DYMO Label Software User Guide
DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090 Copyright © 2003 DYMO Corporation. All rights reserved. Revised 4/03. No part of this document or the Software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of DYMO Corporation. Trademarks ii LabelWriter is a registered trademark of DYMO Corporation. DYMO is a registered trademark of Esselte Corporation.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Installing the LabelWriter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Registering the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Getting Help. . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 5 Using the LabelWriter with Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Add-In for Microsoft Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Additional Windows Application Add-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 About the ACT! and GoldMine Add-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Congratulations on purchasing the DYMO LabelWriter® printer. After just a short time, you will realize how many of your daily tasks will be simplified by using the LabelWriter printer. Your LabelWriter printer will help you to address letters; label file folders, CD/DVDs, video cassettes, packages, and name tags; and print Internet postage. With a little imagination, you will think of hundreds of ways to use the LabelWriter printer to make your job easier and more efficient.
Introduction Registering the Software We highly recommend that you register your DYMO Label Software so that you can receive customer support and product updates. Macintosh users can register their software by selecting Register DYMO LabelWriter from the Help menu. Windows users can also register their software by selecting Register from the Help menu. However, the first time Windows users start DYMO Label Software, you will be asked to register.
Chapter 1 Getting Started DYMO Label Software is a general-purpose label printing program that is specifically designed to help you get the most benefit from your LabelWriter printer.
Getting Started The DYMO Label Software window appears containing a blank label. New Open Save Print Paste Address Fixer (Windows) Label Files List Menu Bar Main Toolbar Formatting Toolbar Designer Toolbar Address Book Label Designer Label Workspace Rulers Helpful Links Address Book Panel For Windows users, the first time you open DYMO Label Software, you are prompted to register the software. See "Registering the Software" on page 2.
Creating a New Label Choosing a Label File The first step is to choose a label file as the basis for your new label. To choose a label file 1 Select the arrow next to the Label Files drop-down list. A list of the most recently used label files appears. Click here to display the list of recently used labels. If necessary, click More to access all the pre-designed labels.
Getting Started To change the graphic 6 1 Double-click the graphic that appears on the label. The Graphic Settings dialog box appears. 2 Select File under Select Graphics Source. The Insert Image button changes to read Select File. 3 Click Select File. The File open dialog box appears listing the contents of the default Clipart folder. 4 Select the Miscellaneous folder and click Open. The contents of the Miscellaneous folder appear. 5 Select Comput1.bmp from the Miscellaneous folder.
Creating a New Label Changing the Return Address Next, you change the return address. To enter a return address 1 Click the text in the label’s upper-right corner. The flashing cursor appears where the default text had been. Flashing cursor 2 Enter the following text: CompuDoctor’s Fix It Service 1234 Hardware Way Livermore, CA 94550 3 Click anywhere outside the text object. The new return address appears on the label. Changing the Recipient Address Next, you enter a recipient’s address.
Getting Started (Windows) To help identify objects, a hint appears when you move the pointer over an object. 2 Enter the following address. DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 3 Double-click the address object. The Address Settings dialog box appears. 4 Select Below Address under Barcode Position and then click OK. DYMO’s address now appears as the recipient’s address on the label with a postal barcode beneath the city, state, and ZIP code.
Creating a New Label The recipient address appears in the new font and style. Printing the Label Now that you have customized the label, you are ready to print. NOTE You can only print this shipping label on EL60, Turbo, 320, 330, and 330 Turbo printers. If you have an EL40, 300, 310, or 315 printer, review this section even though you will not be able to print the label. Before you print the label, make sure: • The LabelWriter printer is connected to your computer and turned on.
Getting Started NOTE To access your label files from the Label Files list, you must store them in the Label Files folder. A default Label Files folder is created for you, under the DYMO Label installation folder, when you first install the software. Now that you can open, edit, print, and save a shipping label, you are ready to modify and use most other label files.
Chapter 2 Using the Label Designer DYMO Label Software allows you to easily design labels for your specific needs using a simple-touse Label Designer. You can also modify any of the pre-designed label files included with the software. The Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), barcodes, sequential numbers, date-time stamps, lines, rectangles, and circles or ellipses (Macintosh).
