User Guide TM DYMO Label v.
Copyright © 2009 Sanford, L.P. All rights reserved. Revised 6/12/09. No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford, L.P. Trademarks DYMO and LabelWriter are registered trademarks of Sanford, L.P. QuickBooks is a registered trademark and service mark of Intuit Inc. in the United States and other countries. All other trademarks are the property of their respective holders.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 What’s New In DYMO Label v.8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 What’s In This User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 What Version 7 Users Need to Know . . . . . . . . . . .
For Sheet Label Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 How To... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Add Style to Your Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Designing a Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 Creating a New Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 Modifying a Sample Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 Saving a Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing Labels from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Using the Word Add-In (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Using the Word Add-In (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Using the Outlook Add-In (Windows Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
About Network Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85 Sharing a Printer (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85 Sharing a Printer (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86 Adding a Network Printer (Windows) . . . . . . . . . . . . . . . . . . . .
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Introduction DYMO Label v.8 has been completely redesigned to make it easier than ever to design and print labels. Review the following topics to learn about what's new and what's changed in DYMO Label v.8. ► What's New in DYMO Label v.8 ► What Version 7 Users Need to Know ► Tour DYMO Label Software What’s New In DYMO Label v.8 DYMO Label v.8 has been completely redesigned making it even easier for you to design and print labels.
Printing Directly from Other Applications About Labels About Network Printing Updating the Software 2 Describes how to print labels using DYMO Add-Ins for Microsoft Office applications, ACT!, and QuickBooks. Describes thermal printing and the different types of labels available for DYMO label printers. Contains information about print to labels printers over a network. Describes how to obtain software updates as they become available.
What Version 7 Users Need to Know If you are used to working in DYMO Label software version 7.8 and earlier, this topic offers some important information you need to know when working in DYMO Label v.8. Upgrading to DYMO Label v.8 (Windows) The first time you start DYMO Label v.
Design Toolbar The design objects that were located on the Design toolbar are now located on the Designer tab. Double-click or drag an object to place the object on the current label. In addition, you can now choose from a wide selection of clip art to add to your labels. Choosing a Printer All the label printers that are installed on your computer are now shown in the print area of the main window. LabelWriter Twin Turbo Users Each label roll shows up in the printer list as a separate printer.
Label Files If you chose not to import your previous settings, Label Files that you create are now stored in the following folder: C:\Documents and Settings\\My Documents\DYMO Label\Labels Note You can open your version 7 label files with DYMO Label v.8. However, label designs for tape labels may not be formatted correctly.
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Tour DYMO Label Software DYMO Label software includes the following features: ▪ ▪ ▪ ▪ ▪ ▪ Toolbars - quickly access frequently used features. Edit Area - format your label and see a WYSIWYG preview of your label. Labels Tab - choose your label type and layout, or choose a previously created label. Designer Tab - quickly insert a variety of objects onto your label. Address Book Tab - manage your Address Book and easily insert entries onto your label.
Labels Tab The Labels tab displays all of the available label types and some previously created and printed labels. You can choose a saved or recently printed label to print or edit, or you can choose a new label type and layout to begin creating a new label. The Labels tab consists of the following: ▪ Label Types Label Types displays a preview of all the available label types. You can visually choose your label type and then a label layout to begin creating a new label.
Designer Tab You create your own label design by adding objects to a new or existing label layout. Each piece of information on a label is a separate object. For example, the logo is an Image object, the return address is a fixed Text object, the date is a Date and Time object, and so on.
Address Book Tab The Address Book tab displays a list of all the contacts in the current Address Book. DYMO Label software includes a sample address book for you to use as you learn how to work with the Address Book. You can add, delete, or edit entries in this sample Address Book. Or, you can create a new one that contains only your contacts and with a name you prefer.
Edit Area The Edit area is the main workspace for creating labels. A WYSIWYG (what you see is what you get) preview of your label is displayed in the Edit area. As you add objects to your label or change the formatting on your label, you can immediately see how your label will print. The Edit area includes the following features: ▪ A toolbar for quickly formatting your label text. ▪ Quick access to label layouts. ▪ A preview of your label.
