User Guide BC
Copyright © 2015 Sanford, L.P. All rights reserved. Rev. 9/3/15 No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford, L.P. “Sans” is a DejaVu font. The DejaVu fonts are based on Vera fonts copyright © by Bitstream, Inc. Glyphs in the DejaVu fonts imported from Arev fonts are copyright © by Tavmjong Bah. All Rights Reserved.
Contents 3 1 1 About Your New Label Maker Registering Your Label Maker 1 Getting to Know Your Label Maker 2 2 2 Connecting the Power Charging the Battery Removing and Replacing the Battery 3 3 4 4 5 About Labels Inserting the Label Cartridge Removing the Label Cartridge Selecting a Label Cartridge Removing the Label Backing 6 6 9 10 10 11 11 12 Using Your Label Maker Keypad LCD Display Status Bar Home Screen Action Bar Label Editor Navigating Labels 13 13 14 14 15 16 16 17 17 18 19 20 20 21 22 2
27 27 27 28 29 Working with Objects on a Label Inserting a Text Box Inserting an Image Inserting a Barcode Deleting an Object 29 Creating a Series of Labels 31 31 31 31 Using the Library Saving Labels Opening Saved Labels Deleting Saved Labels 31 Using Favorites 33 33 33 33 34 34 34 35 35 35 36 36 36 36 37 37 Changing the Settings Changing the Language Changing the Units of Measure Changing the Screen Brightness Changing the Auto Shut-off Time Changing the Recall Data Setting Setting Print Optio
50 Documentation Feedback 50 Environmental Information 51 Safety Precautions XTL® 300 User Guide
About Your New Label Maker With the DYMO® XTL™ 300 electronic label maker, you can design and print multiple label types, including barcode labels, panel labels, and heat shrink tubes. The label maker uses DYMO XTL™ label cartridges in label widths of 1/4”, 3/8”, 1/2”, 3/4”, or 1” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm). Labels are available in a full range of temperature, chemical, and UV-resistant materials, including continuous tape and pre-sized labels. Visit www.dymo.
Connecting the Power The label maker is powered by a rechargeable, lithium polymer (LiPo) battery. The battery installed in your label maker ships partially charged. For best results, fully charge the battery before using the label maker for the first time. See Power Status on page 10 for information about visually determining the battery charging status. Charging the Battery Fully charging a discharged battery will take approximately two and a half hours.
To remove the battery 1 Press and hold for approximately five seconds to turn the power completely off. 2 Disconnect the power adapter and USB cable. 3 Using a #1 Phillips head screwdriver, loosen the screw holding the battery cover in place. See Figure 4. The screw is attached to the battery cover. Do not remove the screw completely from the cover. Figure 4 4 Lift off the cover. 5 Remove the battery from the battery compartment using two fingers to lift the battery from the top edge.
To insert the label cartridge 1 Press the label compartment release and lift the cover. See Figure 6. 2 Make sure the tape and ribbon are taut Press and lift across the mouth of the label cartridge and that the tape passes between the label guides. See Figure 5. To tighten the ribbon, turn the ribbon rewind spool in the direction indicated by the arrow on the cartridge. 3 Insert the label cartridge and press firmly until the cartridge ‘clicks’ into place. 4 Close the label compartment cover.
Removing the Label Backing DYMO XTL™ continuous labels have an easy-to-peel split back for easy removal of the label backing. Remove split backing Does not apply to heat-shrink tubing or pre-sized labels. To remove the continuous label backing 1 Locate the split on the label backing. 2 Gently pinch the label lengthwise, folding toward the printed side of the label. The label backing separates. 3 Carefully peel away the backing from the label.
Using Your Label Maker Become familiar with the features and function keys on your label maker.
You can change the amount of time the label maker remains in standby mode before automatically shutting off. See Changing the Auto Shut-off Time on page 34. To turn power on Press To turn on the display when in standby mode Press any key once. To turn power completely off Press and hold . for five seconds. When the label maker is turned off, the current label and settings are remembered so you can continue working the next time the label maker is turned on.
Press + Opens the Style tool. See Changing the Text Style on page 24. Press + Opens the Align tool. See Aligning the Text on page 25. The key is also used with the navigation keys to select text in a text box. See Navigation Keys on page 9. Clear The key clears a label of all text and formatting or, if in a list screen, removes the selected item. on a label edit screen Deletes all text and formating leaving a single blank label. in a list screen Deletes a saved label selected.
OK The key makes a selection, such as choosing a label application, a label file, an image, a list item, or a setting. Throughout this user guide, using the instruction to “select” implies performing the step followed by pressing to complete the action. Navigation Keys The navigation keys operate as follows: In a text box or moves the cursor one character to the left or right. or moves the cursor up or down one line.