Using the Label Designer Address The address object is similar to the text object, but is designed to print information that changes with each label printed, such as names and addresses. Address objects can also display POSTNET barcodes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’s position. You can also apply special effects to the text. Address objects are by default variable text objects.
Creating a New Label File You can choose from many standard barcode symbologies, including Code 39, Code 128, Codabar, UPC A/E, EAN 8/13, ITF-14, POSTNET, PLANET, and Interleaved 2 of 5 barcodes.You can choose to include or exclude human-readable text (alphanumeric information) and specify the font settings for the text. You can also select the barcode size and position. See the online Help for more information about the barcode symbologies supported.
Using the Label Designer 2 Select the file you wish to open and click Open. The label opens in the label workspace. Adding an Object When you place a new object on a label, the new object displays certain default settings. For example, new address and text objects display text describing how to modify the objects. Although the various types of objects are different, the steps for placing the objects on a label are nearly identical.
Chapter 3 Working with Lists DYMO Label Software includes a built-in Address Book that allows you to maintain lists of addresses routinely used to generate labels. You can also use the Address Book to store information other than addresses. This information (for example, a list of product numbers or video titles) can be linked to a variable text object or barcode object (for example, to print a barcode label for all your product numbers).
Working with Lists When you open a label with a variable address object or variable text object, the currently selected Address Book entry is automatically displayed. As you select different Address Book entries, each newly selected entry is automatically displayed in the object.
Creating a New List To insert address data into a label with multiple variable objects 1 Select the list entries you wish to print. The Pick Variable Object dialog box appears listing the objects available on the current label. 2 Select the object you want to link to the Address Book and then click OK. If the current label does not contain a variable object (address, variable text, or barcode), you are prompted to open a label that does contain one of these objects.
Working with Lists Opening an Existing List If you have more than one address or data list file, you can select the list you want to use to create labels. Also, if you want to import addresses or data into a file, you must first open the file into which you want to import the data. For information on importing and exporting list data, see the online Help.
Chapter 4 Printing Labels Using Smart Paste The Smart Paste command allows you to quickly print multiple labels from a list created in a word processing, spreadsheet, or other similar program. The text and address objects can be used to print text from other applications. For the text object, you must select the Function as Variable Text Object setting on the Text Settings dialog box to copy text into this object. The address object is ready to use with Smart Paste by default.
Printing Labels Using Smart Paste NOTE The separator character may be different for countries other than the United States. When using Smart Paste, the list separator character is based on the Windows list separator (or regional setting) being used. For example, the following lines of text (delimited using commas): DYMO Corp., 44 Commerce Road, “Stamford, CT 06902” Esselte, 48 South Service Road,“Melville, NY 11471” will print two three-line labels: one for DYMO and one for Esselte.
Printing Multiple Labels Using Smart Paste However, the following three lines of text contain no blank lines. So, Smart Paste will print three one-line labels. Printing Multiple Labels Using Smart Paste When you use Smart Paste to print multiple labels, the labels will be formatted using the font, size, and style currently selected for the text or address object receiving the text. You can use Smart Paste to print text from the clipboard or a file.
Printing Labels Using Smart Paste A dialog box appears telling you how many labels will be printed. 6 22 Click Yes. The labels begin printing.
Chapter 5 Using the LabelWriter with Other Applications This chapter describes how to use your LabelWriter printer with other application programs. The chapter covers: • • • • Printing labels from Microsoft Word using the Word Add-In. Printing labels using other Add-Ins for Windows applications. Using Merge Print from Database for database connectivity. Using the LabelWriter printer driver to print labels directly from other programs.
Using the LabelWriter with Other Applications To start using the Word Add-in 1 Open Microsoft Word and type an address. 2 Click menu. on the Word toolbar or select the DYMO LabelWriter command from the Tools The DYMO LabelWriter dialog box appears with the address from your document automatically placed in the Recipient Address field.
