User`s guide

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Datum/Date Rev
Dokumentnr/DocumentnrUppgjord/Prepared
Dokansv/Godkänd - Doc respons/Approved Kontr/Checked Tillhör/Referens-File/Reference
98-05-29 C
461/155 34-ASB 150 02 Uen
FACILITY DESCRIPTION
Faktaansvarig - Subject responsible
SEA/EBMP M.Plattner
SEA/EBMP ASB 150 02
SEA/EBAX/E
SECRETARY FUNCTION
Definition
Secretary function denotes a combination of the
system's facilities which, combined, provide the
following traffic possibilities:
• A secretary can answer incoming calls for one or
more executives and then extend the calls by sin-
gle key depressions
• A secretary can intercept calls to the lines of one
or more executives
• A secretary and an executive can access one an-
other via single key depressions even if the re-
spective line is busy
• An executive can divert all calls to the secretary
• A secretary can answer or initiate calls on an
executive's private trunk line.
Use
The various parts of the secretary function can be
utilised in many situations.
Supervision
A call that is signalled on the executive's telephone is
also signalled on a programmable key on one or more
secretary telephones.
Ring signalling at the supervision function can be
selected individually:
• No ringing
• A muted ring signal
• Ring signal after 14 seconds
Diversion
By pressing the diversion key an executive can have all
incoming calls diverted to a preselected secretary.
Diverted calls to a secretary can, if the secretary is
absent, be diverted to another optional secretary,
using the follow-me procedure.
Private trunk
An executive telephone or optional other telephone
can be assigned a private trunk.
The line is represented on an external line key and, for
supervision, can be represented on an optional
number of secretary telephones.
This allows the secretary to answer calls on the
executive's private trunk or undertake operator-
assisted calls via this trunk.
Intercom
Executive and secretary can be assigned keys for a
intercom between them.
Via a intercom the opposite party can always gain
contact, even if both Line 1 and Line 2 are busy.
Operation
Secretary telephone
The secretary intercepts all calls to the executive.
Incoming calls on the executive's line are then diverted
directly to the secretary.
The call is signalled directly on the secretary
telephone's Line 1 or Line 2.
The display shows, on the top row, that the call is
intended for the executive telephone:
EXECUTIVE Telephone
JOHNSON ANDREW 203
EXTERNAL 703 SPEECH
461.fm
Database reference