User Manual Version 3.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Copyright EVS Broadcast Equipment S.A.– Copyright © 2003-2012. All rights reserved. Disclaimer The information in this manual is furnished for informational use only and subject to change without notice. While every effort has been made to ensure that the information contained in this user manual is accurate, up-to-date and reliable, EVS Broadcast Equipment cannot be held responsible for inaccuracies or errors that may appear in this publication.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Table of Contents 1. 2. 3. What's New V INTRODUCTION 1 1.1. About the Application 1 INSTALLING THE APPLICATION 2 2.1. How to Install the Application 2 2.2. How to Modify, Repair or Remove the Installation 9 STARTING DEEP ARCHIVE MANAGER 3.1. Start-up Procedure 4. 5. II 14 14 3.1.1. After Installation 14 3.1.2. After Configuration 14 INTERFACE 16 4.1. Main Window Overview 16 4.2. Clip Data 19 4.3.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.2.4. Searching for Clips by Clipname 43 5.2.5. Searching for Clips by Video Format 43 5.2.6. Searching for Clips by Origin 43 5.2.7. Searching for Clips by Content Type 44 5.2.8. Searching for Clips By Date 44 5.2.9. Searching for Clips by Update Period 45 5.2.10. Searching for Clips by Archive Status 46 5.3. Managing Grids and Grid Data 47 5.3.1. About Managing Grids and Grid Data 47 5.3.2.
EVS Broadcast Equipment S.A. - October 2012 6. 5.10.5. Handling Errors From the Deep Archive System 73 5.10.6. Handling Other Errors 74 CONFIGURING THE APPLICATION 6.1. Settings Window 75 75 6.1.2. Overview Setup Categories 75 6.1.3. Edit Mode 76 77 6.2.1. Accessing the Global Settings 77 6.2.2. Overview Global Settings Subcategories 77 6.2.3. Options Tab 77 6.3. System Settings 78 6.3.1. Accessing the System Settings 78 6.3.2. Overview System Settings Subcategories 78 6.3.3.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 What's New The changes linked to new features in version 3.0 are listed in the table below. In the user manual the icon on new and updated features. has been added in the left margin to highlight information Click the section number in the table to jump directly to the corresponding section. Section Description 5.4, 6.3.4 Integrated software player to play low-resolution files. 5.2.3, 5.2.
EVS Broadcast Equipment S.A. - October 2012 VI Issue 3.0.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 1. Introduction 1.1. About the Application The Deep Archive Manager can be considered as the portal to the deep archive system. It gathers the clips that have been requested in IPDirector to be archived or restored, but it can also display clips that originate from other sources (e.g. non-linear editing or playout systems) and that also need to be archived.
EVS Broadcast Equipment S.A. - October 2012 2. Installing the Application 2.1. How to Install the Application Issue 3.0.D To install the application, proceed as follows: 1. Double-click the EVS IP2Archive.exe to launch the IP2Archive Setup Wizard. The Welcome screen appears. 2. Click Next to continue. The End-User Licence Agreement screen appears. 2 2.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 3. Read the license agreement on using IP2Archive in your country. Accept the agreement and click Next to continue. The Installation Folder screen appears. 4. Select the folder where the application has to be installed and click Next to continue. By default, the IP2Archive applications will be installed in the following folder: C:\Program Files\EVS Broadcast Equipment\IP2Archive\(for 32-bit 2.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D machines) or C:\Program Files (x86)\EVS Broadcast Equipment\IP2Archive\ (for 64-bit machines). The Setup Type screen appears. 5. Choose a setup type and click Next to continue. You can choose one of the following setup types: 4 ◦ Complete: Installs all IP2Archive applications. Continue to step 7. ◦ Typical: Installs the most common IP2Archive applications, i.e. the database client software, the Deep Archive Manager and the EVS Software Player.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 6. In the Custom Setup screen, select the applications that you want to install, and then click Next to continue. The Custom Setup screen shows a tree view of the IP2Archive applications that you can install. By default, the database client software, Deep Archive Manager and the EVS Software Player are selected. When you click a feature or subfeature, a description of the feature will be displayed and also the disk space requirements.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Enter the IP address of the database server. The default port number, i.e. 1521, has already been entered. Click Nextto continue. ◦ If database client software has already been installed, the Database Selection screen appears. Select the database name from the drop-down list and enter the username and password necessary to log onto the database. You can test the connection with the database by clicking the Test Login button. Click Next to continue.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 8. Click Install to start the installation. The selected applications will be installed. 9. If the installation has been completed, click Finish to exit the Setup Wizard. 2.
