Dell™ Proximity Printing Solution Administrator’s Guide
Notes and Cautions NOTE: A NOTE indicates important information that helps you make better use of your computer. CAUTION: A CAUTION indicates potential damage to hardware or loss of data if instructions are not followed. ____________________ Information in this document is subject to change without notice. © 2010 Dell Inc. All rights reserved. Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Contents Dell Proximity Printing Solution Introduction . . . . . . . . . . . 5 . . . . . . . . . . . . . . . . . . . . . . . . 5 . . . . . . . . . . . . 5 . . . . . . . . . . . . . . 5 Requirements for setting up DPPS Server Operating System . Server Hardware Requirements . . . . . . . . . . . Client Hardware and Software Requirements Server Installation . 6 . . . . 6 . . . . . . . . . . . . . . . . . . . . 7 Installating DPPS Client . . . . . . . . . . . . . . . . . . 7 . . . . . . . .
Configuring Assistance Settings DPPS Client Mode Interface . . . . . . . . . . . . . 25 . . . . . . . . . . . . . . 26 Connecting to the Server . . . . . . . . . . . . . . Selecting Your Home Printer Sending Print Jobs 26 . . . . . . . . . . . . . . . . . 27 Managing Active Print Jobs Auto-Print Options 4 Contents 26 . . . . . . . . . . . . . . . . . . . . . . . . 28 . . . . . . . . . . . . . . . . .
Dell Proximity Printing Solution Introduction The Dell™ Proximity Printing Solution (DPPS) allows you to configure your network printers so that end users can easily select a printer closest to them while printing their documents. Requirements for setting up DPPS • A physical or virtual server to install DPP server. For more information on DPP server requirements, see "Server Hardware Requirements" on page 6. • A WiFi® network with reasonably distributed access points for the proximity printing feature.
Server Hardware Requirements NOTE: The specifications mentioned below are approximate and also relatively apply to virtual machines.
Server Installation The DPPS server uses Linux as the base operating system. See the DPPS Installation Guide for more information on supported Linux releases and installation instructions. Installating DPPS Client You can download and install DPPS client from the Dell Support website at support.dell.com. Downloading DPPS Client 1 Go to support.dell.com. 2 Click Start Here under any of the options. 3 Click the icon below Drivers and Downloads. 4 Click Select Model. 5 Click Printers.
Installing DPPS Client 1 Open the file that you downloaded or were provided by your IT team. The Dell Proximity Printing Solution - InstallShield Wizard appears. 2 Click Next. The message Ready to Install the Program appears. 3 Click Install. The message InstallShield Wizard Completed appears. 4 Click Finish. To run DPPS client as an administrator, start the program with the -admin switch. For troubleshooting, you can additionally specify -debug and -debughttp switches.
DPPS Administrator Mode Interface Connecting to the Server You must set the server address when you launch DPPS client for the first time. On the Change Server Name window, type the DPPS server name and click OK. After you set the DPPS server address, the DPPS client automatically connects to the local DPPS server and downloads the necessary maps and information to your computer.
If you open DPPS using a computer that does not have an active Kerberos ticket, the authentication fails and you are prompted for your credentials. After you type your Active Directory account information, DPPS generates a Kerberos ticket for itself. Menu Options The following commands are available in the main menu of DPPS client. The Enabled in column indicates which mode of DPPS client is the command enabled in.
Menu Options (continued) Item Details Shortcut Key Enabled in Set Server Allows you to change the address of the DPPS server. Ctrl+S Use Automatic / Manual Credentials If this option is enabled, DPPS client uses your Microsoft Windows (or other Kerberos) login credentials. If this option is disabled, you are prompted for your username and password Both Use Active Monitor Provides a list of printers that are considered to be in a failed state.
Using the Main Interface The main interface has three primary sections—main menu and the toolbar, the Floor Manager, and the Active Monitor. Floor Manager The Floor Manager appears in the administrator mode of DPPS client. Using the Floor Manager interface, you can graphically manage the DPPS server. Managing Buildings Buildings are used to organize floors, which store printers based on a co-ordinate system overlaid on an image of a map.
Editing a Building 1 Click Edit →Building. 2 Type the new name for the building and click Save. Deleting a Building 1 Click the delete building icon on the toolbar. The Delete Building window appears. You can choose from the following options: a Remove only this building — Removes the specified building but the floors remain on the server with their attached printers. You can manually re-associate the orphaned floors with a new building.
Managing Floors Floors are associated with buildings and store images of maps. The floors allow you to position printers on a co-ordinate system. Adding a Floor 1 Click File →New →Floor or click on the toolbar. The Add New Floor window appears. 2 Type the floor name. NOTE: You must use a unique name for every floor in a building. If you have multiple buildings, you can use the format Building Name–Floor Name to name the floors so that you can easily distinguish them.