If you have more than one address selected in the Address Book, you can do the following: ▪ Choose to print all the addresses that you have selected in the Address Book. ▪ Choose to print only the label that is displayed in the Edit area. Zooming the Workspace (Windows) There are several options available for zooming the workspace. You can zoom just the label in the Edit area, or you can zoom the entire DYMO Label window.
Getting Started DYMO Label software includes many options for quickly and easily designing and printing labels. You can visually choose the label type and layout you want, select and insert your default logo and return address, and even print directly from the desktop without opening DYMO Label software. Review the following topics to start using DYMO Label software.
To add or change your default logo 1 Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. The Preferences dialog box appears. 2 If necessary, select the User information tab. 3 Under Default logo, click Browse. The Open dialog box appears. 4 Navigate to and select the image file you want to use as your default logo, and then click Open. A preview of the image is displayed in the dialog box. 5 Click OK.
To choose a label layout 1 Select the Labels tab. 2 Under Label Types, select the label type you want to use. Several sample layouts are displayed. 3 Select the layout that you want to use. The label layout that you selected is displayed in the Edit area. Tips • Click to display detailed information about a label type to either match the labels you already have or find out which labels to order.
Printing from the Desktop (Windows) Using QuickPrint, you can quickly print a label directly from your desktop without opening DYMO Label software. To print from the desktop 1 Double-click in the notification area. DYMO QuickPrint starts. Note If is not displayed in the notification area, from the Start menu, point to All Programs, DYMO Productivity Software, and then choose DYMO QuickPrint. 2 Enter the text you want to print on your label.
For Sheet Label Users You can print labels from data that is formatted as a table in Microsoft Word using the DYMO Label Word Add-in. For example, an address list previously set up for printing on sheet labels is typically formatted as a table. When you print a group of table cells using the Word Add-in, each cell is treated as a separate address (or text block) and printed on a separate label. You can print all or some of the cells in a table.
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How To... The topics in this section will give you some ideas about how you can do more with your labels and get the most out of DYMO Label software. DYMO offers a wide variety of labels in many different shapes and sizes.
To print multiple labels from a text file 1 Choose Smart Paste from File from the Edit menu. The Open dialog box appears. 2 Navigate to and select the text or CSV file that contains the data, and then click Open. A dialog box appears showing how many labels will be printed. 3 Click OK. The indicated number of labels are printed. Print Quickly from Anywhere (Windows) DYMO Label now includes QuickPrint which is located in the notification area of your desktop.
Print a Large Mailing List Continuously The LabelWriter Twin Turbo printer can automatically switch from one label roll to the other when you need to print more labels than are left on a roll. For example, suppose you are printing a mailing list that contains 225 addresses and the left label roll only contains about 100 labels.
Create a Two-Sided Label You can quickly create a two-sided label using the mirror text effect in DYMO Label software. When you apply this effect, a mirror image of the contents of the object is placed above the original contents. This is useful for creating two-sided file folder labels using address labels or for creating tent-shaped cards for place cards. The mirror effect can be applied to Address, Text, Counter, and Date and Time objects.
Frequently Asked Questions The topics in this section provide answers to some top customer questions. If you do not see an answer to your question, visit the Support section of our Web site to view more Frequently Asked Questions. ▪ ▪ ▪ ▪ Moving Your Files to Another Computer Changing the Intelligent Mail Barcode Sharing Label Files Removing the Sample Address Book Moving Your Files to Another Computer Your DYMO label files and Address Books are located in the DYMO Label folder in My Documents.
Sharing Label Files You can share label files, layout files, and Address Books with others over a shared network. You create a folder on your network that contains the files you want to share. Then, anyone with access to that location on the network can open the files in DYMO Label software. To share label files 1 Create a folder on your shared network that contains the label files you want to share. Note You can add separate folders to hold any layout files and Address Books that you want to share.
Printing Labels After you modify or create a layout, you have a number of ways in which to insert and print data on the label. DYMO Label software includes various features for printing single or multiple labels.
Printing from the Desktop (Windows) Using QuickPrint, you can quickly print a label directly from your desktop without opening DYMO Label software. To print from the desktop 1 Double-click in the notification area. DYMO QuickPrint starts. Note If is not displayed in the notification area, from the Start menu, point to All Programs, DYMO Productivity Software, and then choose DYMO QuickPrint. 2 Enter the text you want to print on your label.