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IP2Archive - User Manual - Deep Archive Manager Version 3.0 2.2. How to Modify, Repair or Remove the Installation To modify, repair or remove the installation of the application, proceed as follows: 1. Double-click the EVS IP2Archive.exe to launch the IP2Archive Maintenance Wizard. The Welcome screen appears. 2. Click Next to continue. The Modify, Repair or Remove Installation screen appears. 2.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 3. Do one of the following: ◦ If you want to modify the IP2Archive installation, e.g. add or remove certain applications, select Modify and click Next. Continue to step 4. ◦ If you want to repair the IP2Archive installation, e.g. fixing missing or corrupt files, shortcuts and registry entries, select Repair and click Next. Continue to step 6. ◦ If you want to remove the IP2Archive installation, select Remove and click Next. Continue to step .
IP2Archive - User Manual - Deep Archive Manager Version 3.0 The Custom Setup screen shows a tree view of the IP2Archive applications that you can install and deinstall. By default, the database client software, Deep Archive Manager and the EVS Software Player are selected. When you click a feature or subfeature, a description of the feature will be displayed and also the disk space requirements.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 7. Click Remove to remove IP2Archive from your computer. 8. Click Finish to exit the Setup Wizard. 12 2.
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EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 3. Starting Deep Archive Manager 3.1. Start-up Procedure 3.1.1. After Installation Double-click the IP2Archive Deep Archive Manager icon on your desktop to start the application. You can also start the application by double-clicking the executable file (.exe) in the installation folder. The splash screen appears. The application logs into the database. Then, the Settings window appears allowing you to configure the application.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Enter your username and password and click Login. The main window of the application opens. You get an error notification if: • you have entered a wrong username or password. Contact your system administrator for the correct username and/or password. See section "Managing Users and User Rights" on page 101 for more information about creating users and assigning user rights. • you have omitted your username. • you have insufficient user rights.
EVS Broadcast Equipment S.A. - October 2012 4. Interface 4.1. Main Window Overview Issue 3.0.D The main window consists of two major areas highlighted in the screenshot below. (1) Menu Bar The menu bar contains three menus: File, Settings and Help. The File menu contains only one command: Exit. It is used to exit the application. Click the File menu or use the keyboard shortcut keys ALT + F or F10 + F to open it. Click Exit or use the keyboard shortcut key X to exit the application.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 (2) Tabs The main window contains twelve tabs. The table below briefly describes the function of each tab. Tab Description Archive Candidates This tab displays a list of clips that might be eligible for being archived. You can select the clips that should be archived and initiate the archive process. You can also refuse certain clips from being archived. See section " Archive Candidates Tab" on page 20.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Tab Description Purge Queue Tab This tab displays a list of clips whose high-resolution video file has been requested to be removed or purged from LTO tape. See section "Purge Queue Tab" on page 36. Purged Tab This tab displays a list of clips whose high-resolution video file has been removed or purged from LTO tape. A button is provided that allows you archive these files again. See section "Purged Tab" on page 37.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 4.2. Clip Data The grids in all the tabs of Deep Archive Manager display the following clip data: Data Description VarID A 32-character ID with variable length and format. It is automatically assigned by IPDirector to new clips. It is mainly used to ensure redundancy on the system. Clip Name Name of the clip. Filename Name of the corresponding high-resolution video file and its extension.
EVS Broadcast Equipment S.A. - October 2012 4.3. Issue 3.0.D Archive Candidates Tab The Archive Candidates tab consists of two main areas highlighted in the screenshot below. (1) Candidates Grid This grid displays clips who may qualify to be archived. The following additional clip information is displayed: • OnAirDate: Date and time the clip was broadcasted. This only applies to clips that originate from a playout system.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Button Description With this button you can add one or more clips to the Selected Clips grid. With this button you can add all the clips to the Selected Clips grid. With this button you can remove one or more clips from the Selected Clips grid. With this button you can remove all the clips from the Selected Clips grid. With the Archive button added to this grid.
EVS Broadcast Equipment S.A. - October 2012 4.4. Issue 3.0.D Refused Tab The Refused tab consists of two main areas highlighted in the screenshot below: (1) Refused Grid This gird displays a list of clips that have been manually refused by the user in the Archive Candidates tab or that have been automatically refused by Deep Archive Manager. By default, the clips that have been refused in the past 7 days are displayed. This can be modified in the settings. See section "Options Tab" on page 77.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 (2) Selected Clips Grid This grid contains the clips that you have selected from the Refused grid. Four buttons are provided allowing you to add and remove clips: Button Description With this button you can add one or more clips to the Selected Clips grid. With this button you can add all the clips to the Selected Clips grid. With this button you can remove one or more clips from the Selected Clips grid.
