan size for the document.
Using Google Drive from the Machine Creating a Job Flow Sheet 1 Select the [ ] button for the collection you want to upload the data to. Note • You cannot create job flow sheets for [All Items], [Collections], or collections with 11 or deeper layer of directories. 2 Select [Create Job Flow Link to This Folder]. 3 Enter [Job Flow Sheet Name]. Up to 64 characters are allowed.
29 Using Access Google Drive™ E-mail Notification Sets to notify or not by e-mail when the job flow is finished. Select from [Do Not Notify], [Always Notify], and [Notify When Error]. Note • When you select [Always Notify], create a job flow sheet, and then confirm that an e-mail is correctly sent to the specified e-mail address by executing the following operations. 1. Make a link between the job flow sheet and the folder. 2.
Using Google Drive from the Machine Making a Link between the Job Flow Sheet and the Folder Make a link by selecting a job flow sheet created for the Google Drive collection from the [Link Job Flow Sheet to Folder] screen. 1 2 3 Select [Setup] on the [Home] screen. 4 Select [Link Job Flow Sheet to Folder]. 5 Select [Create / Change Link]. 6 Select the job flow sheet created in "Creating a Job Flow Sheet" (P.781), and select [Save]. Select [Create Folder].
29 Using Access Google Drive™ Note 8 9 784 • You can make a link between the job flow sheet and the folder in [Tools] > [Setup] > [Create Folder] > [Link Job Flow Sheet to Folder]. Select [Close] repeatedly until the [Setup] screen is displayed. To exit [Setup], select [Close].
Settings by a System Administrator Settings by a System Administrator Make the settings from the [Administration Menu] screen. This section describes how to open the [Administration Menu] screen. Note 1 2 3 Log in to your machine as a system administrator. Select [Access Google Drive] on the [Home] screen. Select [Administration Menu]. Note 4 • If a user with a system administrator authority selects [Access Google Drive], [Administration Menu] will be displayed in the following position.
29 Using Access Google Drive™ Allowing to Store Authentication Details 1 Select [On] for [Store Authentication Details], and select [Apply]. Note 2 • The [Apply] button is available only when you change the setting. • When this item is changed from [On] to [Off], a message is displayed to ask if all the authentication details currently stored should be deleted. If you do not delete the data, it will be stored in the machine, and could be used when this item is changed to [On] again.
Settings by a System Administrator 2 Select [Yes]. Activating User History This section describes how to store e-mail addresses, used previously to log in, as a user history. Note • This function is available only when the authentication feature is disabled. Allowing to Store User History 1 Select [On] for [Store User History], and select [Apply]. Note • The [Apply] button is available only when you change the setting.
29 Using Access Google Drive™ 2 Select the user you want to delete the history, and select [Delete]. Note 3 • Select the user again to deselect. • The ending of a user name with more than 32 characters are omitted. When you select an user, however, up to 72 characters will be displayed at the top of the screen. Select [Yes]. Setting the Default Value This section describes how to set a default value for this feature -printing, scanning, and the file name input screen.
Settings by a System Administrator Separator Select the default separator to be used in the date. When you select [(None)], the date will be in a sequence of numbers. Name Format Set the default string to be used as the name on the input screen. For using the machine user's information, select [Device User ID] or [Device User Name]. For using the authentic information of Google Drive, select [Cloud Service User ID] or [Cloud Service User Name].
29 Using Access Google Drive™ Note 2 • [Print Defaults] is in the second page of the administration menu. Select the [ Set the default value for printing, and select [Save]. For the available setting items on printing, refer to "File Printing" (P.776). 790 ] button to display.
Entering Text Entering Text For Access Google Drive, you can set some text input units in advance, such as date, user name, and word strings. With input units set, you can name items by simply pressing the button on the screen. About the Input Screen This section describes the input screen. Input Text Displays the file name to be set. Select [Save] to apply the displayed text to the file name. Up to 64 characters are allowed. Custom Text String Displays the text string set by the users.
