WorkForce 40 Series ® Quick Guide Basic Printing Maintaining Your Printer Solving Problems
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction After you have set up your WorkForce™ 40 Series as described on the Start Here sheet, turn here to: ■ Load paper ■ Get the basic steps for printing from your computer ■ Perform routine maintenance ■ Solve simple problems For additional instructions, see the on-screen Epson Information Center by doubleclicking the icon for it on your desktop.
Loading Paper You can print on a variety of paper types and sizes. For details, see page 6. 1. Open the paper support and pull up the extensions. 2. Open the output tray, pull out the extensions, and flip up the paper stop. Do not raise the paper stop for legal-size paper. 3. Squeeze the edge guide and slide it left.
4. Insert paper short edge first (glossy or printable side up), against the right side. Load letterhead or pre-printed paper top edge first. Always load paper short edge first, even for landscape printing. You can load up to 100 sheets of plain paper, 80 sheets of Epson Bright White Paper or Presentation Paper Matte, or 20 sheets of photo paper. Load other special papers one sheet at a time. Note: The type of paper you choose affects the way your printout looks.
Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your presentations, photos, and creative projects. You can purchase genuine Epson ink and paper at Epson Supplies CentralSM at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766) or visit Epson’s website.
Paper type Size Part number Sheet count Epson Premium Presentation Paper Matte Borderless 8 × 10 in. S041467 50 Letter (8.5 × 11 in.) S041257 S042180 50 100 Epson Premium Presentation Paper Matte Double-sided Letter (8.5 × 11 in.) S041568 50 Epson Ultra Premium Presentation Paper Matte Letter (8.5 × 11 in.) S041341 50 Epson Photo Quality Self-adhesive Sheets A4 (8.3 × 11.7 in.) S041106 10 Epson Iron-on Cool Peel Transfer Paper Letter (8.5 × 11 in.
Basic Printing This section describes the basic steps for printing a document or photo stored on your Windows® or Macintosh® computer. For detailed instructions on printing, see the on-screen Epson Information Center. Before you start, make sure you’ve installed your printer software and connected the printer to your computer as described on the Start Here sheet. Tip: It’s a good idea to check for updates to your WorkForce 40 Series software (see page 24 for instructions). Printing in Windows 1.
4. On the Main tab, select the basic print settings. Make sure you choose the correct paper Type setting for the paper you are using (see page 14 for details). Select the type of document you’re printing (choose Photo or Best Photo for pictures) Select your paper Type Select your paper Size Click here for borderless photos Select your document Orientation Tip: For quick access to the most common settings, click the Shortcuts tab and select one of the presets.
. Click OK or Print to start printing. This window appears and shows the progress of your print job. Check ink cartridge status Cancel printing Printing With a Macintosh See one of the sections below for your Mac OS® operating system. Mac OS X 10.5 1. Open a document or photo in an application. 2. Open the File menu and select Print. 3. Select EPSON WorkForce 40 as the Printer setting. Select EPSON WorkForce 40 Click to expand 4. Click d to expand the Print window, if necessary.
5. Select the basic page setup options. For borderless photos, choose a Paper Size setting with a Sheet Feeder - Borderless option. Note: If the setting you want isn’t shown (for example, Scale), check for it in your application before printing. Page setup options Pop-up menu 6.
9. To monitor your print job, click the printer icon in the dock. Select your print job, then select an option to cancel, pause, or resume printing, if necessary. Cancel printing Pause or resume printing Select the print job Mac OS X 10.3 to 10.4 1. Open a document or photo in an application. 2. Select Page Setup from the File menu.
4. Select Print from the File menu. You see a window like this one: Select your printer Select Print Settings 5. Choose Print Settings from the pop-up menu and select the following settings as necessary: Select your paper type (see page 14) Select Color or Black/Grayscale output Select higher quality or faster printing (if available) Select Automatic mode Note: In certain programs, you may need to select Advanced before you can select Print Settings.
9. To monitor the progress of your print job, click the printer icon in the dock (or click the Print Center icon and double-click WorkForce 40 on the next screen). Cancel printing Pause or resume printing Select the print job Selecting the Correct Paper Type Select the correct Type (see page 9) or Media Type (see page 11 or page 13) setting in your printer software. This tells the printer what kind of paper you’re using, so the ink coverage can be adjusted accordingly.
Maintaining Your Printer Follow the instructions in this chapter for checking and cleaning the print head nozzles and replacing ink cartridges. To align the print head, if necessary, see your on-screen Epson Information Center. Caution: To keep your printer looking like new, don’t place anything on top of the cover or use it as a writing surface. If you need to clean the cover, use only a soft, non-abrasive microfiber-type cloth.
4. Check the nozzle check pattern that prints to see if there are gaps in the lines. Nozzles are clean Nozzles need cleaning 5. If there are no gaps, the print head is clean. If there are gaps or the pattern is faint, clean the print head as described in the next section. Cleaning the Print Head If print quality has declined and the nozzle check pattern indicates clogged nozzles, you can clean the print head. Print head cleaning uses ink, so clean it only if necessary.