EVS Broadcast Equipment S.A. - October 2012 4.5. Issue 3.0.D Archive Queue Tab This tab displays a list of clips that have been requested to be archived. The following additional clip data is displayed: • Size: Size of the high-resolution file. • TC In: Start timecode of the clip. • TC Out: End timecode of the clip. • Duration: Duration of the clip without guardbands. If you hover your cursor over the cell, the duration with guardbands will be displayed.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Button Name Description Higher Priority With this button you can move a clip one position up in the queue. Lower Priority With this button you can move a clip one position down in the queue. Highest Priority With this button you can move a clip to the top of the queue. Lowest Priority With this button you can move a clip to the bottom of the list.
EVS Broadcast Equipment S.A. - October 2012 4.6. Issue 3.0.D Archived Tab The Archived tab consists of two main areas highlighted in the screenshot below: (1) Archived Grid This grid displays a list of clips that have been archived but whose corresponding highresolution file has not yet been removed from the nearline storage. It also displays the clips that have been fully restored to the nearline storage. Partially restored clips are only displayed in the Restored tab.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 • / : This icon indicates if the high-resolution file of a clip can be automatically removed after a certain period of time or not. Depending on your user rights this button will be available or not. The VarId check box allows you to search for clips by their VarID. By default, this check box is not selected. The Filename check box allows you to search for clips by the name of the high-resolution video file.
EVS Broadcast Equipment S.A. - October 2012 4.7. Issue 3.0.D Remove Hires Queue Tab This tab displays a queue of clips whose high-resolution video file has been requested to be removed from the nearline storage. The following additional clip data is displayed: • Size: Size of the high-resolution file. • TC In: Start timecode of the clip. • TC Out: End timecode of the clip. • Duration: Duration of the clip without guardbands.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 4.8. Hires Removed Tab The Hires Removed tab consists of two main areas highlighted in the screenshot below: (1) Hires Removed Grid This grid displays a list of clips whose high-resolution video file has been archived and has been removed from the nearline storage. The following additional clip data is displayed: • Size: Size of the high-resolution file. • TC In: Start timecode of the clip. • TC Out: End timecode of the clip.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D The Date Removed From and To box allow you to search for clips whose high-resolution video file was removed from the nearline storage on a particular day or in a particular period. By default, the Date Removed From check box is selected. (2) Selected Clips Grid This grid displays the clips that you have selected from the Hires Removed grid.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 4.9. Restore Queue Tab This tab displays a queue of clips of which the high-resolution video file has been requested to be restored to the nearline storage. The following additional clip data is displayed: • Size: Size of the high-resolution file. • TC In: Start timecode of the clip. • TC Out: End timecode of the clip. • Duration: Duration of the clip without guardbands.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Four buttons are provided that allow you to change the order of priority of clips by moving them up or down the queue. Button Name Description Higher Priority With this button you can move a clip one position up in the queue. Lower Priority With this button you can move a clip one position down in the queue. Highest Priority With this button you can move a clip to the top of the queue.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 4.10. Restored Tab This tab displays the clips of which the high-resolution video file has been (partially) restored to the nearline storage. By default, the clips that have been restored in the past 7 days are displayed. This can be modified in the settings. See section "Options Tab" on page 77. The following additional clip data is displayed: • Size: Size of the high-resolution file. • TC In: Start timecode of the clip.
EVS Broadcast Equipment S.A. - October 2012 4.11. Issue 3.0.D Purge Candidates Tab The Purge Candidates tab displays the clips that have been automatically requested to be purged. See section "Configuration Tab" on page 80. The Purge Candidates tab consists of two main areas highlighted on the screenshot below. (1) Purge Candidates Grid This grid displays the clips that qualify to be purged according to the criteria set in the Configuration tab. By consequence, this grid is filled up automatically.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 (2) Selected Clips Grid This grid contains the clips that you have selected from the Purge Candidates grid. Four buttons are provided allowing you to add and remove clips: Button Description With this button you can add one or more clips to the Selected Clips grid. With this button you can add all the clips to the Selected Clips grid. With this button you can remove one or more clips from the Selected Clips grid.
