Versa XS TM Quick Start Guide Versatile Access Control Programming Software for EL25
TABLE OF CONTENTS SENDING/RECEIVING DATA COMMUNICATIONS .25-29 Transfer Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Using Direct control . . . . . . . . . . . . . . . . . . . . . . . . .26 Real-Time Monitoring and Transactions . . . . . .27-28 Communications-Auto-Configure . . . . . . . . . . . . . .29 Communications-Custom Configure . . . . . . . . . . . .29 VERSA XS SETTINGS . . . . . . . . . . . . . . . . . . . . . .30-32 Preferences . . . . . . . . . . . . . . . . . . . . . . . .
VERSA XS SET UP AND OVERVIEW ABOUT VERSA XS VERSA XS SET UP AND OVERVIEW Versa XS is a Windows®-based software application that allows you to use your personal computer to conveniently manage tenant and unit data for one or more EL25 units. Versa XS uses a Microsoft Access® database (.MDB file) to store information associated with the unit(s). With Versa XS’s Send Data features, this information can then be easily transmitted(i.e., uploaded) to the unit(s) via modem or direct connection.
DIRECT CONNECT TO THE EL25 TO CONNECT DIRECTLY TO THE EL25 USING A PC 1. Locate pin connector J301 on the main board of the EL25. 2. Plug 3 pin connector of the Direct Connect cable (part number 002B0731) into J301. 3. Plug 9 pin connector into 9 pin port located on your PC.
INSTALLATION Important: Users cannot run Versa XS on a central server from remote workstations. All users must have Versa XS installed on their local computer. To Install Versa XS: VERSA XS SET UP AND OVERVIEW 1. Start Windows®. 2. Place the Versa XS CD in the CD ROM drive. Versa XS will automatically start the installation process; follow the on-screen prompts. If the installation process does not automatically start, continue with the instructions below. 3.
MAIN SCREEN Each time you activate the Versa XS program, the Main Screen will be displayed. Main Menu Title Bar Tool Bar Unit List Area Parent Window Status Bar PAGE 5 VERSA XS SET UP AND OVERVIEW The Main Screen is divided into different areas: Title Bar, Main Menu, Tool Bar, Unit List, Parent Window and Status Bar. • Title Bar: Displays the name of the application Versa XS, followed by the currently used database path. • Main Menu: Displays the names of the menus.
ICONS VERSA XS SET UP AND OVERVIEW Unit Management New Unit: Used to create a new unit. Unit Configuration: Used to access various unit setting windows. Settings: Used to configure the unit settings. Time Zones: Used to set up time zones (schedules). Relays: Used to open the time zones window. Devices: Used to define and enable/disable devices connected to the EL25. Doors: Used to define and enable/disable devices connected to the EL25. Alarms: Used to enable/disable alarm situations.
UNIT MANAGEMENT Creating a Unit You may create a new unit at any time with Versa XS. Versa XS does not require that an actual EL25 unit be installed before allowing you to add a new unit to the Versa XS database. This enables you to configure the unit’s settings and add tenant data before the unit is installed. PAGE 7 UNIT MANAGEMENT If the EL25 unit is already installed, it may already have pre-loaded tenant and unit data.
UNIT CONFIGURATION Unit Settings Reference The Unit Settings windows allow you to modify a unit definition. It can be accessed by selecting Unit >> Configure >> Settings from the main menu, or from the tool bar click the Unit Configuration icon >> Settings. UNIT MANAGEMENT Unit Settings Reference • Unit Name: Name that you will assign to a single unit. This is a REQUIRED FIELD when creating a new unit. • Unit Type: N/A.
Control Settings Reference PAGE 9 UNIT MANAGEMENT • Record Deactivation: Allows you to preset how long the record will be active. • None: Records never expire. • Fixed: Allows you to set a date when records will become inactive. • System Generated: Allows you to set the number of days (from the date the record was created) before it becomes inactive (1-1000 days, default: 30). • Talk Time: Sets the number of seconds the visitor is allowed to talk with the tenant (15-250 seconds, default: 60 seconds).
UNIT MANAGEMENT (Control Settings Reference Continued) • Daylight Savings: When enabled, the system will automatically adjust the clock for daylight savings time (default: Enabled). • Auto Lock / Unlock Schedules: Enables Auto Lock/Unlock Schedules (a.k.a. Time Zones) for the unit. These schedules allow you to create time periods to grant or deny access to a building or complex. Assign an Auto Lock/Unlock Schedule to a door if you want the door to automatically unlock and lock on specific days and times.
Devices • Unit Timed Anti-Passback: Used to enable/disable and define the keypad strike out time for the Timed AntiPassback feature. • Unit True Anti-Passback: Used to enable/disable True Anti-Passback and the Reset Credentials @ Midnight features. • Device Name: This field is used to give the device a descriptive name. The Main Keypad may not be renamed. • Device Type: This field is used to define the type of device that is attached to the EL25 unit.
