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basics.book Page ii Monday, October 23, 2000 11:35 AM Copyright Notice All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of SEIKO EPSON CORPORATION. The information contained herein is designed only for use with this EPSON scanner. EPSON is not responsible for any use of this information as applied to other scanners.
basics.book Page iii Monday, October 23, 2000 11:35 AM Contents A Complete Scanning Solution 1 Getting More Information Cautions, Notes, and Tips 1 2 Setting Up Your Scanner 3 Unpack Your Scanner Choose a Good Place for Your Scanner Unlock and Initialize the Scanner Connect the Scanner to Your Computer Install the EPSON TWAIN Driver If You’re Running Windows 98 . . . If You’re Running Windows Millennium Edition . . . If You’re Running Windows 2000 . . . If You’re Using a Macintosh . . .
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basics.book Page 1 Monday, October 23, 2000 11:35 AM A Complete Scanning Solution Your high-quality EPSON Perfection® 640U scanner is packed with easy-to-use scanning features for home, school, or business. The “plug & play” USB connection is fast and easy with no extra hardware to install. Using EPSON’s ColorTrue® Imaging System, the scanner captures your images with amazing detail and accurate colors.
basics.book Page 2 Monday, October 23, 2000 11:35 AM ■ Other Electronic Documents EPSON Smart Panel includes an electronic manual in the Adobe® Acrobat® PDF format. See page 25 for instructions on accessing and reading this manual. Your scanner software may also include electronic manuals or online help. If you need more information or have questions not covered in these resources, please see “Where To Get Help” on page 54.
basics.book Page 3 Monday, October 23, 2000 11:35 AM Setting Up Your Scanner Setting up your scanner is easy—just follow the simple steps in this book in the order listed below. 1. Unpack and choose a place for your scanner. 2. Unlock and initialize the scanner. 3. Connect the scanner to your computer. 4. Install the EPSON TWAIN driver. 5. Install the scanner software and view your electronic manuals. Unpack Your Scanner Remove the scanner from the box, then remove the packing material from your scanner.
basics.book Page 4 Monday, October 23, 2000 11:35 AM Choose a Good Place for Your Scanner Here are some points to consider: ■ Place the scanner on a flat, stable surface. If the scanner is tilted, it can’t operate properly. ■ Be sure to place the scanner and AC adapter where you can easily unplug the power cord, and where the USB cable can reach your computer. ■ Keep the scanner away from direct sunlight and strong light sources.
basics.book Page 5 Monday, October 23, 2000 11:35 AM Unlock and Initialize the Scanner Before connecting the scanner to a power source, you must release the transportation lock on the back of the scanner. Before connecting the scanner to your computer, follow the steps below to make sure the scanner is operating properly. 1. Slide the transportation lock to the right; this releases the scanner carriage. 2. Locate the AC adapter and power cord supplied with your scanner.
basics.book Page 6 Monday, October 23, 2000 11:35 AM 5. Make sure the carriage moves slightly and the fluorescent lamp on the carriage comes on. When the indicator light stays green, the scanner has completed its initialization. carriage (in the home position) indicator light If the scanner does not work as described, make sure the power cord is firmly plugged in, and then try again. The scanner lamp comes on when it is plugged in, but goes into sleep mode when it has not been used for 15 minutes.
basics.book Page 7 Monday, October 23, 2000 11:35 AM Connect the Scanner to Your Computer Make sure your computer meets the system requirements listed on page 57 or 58. If you are connecting to a PC, Windows® must be factory preinstalled on your system and a built-in USB port must be available. 1. Locate the USB cable that came with your scanner. 2. Plug the square connector on the USB cable into the USB connector on the back of the scanner.
basics.book Page 8 Monday, October 23, 2000 11:35 AM Install the EPSON TWAIN Driver The scanner comes with two CD-ROMs: a scanner software CD-ROM with your EPSON TWAIN driver, scanner software, and electronic documentation and another CD-ROM with Adobe PhotoDeluxe.® Use the scanner software CD-ROM to install EPSON TWAIN.
basics.book Page 9 Monday, October 23, 2000 11:35 AM 3. Select Search for the best driver for your device, then click Next. 4. Check only the Specify a location checkbox, then click Browse. 5. Browse to the TWAIN L\English\Win98 folder on the CD-ROM, then click OK.