Printing Directly from Other Applications You can print directly to your DYMO label printer from most applications by using the printer drivers that come with your printer. To make printing even easier, we have included software addins for some popular Windows application programs, such as Microsoft Word and Outlook. For more information on the add-ins, see Printing Labels from Other Applications.
Printing Multiple Labels DYMO Label software includes several methods for printing multiple labels at once. These features are particularly useful when you want to print information from another program onto a label.
Printing Multiple Labels Quickly with Smart Paste When you use Smart Paste to print labels, the labels are formatted using the current label layout. You can print using data from the clipboard or from a text or delimited file. To print multiple labels from the clipboard 1 Copy the text you want to print as labels to the clipboard. 2 Choose Smart Paste from Clipboard from the Edit menu. A dialog box appears telling you how many labels will be printed. 3 Click OK.
About Smart Paste DYMO Label software includes a Smart Paste feature for quickly printing labels using data from other programs. Using Smart Paste, you can print multiple labels from a list created in a word processor, spreadsheet, or other similar program by first copying the data to the clipboard. Or, you can use Smart Paste to print the data contained in a text or delimited file. The following topics describe the different ways you can use Smart Paste to quickly print labels.
To print data from a spreadsheet using Smart Paste 1 From your spreadsheet program, copy the data you want to print as labels to the clipboard. 2 In DYMO Label software, make sure the current layout is the correct label that you want to print. 3 Choose Smart Paste from Clipboard from the Edit menu. A dialog box appears showing you how many labels will print. 4 Click OK. The indicated number of labels are printed.
To print multiple labels from a text file 1 In DYMO Label software, make sure the current layout is the correct label that you want to print. 2 Choose Smart Paste from File from the Edit menu. The Open dialog box appears. 3 Navigate to and select the text or CSV file that contains the data and click Open. A dialog box appears showing how many labels will print. 4 Click OK. The indicated number of labels are printed.
However, the following list does not contain any blank lines. So, the text prints as three oneline labels. To print data from a word processor using Smart Paste 1 From your word processing program, copy the data you want to print as labels to the clipboard. 2 In DYMO Label software, make sure the current layout is the correct label that you want to print. 3 Choose Smart Paste from Clipboard from the Edit menu. A dialog box appears showing you how many labels will print. 4 Click OK.
To choose printer 1 Click the printer image in the Print area. All the label printers that are installed on you computer are displayed. However, only the printers that can print the currently selected label type are available to select. 2 Select the printer that you want to print to. The selected printer is displayed in the Print area.
Adjusting the Print Quality You can change the print quality setting that is used when printing labels to your LabelWriter printer. To choose the print quality 1 Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. 2 Select the LabelWriter printer tab. 3 Under Print quality, select one of the following settings: • Text - to use the default print setting used for most labels.
To change the label separator 1 Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. 2 Select the Tape printer tab. 3 Under Label separator, select one of the following: • Cut each label as printed - to cut each label before the next label prints. • Print cut marks between labels - to print cut marks between each printed label. 4 Click OK to close the Preferences dialog box and apply your changes.
Designing a Layout DYMO Label software includes many sample layouts you can use right away. The sample layouts contain most of the objects you need for a particular label type.
Modifying a Sample Layout You can create a layout that suits your needs by starting with a sample layout that is close to what you want. After you select a layout to start from, you can modify the objects that already appear on the layout, add additional objects that you want on your label, and make any other desired changes. To modify and existing layout 1 Select the Labels tab.
All the objects are added from the Designer tab. You can add the following types of objects to your label: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Address Text Counter Date and Time Barcode Shape Image Clip Art Note You must have the Designer tab selected in order to move, delete, or resize an object. Adding an Address Object An Address object is similar to a Text object, but is designed to print information that changes from label to label, such as names and addresses.
Address Object Properties Intelligent Mail barcode Above - Place the Intelligent Mail barcode above the address. Below - Place the Intelligent Mail barcode above the address. None - Remove the Intelligent Mail barcode from the Address object. Select this check box to use a fixed address in the object. Clear this check box to have the object accept variable address data. Text color - Select a color for your text. Background color - Select a background color for the object.