Time Zones Time Zones (a.k.a. Schedules ) allow you to create time periods to grant or deny access to a building or complex. Time Zones may be assigned to access codes (e.g., entry codes, cards, etc.) or doors. Time Zones are created and edited using the Time Zone Screen. • Number: Organizes the time zones into a numerical format. • Name: Used to define the Time Zone with a descriptive name. • Description: Allows you to enter a brief explanation of the time zone.
This window is used to define doors/entry ways that the EL25 will operate. • Door Name: Used to define door/entry way name. (i.e., front gate, pedestrian door, etc...) • Main Keypad: This field defines what doors/entry ways the Main Keypad will operate. • Device 1: This field defines what doors/entry ways Device 1 will operate. • Device 2: This field defines what doors/entry ways Device 2 will operate. • Device 3: This field defines what doors/entry ways Device 3 will operate.
Alarms This window is used to define alarms for the EL25. • Door Held Open Alarm: Used to enable/disable door held open alarm. • Door Forced Open Alarm: Used to enable/disable the door forced open alarm. • Strikes and Out Alarm: Used to enable/disable the strikes and out alarm. • Door Contact Sensor: Used to define any door contact sensors that are active for the selected door.
• Updates Pending: Displays whether updates in Versa XS have been uploaded to the unit. 3. Click CLOSE when finished. PAGE 15 UNIT MANAGEMENT Unit Status To View the Unit’s Status: 1. From the main menu select Unit >> Unit Status or from the tool bar click the UNIT STATUS icon. 2. The unit status window displays the following information: • Unit Name: Displays the name of the unit selected. • Group: Displays the group the unit is associated with. • FID: Displays the FID number of the unit.
TENANT MANAGEMENT TENANT MANAGEMENT Adding a Tenant Record From the Unit List area, select the unit and/or unit group to which the new tenant will be added. 1. From the main menu, select Tenant >> New Tenant, or from the tool bar click the NEW TENANT icon. The New Tenant screen will appear. 2. Enter all the necessary tenant data. 3. For reference information about the fields on the Tenant Information screen, see Tenant Information pages 13-14 in this manual. 4. Click OK to save changes when finished.
TENANT INFORMATION WINDOW The Tenant information Window is divided into 3 windows: Tenant Info: Basic Information about the tenant (i.e. First and Last name, Car information etc.) Access Details: Information about access control devices (transmitters, cards etc.) associated with the tenant. Telephone Entry Details: Information about tenant’s directory code and time zone restrictions. Tenant Info Window • • • • • • End Date: Enter date tenant record will no longer be active.
TENANT MANAGEMENT Telephone Entry Details • Directory Code: Select tenant’s directory code. • Phone No.: Enter phone number associated with the directory code. • Extn: Enter any extension that needs to be entered to access the tenant’s telephone. • Time Delay Seconds: Enter any time delay required for the extension (0-30 seconds). • “Call Forwarding” Check Box: Check box if Call Forwarding is enabled, leave unchecked if Call Forwarding is disabled.
ADDING OR MODIFYING TENANT GROUPS Tenant Groups Setting up tenants in a group allows you to make changes to a group of tenant’s without having to edit their individual records. NOTE: When a new tenant is added to the database, the tenant is automatically added to the “Everyone group”. PAGE 19 TENANT MANAGEMENT To Create a Tenant Group: 1. From the main menu select Tenant >> New Tenant Group or from the tool bar click the NEW TENANT GROUP icon. This will open the “New Tenant Group” window. 2.
TENANT MANAGEMENT Directory Codes Directory codes are unique 1-2 digit codes that dial a corresponding telephone number in a complex, building, or residence. The unit will dial a phone number that is associated with the directory code to contact a resident. NOTE: Each Directory code can be assigned to a maximum of 15 tenants. To Add a New Directory Code: 1. From the main menu select Database >> New Directory Code or from the tool bar click the NEW DIRECTORY CODE icon.
Assign a Directory Code to a Tenant Credential Bulk Loading This feature allows you to load a range of Transmitters or Cards to the unit’s record. The Transmitters or Cards should be in numerical sequence without any gaps. To Load a Group of Cards or Transmitters: 1. From the Main Menu select Database >> Credential Bulk Loading or from the tool bar select BULK LOAD CREDENTIALS ICON this will open the Credential Bulk Loading window. 2. Select the type of access device from the drop-down menu (i.e.
REPORTS TRANSACTION REPORT REPORTS Transaction reports are used to view all or some of the transactions downloaded from a unit. To Create a Transaction Report: 1. From the main menu select Reports >> Transaction Reports or from the tool bar click the REPORTS icon and select Transaction Reports from the drop-down menu. This will open the “Transaction Search Criteria” window. 2. From the drop-down menu under “Field Name”, select which fields you would like Versa XS to filter for.