Status Bar The status bar contains a number of indicators that show label information, label type, Caps lock, USB connection, and power status. Label type selected Caps lock indicator USB connection status Current label type and width in label maker Power status Power Status The power status is shown at the top right of the display and shows the current battery status. Level of battery charge remaining. Connected to power adapter and charging.
The Home screen contains the following three actions: Continue editing Return to the label you were editing before pressing Open a saved label file Open a previously saved label file. Settings Change the label maker settings. . Action Bar Four function keys are located below the LCD display. These keys are used to select actions that are available as you are editing labels.
Serialize Automatically fill panel labels, or automatically create a series of single labels. See Creating a Series of Labels on page 29. Go to View a series of labels, one at a time. Only available when the current file contains more than one label. Also used to locate label errors. Navigating Labels When a label file contain more than one label, you can view each label. You can also locate and fix labels with errors before printing. To view labels 1 In the label editor, select Go to.
Using the Label Applications The label maker includes a number of label applications that make it easy to create a label for your specific job. Label applications appropriate for the currently inserted label cartridge appear to the left of those label applications that are not compatible. A caution symbol appears when a label application and the current label cartridge are not a match.
Quick Label The Quick label is a simple, text-only label. No properties need to be set to get started. As you add or delete text, the length of the label will change automatically to fit the text. A single text object is included on the label by default. Barcodes and images cannot be added, and you cannot create multiple labels using serialization. All text formatting can be applied to this label. Text formatting applies to all text on the label.
To create a general label 1 From the Home screen, select General. 2 Follow the steps to configure your label. 3 Add text and formatting. Patch Panel Label The Patch Panel editor allows you to quickly create a label that can be applied to datacom and electrical panels. Each label can contain up to 99 ports and you can divide the ports into equal groups. One text object is already added for each port. Barcodes and images cannot be added to a Patch Panel label.
To create a patch panel label manually 1 From the Home screen, select Patch Panel. 2 Follow the steps to configure your label. 3 Add text and formatting. Flag Label The flag label is one of several cable management specific labels. The flag label consists of two matching segments that when wrapped around a cable form a flag allowing the user to see the same data from both sides. One text object is automatically added to the label. You can add an image and barcode object to a flag label.
Text size and style apply to all the text on a single line. You can apply different text sizes and styles to each line of text on the label. Laminated cable wrap labels can only be printed using pre-sized Laminated Wire/ Cable Wrap label cartridges. Use serialization to automatically create a series of labels. See Creating a Series of Labels on page 29. Laminated cable wrap label properties are based on the label cartridge selected and cannot be changed.
One text object is automatically added to the label. You can add an image and a barcode object to heat-shrink tube labels. Text size and style apply to all the text on a single line. You can apply different text sizes and styles to each line of text on the label. Use serialization to automatically create a series of labels. See Creating a Series of Labels on page 29. The following table should help you in choosing the correct label width for your application.
The label properties you can set are: Block type C4-4 pair - Data grade C4-4 pair - Voice grade C5-5 pair - Voice grade Separator lines Yes - Print a separator line between each block. (Default) No - Don’t print a separator line between each block. Label outline Yes - Show label outline. No - Hide label outline. (Default) To create a 110-block label 1 From the Home screen, select 110-Block. 2 Select a block type. 3 Add text for each block. 4 Add formatting as desired.
Vertical Breaker Label The vertical breaker label is one of two types of labels for use on a breaker box. See Horizontal Breaker Label on page 19. One text object is automatically added for each breaker. Barcodes and images cannot be added to vertical breaker labels. Text size and style apply to all breakers on the label and all labels in the file. When Auto fit text is selected for font size, the text is automatically resized to fit that breaker. So you may see differences in text size for each breaker.
The label properties you can set are: Label orientation Portrait (Default) Landscape Changing the label orientation removes any content on the label, creating a new blank label. Terminal block dimensions Number of blocks. Maximum: 99 blocks Block height. Minimum: 5/32” (3.8 mm); Maximum: 20” (508 mm) Label outline Yes - Show label outline. No - Hide label outline. (Default) Separator lines Yes - Print a separator line between each block. (Default) No - Don’t print a separator line between each block.
Distribution Panel Label Distribution panel labels are created by specifying the number of connectors and the center to center distance between each connector. One text object is automatically added for each connector. Barcodes and images cannot be added to distribution panel labels. Text size and style apply to all connectors on the label and all labels in the file. When Auto fit text is selected for font size, the text is automatically resized to fit that connector.
