Copyright © 2005–2012 Celartem, Inc., doing business as Extensis. This document and the software described in it are copyrighted with all rights reserved. This document or the software described may not be copied, in whole or part, without the written consent of Extensis, except in the normal use of the software, or to make a backup copy of the software. This exception does not allow copies to be made for others. Licensed under U.S. patents issued and pending.
Contents Installing or Upgrading Suitcase Fusion................................................................................. 6 System Requirements ............................................................................................................. 6 Disabling Other Font Managers ............................................................................................... 6 Installing Suitcase Fusion 4 ...........................................................................................
Resolving Font Problems ...................................................................................................... 26 Deleting Fonts ....................................................................................................................... 28 Collecting Fonts .................................................................................................................... 29 Activating and Deactivating Fonts .........................................................................
Using Attributes to Find Fonts and Create Smart Sets ......................................................... 50 Using Attributes to Sort Fonts ............................................................................................... 50 Applying and Removing Font Attributes ................................................................................ 51 Reverting to Default Attributes ..............................................................................................
Installing or Upgrading Suitcase Fusion Before you install or upgrade an existing copy of Suitcase Fusion, make sure your computer meets the minimum system requirements and that you have disabled or removed any other font manager. System Requirements For the most up-to-date information about the latest version of Suitcase Fusion, please visit the Extensis website http://www.extensis.com/support/product-support/suitcase-fusion-4/.
Installing Suitcase Fusion 4 The Suitcase Fusion 4 installer will guide you through the installation process. Download the most recent installer from the Extensis website (http://www.extensis.com/support/product-support/suitcase-fusion-4/). Before installing, be sure to quit any other programs that are running, especially design applications such as Adobe Illustrator or QuarkXPress. To start the installation, double-click the file you downloaded and follow the on-screen instructions.
3. 4. 5. Un-install. a. Open Windows Control Panel. b. Double-click Programs and Features. (Windows XP users need to double-click Add or Remove Programs.) c. Select Extensis Suitcase, then click Uninstall. (In Windows XP, click Remove.) d. Follow the prompts to uninstall Suitcase. Remove remnants. a. Open the Extensis folder (C:\Documents and Settings\\Application Data\Extensis\). b. Delete the Suitcase folder.
After Suitcase Fusion 4 is Installed Enter your serial number Your serial number is located inside the product case or it was sent to you via e-mail. Enter it when you start Suitcase Fusion 4, or later from the Help menu. If you do not enter a serial number, Suitcase Fusion 4 will run in a demonstration mode for 30 days. To purchase a serial number, contact Extensis customer service (page 66). To enter your serial number: 1. Start Suitcase Fusion 4. 2. Choose Help > Enter Serial Number. 3.
Welcome to Suitcase Fusion Extensis™ Suitcase Fusion™ is a powerful font management utility that gives you total and precise control over all of the fonts on your system, all while making your work with fonts faster and easier than ever before. Suitcase Fusion allows you to locate and activate fonts only when you need them, saving valuable system resources and time.
apps. So now you’ll know that HelveticaNeueLTStd-LtIt is better known as “Helvetica Neue LT Std 46 Light Italic.” Overview of Suitcase Fusion and Desktop Font Management If you haven’t used a font manager before, you probably have most of your fonts in your system’s Fonts folder. Fonts in the system fonts folders are opened automatically each time the system is started or restarted. If you have a small number of fonts, it may not matter whether all the fonts are opened all the time.
Understanding Fonts Fonts are an integral part of a computer’s operating system, as well as necessary for every application and document that you use on your computer. There have been a wide variety of electronic font types developed over the years. These font types were created for a variety of reasons—better output at the printer, better and more consistent display on computer monitors, more consistent compatibility across multiple platforms, and so on.
Suitcase Fusion and Google Web Fonts Google Web Fonts are free open source fonts for use with the Google Web Fonts API (http://code.google.com/apis/webfonts/docs/getting_started.html). Suitcase Fusion 4 brings these fonts to your desktop for use in all your applications. Enabling or disabling Google Web Fonts In order to use Google Web Fonts in Suitcase Fusion 4 or Adobe Photoshop CS5/5.1, Illustrator CS5/5.1, or InDesign CS5/5.5, the feature needs to be enabled.
The Google Web Fonts library Google Web Fonts are shown as a special library with this icon in Suitcase Fusion 4. You can do almost anything with this library that you can do with any other library in Suitcase Fusion 4, including: • • • • • Add keywords and add or edit other properties of the fonts. Create sets. Copy fonts to another library. Collect fonts for output. Mark favorites.
Suitcase Fusion provides options ideal for graphic design situations in addition to production environments. Let’s say a designer is working on a brochure for a client. The client’s corporate identity involves two font families, but the designer is free to incorporate other typefaces into the design as well. To use these fonts consistently, the designer does the following: • • • • • • • Suitcase Fusion automatically creates a new set for these fonts to be used with the job.