About the ACT! and GoldMine Add-Ins CAUTION When you reinstall the DYMO LabelWriter Software, all of the pre-designed label files are also reinstalled. If you have made any changes to the pre-designed label files and have not saved the changes with a new file name, copy the changed label files to another location before you reinstall the software so you don’t lose your changes. Then once the installation is complete, copy the label files back into the Labels folder.
Using the LabelWriter with Other Applications About the Database Add-In DYMO Label Software includes a database add-in that enables you to print information from a variety of databases onto labels. Once you install the add-in, you can quickly print address, shipping, file folder, and other labels from the data in your database. When selected, the database add-in is automatically installed when the DYMO Label Software is installed.
Chapter 6 Maintenance and Troubleshooting This chapter describes how to take care of your LabelWriter printer and offers suggestions for identifying problems that can occur when you using the printer. If you can’t solve a problem, this chapter also describes how to contact DYMO for technical support. Caring for the LabelWriter Printer The LabelWriter printer is designed to give you long and trouble-free service, while requiring very little maintenance.
Maintenance and Troubleshooting To perform a self test for the LabelWriter EL40, EL60, Turbo, and 300 1 Turn off the printer using the switch on the back. 2 Press and hold down the form-feed button. 3 Turn on the printer and then release the form-feed button. Your LabelWriter will print vertical lines along the width of the printer. To change the test pattern being printed, press the form-feed button. 4 To stop the self test, turn the printer off.
Appendix A Printer Specifications This section gives the printer specifications for all the LabelWriter printers. EL40 EL60 Print Method Direct Thermal Print Resolution 203 dots per inch (80 dots per mm) Print Speed (labels/min for 4-line address label in text mode) Turbo 300 330 Turbo 330 310 315 320 300 dots per inch (118 dots per mm) 12 12 32 16 16 32 8 8 16 Maximum Print Width 1.57" 40 mm 2.25" 56 mm 2.25" 56 mm 1.57" 40 mm 2.25" 56 mm 2.25" 56 mm 1.57" 40 mm 1.
Printer Specifications Developer and SDK Information DYMO provides various types of information designed to help developers create products that work with the LabelWriter printers and DYMO Label Software. Below are some notes for those interested in developing products that work with LabelWriter printers. • Keep in mind that LabelWriter printers use standard printer drivers. Therefore, printing to a LabelWriter is no different than printing on a laser printer, except that the pages are smaller.
Declaration of Conformity Equipment Information Description: Direct Thermal Printer Models: LabelWriter 300 (90791), 310 (90794), 315, 320 (90795), 330 (90891), 330 Turbo (90884), EL40 (90644), EL60 (90645), Turbo (90737) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC (Federal Communications Committee) rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Limited Warranty DYMO warrants the LabelWriter printer against defects in materials and workmanship for a period of one (1) year from the date of original retail purchase. If DYMO receives notice of such defects during the warranty period, DYMO will, at its option, either repair or replace printers that prove to be defective. Because DYMO LabelWriter printers use thermal printing technology, you must use specially designed and manufactured labels. Do NOT use third-party labels.
Index A E ACT! Add-In 25 Address Book About 15 opening lists 18 Address Fixer 18 address objects 12 placing new 14 EAN 8/13 13 ellipse objects 12 B H barcode objects 12 placing new 14 C checking addresses 18 Codabar 13 Code 128 13 Code 39 13 contact managers ACT! 25 GoldMine 25 counter objects 13 placing new 14 Creating a New List 17 curved text objects 13 D Database Add-In 26 date-time objects 13 placing new 14 Default Logo File 4 Default Return Address 4 delimited files, printing 19 designer 11 de
Microsoft Word 23 multi-line text 20 Smart Paste 19 spreadsheets, printing from 19 storing labels 1 O T objects about 11 address 12 barcode 12 counter 13 curved text 13 date-time 13 ellipse 12 graphic 12 horizontal line 12 placing new 14 rectangle 12 text 11 vertical line 12 opening Address Book lists 18 label files 5, 13 Outlook Add-In 23, 24 technical support 28 text files, printing from 19 text objects 11 placing new 14 thermal printing 1 P warranty 32 Word Add-in 23 placing new objects on labels