CREDENTIAL REPORTS Credential reports are used to view all or some of the Credential Information from a unit. To Create a Credential Report: 1. From the main menu select Reports >> Credential Report or from the tool bar click the REPORTS icon and select “Credential Search Criteria” window. 2. From the drop-down menu under “Field Name” select which fields you would like Versa XS to filter for. NOTE: If left black ALL credentials will be available in the “Credential Report” window. 3. Click OK. 4.
EXPORTING REPORTS Versa XS allows you to export Transaction, Credential and Tenant Reports to two formats. Microsoft Excel (.xls) and Delimited Text File (.txt). You must generate the report before it can be exported. To Export a Report: 1. From the main menu select Reports >> Export or from the tool bar click the REPORTS ICON and select Export from the drop-down menu. This will open the “Export Report” window. 2. Name the file and select a location to save the spreadsheet. 3. Click SAVE.
SENDING/RECEIVING DATA TRANSFER DATA PAGE 25 SENDING/RECEIVING DATA Versa XS software allows you to transfer data to and from the EL25 unit and your computer. The Transfer Data window can be accessed by selecting Communications >> Transfer Data from the main menu or click the TRANSFER DATA icon on the tool bar. The Transfer Data window will open. The Transfer Data Screen: • Start Button: Opens the port, awakens the modem, initializes the modem and gets your computer connected to the EL25 unit.
USING DIRECT CONTROL SENDING/RECEIVING DATA Direct Control allows you to send commands from Versa XS to the EL25 unit. To Use Direct Control: 1. From the Main Menu select Communications >> Direct Control or from the tool bar click the DIRECT CONTROL icon. This will open the Direct Control window. 2. Select which action you want the unit to do from the Unit Actions window. • Cycle Door: Used to momentarily open the door/gate for a visitor without having the visitor initiate a call.
REAL-TIME MONITORING AND TRANSACTIONS Real Time Monitoring Real Time Monitoring allows you to view the transactions in real time. PAGE 27 SENDING/RECEIVING DATA 1. To open the Real Time Monitoring (RTM) screen, from the main menu select Communications >> Real Time Monitoring or from the tool bar click the REAL TIME MONITORING icon. This will open the Real Time Monitoring window. 2. To begin monitoring transactions, click START from the RTM Menu.
Source Codes UNKN CARD RCVR CODE AUTO CALL DCMD DIR = = = = = = = = Unknown Card reader module RF module Entry code Automatic sensor Residence call Direct command Directory code INVLD UNKNOWN CLEAR AJAR ALARM AJAR CLEAR FORCED ALARM FORCED CLEAR STK&OUT ALARM STK&OUT DENIED APBACK = = = = = = = = DENIED DND DENID IN PROG = = DENI AUTO ANS = DENI INC RING = DENI IN RTMDM = DENI IN RTLCL = DNI ROFHK NCW = DNI ROFHK RTM = DNI RES OFFHK = DNI MU PROGM = DENID VIS HNG DENID RES HNG = = I
COMMUNICATIONS - AUTO CONFIGURE Communications - Custom Configure If you are using Versa XS for the first time, select the “Auto Configure” option. Opening the “Modem Configuration” Screen: 1. From the menu bar select Communications >> Connect Sets >> Custom Configure, or from the tool bar click the Custom Configure icon. 2. The Modem Configuration Screen will appear. 3. In the Modem Configuration Screen you can Create a New Connect Set or Edit an Existing Connect Set.
VERSA XS SETTINGS PREFERENCES Use the Preferences screen to edit various configuration options. Some of the options include editing the number of retries when Versa XS fails to connect to a unit, 12 or 24-hour format, database merge option, and default file location when backing up or restoring the database. Refer to one of the subtopics below for more information on the screen’s tabs.
User Defined Fields Trace Log Allows the Trace Log information to be saved. To Save Trace Log Information: 1. Click the box next to ON. 2. Select Overwrite Existing File, to save over existing file, or Append to Existing File, to add to existing file. 3. Enter the default file path or click BROWSE to select a path. 4. Click OK to save changes. NOTE: The Trace Log file name is “VersaXS.log”. Use caution if “Append to Existing File” is select .
PASSWORDS Versa XS passwords can range in length from 1 to 10 characters or numbers (alphanumeric). When Versa XS prompts you for a password, you must enter it to start the application. If you don’t know your password or it doesn’t work, check with your system administrator (or the person who assigned it). NOTE: The Versa XS password should not be confused with the Unit password. The Versa XS password is used to grant or deny access to the software.
PAGE 33 APPENDIX APPENDIX Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Control Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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