basics.book Page 10 Monday, October 23, 2000 11:35 AM 6. When you return to the Add New Hardware Wizard, click Next. 7. Windows finds the driver for your scanner and you see this screen: Click Next. 8. If your system stops installation and requests files from your Windows operating system CD-ROM, replace your scanner software CD-ROM with your Windows disk and click OK to continue.
basics.book Page 11 Monday, October 23, 2000 11:35 AM 9. After the scanner software installation is complete, the Screen Calibration utility automatically starts. For the best results from an EPSON ink jet printer, leave the default setting of 1.8. If you are using a different printer or your printouts don’t match what you see on screen, you can change the setting. Move the slider to the right or left until the shades of the horizontal gray stripes appear similar. View the screen from a short distance.
basics.book Page 12 Monday, October 23, 2000 11:35 AM If You’re Running Windows Millennium Edition . . . 1. Make sure your scanner is plugged into a power source and connected to your computer; then turn on your computer. The Add New Hardware Wizard screen appears: 2. Insert the scanner software CD-ROM in the CD-ROM or DVD drive. 3. Select Specify the location of the driver, then click Next. 4. Select Search for the best driver for your device and Specify a location, then click Browse. 5.
basics.book Page 13 Monday, October 23, 2000 11:35 AM 6. When you return to the Add New Hardware Wizard, click Next. 7. Windows finds the driver for your scanner and you see this screen: Click Next. 8. After the scanner software installation is complete, the Screen Calibration utility automatically starts. For the best results from an EPSON ink jet printer, leave the default setting of 1.8.
basics.book Page 14 Monday, October 23, 2000 11:35 AM You will not need to change the screen calibration again as long as you continue to use the same monitor. If you need to recalibrate your screen, see your electronic Reference Guide for instructions. 10. Click Finish to exit the Add New Hardware Wizard. 11. Now you can install the rest of your scanner software as described on page 20.
basics.book Page 15 Monday, October 23, 2000 11:35 AM If You’re Running Windows 2000 . . . 1. Make sure your scanner is plugged into a power source and connected to your computer; then turn on your computer. The Found New Hardware Wizard screen appears: 2. Insert the scanner software CD-ROM in the CD-ROM or DVD drive, then click Next. 3. Select Search for a suitable driver for my device, then click Next. 4. Check CD-ROM drives only, then click Next.
basics.book Page 16 Monday, October 23, 2000 11:35 AM 5. Windows finds the TWAIN driver. Click Next. (If Windows doesn’t find your driver, browse to the TWAIN L\English\Win2000 folder on the CD-ROM. Click Open, then click OK. When you see a screen similar to the one on the right, click Next.) 6. When this screen appears, click Yes. 7. After the scanner software installation is complete, the Screen Calibration utility automatically starts.
basics.book Page 17 Monday, October 23, 2000 11:35 AM 9. Click Finish to exit the Found New Hardware Wizard. 10. If you see this screen, click Yes to restart your computer. 11. Now you can install the rest of your scanner software as described on page 20.
basics.book Page 18 Monday, October 23, 2000 11:35 AM If You’re Using a Macintosh . . . Before installing any software, check the Apple® web site for any updates to your operating system. 1. Make sure your scanner is plugged into a power source and connected to the computer. Then turn on your Macintosh and turn off any virus protection programs. If you see a message stating that you need to install the software for your scanner, click Cancel and continue with step 2 (if you are using OS 8.
basics.book Page 19 Monday, October 23, 2000 11:35 AM 7. When the scanner software installation is complete, you see this screen: Click Restart. You see the Screen Calibration window. (Your Macintosh will automatically restart after you calibrate your screen.) 8. For the best results from an EPSON ink jet printer, leave the default setting of 1.8. If you are using a different printer or your printouts don’t match what you see on screen, you can change the setting.