Text Object Properties Color settings Function as variable object Vertical text Mirror Text scaling Horizontal alignment Text color - Select a color for your text. Background color - Select a background color for the object. Select this check box to have the object accept variable text. Clear this check box to use fixed text in the object. Place the text vertically within the object. Add a mirror image of the text on your label. None - Do not resize the text to fit the object.
Adding a Circular Text Object You can use a Circular Text object to place text along a curve. A Circular Text object is useful for labeling items that are round or curved, such as DVDs or bottle tops. This object is also useful for enhancing other label types with curved text. You can choose to have the text placed in a full circle, centered at the top or bottom of the object. You can also choose to have the text placed along the top or bottom arc of a semi-circle.
Circular Text Object Properties Display text Function as variable object Mirror Text display Enter the text that you want to appear on the label. Select this check box to have the object accept variable text. Clear this check box to use fixed text in the object. Add a mirror image of the text on your label. Full circle - Display the text in a full circle. Top arc - Display the text along the top curve of the circle. Bottom arc - Display the text along the bottom curve of the circle.
Adding an Image Object You can use Image objects to add an image to any label type. Once you have added an Image object to your label, you can choose to insert a variety of images into that Image object. You can add your default logo, insert an image from the clipboard or a file on your computer, or capture and insert a still image from a video camera or video-capture board that supports Video for Windows (such as QuickCam).
Adding a Shape Object You can add rectangles and ellipses as well as vertical and horizontal lines to your label. To add a Shape object 1 Select the Designer tab. 2 Double-click Shape. The Shape Object Properties dialog box appears. 3 Select the type of shape to add to your label. 4 Select the properties you want to apply to the shape and click OK. The shape is added to your label. 5 Move and resize the object as necessary.
To add a barcode 1 Select the Designer tab. 2 Double-click Barcode. A new Barcode object is added to your label. By default, the object contains a Code 39 barcode with fixed data. 3 Right-click the object, and then choose Properties. 4 Make any desired changes in the Barcode Object Properties dialog box, and then click OK. 5 Move and resize the object as necessary. Tip To resize an object, select the object and drag a handle on the bounding box.
To add a Counter object 1 Select the Designer tab. 2 Double-click Counter. A new Counter object containing 001 is added to your label. 3 Right-click the object, and then choose Properties. 4 Make any desired changes in the Counter Object Properties dialog box, and then click OK. 5 Move and resize the object as necessary. Tip To resize an object, select the object and drag a handle on the bounding box.
Adding a Date and Time Object You can automatically print the current date and/or time on labels that contain Date and Time objects. Using Date and Time objects, you can print the current date and/or time and print text before and after the date and time text. You can also modify the format used for the date and time, and control the appearance and position of the date and time on the label. To add a Date and Time object 1 Select the Designer tab. 2 Double-click Date and Time.
Adding Clip Art DYMO Label software includes a variety of useful clip art images that you can quickly add to your labels. To add clip art 1 Select the Designer tab. 2 In the Clip Art area, double-click the image you want to add. The selected image is added to your label. 3 Move and resize the object as necessary. Tip To resize an object, select the object and drag a handle on the bounding box.
Aligning Text You can choose how to align the text within a Text, Address, Counter, or Date and Time object. To align the object on the label, see Aligning Objects. To align text 1 Select the object that contains the text you want to align. 2 Click Properties in the toolbar. The Properties dialog box for the selected object appears. 3 Select the alignment options you want under Horizontal alignment and Vertical alignment, and then click OK.
Aligning Objects You can accurately align objects horizontally, vertically, or both. The objects are aligned based on the location of the first selected object. For example, if you have a Text object, an Address object, and a line object and you want the Address and line objects to have their left sides start at the same point as the Text object, select the Text object first, followed by the other two objects. Note You must have the Designer tab selected in order to move, delete, or resize an object.
Adding a Border to an Image A border can be added to any image. You can select the type and color of the border you want to add. Note When you add a border to an image, the border surrounds the actual image, not the object that contains the image. To add a border 1 Double-click the image that you want to add a border to. The Image Object Properties dialog box appears. 2 3 Under Border, do the following: a Select the type of border to use from the Type list.