EVS Broadcast Equipment S.A. - October 2012 4.12. Issue 3.0.D Purge Queue Tab This tab displays a queue of clips of which the high-resolution video file has been requested to be purged from LTO tape. The following additional clip data is displayed: • Size: Size of the high-resolution file. • TC In: Start timecode of the clip. • TC Out: End timecode of the clip. • Duration: Duration of the clip without guardbands.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 4.13. Purged Tab The Purged tab consists of two main areas highlighted in the screenshot below: (1) Purged Grid This tab displays a list of clips that have been purged. By default, the clips the highresolution file of which has been purged from LTO tape in the past 7 days are displayed. This can be modified in the settings. "Options Tab" on page 77. The following additional clip data is displayed: • Size: Size of the high-resolution file.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D The Date Purged From and To box allow you to search for clips whose high-resolution video file was purged from LTO tape on a particular day or in a particular period. By default, the Date Purged From check box is selected. (2) Selected Clips Grid This grid contains the clips that you have selected from the Purged grid.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 4.14. Search tab The Search tab allows you to search for clips in the IP2Archive database using a number of search criteria. Clips can be searched by: • their VarID • their filename • their clipname • their video format • their origin • their content type • the date or period their archive status was last updated in Deep Archive Manager • their archive status. The search criteria can be combined to narrow down the search results.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 5. Archiving, Restoring and Purging Clips 5.1. Workflow Requests to archive clips originating from different sources (e.g. non-linear editing systems, playout systems, IPDirector) appear in Deep Archive Manager. Depending on the settings of Deep Archive Manager, these requests are either automatically processed, or a user has to manually confirm or decline them first. The clips that have been refused can still be requested to be archived later.
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EVS Broadcast Equipment S.A. - October 2012 5.2. Searching for Clips 5.2.1. Introduction Issue 3.0.D Deep Archive Manager allows you to search for clips in two possible ways: 5.2.2. • You can use the search bar that is provided in Refused, Archived, Hires Removed, Restored and Purged tab to search for clips with a specific archive status. For example, in the Archived tab you can search for clips that have been archived. • You can also make use of the Search tab.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.2.3. Searching for Clips by Filename To search for clips by their filename, proceed as follows: 1. (Optional) Select the Filename check box. 2. Enter (part of) the filename in the field next to the Filename check box. The check box will be automatically selected. 3. Click to start the search. The clips whose filename matches (part of) the filename you entered are displayed. 5.2.4.
EVS Broadcast Equipment S.A. - October 2012 3. Click the Search button 5.2.7. Issue 3.0.D to start the search. Searching for Clips by Content Type To search for clips in the IP2Archive database by their content type, proceed as follows: 1. (Optional) Select the Content Types check box. 2. From the drop-down list select the desired content type. Multiple content types can be selected. The Content Types check box will be automatically selected. 3. Click the Search button 5.2.8. to start the search.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Proceed to step 4. If you don’t enter a date range, a message will appear warning you that the search may take a long time. Click Yes to continue or No to abort the search. 4. Do one of the following: ◦ Select the desired year, month and day. ◦ Click Clear to clear the currently selected date and select a new date. ◦ Click Today to select the current date. 5.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Proceed to step 3. 3. Do one of the following: ◦ Select the desired year, month and day. ◦ Click Clear to clear the currently selected date and select a new date. ◦ Click Today to select the current date. 4. In the To box, enter an end date for the period or select a date from the date picker. To display the clips whose archive status was last updated on a particular day, enter the same date as the one you entered in the Date Updated From box.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 3. Click to start the search. A warning message appears indicating the number of clips found. If there are a lot of results, the loading can take some time. 4. Click Yes to continue or No to cancel the search operation. The clips are displayed in the Search Results pane. 5.3. Managing Grids and Grid Data 5.3.1. About Managing Grids and Grid Data In the application most of the data is displayed in grids.
EVS Broadcast Equipment S.A. - October 2012 5.3.3. Issue 3.0.D Adjusting the Width of a Grid Column To manually adjust the width of a particular column, drag the right or left border of the column header until the column has the desired width. To manually change the width of a column to fit the contents, double-click the boundary on the right side of the column header. 5.3.4. Sorting Grid Data Every grid can be sorted according to the values in one of the columns.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Only the records that contain one of the selected values are displayed in the grid. At the bottom of the grid a filter bar appears displaying the applied filter. 3. In the filter bar, do one of the following: • Clear the check box next to the filter filter again. to undo it. Select the check box to apply the • Click to undo the filter and close the filter bar. • Click to open a drop-down list containing previously applied filters.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D A comparison operator is used in comparison criteria to compare two values. Operators include: ‘equals’, ‘does not equal’, ‘is less than’, ‘is less than or equal to’, ‘is greater than’, ‘is greater than or equal to’, ‘like’, ‘not like’, ‘is blank’ and ‘is not blank’. For example, if you want to filter the values of a column by text that includes a certain word, character or sign, you have to select the comparison operator ‘like’. 4.