basics.book Page 20 Monday, October 23, 2000 11:35 AM Install the Scanner Software Now that you’ve installed EPSON TWAIN, you’re ready to install the rest of the scanner software on the CD-ROM. Before you begin, make sure any virus protection programs are turned off. Be sure to install EPSON Smart Panel and Adobe PhotoDeluxe to take advantage of your scanner’s one-touch scanning buttons. For instructions on installing Adobe PhotoDeluxe, see page 22. Follow these steps: 1.
basics.book Page 21 Monday, October 23, 2000 11:35 AM 4. Click Scanner Software. The Scanner Software screen appears: 5. Click EPSON Smart Panel. 6. Click the Install button and follow the instructions on the screen to install EPSON Smart Panel. 7. When the installation is complete, you return to the EPSON Smart Panel install screen. Click Back. (If the EPSON Smart Panel folder is open, close or minimize the folder so you can continue with the software installation.) 8.
basics.book Page 22 Monday, October 23, 2000 11:35 AM If any of the software you installed requires a restart and you did not restart when you installed the software, you should restart your computer now. Install Adobe PhotoDeluxe Adobe PhotoDeluxe is included on a separate CD-ROM. Follow these steps to install PhotoDeluxe: Windows 1. Insert the PhotoDeluxe CD-ROM in your CD-ROM or DVD drive. 2. Double-click My Computer, then double-click the CD-ROM icon. 3.
basics.book Page 23 Monday, October 23, 2000 11:35 AM Viewing Your Electronic Manuals You always have easy access to your electronic manuals—just go to the Main Menu screen on your scanner software CD-ROM and click Electronic Documentation. From the Electronic Documentation screen, you can view your EPSON Perfection 640U Reference Guide or your Smart Panel User’s Guide. See the sections below for more information.
basics.book Page 24 Monday, October 23, 2000 11:35 AM 4. At the next screen, click View Reference Guide. 5. You see this screen: You can either view the guide from the CD-ROM (View Reference Guide) or copy it to your hard drive (Install Reference Guide) and view it from there. For details on viewing the guide, see below. If you copied the manual to your hard drive, you can access it at any time, as follows: Windows: Select Start, Programs, EPSON, and double-click PF640U Guide.
basics.book Page 25 Monday, October 23, 2000 11:35 AM If you see an icon in place of a graphic when viewing your Reference Guide in Netscape Navigator, click the Reload button to load the graphic. Viewing Your EPSON Smart Panel PDF Manual You always have easy access to your EPSON Smart Panel electronic manual—it is automatically copied to your hard drive when you install the software.
basics.book Page 26 Monday, October 23, 2000 11:35 AM Navigating a PDF Manual When you open a PDF manual, you’ll see this toolbar at the top of the screen: previous page next page first page last page show bookmarks and page With Acrobat Reader, you have several ways to navigate through text: ■ Click on hot topics, which are usually underlined or displayed in a different color. To find out if a topic is hot, move your cursor over it.
basics.book Page 27 Monday, October 23, 2000 11:35 AM Scanning from Start to Finish Scanning with the EPSON Perfection 640U lets you turn pictures and text into digital files on your computer just by pressing the ] Start, t Copy, or s Scan button on your scanner. You can use the buttons in conjunction with the EPSON Smart Panel, which has a convenient on-screen control panel. Then you can e-mail the files, display them on your web site, or use them to create projects that you can print out.
basics.book Page 28 Monday, October 23, 2000 11:35 AM Using the Scanner Buttons Your EPSON Perfection 640U comes with ] Start, t Copy, and s Scan buttons for quick and easy scanning. Just place a document on the document table and press a button, then watch as Smart Panel starts and opens EPSON TWAIN and your assigned application automatically. The buttons are described below: ] Start Pressing the ] Start button on the scanner starts EPSON Smart Panel (default).
basics.book Page 29 Monday, October 23, 2000 11:35 AM The ] Start button is set to open the Smart Panel by default. However, you can assign the ] Start button to automatically open any of the Smart Panel applications.
basics.book Page 30 Monday, October 23, 2000 11:35 AM Setting Up the ] Start Button in Smart Panel You can configure your ] Start button to automatically scan to any of the applications in the EPSON Smart Panel. Follow these steps: 1. Open EPSON Smart Panel: In Windows, click the Smart Panel icon on the Windows taskbar. On a Macintosh, click the Apple menu icon, then click EPSON SMART PANEL. 2. You see the EPSON Smart Panel window shown on page 29.