29 Using Access Google Drive™ Setting Custom Text Strings This section describes how to set text strings for [Custom Text String] on the input screen. Note • Custom text strings are common to all the users of the machine. Added/changed strings will be changed in other users' setting as well. 1 On the input screen, select the [ ] button next to [Custom Text String]. 2 Select [] or the string you want to change. Then select the text box at the bottom.
Problem Solving Problem Solving This section describes troubles that may occur with the machine and their solutions. Follow the troubleshooting described below to solve the problems. Troubleshooting Unable to start Access Google Drive Symptom The screen turns white and does not appear after selecting [Access Google Drive]. Cause and Remedy [Cause] The web browser setting is incorrect. [Remedy] Set [V4 (New Version)] in [System Settings] > [Web Browser Setup] > [Web Applications Version].
29 Using Access Google Drive™ Unable to view items Symptom The collection/file is not shown in the list. Cause and Remedy [Cause] Probable causes are as follows: 1) Failed to connect with HTTP server. 2) The number of collections/files exceeded the display limit. [Remedy] For 1, check the HTTP settings. For 2, lessen the collections/files to 1024 or less, or change the latest update date of the item to bring it to the top of the list. The search result differs from the specified criteria.
Problem Solving Unable to create job flow sheet Symptom "Failed to create Job Flow Sheet." is displayed on the screen when trying to create a new job flow sheet. Cause and Remedy [Cause] Probable causes are as follows: 1) The created job flow sheet reached the maximum allowable number. 2) The job flow sheet name includes characters from a language other than English and the default language. [Remedy] For 1, delete unneeded job flow sheets.
29 Using Access Google Drive™ Status Code 02-101 Cause and Remedy [Cause] The required plugin is disabled. [Remedy] Check the following settings from Dell Printer Configuration Web Tool: 1) Make sure that [Enabled] is checked in [Properties] > [Security] > [Plug-in Settings] > [Plug-in Settings]. 2) Make sure that [Activated] is displayed for [Status] in both [Properties] > [Security] > [Plug-in Settings] > [List of Embedded Plug-ins] > [GoogleDriveLib] and [GoogleDrive].
Problem Solving Status Code 04-307 Cause and Remedy In case the status code is displayed on the touch panel: [Cause] The data amount in the cloud service exceeded the limit. [Remedy] From a computer or other platforms, access the cloud service and delete some data. In case the status code is displayed in the report: [Cause] 1) The data amount in the cloud service exceeded the limit. 2) The scan data size exceeded the limit of one-time upload.
29 Using Access Google Drive™ Checking the Content Status Confirm the software version for this feature. Contents status for this feature may be needed when contacting the customer support. Follow the procedure below to check the contents status. 798 1 While using this feature, hold the button on the control panel for more than five seconds. 2 Check the content status. 3 Select [Close].
Notes and Restrictions Notes and Restrictions This section describes the notes and restrictions to observe when using this feature. Notes and Restrictions on the Use of the Machine • When [Store Authentication Details] in the administration menu is set to [On], newest 100 authentication information is stored in the machine. If the number exceeds, information of the user with the oldest usage date is deleted. • When storing user history is set to on, newest 16 e-mail addresses are stored in the machine.
29 Using Access Google Drive™ About License This software uses the following library provided by Google Inc. - Google APIs Client Library for Java - Google HTTP Client Library for Java Copyright (c) 2011 Google Inc. Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at http://www.apache.org/licenses/LICENSE-2.
About License TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION 1. Definitions. "License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document. "Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License. "Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are under common control with that entity.
29 Using Access Google Drive™ 3. Grant of Patent License.
About License 7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NONINFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE.
29 Using Access Google Drive™ 804
30 Google Cloud Print™ This chapter describes the basic operations and features for the Google Cloud Print service. • About Google Cloud Print...................................................................................................806 • Environment Settings..........................................................................................................807 • Printing ............................................................................................................................