Understanding the Suitcase Fusion interface Suitcase Fusion 4 offers all the power you need to manage fonts. The main window is divided into five areas, organized as follows: • • • • • The Toolbar is across the top of the window. The Libraries pane is in the upper left. The Attributes pane is in the lower left. (This can be hidden to allow more space for the Libraries pane.) The Preview pane is in the upper right. The Fonts pane is in the lower right.
Typical Setup Suitcase Fusion is designed for publishers—web designers; freelance graphic designers; advertising agencies; publishers producing magazines, newspapers, and books; and service bureaus and printers. Each type of user typically handles fonts differently, with web designers using fonts hosted on a server, freelance graphic designers typically maintaining their own fonts, creative firms preferring to use the same fonts, and service bureaus managing client’s fonts.
Option 2: Adding fonts in place If you prefer to store fonts with specific jobs, or if you have a font organization system that you prefer, you can set up Suitcase Fusion to leave fonts in place (page 22). If you add fonts from removable media, for example CDs or DVDs, and you don’t have enough space on your hard drive to store all these fonts, you can add these fonts to Suitcase Fusion by choosing the Add fonts leaving them in place option in the Preferences dialog .
Service Bureau or Printer Sample Setup Service bureaus and printers have font-management issues unlike most other users: handling the scores of fonts delivered by clients each day, ensuring that the appropriate fonts are used to output each job, controlling the number of active fonts, and deleting fonts that are no longer necessary. Fortunately, many features in Suitcase Fusion are designed to address service bureau-specific issues.
Web Preview Web Preview is a feature of Suitcase Fusion 4 that gives you the ability to preview any of thousands of fonts on your existing websites and during design and development. There are several features of Suitcase Fusion 4 to help you choose fonts, integrate them with your design, and manage monthly rental. Working with projects WebINK groups websites and fonts into projects. Each WebINK project links a set of fonts with a set of sites that use those fonts.
Setting up Suitcase Fusion Before adding your fonts to Suitcase Fusion, you need to make a few basic decisions about how you would like Suitcase Fusion to manage your fonts. By making these decisions in advance, you will better understand how Suitcase Fusion can help you stay organized and be more productive.
Font Vault benefits The Font Vault has many benefits, including: • • • • • Suitcase Fusion does not allow true duplicate fonts into the Font Vault. This makes managing your fonts much easier and minimizes storage needs. The Font Vault is secure, so you can’t accidentally delete an important font file. Fonts are automatically separated into font faces, so you only activate the font faces you need.
Managing and Handling System Fonts Your system fonts display under the System Fonts icon in the Libraries pane. These fonts reside in the Microsoft Windows fonts folder (\\Windows\Fonts\) and are activated by the operating system. Required system fonts Fonts that are required for Microsoft Windows to function properly are displayed with a “locked” icon in the System Fonts list. To ensure the stability of your system, these fonts cannot be manually deactivated.
Adding, Deleting and Collecting Fonts Adding, deleting, and collecting work as follows: • • • • • • • You add fonts to the selected library. You cannot add fonts to the System Fonts library using Suitcase Fusion. You can add fonts individually or as named sets. Suitcase Fusion lets you drag-and-drop fonts or browse to a specific location to add fonts. Suitcase Fusion does not allow any orphan font files and it attempts to repair any font corruption issues.
Adding Fonts You can add fonts via drag-and-drop or choose File > Add Fonts. While adding fonts, Suitcase Fusion scans them to collect information and check for corruption. NOTE Suitcase Fusion does not add orphan bitmap or orphan outline fonts. In addition, some repairs are made as fonts are added. See Resolving Problem Fonts on page 26 for more information. Adding Fonts Individually Suitcase Fusion makes it easy to add fonts by searching through volumes, folders, and files to locate font files for you.
To remove some of the temporary fonts and not others: 1. 2. In the Fonts pane, select the fonts that you want to remove. Choose Edit > Delete from Library. You can also right-click the selected fonts and choose Delete from Library from the shortcut menu. Adding Fonts “On Demand” If you are working in a production environment, such as a service bureau or commercial print shop for example, you may need to temporarily activate fonts supplied by customers.
Duplicate Fonts In Suitcase Fusion, a “duplicate font” is a font with the same Font Sense ID—meaning the exact same name, foundry, type, version number, FOND ID, kerning table, and outline file size as another font. There are no “true” duplicates stored in a Suitcase Fusion Font Vault. This means that if you are storing all of your fonts in the Font Vault, if you add a font that contains exactly the same font metrics, it is not allowed into the vault.
Font Conflicts If you attempt to activate a font that conflicts with an already open font, typically Suitcase Fusion deactivates the currently active font and activates the requested font instead. You can control how Suitcase reacts to font conflicts by changing the settings in the Suitcase Fusion Preferences. To tell Suitcase Fusion to warn you about font conflicts: 1. 2. 3. Choose Edit > Preferences. Enable the Notify if a Conflict Occurs option. Click OK.
Collecting Fonts You can collect fonts to create copies of fonts that reside in the Font Vault. Usually, you collect fonts so you can supply them to an output provider. You have three options for collecting fonts: • • Using the File > Collect Fonts for Output command in Suitcase Fusion 4 to collect selected fonts. Collecting fonts for output directly from graphic design applications using the auto-activation plug-ins.