basics.book Page 31 Monday, October 23, 2000 11:35 AM Scanning Projects This section gives examples for four of the Smart Panel scanning applications: ■ Scan and convert a text document using Scan to OCR and the ] Start button below ■ Scan to E-mail on page 33 ■ Scan and Copy using the t Copy button on page 34 ■ Scan for Creativity using the s Scan button on page 35 The steps for the other Smart Panel applications are similar.
basics.book Page 32 Monday, October 23, 2000 11:35 AM 5. Click Preview. You see the OCR scan settings screen with a preview of your document: click here to use EPSON TWAIN; see page 35 select the source Paper Size select a Scan Mode click to scan multiple pages from the document table 6. Select the settings for your scan: ■ Select the paper size for your document: you can choose Letter or A4. ■ Select a Scan Mode: Color, Grayscale, or Black&White (recommended).
basics.book Page 33 Monday, October 23, 2000 11:35 AM 9. To save your documents without opening them, click Save. Enter a name and folder in the File Name and Path box, or leave the default name. For multiple documents, each file is assigned the file name you select with a new number. Select one of the available formats for saving your file: TXT, RTF, HTML, or PDF. To open your files for editing, click Open. Select an application from the list.
basics.book Page 34 Monday, October 23, 2000 11:35 AM If you save your file in the JPEG format, you can select a compression application from the Options list. If you select RTF, your scan is saved as an image in an RTF file; it is not converted to editable text. 7. Click Apply and then click Finish. A screen appears showing any available e-mail programs on your system. Your e-mail program must be MAPI-compliant, for example, Microsoft Exchange or Outlook.® See your e-mail documentation for details.
basics.book Page 35 Monday, October 23, 2000 11:35 AM Scanning for Creativity This example explains how to scan a photograph using the Scan button, EPSON Smart Panel’s Scan for Creativity, and PhotoDeluxe. If you haven’t already installed PhotoDeluxe, see page 22 for instructions. 1. Place your document on the document table, as described on page 27. 2. Press the s Scan button on your scanner. EPSON Smart Panel Scan for Creativity opens in the background.
basics.book Page 36 Monday, October 23, 2000 11:35 AM This section contains step-by-step instructions for doing this. Since Adobe PhotoDeluxe comes with your scanner, this section uses it as an example, but you can perform the same steps with most TWAIN-compliant graphics programs, such as Adobe Photoshop® or CorelDRAW.® The electronic Reference Guide on your CD-ROM has detailed instructions on how to use the EPSON TWAIN driver (see page 23).
basics.book Page 37 Monday, October 23, 2000 11:35 AM Using EPSON TWAIN Once EPSON TWAIN L is selected, you can start scanning from your application. Follow these steps to make manual settings in EPSON TWAIN: 1. Start EPSON TWAIN for scanning. Open the File menu and choose Import or Acquire and if necessary, select either TWAIN_32 (Windows) or TWAIN Acquire (Macintosh).
basics.book Page 38 Monday, October 23, 2000 11:35 AM 3. On the next screen, click the Manual Mode button. click Manual Mode 4. You see the EPSON TWAIN L settings dialog box: select your image type select the resolution preview your scan here click to return to Full Auto Mode 5. Make the changes you want to adjust the image, then click the Scan button. The most important thing to remember when scanning is to select the correct image type and best resolution for your scan.
basics.book Page 39 Monday, October 23, 2000 11:35 AM Depending on the image you want to scan, you may not get the expected scanned image. In this case, scan the image in the Manual mode. Resolution Getting the best scan possible depends on several factors, including the quality of your original and the resolution you select. The better your original is, the better your scan will be.
basics.book Page 40 Monday, October 23, 2000 11:35 AM Scanning Something That Doesn’t Fit Under the Document Cover The self-adjusting scanner cover allows you to place thick documents on the document table glass without removing the cover. If your document is too thick to fit under the cover— such as a photo in an album—you can remove the document cover. To do this, simply raise the document cover and then lift the back of the document cover straight up.