To add shading to an object 1 Double-click the object that you want to add shading to. The Object Properties dialog box appears. 2 Choose a background color for the object from the Background color list. 3 Do one of the following: • For Windows, choose a text color for the object from the Text color list. • For Mac, do one of the following: • For an Address or Text object, choose a text color for the object from the Text color list.
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Using the Address Book DYMO Label software includes a built-in Address Book where you can save addresses, or other pieces of information that you commonly use. You can create as many Address Books as you like. The default Address Book installed with the software is named Sample Address Book. You can edit this Address Book or you can delete this Address Book and create your own.
Adding an Address You can add addresses to the Address Book individually by typing the information or pasting the data from another source. You can also import a list of address information from a text, delimited, or Microsoft Excel file. To add an entry to the Address Book 1 Select the Address Book tab. 2 Click New next to the Current address box. 3 Enter or paste the information for the new address in the Current address box. 4 Choose how you want to file the address from the File as list.
To correct multiple addresses 1 Select the addresses that you want to correct from the Address Book. 2 Click Address Fixer on the Address Book tab. The Address Fixer dialog box appears. 3 Review the correction result for each address you selected. 4 Make any necessary adjustments to any address that returns an error or multiple results. 5 Click Update address(es). The selected addresses are corrected in your Address Book.
Using the Mac Address Book If you are using Mac OS v10.4 or later, you can display and print addresses you already have stored in the Mac Address Book. However, unlike the DYMO Address Book, you cannot add or change the addresses in the Mac Address Book from within DYMO Label software. You must make changes using the Mac Address Book application. Note Make sure that your Mac Address Book My Card record contains your country of residence.
Filtering the Address Book You can search for separate sets of characters at the beginning of a word by entering a space between each set of characters you want to search for. For example, if you want to search for addresses that contain words beginning with the letters "mo" or "de", you can enter "mo de" into the Search box. You can then filter the Address Book using one of the following options: ▪ ANY words - displays addresses that contain words beginning with any set of entered characters.
Importing Data to an Address Book To use an address or data list already created in another application, you must be able to export the list to an Excel file or a delimited file with each line of an entry separated by a comma or tab character and each entry separated by a carriage return/line feed. The file must be an Excel file or have a *.csv or *.txt extension. Once you have exported your list, you can import the addresses or data into the Address Book.
To import data to an Address Book (Mac) 1 Create a new Address Book or open the Address Book you want to import data into. 2 Choose Import from the Address Book menu. 3 Navigate to and select the file to import, and then click Open. The Address Book Import Wizard starts. 4 Choose one of the following methods to arrange the data fields: • To automatically arrange the data fields: a Click Auto. The fields are automatically arranged and displayed in the Import Formats box.
To modify the Address Book keywords 1 Choose Preferences from the EditDYMO Label menu. 2 Select the Functional tab. 3 Click Edit keywords under Address Book. The Edit Name Keywords dialog box appears. 4 Select the type of keyword to edit from the Select keywords list. 5 Do one of the following: • To edit a keyword, double-click the keyword and make any desired changes to the text. • To add a keyword, click Add and then enter the text for the keyword.
Printing Labels from Other Applications DYMO Label software includes a series of add-ins that you can use to print labels from popular programs such as Microsoft Word and Excel. If you have one of the supported applications installed, the add-in is automatically installed as a toolbar print button within that application. You can use the add-in to format and print selected addresses or other information to your DYMO label printer.
5 Do the following to select the print options: a Choose a label layout to use when printing from the Select label layout list. b If necessary, choose a printer to print to from the Select printer list. c (Twin Turbo Only) Choose the label roll to print to from the Select label roll list. Note You can also click Options to select a different printer and to visually choose the label type or layout. 6 Click Print. A label prints using the selected settings.
Using the Outlook Add-In (Windows Only) DYMO Label software includes an add-in program that allows you to quickly print mailing labels and name badges directly from Microsoft Outlook. You can access the add-in using a button installed on the Outlook toolbar. The add-in is available from the Contacts folder and from any Contact dialog box. The Outlook Add-in works with Outlook XP, 2003, and 2007. Note The Outlook Add-In does not work with Microsoft Outlook Express.