Editing a Floor To edit any property of a floor, click Edit →Floor. The Edit Current Floor window appears. Edit the required fields and click Save to save your changes. NOTE: If you also need to upload a new map image for this floor, check the box Upload a new Mapfile, and click to browse and select the new map image. Deleting a Floor 1 Click the delete floor icon on the toolbar. The Delete Floor window appears.
Managing Printers Adding a Printer To add a new printer to a floor: 1 Click File →New →Printer or click on the toolbar. The Add New Printer window appears showing the Basics tab. 2 Type the printer name. NOTE: To avoid confusion for the end users, ensure no two printers have the same name. 3 Type a description for the printer. This description is used by the Icon Filter to associate an icon to the printer. 4 Type a printer location (optional).
5 Select a connection type used by the printer. Selecting this option simplifies the configuration process as it automatically adds the necessary connection information. LPD Print Queue is the recommended option. You may use a different option depending on your network setup. 6 Select the printer manufacturer in the Make dropdown and then select the printer model in the Name/Model dropdown.
Change your desired settings and click OK. The new printer appears on the top-left corner of the map.
Mapping the First Printer After you add a printer, you can position the printer at a desired location on the map. 1 The newly added printer appears on the top-left corner of the map with the No Admin Scans icon on it. 2 Click and drag the printer on the map as close as possible to its physical location.
3 Select the printer icon and click or right-click the printer icon and click Add Admin Scan. The following messages appear from the system tray and in the DPPS client’s status bar: • Checking proximity to printers. Please wait. • Sending scan to server. • Scan successfully sent. 4 Verify that the scan was successfully sent to the server using one of the following methods: a The No Admin Scans icon disappears from the printer icon once the scan is successfully sent to the server.
Restricting Access to Printers You can specify the users/user groups that can print to specific printers by: • Adding the users/user groups while adding the printer. • Editing the printer properties after you create the printer. Adding a User or a User Group 1 Click . 2 If you are adding a single user, type the Kerberos authenticated login name, without the domain information. If you are adding a user group, prefix the user-group name with @.
Editing a Printer To edit the settings for a printer, click Edit →Printer. The Edit Printer window appears. Edit the required fields and click OK to save your changes. NOTE: The printer name cannot be edited in this version of DPPS. Deleting a Printer Click the delete printer icon on the toolbar. The Delete Printer window appears. CAUTION: Deleting a printer using this method will remove the printer from the server.
Icon Manager The Icon Manager appears in the administrator mode of Dell Proximity Printing Solution (DPPS) client. This utility allows you to manage the printer icons that appear on the map. You can add icons and then associate the icons with filters. The printers appearing on the map will automatically use the icons you specify if the printer description, defined while adding a printer, matches the filter string you specify in the Icon Manager. To open the Icon Manager, click Tools →Icon Manager.
Adding an Icon To add an icon: 1 Type a name for your icon in the Name field. 2 Click . The file browser window appears. 3 Select your desired icon file and click . NOTE: The icon file must be in .png format and 16x16 pixels in size. If the icon file does not have proper transparency set up in the alpha layer of the file, it may not show up correctly on maps. Adding a Filter To add a filter: 1 Type the string of the filter to use in the Filter String field.
Configuring Assistance Settings You can configure whether the end users can send an E-Mail for support using the DPPS client interface, and specify the E-Mail address. To configure E-Mail settings, click Tools →Options. The Options window appears. • Type the E-Mail address to which end users can send the E-Mails. • Click on Test if you want to test the validity of the E-Mail address. A test E-Mail is sent to the E-Mail address you typed.
DPPS Client Mode Interface Connecting to the Server You must set the server address when you launch DPPS client for the first time. On the Change Server Name window, type the DPP server name and click OK. After the DPPS server address is set, the utility will automatically connect to the local DPPS server and download the necessary maps and information to your computer. After the information is downloaded, the client will prompt you to set your home printer.
To set the home printer on the Choose Home Printer window: 1 Select your building in the Building dropdown. 2 Select your floor in the Floor dropdown. The floor map appears. 3 On the map, double-click the printer that you want to set as your home printer. Sending Print Jobs During the installation process, the DPPS installer adds a new printer named Dell Proximity Printer to your computer and sets this printer as the default printer.
NOTE: You can point the cursor to a printer icon or right-click the printer icon to see its name. Managing Active Print Jobs To view the active print jobs, double-click the DPPS icon in the system tray to display the job list window. This window allows you to cancel a job or move a job to another printer available on the map.
Auto-Print Options The auto-print options allow you to configure the way print jobs are processed by the DPPS client. Auto-Print Options Option Description Provide me a map every time Shows the map every time a print job is received. This is the default option. Hold All Jobs in the Queue Does not show the map and holds the job till you manually move it to a printer. Always Send Jobs to the Home Printer Sends all jobs to the home printer.