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EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Printing Grid Data To print the data of a particular grid, proceed as follows: 1. Click the Print button above the grid whose data you want to print. A Print dialog box appears. 2. Click Print to print the grid data. Exporting Grid Data To export the data of a particular grid to Excel, proceed as follows: 1. Click the Excel Export button Excel. above the grid whose data you want to export to An Excel file is generated.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.4. Playing Back Low-Resolution Files Introduction Deep Archive Manager allows you to open a media player and play back the lowresolution video file of a particular clip by clicking the Play Lores File button . Note To be able to play back the low-resolution video file, Deep Archive Manager should be connected with IPDirector through the IPDirector API. See section "IPDirector API Tab" on page 99.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D The table below describes the various areas of the media player: Area Name Description 1 Video Display The file is played back in the video display. 2 Timecode Field The Timecode field displays the timecode value corresponding to the current position of the file being played back. 3 MarkIn, SnapShot, MarkOut Button The MarkIn button is used to mark an In point.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 How to Move Through the Loaded Video File You can move through the loaded video file in several ways. You can: • click at a specific point on the timeline, or • drag the Current Position marker, or • enter a timecode in the Timecode field, or • click one of the transport buttons. 5.
EVS Broadcast Equipment S.A. - October 2012 5.5. Issue 3.0.D Adding Notes to Clips Deep Archive Manager allows you to add one or more notes to a clip. To do this, proceed as follows: 1. Click the Edit Notes button. If no notes have been added yet, the Edit Notes button is empty: . If one or more notes have already been added, the Edit Notes button looks like this: . A dialog box appears that allows you add one or more new notes to the clip or edit and delete existing notes. 2.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.6. Archiving and Rejecting Clips 5.6.1. Manually Archiving Clips To manually initiate the archiving of one or more clips, proceed as follows: 1. Open the Archive Candidates tab and select the desired clips in the Candidates grid. Multiple clips can be selected. To select a consecutive group of clips, click the first item, press and hold down the SHIFT key, and then click the last item.
EVS Broadcast Equipment S.A. - October 2012 5.6.2. Issue 3.0.D Automatically Archiving Clips In the settings of Deep Archive Manager one can specify which types of clips should be automatically archived by Deep Archive Manager. These clips will not pass the Archive Candidates tab, but will immediately appear in the Archive Queue tab. See section "Configuration Tab" on page 80 for more information. 5.6.3. Archiving Refused Clips To archive a clip that has been refused, proceed as follows: 1.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Note If have selected a clip whose high-resolution video file is not online, a warning will appear. Click Yes to continue, or No to abort the action. Move the clip in question back to the Refused grid and retry archiving the clips. 5.6.4. Archiving Purged Clips To archive the hi-res video file of purged video clips again, proceed as follows: 1. Open the Purged tab. 2. Select the desired video clips from the Purged grid.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Note If have selected a clip whose high-resolution video file is not online, a warning will appear. Click Yes to continue, or No to abort the action. Move the clip in question back to the Candidates grid and retry archiving the clips. 5.6.5. Clip Archive Status A clip can have the following archive statuses: 5.6.6. Status Description Request Archive A request to archive the clip has been performed.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Note If you switch to another tab when there are still items in the Selected Clips grid, a warning will appear. If you click Yes, the selected clips will be removed from Selected Clips grid and the other tab will be opened. If you click No, you will remain in the current tab and the selected clips won’t be removed. 3. Click the Refuse button clips don’t have to be archived.
EVS Broadcast Equipment S.A. - October 2012 5.6.8. Issue 3.0.D Locking and Unlocking Clips A certain time after clips appear in the Archive Candidates tab, they are automatically refused and moved to the Refused tab. Deep Archive Manager allows you to prevent this by locking clips. Locked clips aren’t automatically refused. To lock a clip, click the corresponding Lock for Removal button visible in the Archive Candidates tab. .
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.7. Removing High-Resolution Files 5.7.1. Manually Removing High-Resolution Files To remove the high-resolution file of one or more clips from the nearline storage after they have been archived or after they have been restored, proceed as follows: 1. Open the Archived tab. 2. Search for and select the desired clips from the Archived grid. Multiple clips can be selected.