Using the Excel Add-In (Windows) DYMO Label software includes a software add-in that enables you to quickly print labels from a Microsoft Excel document. The add-in works with Microsoft Excel XP, 2003, and 2007 for Windows. The Excel Add-in treats each column in a row as a line of data on the label and each row as a new label. You can use the add-in to preview your labels and change the label properties before printing, or you can use Quick Print to print labels using the last selected settings.
Using the Excel Add-In (Mac) DYMO Label software includes a software add-in that enables you to quickly print labels from a Microsoft Excel document. The add-in works with Microsoft Excel 2004 and 2008 for Macintosh. The Excel Add-in treats each column in a row as a line of data on the label and each row as a new label. To use the Excel Add-in 1 Select the cells that contain the text you want to print on your label. 2 Do one of the following: • (Excel 2004) Click in the toolbar.
To use the ACT! Add-in 1 Select the contacts that you want to print labels for. 2 Choose Print DYMO Label from the Tools menu. The DYMO ACT! Add-In dialog box appears. 3 Make any necessary changes to the text to be printed. Note You can make edits to the data in the text box, however, these edits will not be reflected in the original data. 4 If you selected more than one contact, click Next to review the data for each contact.
Enabling the DYMO Label Add-In The first time you open each company file after installing DYMO Label software, a dialog box appears asking you to allow the add-in access to your data files. You must enable the add-in for each company file to allow the application access to your QuickBooks data for that file. Note The first time you open each company file, you must be running QuickBooks as Administrator to allow the DYMO Label Add-in access to that company file.
Selecting Multiple Labels to Print You can print multiple labels from within QuickBooks independent of your current activity. Printing multiple labels using the DYMO Label Add-in is very similar to printing mailing labels directly from QuickBooks. However, using the DYMO Label Add-in, you can print labels directly to your DYMO label printer.
Note You can make edits to the data in the text box, however, these edits will not be reflected in the original data. 3 (Optional) Click Next to review the data for each label. 4 (Optional) Click Address Fixer to verify and correct any addresses you selected. 5 Do the following to select the print options: a Choose a label layout to use when printing from the Select label layout list. b If necessary, choose a printer to print to from the Select printer list.
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Customizing DYMO Label DYMO Label software includes various options for customizing the software so that you can use the software the way you want.
To add or change your default logo 1 Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. The Preferences dialog box appears. 2 If necessary, select the User information tab. 3 Under Default logo, click Browse. The Open dialog box appears. 4 Navigate to and select the image file you want to use as your default logo, and then click Open. A preview of the image is displayed in the dialog box. 5 Click OK.
Changing the Default Font You can select the default font to use for all you labels. To change the default font 1 Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. 2 Select the General tab. 3 Under Default font, click Change. 4 Choose the font type, size, and style to use as the default font and then click OK. 5 Click OK to close the Preferences dialog box and apply your changes.
Setting the Default Folders You can change the default label file and Address Book folders. To change the default label file folder 1 Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. 2 Select the Folders tab. 3 Click Browse next to the Default label file folder box. The Browse For Folder dialog box appears. 4 Navigate to and select the folder to use as your default folder, and then click OK.
Suppressing the Check Label Size Warning DYMO Label software remembers the last label size that you printed. If the selected label type does not match the last label type printed to the selected printer, appears on the Print button. By default, when you attempt to print to a new label size, a confirmation dialog box appears asking you to make sure that you have the appropriate labels loaded in you printer before printing.
Setting the Capitalization Preferences You can choose how to capitalize addresses when you correct them with Address Fixer. You can choose to use all uppercase, all lowercase, or mixed case capitalization. If you choose mixed case, you can add exceptions so that words with unusual capitalization will appear correctly in your addresses. To change the capitalization settings 1 Do one of the following: • For Windows, choose Preferences from the Edit menu.
Zooming the Workspace (Mac) There are several options available for zooming the label in the Edit area. To zoom the label ► Do one of the following: • Move the slider at the bottom-right of the Edit area. • Click at the bottom-right of the Edit area to zoom the label to fit the Edit area. • From the Layout menu, point to Zoom Label, and then select a zoom level for the label.