Checking the Ink Cartridge Status When the ink light starts flashing, one or more cartridges are low on ink. You can continue printing until a cartridge needs replacement. When the ink light stays on, you need to replace the cartridge(s). Caution: You cannot print when an ink cartridge is expended even if the other cartridges are not expended. Leave the expended cartridge(s) installed until you have obtained a replacement, or the ink remaining in the print head nozzles may dry out.
Purchasing Ink Cartridges You can purchase genuine Epson ink and paper at Epson Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).
Replacing Ink Cartridges Make sure you have a new ink cartridge before you begin. You must install new cartridges immediately after removing the old ones. Caution: Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability. 1. Turn on the printer. If a cartridge is expended, the ink light on the control panel stays on. You must replace the cartridge to be able to print.
■ If a cartridge is low or expended, the print head moves to the position to indicate which cartridge should be replaced. Press the ink button again to see if more cartridges are low or expended. If not, the print head moves to the replacement position on the right. ■ If no cartridges are low or expended, the print head moves to the replacement position on the right.
4. Open the cartridge cover. 5. Squeeze the tab on the cartridge and lift it straight up to remove it. Dispose of it carefully. Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your hands, wash them thoroughly with soap and water. If ink gets into your eyes, flush them immediately with water. Keep ink cartridges out of the reach of children.
6. Before opening the new cartridge package, shake it four or five times. (Do not shake a cartridge after opening the package; ink may leak.) 7. Remove the cartridge from the package. Caution: Do not touch the green chip on the front of the cartridge. This can damage the ink cartridge. 8. Remove the yellow tape from the bottom. Caution: Do not remove any other labels or seals, or ink may leak. 9. Insert the new ink cartridge into the holder and push it down until it clicks into place.
10. Once you replace all the necessary cartridges, close the cartridge cover and push it down until it clicks into place. 11. Close the printer cover. 12. Press the minutes. When the finished. ink button to begin charging the ink. This takes about 2 1/2 power light stops flashing and remains on, ink charging is Caution: Never turn off the printer while ink is charging or you’ll waste ink. If the ink light flashes, press the ink button and press down all the cartridges securely.
Solving Problems If you have a problem with your printer, check the lights on the control panel to diagnose the cause. You can also check “Problems and Solutions” on page 26 for basic troubleshooting suggestions, or double-click the Epson Information Center icon on your computer desktop for more detailed help. Checking for Software Updates Periodically, it’s a good idea to check Epson’s support website for free updates to your WorkForce 40 Series software.
Check the table below for explanations of the printing status lights. For information about the network status lights, see the Network Installation Guide or the on-screen Epson Information Center. Light status Problem and solution on The printer is turned on. flashing slowly The printer is in sleep mode. Press any button except the power button to wake it up. (no other lights are on) flashing fast The printer cover is open. Close the printer cover.
Problems and Solutions Check the solutions below if you’re having trouble using your printer. Printing Problems ■ Make sure the WorkForce 40 Series is selected as the default printer in your application program. ■ For USB printing, make sure the USB cable is connected securely at both ends. For network printing, see the Network Installation Guide. ■ Make sure the printer cover is closed.
Print Quality Problems If you have any problems with the print quality, try these solutions: ■ Load the paper printable side up (usually the whiter, brighter, or glossy side). ■ Make sure your paper isn’t damp or curled. ■ Use a support sheet with special paper or load your paper one sheet at a time. Remove sheets from the output tray so not too many collect at a time. ■ Make sure the output tray is fully extended.
Where To Get Help Epson Technical Support Internet Support Visit Epson’s support website at epson.com/support and select your product for solutions to common problems. You can download drivers and documentation, get FAQs and troubleshooting advice, or e-mail Epson with your questions.
Notices Important Safety Instructions Before using your WorkForce 40 Series, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the printer. ■ Use only the type of power source indicated on the printer label. ■ Use only the power cord that comes with the printer. Use of another cord may cause fires or shock. Do not use the cord with any other equipment. ■ Place the printer near a wall outlet where the plug can be easily unplugged.
■ Place the printer on a flat, stable surface that extends beyond its base in all directions. It will not operate properly if it is tilted or at an angle. ■ Do not spill liquid on the printer or use it with wet hands. ■ Except as specifically explained in your documentation, do not disassemble, modify, or attempt to service the printer yourself.
FCC Compliance Statement For United States Users This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio or television reception.
Declaration of Conformity According to 47CFR, Part 2 and 15 for: Class B Personal Computers and Peripherals; and/or CPU Boards and Power Supplies used with Class B Personal Computers: We: Located at: Epson America, Inc. MS 3-13 3840 Kilroy Airport Way Long Beach, CA 90806 Telephone: (562) 290-5254 Declare under sole responsibility that the product identified herein, complies with 47CFR Part 2 and 15 of the FCC rules as a Class B digital device.
Epson America, Inc., Limited Warranty What Is Covered: Epson America, Inc. (“Epson”) warrants to the original retail purchaser that the Epson printer covered by this limited warranty statement, if purchased and operated only in the United States or Canada, will be free from defects in workmanship and materials for a period of one (1) year from the date of original purchase. For warranty service, you must provide proof of the date of original purchase.
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