basics.book Page 41 Monday, October 23, 2000 11:35 AM Scanner Maintenance This section gives you basic maintenance instructions and tells you how to transport your scanner safely. Cleaning the Scanner To keep your scanner operating at its best, you should clean it periodically. Before cleaning, unplug the power cord. Use a soft cloth to clean the outer case with mild detergent dissolved in water. If the document table glass gets dirty, clean it with a soft, dry cloth that is free of lint.
basics.book Page 42 Monday, October 23, 2000 11:35 AM Transporting the Scanner When you transport the scanner a long distance or store it for an extended time, follow the steps below to secure the carriage. 1. Plug in the scanner and AC adapter and wait until the carriage moves to the home position (toward the back of the scanner). home position 2. Disconnect the USB cable from the scanner. 3. Disconnect the AC adapter and then slide the transportation lock left to the locked position.
basics.book Page 43 Monday, October 23, 2000 11:35 AM Problem Solving This chapter gives you the basics for diagnosing and solving scanner problems: ■ For solutions to common setup and software problems, see “Problems and Solutions” on page 45. ■ For illustrations identifying the scanner parts, see the inside back cover of this manual. ■ For more troubleshooting tips, see the “Troubleshooting” section of your electronic Reference Guide.
basics.book Page 44 Monday, October 23, 2000 11:35 AM The light indicates the status of the scanner. If an error occurs, the scanner stops operating and the light shows the type of error. Scanner light Light Color Status Slowly flashing Green The scanner is initializing or busy scanning. On Green The scanner is ready to scan images. On Red The scanner has received incorrect commands from your scanning software. When this error occurs, try to rescan the document.
basics.book Page 45 Monday, October 23, 2000 11:35 AM Problems and Solutions If you’re having problems, this section answers some of the most common questions. Setup Problems Your system doesn’t recognize the scanner. ■ Make sure your scanner is plugged into a power source. If you opened your host application before you plugged in your scanner, close your application and reopen it. ■ Check the USB cable connection or try using another USB cable.
basics.book Page 46 Monday, October 23, 2000 11:35 AM ■ This may also be due to the power saving function (sleep mode); if the scanner doesn’t receive any commands after 10 minutes, it turns off the lamp. The lamp comes back on when you scan. The scanner doesn’t scan. 46 ■ Make sure you selected EPSON TWAIN L as your scanner source setting. ■ Wait until the fluorescent lamp stays on (ready for scanning). You may need to preview your scan to make the lamp come on.
basics.book Page 47 Monday, October 23, 2000 11:35 AM Software Problems protection programs. If you are scanning a large image or scanning at a high resolution, your computer may not have enough memory to process the image. You can’t open the EPSON TWAIN driver. ■ Check the cable connection. Also, make sure the scanner’s light is on. Try restarting your computer. ■ Check that your system recognizes your scanner. Check System Device Manager in the Windows Control Panel.
basics.book Page 48 Monday, October 23, 2000 11:35 AM You need to reinstall EPSON TWAIN in Windows. You must first uninstall your scanner as described above. 1. Insert your scanner CD-ROM in your CD-ROM drive. 2. Double-click My Computer, then double-click the CD-ROM icon. The CD-ROM window opens. Double-click EPSON. 3. On the Main Menu, select Reinstall TWAIN Driver. 4. On the Re-install screen, click the Reinstall button. 5. At the restart message, click Yes or OK. 6.
basics.book Page 49 Monday, October 23, 2000 11:35 AM Scanning Problems The file size is too big. Adjust your scan settings. Try selecting a lower resolution (dpi), or scan only part of the image. Your scanned image is faint or has gaps. ■ Check the brightness setting. Decrease the software or driver’s brightness setting. ■ Try adjusting the Gamma setting. ■ Check the condition of your original. If the document is damaged, dirty, or wrinkled, these imperfections will show up in your scan.
basics.book Page 50 Monday, October 23, 2000 11:35 AM Your scanned image is blurred or distorted. 50 ■ Check the position and condition of your document. Make sure the document is placed flat against the scanner’s document table glass. If only part of the image is blurred, part of your document may be wrinkled or warped. ■ Make sure the document table glass is clean. ■ Make sure the scanner is not tilted or placed on an unstable or uneven surface. Problem Solving Your image scans at an angle.