EVS Broadcast Equipment S.A. - October 2012 5.7.2. Issue 3.0.D Automatically Removing High-Resolution Files In the settings of Deep Archive Manager one can specify for which types of clips the highresolution video file should be automatically removed after a certain period of time from the nearline storage. See section "Configuration Tab" on page 80 5.7.3.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.8. Restoring Clips 5.8.1. Restoring High-Resolution Files To restore the archived high-resolution file of one or more clips to the nearline storage, proceed as follows: 1. Open the Hires Removed tab. 2. Search for and select the desired clips from the Hires Removed grid. Multiple clips can be selected. To select a consecutive group of clips, click the first item, press and hold down the SHIFT key, and then click the last item.
EVS Broadcast Equipment S.A. - October 2012 66 Issue 3.0.D Status Description Request Restore A request to restore the high-resolution video file of a clip has been performed in Deep Archive Manager or in IPDirector. A deep archive system has not yet been assigned. Restore Storage Assigned A deep archive system has been found ready to perform the restore request. Restore Requested The request to restore the high-resolution video file has been submitted to the deep archive system.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.9. Purging Clips 5.9.1. Manually Purging Archived Clips With Online High-Resolution File To purge from LTO tape the high-resolution video file of one or more clips in case this highresolution video file is still available online, proceed as follows: 1. Open the Archived tab. 2. Search for and select the desired clips from the Archived grid. Multiple clips can be selected.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 2. Search for and select the desired clips from the Hires Removed grid. Multiple clips can be selected. To select a consecutive group of clips, click the first item, press and hold down the SHIFT key, and then click the last item. To select non-consecutive clips, press and hold down the CTRL key, and then click each item you want to select. 3. Click to add the selected clips to the Selected Clips grid.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Note If you switch to another tab when there are still items in the Selected Clips grid, a warning will appear. If you click Yes, the selected clips will be removed from Selected Clips grid and the other tab will be opened. If you click No, you will remain in the current tab and the selected clips won’t be removed. 3. Click the Purge button to initiate the purge process.
EVS Broadcast Equipment S.A. - October 2012 5.10. Issue 3.0.D Warnings and Errors 5.10.1. Warnings Clips can enter the deep archive system through various channels or ‘origins’, e.g. Final Cut Pro, IPDirector, a playout system. If a clip has been requested multiple times to be archived in the same application or through the same channel, then a warning message and warning icon appear in Deep Archive Manager. 5.10.2.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 5.10.3. Overview DIVArchive Errors The following DIVArchive errors can occur: Error Description Not Connected No open connection. Broken Connection The connection with the DIVA Manager has been broken. No Archive System An internal error has been detected by the DIVA Manager or by the DIVA API. Wrong Software Version Release version of the API and the Manager are not compatible. Already Connected A connection is already opened.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Error Description No More Objects The end of the list has been reached during the call (see Description). Objects List Not Initialized The DIVA_initObjectsList() function has not been called first. Object Already Exists Target object already exists in DIVA archive. Archived Objects Belong to This Group The group cannot be deleted because it still holds archived objects.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 • 'Resources allocation trouble' • 'Library trouble' • 'Invalid parameters' • 'UNKNOWN reason’ • 'Internal error' 5.10.4. Overview XenData Errors The following XenData errors can occur: Error Description ‘The tape for [filename] is not inserted in the tape robot. Please insert tape [TapeID] and retry.’ The archiving of a particular file failed because an LTO tape is missing in the tape library.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 2. Select: • the first retry method, if you want Deep Archive Manager to automatically return to the status prior to the error status. For example, before archiving the Deep Archive Manager always checks if the files to be archived actually exist. If during this check the connection with the network is temporarily lost, an error message will appear in the Deep Archive Manager GUI.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 6. Configuring the Application 6.1. Settings Window 6.1.1. Opening the Settings Window The Settings window allows you to configure your application. The first time the application is launched after it has been installed, the Settings window opens automatically. The Settings window can also be accessed through the Settings menu. 6.1.2. Overview Setup Categories The settings can be divided into three setup categories.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Setup Category Description User Settings These settings can be configured by each individual user. Global Settings These settings can only be configured by the system administrator and by an eventual superuser. System Settings These settings configure the general functioning of the application. They can only be configured by the system administrator. Currently, only the Global Settings and System Settings contain settings.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 6.2. Global Settings 6.2.1. Accessing the Global Settings The Global settings can be accessed by clicking the Global Settings tab in the Settings window. 6.2.2. Overview Global Settings Subcategories The Global settings are divided into the following subcategories: • MAD For each subcategory a tab is provided. 6.2.3.