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About Labels All DYMO label printers that are compatible with DYMO Label software use either DYMO label rolls or DYMO D1 label cassettes. The only supplies you will ever need for your printer are the labels. We recommend you only use DYMO-brand labels. Label Rolls LabelWriter label rolls come in a variety of shapes and sizes; including address, shipping, and file folder labels. You can also order custom labels to fit your exact needs. All LabelWriter printers use DYMO LabelWriter label rolls.
To prolong label life when labels are not in use, store the labels in a cool, dry place and in the black bag in which they were originally packaged. CautionDYMO’s warranty does not cover malfunction or damage that may be caused by the use of labels other than DYMO-branded labels. Because DYMO LabelWriter printers use thermal printing technology, you must use specially designed and manufactured labels.
To find your label type 1 Find the name and dimensions for your label type on the packaging that your labels came in. 2 Locate your label in the Label Types list and verify that the name and dimensions match those that appear on your label packaging. 3 To further confirm that you have located the correct label type, do the following: a Click next to the label type name. A list of SKUs for that label type is displayed. b Locate the SKU for your label on the label packaging.
To obtain details on custom labels ▪ Visit the DYMO Web site at www.dymo.com/customlabels. ▪ Call the custom label Sales department at 1-800-426-7827 or send email to customlabels@dymo.com.
About Network Printing This section describes how to print to a shared DYMO label printer in a Windows workgroup. For information on printing to a shared printer under Windows Server or other versions of Windows, see your Windows documentation or contact your System Administrator. This section describes how to print to a shared printer in a Mac OS X workgroup. For information on printing to a shared printer under other versions of Mac OS, see your Mac OS documentation or contact your System Administrator.
Sharing a Printer (Mac) These instructions assume that you have already installed DYMO Label software on the local computer. See the Quick Start Guide for more information. Before printing to a shared printer, you first need to share the printer on the local computer. To share the printer 1 Select System Preferences from the Apple menu. The System Preferences dialog box appears. 2 Double-click Print & Fax. The Print & Fax dialog box appears.
4 Select the printer and then click Add. The shared printer is added to the Printer List dialog box. Note The LabelWriter Duo printer is actually two printers (Label and Tape), so you must add both printers separately. 5 Close the Printer List dialog box. Using a LabelWriter Print Server DYMO now offers a LabelWriter Print Server to easily share your LabelWriter printer on a network. Visit the DYMO Web site to learn more about our print server.
Firmware Versions That Support Print Servers Refer to the table below for information about the label printer firmware versions that support print servers. You can determine the firmware version for your printer by checking the serial number printed on the bottom of the printer.
Updating the Software Periodically, DYMO Label software will automatically check to see if you have the most recent version of the software installed. If an update to your version of the software is available, you will be asked to confirm that you want to update the software. You can also manually check to see if an update is available. Note You must be connected to the Internet to obtain software updates. To manually check for software updates 1 Choose Check for Updates from the Help menu.
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Contacting DYMO Internet Support DYMO maintains an Web site at www.dymo.com that includes the latest support information for your label printer and DYMO Label software. Contact Information DYMO’s technical support department is also available by phone from 9 am to 8 pm, Eastern time. Phone: (203) 588-2500 Visit the Support area of our Web site at www.dymo.com to contact us by email. Documentation Feedback We are constantly working to produce the highest quality documentation for our products.
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Glossary A Address Book You can save addresses, or other pieces of information that you commonly use so that you can easily access them. C Codabar Codabar is commonly used to represent mathematical and financial figures because it can contain the digits 0 through 9, plus (+) and minus (-) signs, as well as decimal points. This code can also contain punctuation characters, including the forward slash (/), dollar sign ($), and colon (:).
EAN-13 European Article Numbering (EAN) is used for products that are made or marketed outside the U.S. EAN 13 requires 13 digits: the first 2 digits represent the country code, followed by 10 digits of data, and finally a checksum character. After you enter the 12 digits to be encoded, the program automatically calculates the checksum for the 13th digit. This code requires numeric information only. EAN-8 European Article Numbering (EAN) is used for products that are made or marketed outside the U.S.
reference name Name assigned to an object so that the object can be referenced when multiple variable objects are on a single label. For example, when linking a barcode to a specific object on a label, you use the reference name of the object in the barcode properties. S saved labels Labels that you have created and saved as label files. SmartPaste A quick way to print labels using data from other programs.