30 Google Cloud Print™ About Google Cloud Print Overview of Google Cloud Print for Dell C7765dn Google Cloud Print is a cloud printing service provided by Google Inc. Google Cloud Print enables you to print documents from Gmail™ webmail service and Google Docs™ program via iOS or Android™ platforms, without installing print drivers or other special softwares.
Environment Settings Environment Settings This section explains how to set the environment for using Google Cloud Print. Configuring the Machine To print with Google Cloud Print, your machine needs to be connected to an IPv4 network and be online. Confirm in advance that the machine is set as below: Items Required Settings Reference Protocol Settings • Settings for using the machine in a TCP/IP environment, such as an IP address, a subnet mask, and a gateway address. • Settings for DNS*.
30 Google Cloud Print™ Protocol Settings 1 Select [System Settings] > [Connectivity & Network Setup] > [Protocol Settings] and make settings to use the machine in TCP/IP (IPv4) environment, such as an IP address, a subnet mask, and a gateway address. Note • Google Cloud Print will not function in an IPv6 environment.
Environment Settings Enabling [Google Cloud Print] Port 1 2 Start a web browser from a network connected computer. Enter the machine's IP address into the address box on the browser, and then press the key. Connection to the Dell Printer Configuration Web Tool is established. Note 3 • During connection/operation, pop-up screen for user ID/passcode entry may appear. In this case, enter a system administrator's user ID/passcode and click [OK].
30 Google Cloud Print™ Registering the Device to Google Cloud Print 1 2 After the machine reboots, reload the web browser. Click [Properties] tab > [Connectivity] > [Protocols] > [Google Cloud Print], and click [Register This Device to Google Cloud Print]. Note 3 • WSD stands for Web Services on Devices. Confirm that the message changes from [Not Registered] to [Registering], and a registration form is printed from your machine. This message may remain on the screen for some time.
Environment Settings Checking the Device Registration Status You can check if your machine is registered to Google Cloud Print, with the Dell Printer Configuration Web Tool. 1 2 Start a web browser from a network connected computer. Enter the machine's IP address into the address box on the browser, and then press the key. Connection to the Dell Printer Configuration Web Tool is established. Note 3 • During connection/operation, pop-up screen for user ID/passcode entry may appear.
30 Google Cloud Print™ Printing Using Android platforms or iPad/iPhone, you can print e-mails and attached files (PDF/ JPEG) from Gmail webmail service, or documents from Google Docs program. This section describes how to print from an Android platform, taking e-mail from Gmail webmail service for example. 1 2 Open the e-mail you want to print. For printing the e-mail, tap [Print] from the top right menu. Note 3 4 • To print Google Docs program spread sheets, tap [Print] shown after their file names.
Problem Solving Problem Solving This section describes troubles that may occur with the machine and their solutions. If the problem does not solve even after performing the remedy, contact Customer Support at dell.com/contactdell. Problems on Registering Symptom The message does not change to [Registered] even after clicking [Properties] tab > [Connectivity] > [Protocols] > [Google Cloud Print] > [Register This Device to Google Cloud Print] in the Dell Printer Configuration Web Tool.
30 Google Cloud Print™ Symptom The message does not change to [Registered] even after clicking [Properties] tab > [Connectivity] > [Protocols] > [Google Cloud Print] > [Register This Device to Google Cloud Print] in the Dell Printer Configuration Web Tool. Cause and Remedy [Cause] An error occurred in the machine. [Remedy] Check the status code from [Error History] in the Dell Printer Configuration Web Tool. 1) Start a web browser from a computer.
Problem Solving Status Code When a problem arises while using this feature, a status code is displayed in the screen of your machine. Follow the troubleshooting below to solve the problems. Note • When a status code is displayed, print data in the machine or the data stored in the machine memory is not assured. For status codes not listed in the following table, refer to "Status Code" (P.611).