The label properties you can set are: Label outline Yes - Show label outline. No - Hide label outline. (Default) Leader/trailer match Yes - Blank space is equal at the beginning and end of the label. No - No blank space is added at the end of the label. (Default) Available only when a continuous label cartridge is selected. To create a materials management label 1 From the Home screen, select . 2 Select the template you would like to use. 3 Add text and formatting.
Editing and Formatting Text on Labels This section describes the following: Changing text size and style Rotating and aligning the text Inserting punctuation, symbols, and special characters Creating a vertical label The following sections describe formatting text using the keypad. You can also access the formatting tools from Properties. Editing Text The number of lines of text that you can insert on a label depends on the size of the text and the width of the label.
To change the text style. 1 Select some text. To apply the style to all the text, select the text box. 2 Press + . The Text Style tool appears. 3 Use the function keys to select one or more styles. Rotating the Text The text on your label can appear horizontally or vertically. You can also rotate the text in 90 degree increments. To rotate the text 1 Press . The Text Orientation tool appears. 2 Use the function keys to select an orientation. 3 Use or to select a rotation.
The currently selected character is inserted at the cursor position and the Symbols tool disappears after a few seconds. Inserting Symbols Fractions and other symbols can be inserted on your label. Once inserted, the symbol becomes a character and is treated the same as text. You can apply bold and underline to most symbols. Refer to Symbols on page 49 for the complete list of symbols available. To insert a symbol 1 From the edit screen, select . 2 Select Symbol and a category.
Working with Objects on a Label Depending on the label type, you can add text box, image, or barcode objects to design your label. See Using the Label Applications on page 13 for a description of which objects can be used on each label type. The label edit area is divided into five positions as shown: above, below, center, left, right. Each object type is represented by an icon: Text object Barcode object Image object A blue border appears around the object when the object is selected.
A number of standard images are built into your label maker. You can also transfer images from your computer to the label maker for use on your labels. The image categories are: Warning GHS Mandatory WHMIS Prohibit Electrical Fire and Exit ProAV First aid Arrows See Images and Symbols on page 46 for the complete list of images included. A Custom category is added to the category list when you have transferred custom images from your computer to the label maker.
You can add a barcode to the following label types: general, flag, heat-shrink tube, and laminated cable wrap. If a barcode already exists on a template, the barcode can be edited. By default the barcode text appears below the barcode. You can choose to show the text above the barcode or hide the text. Optionally, you can add text before and after the barcode. Showing barcode text is not available for PDF 417 and QR codes.
Select the characters to serialize. Set the increment: value to increase for each increment in the series. Set the count: number of times to increment the series which creates new cells or labels depending on the type of label you are creating. You can use serialization to: Auto-fill multi-cell labels such as patch panel, breaker, distribution panel, 110block, or terminal block labels. The cells are filled by each increment in the series. If necessary, additional cells are created.
Using the Library You can save your labels to the label maker’s memory so that you can print them later or use them as a template for future labels of the same type. Saving Labels When you save labels, all content and formatting are saved, and you give the label file a unique name. The label cartridge information is also saved with the label. The following characters cannot be used in file names: > : “ / \ | ? * , To save labels 1 From the label edit screen, select 2 Enter a name and press . .
2 Navigate to the desired label file and select Add to favorites. The next to the file name is highlighted. To use a Favorite label or image 1 Press and select Labels or Images. 2 Select the item you want to use and press . To remove a Favorite 1 Press and select Labels or Images. 2 Navigate to the item you want to delete. 3 Select Remove from favorites. The 32 XTL® 300 User Guide next to the item is no longer highlighted.
Changing the Settings You can change the following settings: Changing the Language Changing the Units of Measure Changing the Screen Brightness Changing the Auto Shut-off Time Changing the Recall Data Setting Setting Print Options Setting the Default Barcode All settings remain in effect until you change them again.
Changing the Auto Shut-off Time To conserve power, the screen will dim after thirty seconds of inactivity and the label maker will enter standby mode after three minutes of inactivity. After ten more minutes of inactivity, the label maker automatically shuts off. You can change the amount of time the label maker remains in standby mode before automatically shutting off. Although not recommended, you can also set auto shut-off to Never.
As defaults through the Settings menu: the options will apply to all future print jobs. If you set defaults, you will still be able to change the print options individually for a specific label when needed. To change the default print options 1 From the Home screen, select and then Print options. 2 Make your desired changes to the print options. 3 Select Done when finished. These settings will be the default settings every time you print.
A101 A101 A101 A102 A102 A102 A103 A103 A103 This setting is saved with your label file. To turn off collation 1 Press and hold to display the print options menu. 2 Select Collate and then select Don’t collate labels. 3 Select Done and then press . Mirror The mirror option allows you to print the contents of your label backwards, from right to left, as you would see the contents of your label in a mirror. 003 LTX This setting is not saved with your label file.