EVS Broadcast Equipment S.A. - October 2012 6.3. System Settings 6.3.1. Accessing the System Settings Issue 3.0.D The System settings can be accessed by clicking the System Settings tab in the Settings window. 6.3.2.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 6.3.4. Options Tab Media Player In the Media Player group box you can activate or deactivate the display of a Play button in the various grids of the Deep Archive Manager. With this button you can open a media player allowing you to play back the low-resolution version of a particular clip. With the media player you can take a snapshot of a particular frame of the low-resolution video file.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Selecting the Interface Language The Language group box allows the system administrator to change the language of the Deep Archive Manager user interface. By default, English is selected. Activating the Filter Bar In the Filters group box you can activate or deactivate the display of the filter bar at the bottom of each grid, enabling you to load previously saved filters without having to select a filter first. 6.3.5.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 • Filepath: path of the folder where the high-resolution video files are stored. By default, the wildcard character * is entered. • Clipname: name of the clip. By default, the wildcard character * is entered. • Video formats: video format of the media assets that are linked to the clip. Multiple video formats can be selected. By default, the option None selected is selected.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 8. Click Save. Adding a Refuse Archive Filter Depending on your user rights, you will be able to add a refuse archive filter or not. If you don't have the necessary rights, the Refuse Archive icon will not be visible. To add a refuse archive filter, proceed as follows: 1. Click the Refuse Archive icon to open the Refuse Archive pane. 2. Enter and/or select the desired filter criteria. 3. Click the Add button.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 A new remove hires filter is added to the remove hires filter list. By default, New Remove hires filter is entered as name for the filter. 4. (Optional) Enter a new name for the filter. 5. (Optional) Select the Auto remove check box. If selected, the hires file of clips that correspond to the selected filter criteria will be automatically removed by Deep Archive Manager after a certain period of time. 6.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D 9. Click Save. Editing Filters To edit one or more filters, proceed as follows: 1. Select each time the filter you want to edit. 2. Change the necessary data. 3. Do one of the following: ◦ Click the Post button or select another filter to save the changes in the memory of Deep Archive Manager. The changes are not yet saved in the database. ◦ Click the Cancel button to undo the changes you made to the selected filter.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Entering the Database Name In this field you have to enter the name of the database the application has to connect to. If the Use This Database Name check box is selected, the name of the database will automatically appear in the Oracle login dialog box at start-up. Entering the Login Name In this field you have to enter a login name.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D Activating Version Control If the Use Version Control check box is selected, the software version of the application is checked each time it logs into the database. This check box should always be selected!! If the software version is outdated, the following warning message appears in the splash screen highlighted in red: ‘Obsolete – A newer version exists. May not be used anymore.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 If you close the Settings window without testing the validity of the database name, login and username you just entered, then a message box appears. If you click Yes, then the Settings window is closed and the original values are restored. If you click Cancel, then the Settings window doesn’t close and you can test the values by clicking the Test Oracle button.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D To be able to configure the e-mail account, you have to select the Send E-Mail check box. The fields in the Mail System Settings and Mail Message Settings group box become available. Configuring an E-Mail Account In the Mail System Settings group box you have to enter the IP address and port number of the SMTP server and specify a timeout. In the SMTP Login group box you can enter a username and password.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 6.3.8. Global Password Tab The Global Password tab allows you to set a password that the superuser(s) has/have to enter to be able to edit the Global settings of the application, if any. To apply the password, you have to click the Apply button. 6.3.9. Error Handling Tab The Error Handling tab is used to configure the error handling by the application. This tab will only be used by the EVS administrator.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D where the application is installed. In the Not Logged Error(s) pane, errors can be typed for which no log was created. By default, this check box is selected. Handling Handled Errors If the Save the Unforced Error Log’s check box is selected, the log of the error is saved in the database and in a folder on the computer where the application is installed. By default, this check box is selected.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 The system administrator also has to define the name of the DIVArchive Manager, the default tape set ID, and the tape type. This will be the properties of a newly added tape. How to Add a Single Tape ID To add a single tape ID, proceed as follows: 1. Click the Add button. • If tape set ID 0 is selected, a warning message appears. This is because normally no tapes are assigned to tape set 0.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D How to Add a Tape Range To add a range of tapes, proceed as follows: 1. Click the Add button. • If tape set ID 0 is selected, a warning message appears. This is because normally no tapes are assigned to tape set 0. Click No to abort the operation and select a different tape set ID first. • If tape set ID 0 is not selected, or if you click Yes, the Add Tapes dialog box appears. 2. Select the Tape Range radio button. 3.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 6.3.11. Content Types Tab The Content Types tab is used to specify the possible content types of the clips that enter the deep archive system. The Content Types tab consists of two sub-tabs: • Regular Expressions • Content Types Regular Expressions Sub-tab The Regular Expressions sub-tab is used to manage regular expressions.