30 Google Cloud Print™ Status Code 018-743 Cause and Remedy [Cause] The machine cannot connect to Google Cloud Print, because of a proxy connection error. [Remedy] Check that the proxy server settings are adequate. 018-744 [Cause] The machine cannot connect to Google Cloud Print, because DNS failed to resolve the name. [Remedy] Check that the DNS settings are adequate. 018-745 [Cause] The machine cannot connect to Google Cloud Print, because of a proxy connection error.
Notes and Restrictions Notes and Restrictions This section describes the notes and restrictions to observe when using the machine. Notes and Restrictions on Using the Machine • Charge Print or Private Charge Print cannot be used with Google Cloud Print. • When using this feature, HTTP/HTTPS proxy server which requires authentication validation is disabled. • When a firewall is installed in the usage environment, the communication with "*.google.com" needs to be allowed.
30 Google Cloud Print™ 818
Index Index Symbols Accounting ..................................................................441 Accounting Login Screen Settings.............................446 [Home] Screen............................................................. 53 Accounting Reports ....................................................283 button ................................................... 50 Accounting Type ........................................................445 button..................
ART IV, ESC/P, 201H Form Memory ...................... 380 Book Copying................................................................96 attaching covers to copies.......................................... 113 Booklet.........................................................................110 Audio Tones ............................................................... 317 Booklet Creation.........................................................110 authenticated user ...................................
Index Collections screen ...................................................... 772 create new collection ..................................................775 Color Balance ....................................................... 92, 351 Create Text String......................................................333 Color Effects ................................................................ 91 Create/View User Accounts........................................441 Color Scanning...........................
deleting stored jobs .................................................... 208 E-mail Encryption.......................................................526 deleting stored programs ........................................... 180 E-mail notification......................................................488 Deleting the stored authentication information...... 786 E-mail Notification Service ........................................361 Deleting the stored user history ................................
Index Feature Access............................................................ 442 H File Format................................................................. 388 Files Retrieved By Client........................................... 410 handling paper ............................................................236 files screen .................................................................. 772 Handout Tray..............................................................129 Fine-tune 100% .........
Internet Fax to E-mail ............................................... 410 Language of the Original............................................390 Internet Fax to Internet Fax ..................................... 410 Last Original ...............................................................205 Internet Printing Protocol ......................................... 483 Layout Adjustment.......................................................94 Internet Services .........................................
Index M messages ......................................................................611 Microsoft Network......................................................481 Machine Clock/Timers .............................................. 314 Minimum Passcode Length .......................................456 machine components................................................... 34 Mirror Image ...............................................................106 machine configuration..........................
Output Destination for E-mail ................................. 379 Port Number ...............................................................435 Output Format........................................................... 109 Port Settings................................................................358 Output Size ................................................................ 776 Poster...........................................................................115 Output Size Defaults...............
Index Profile for Broadcast Job ............................................ 404 Registering Devices ....................................................808 Promote Job................................................................ 205 registering stored programs ........................................178 Proportional %.............................................................. 75 Registration paper.......................................................814 Protocol Settings ......................
Screen After Auto Clear............................................. 319 Simple Copy..................................................................69 Screen Brightness ................................................. 55, 320 Single Color ................................................................350 Screen Default............................................................ 319 Skip Blank Pages ................................................ 395, 400 Screen Type...............................
Index Stored File List........................................................... 277 Transfer Protocol ............................................... 390, 435 Stored File Manager 3 ............................................... 164 Transmission Header Text .........................................395 Stored File Settings ................................................... 413 Transmission Header Text - Fax Transfer ................405 Stored Job Expiration Date .....................................
UPnP Discovery ......................................................... 361 Upper left cover.................................................... 35, 683 URL File Expiration .................................................. 393 usable paper................................................................ 227 USB .............................................................193, 358, 473 USB 2.0 interface connector.................................. 35, 36 USB memory device.....................................
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