To change the default barcode 1 From the Home screen, select . 2 Select Default settings and then Default barcode. 3 Select the barcode type to be used as the default and then select Done. Restoring the Label Application Default Settings From within each label editor you can choose to set the current properties as the custom default properties for that label type. When custom default properties are set, you avoid having to step through the label application wizard each time you create that type of label.
Connecting the Label Maker to your Computer The label maker can be used as a standalone label maker or you can print labels directly from your computer using the latest version of DYMO ID™ software. Using DYMO ID™ software is the recommended method for producing a highvolume of labels. Downloading and Installing DYMO ID™ Software Do not connect the label maker to your computer until after the software installation is complete.
About DYMO ID Software The following figure shows some of the major features available with DYMO ID™ software. Select a label maker to print or transfer labels Select a label cartridge Show or hide the Home screen Print a label Open a saved label Continue editing the current label Select a label application to create a label Manage labels, images, and templates on your computer and your label maker For complete details on using the software, refer to the online Help or the DYMO ID™ User Guide.
3 If an update is available, follow the instructions when prompted by the software. 4 When update is complete, turn the power off and then on again. Press and hold for at least five seconds to make sure the power is completely off and not just in standby mode. Refer to the DYMO ID™ software online Help or user guide for information about label maker software or template updates.
Caring for the Label Maker Your label maker is designed to give you long and trouble-free service, while requiring only occasional maintenance. Clean your label maker from time to time to keep it working properly. A cleaning tool is located inside the label compartment cover. The tool has two pads, a felt pad for cleaning the print head and a sponge pad for cleaning the sensors. See Figure 10.
Cleaning the Sensors Several sensors inside the label compartment need periodic cleaning to remove dust and other particles that may have accumulated. To clean the sensors 1 Press the label compartment release and lift the cover. 2 Remove the label cartridge. 3 Remove the cleaning tool from inside the label compartment cover. Sensors Figure 12 4 Use the sponge end of the cleaning tool to gently wipe the sensors using an up and down motion (not side to side). See Figure 12 for sensor locations.
Troubleshooting Review the following if you encounter a problem with your label maker. Problem/Error Message Solution Poor print quality Attach the power adapter to the label maker to recharge the battery. See Charging the Battery on page 2. Clean the print head. See Cleaning the Print Head on page 41. Ensure the label cartridge is inserted properly. Replace the label cartridge. Labels running low Label cartridge empty You are about to run out of labels. Replace the label cartridge.
Problem/Error Message Solution Cutter jam The cutter blade is not operating properly. Clean the cutter blade. Click Continue in the error message dialog box to clear the error condition. See the Cleaning the Cutter Blade on page 42 for instructions on removing and replacing the cutter mechanism. Label jam The labels are not feeding properly in the label maker. Feed the label manually. See Feed on page 36. Remove and reinsert the label cartridge.
45 XTL® 300 User Guide
Images and Symbols Every effort has been made to provide a complete and accurate set of identification symbols for your convenience. Many of the symbols included are subject to strict Global regulations. Prior to using these symbols, make sure the symbol, in combination with the color and terminology used, meet all regulatory requirements as appropriate. DYMO assumes no liability to any party for any incidental or consequential loss or damage caused by using the data content integrated into this device.
Prohibit Fire and Exit First Aid GHS 47 XTL® 300 User Guide
WHMIS The Hazard Symbols of WHMIS, http://www.hc-sc.gc.ca/ewh-semt/occuptravail/whmis-simdut/symbols-signaux-eng.php, Health Canada, 2011. Reproduced with the permission of the Minister of Public Works and Government Services Canada, 2012.
Arrows Symbols 49 XTL® 300 User Guide
Documentation Feedback We are constantly working to produce the highest quality documentation for our products. We welcome your feedback. Send us your comments or suggestions about our user guides.
Safety Precautions Handling the Lithium Polymer Battery Battery Type: LiPolymer 7.4V 1500mAh 11.1Wh Inaccurate handling of a lithium polymer rechargeable battery may cause leakage, heat, smoke, an explosion, or fire. This could cause deterioration of performance or failure. This may also damage the protection device installed in the battery. This could damage equipment or injure users. Thoroughly follow the instructions below.
While Discharging the Battery To reduce the risks associated with fire and explosion, which if not avoided, could result in serious injury or death and/or property damage: WARNING Use the battery only in the specified equipment. Do not discharge the battery close to fire or at extremely high temperatures over 140°F (60°C) (for example, a vehicle, strong direct sunlight).
53 XTL® 300 User Guide
