User guide

Historical Mail Administration Licensed Customer Confidential
102 Email Continuity Administrator Guide version 6.5 (1st ed.)
Then the system marks the message as eligible to be purged, or allows it to
remain in the archive.
WARNING Highest Priority Policy Takes Precedence over Duration Period
A policy’s priority determines whether a message should be retained or purged.
If a message is subject to a highest priority policy with a retention period of 90
days, as well as a lower priority policy with a retention period of 180 days, the
message will be deleted after 90 days.
WARNING Changes to Policies are Recorded
Any changes you make to a policy are logged. To see a policy’s history, click
Edit and scroll to the Change History section at the bottom of the page.
Policy deletions are recorded in the data center. To obtain information about
deleted retention policies, contact Support.
To create a retention policy:
1 From the Administration Console, click Historical Mail.
2 Click Retention Policies. The Retention Policies page displays.
3 Click Create a new retention policy. The Retention Policies Details
page displays.
4 In the Name box, type a unique name for the new profile.
5 In the Retain Mail for box, type the number of days for the retention
period.
6 Click Submit. This returns you to the retention policy page. Note that it
now includes information on the new policy. Repeat this process until you
create all retention policies needed.
To add users to a retention policy:
1 Select a retention policy and click Select Users. The Select Users page
appears.
2 Identify the users you want to add to the policy. You can locate and select
users to add based on several criteria. For example:
a. To add all administrators to a retention policy, click the User Sets tab,
select All Administrators, and click Add.
b. To add all users that are part of a specific mailing list or lists, click the
Mailing Lists tab. Search for the correct mailing list or lists (you can
use % as a wildcard). When search results display, select the ones you
want and click Add.