EVS Broadcast Equipment S.A. - October 2012 94 Issue 3.0.D Metacharacter Syntax Operator Name Description . Any Character -- Dot Matches any character. + One or More -- Plus Quantifier Matches one or more occurrences of the preceding subexpression. ? Zero or One -- Question Mark Quantifier Matches zero or one occurrence of the preceding subexpression. * Zero or More -- Star Quantifier Matches zero or more occurrences of the preceding subexpression.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 Metacharacter Syntax Operator Name Description \ Escape Character Treat the subsequent metacharacter in the expression as a literal. ^ Beginning of Line Anchor Match the subsequent expression only when it occurs at the beginning of a line. $ End of Line Anchor Match the preceding expression only when it occurs at the end of a line. How to Add a New Regular Expression To add a new content type, proceed as follows: 1.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D How to Edit a Regular Expression To edit a regular expression, just select it in the Regular Expressions list and perform the necessary changes. Click to validate the changes. Click Save to save the changes you made, or Undo to undo them. These buttons only become available once you have validated the changes. How to Deactivate a Regular Expression To deactivate a regular expression, clear the corresponding Active check box.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 How to Add a New Content Type To add a new content type, proceed as follows: 1. In the Content Types sub-tab, click . In the Content Types list a new, empty record is added below the existing content type records. 2. Enter a name and description for the new content type. 3. Enter a retention period. Deep Archive Manager will propose a date to remove the hi-res video file of a particular clip.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D How to Delete a Content Type To delete a content type, proceed as follows: 1. In the Content Types sub-tab, select the content type you want to delete. 2. Click . A dialog box appears asking you to confirm the action. 3. Click OK to continue. The record of the content type is removed from the Content Types list. 4. Click Save to definitively delete the content type or Undo to return to the state before you deleted the content type.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 To modify a value, click it and enter a new value. Once you have modified a value, you have to publish this change to the IP2Archive database. To do this, click . This button only becomes available once you have modified a value. 6.3.13. IPDirector API Tab The application communicates with IPDirector through the IPDirector API. The IPDirector API tab allows you to configure this communication.
EVS Broadcast Equipment S.A. - October 2012 Issue 3.0.D The path to the IPDirector API .wsdl file is automatically calculated on the basis of the IP address of the server that hosts the IPDirector API. You can set a default command timeout interval. You can also set a default time interval after which the token of a session is reset. A Test button is provided allowing you to test the login and username. If all data is correct, the message ‘Connected’ will appear.
IP2Archive - User Manual - Deep Archive Manager Version 3.0 7. Managing Users and User Rights 7.1. Introduction The users and user rights of the application are managed in the MADConfig application. This application allows the system administrator to: • create users for the application within a department of a company; • assign a username and password to log into the application; • create user groups and assign user rights to each group; • add users to a user group.
EVS Broadcast Equipment S.A. - October 2012 7.3. Issue 3.0.D Overview Deep Archive Manager User Rights The following user rights have been defined in MADConfig: 102 User Right Meaning Start Deep Archive Manager The user can start the Deep Archive Manager. Archive The user has archive rights in the Deep Archive Manager. Restore The user has restore rights in the Deep Archive Manager. Remove Hires The user has remove rights in the Deep Archive Manager.
EVS Broadcast Equipment Liège Science Park 16, rue Bois St Jean B-4102 Ougrée Belgium Corporate Headquarters North & Latin America Headquarters Asia & Pacific Headquarters Other regional offices available on +32 4 361 7000 +1 973 575 7811 +852 2914 2501 www.evs.tv/contact To learn more about EVS go to www.evs.
EVS Broadcast Equipment Liège Science Park 16, rue Bois St Jean B-4102 Ougrée Belgium Corporate Headquarters North & Latin America Headquarters Asia & Pacific Headquarters Other regional offices available on +32 4 361 7000 +1 973 575 7811 +852 2914 2501 www.evs.tv/contact To learn more about EVS go to www.evs.