basics.book Page 51 Monday, October 23, 2000 11:35 AM The edges of the document are not scanned. ■ Check the position of your source document. Adjust your document’s position so that the image is within the glass area. ■ The document table has non-readable areas around the edges. If part of your document extends beyond the maximum limits marked on the document table edge guides, you may have to reposition your document so that the image you want to scan is within the readable area.
basics.book Page 52 Monday, October 23, 2000 11:35 AM Colors are patchy or distorted at the edges of the image. ■ ■ Make sure your document if flat. If the document is thick or warped at the edges, the scan may appear discolored from too much outside light. Try covering the edges of the document with paper to block outside light. If your document is too large, part of the document extends beyond the document table, and that edge may not be in contact with the document table.
basics.book Page 53 Monday, October 23, 2000 11:35 AM A line of dots always appears in the scanned image. Check to see if the document table is dusty or scratched. Clean the document table glass as described on page 41. Your printed image is larger or smaller than the original size. ■ Check that the printer is properly connected to the computer and is correctly set up. (See your printer manual.) ■ Check that your software is properly installed and set up for your printer. (See your software manual.
basics.book Page 54 Monday, October 23, 2000 11:35 AM Where To Get Help EPSON Technical Support EPSON provides technical assistance 24 hours a day through the electronic support services and automated telephone services listed in the following table: Service Access World Wide Web From the Internet, you can reach EPSON Support at http://support.epson.com.
basics.book Page 55 Monday, October 23, 2000 11:35 AM You can purchase genuine EPSON supplies and accessories from the EPSON Store™ at (800) 873-7766 or visit our web site at www.epsonstore.com (U.S. sales only). In Canada, please call (800) 873-7766 for dealer referral. If you need help using another manufacturer’s software with an EPSON product, see the documentation for that software for technical support information.
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basics.book Page 57 Monday, October 23, 2000 11:35 AM Requirements and Notices This chapter includes system requirements, safety instructions, and other important information about your EPSON Perfection 640U. System Requirements The minimum system requirements for Windows and Macintosh are listed below. For optimum performance, a faster processor and more memory are recommended. If you are scanning high-resolution images, you need more than the minimum available hard disk space and memory listed.
basics.book Page 58 Monday, October 23, 2000 11:35 AM Macintosh You cannot use a serial interface to connect the scanner. ■ Available USB port or self-powered hub connection ■ Apple® Macintosh computer (G3, G4, or iMac™) with built-in USB port running Mac® OS 8.5.1 or later Check the Apple website for any updates to your operating system.
basics.book Page 59 Monday, October 23, 2000 11:35 AM ■ Be sure your AC power cord meets the relevant local safety standards. ■ Never insert or disconnect the power plug with wet hands. ■ Power-supply cords should be protected from abrasion, cuts, crimping and kinking. Be sure to place your cords to avoid any damage. Do not place objects on top of the power cord and the AC adapter or allow the power cord to be stepped on or run over.
basics.book Page 60 Monday, October 23, 2000 11:35 AM ENERGY STAR Compliance As an ENERGY STAR Partner, EPSON has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The EPA ENERGY STAR office equipment program is a voluntary partnership with the computer and office equipment industry to promote the introduction of energy-efficient personal computers, monitors, printers, fax machines, and copiers in an effort to reduce air pollution caused by power generation.
basics.book Page 61 Monday, October 23, 2000 11:35 AM Declaration of Conformity According to 47CFR, Part 2 and 15 for Class B Personal Computers and Peripherals; and/or CPU Boards and Power Supplies used with Class B Personal Computers: We: EPSON America, Inc. Located at: MS 6-43 3840 Kilroy Airport Way Long Beach, CA 90806-2469 Declare under sole responsibility that the product identified herein, complies with 47CFR Part 2 and 15 of the FCC rules as a Class B digital device.
basics.book Page 62 Monday, October 23, 2000 11:35 AM part, the item replaced becomes EPSON property. The replacement unit may be new or refurbished to the Epson standard of quality, and at Epson’s option, the replacement may be another model of like kind and quality. Epson’s liability for replacement of the covered product will not exceed the original retail selling price of the covered product.
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