Activating and Deactivating Fonts Suitcase Fusion lets you quickly find the fonts you need, and then activate and deactivate individual fonts, families, and sets. You can work with fonts as follows: • • • • • • • You can activate fonts permanently, so they’re active every time you turn on your computer. You can activate fonts temporarily, so they’re available until you shut down your computer, yet not active the next time you turn it on.
Activating Selected Fonts You can activate fonts temporarily (until you log off from your system) or permanently (until you deactivate them). To temporarily activate selected fonts: • • • • Click the Temporary button on the toolbar. Choose File > Activate. Press Ctrl-O. Click in the Activation column, indicated by an open circle, to the left of a font or family in the Fonts pane. (You can click in this column without first selecting fonts.
Understanding Font Activation Suitcase Fusion can activate an almost unlimited number of individual font files. As always with a font manager, the idea is to activate only the fonts you need, when you need them. Keeping hundreds or thousands of fonts active can impact the performance of your system and your applications. Determining a Font’s Status To determine the status of a font, family, or set, check the state of the button in the Activation column to the left of it.
The Font Management Core Suitcase Fusion keeps fonts active through the use of a background application called the Font Management Core, or FMCore. Because the FMCore is always running in the background, you can exit Suitcase Fusion and still keep the fonts you want active. The FMCore starts the first time you start Suitcase Fusion 4, then will automatically start every time you log in to your computer, unless you manually stop the core.
Sorting and Finding Fonts Suitcase Fusion provides many options for displaying the fonts within a library. You can decide which fonts to list and how much information you need about them (such as foundry, class, and version). In addition, you can arrange the columns of font information and sort fonts according to any criteria you prefer. Suitcase Fusion also allows you to list fonts individually—Minion, Minion Bold, Minion Italic, etc.—or by typeface family—just Minion.
Grouping fonts by family Rather than list fonts individually in the Fonts pane, Suitcase Fusion can group fonts by typeface family. When fonts are grouped by family, you can perform font management activities on the entire family in one operation, including activating and deactivating, adding fonts to sets, changing font attributes, and collecting fonts. To group fonts by family: • • Choose View > Group Fonts by Family. Press Ctrl-E.
Using QuickFind The QuickFind tool is the fastest way to locate a font or family within the selected library or set. Select a library or set then click in the QuickFind field and starting typing. The Fonts pane automatically updates to show fonts or families that contain the characters you enter. By default, QuickFind searches a number of font properties to find a match, including PostScript name, foundry, family, keywords, classification, and so forth.
Specifying Find Criteria If you need to search for fonts by more than name, the Find controls give you additional options. With this feature, you can search for fonts by any combination of attributes such as name, foundry, keywords, style, type, classification and version. When you specify find criteria, you specify the criteria (such as “foundry”), a qualifier for each criteria (such as “matches”), and a value for each criteria (such as “Adobe” for a foundry).
To use QuickMatch: 1. Select a font (either locally or in the WebINK Library) that you want to match. 2. Select any preview type except Web Preview. NOTE: QuickMatch uses the characters in the preview text to match against; if there are characteristic letters in the font you are matching, add those or enter those in the preview text. 3. Choose Edit > QuickMatch. The Preview pane shows the fonts from all available libraries that most closely resemble the selected font.
Previewing Fonts While you’re designing a document, you may need to identify a font by look rather than by name. To quickly show you what fonts look like, Suitcase Fusion displays live previews of fonts selected in the Fonts pane. You can edit the preview text, choose the type of preview, adjust the size, and change the text and background colors.
Preview Colors You can change the text and background color for the Previews pane. Click the Text color swatch to change the text color, and the Background color swatch to change the background color. To return to the default colors, click the Reset button next to the Background color swatch. Previewing a Website or HTML file To preview a website in Suitcase Fusion: 1. 2. 3. If you are not already connected to the WebINK service, choose File > Connect to WebINK and enter your username and password.
Selecting preview elements • • • To select an element on the preview page, click it once. Selected elements are surrounded by a dotted marquee. To select multiple elements, hold down the Control key and click each element. NOTE: Depending on how the page is structured, you might click on part of a page that selects the parent element of several elements (such as an entire list rather than one item in the list). To deselect an element, hold down the Control key and click the element.
Floating Previews Floating previews are helpful when you want to preview a number of fonts in the context of a project without activating the fonts. Floating previews are torn off from preview window, but still respond to any changes in preview text, color, and size. To be most useful, you will likely want to use this feature in conjunction with QuickType previews. Until they are closed, floating previews always display on top of all other applications in operating system.
Printing Preview Pages Even in our digital world, you sometimes just need to see something on paper for it to make sense. For this reason, Suitcase Fusion includes the ability to print sample pages of fonts in the preview window. To print sample pages: 1. In the Fonts pane, select the fonts that you want to include in a printed sample page. 2. Customize the preview type, text and size. The sample pages include text across the width of a printed page using your text and size settings. 3.
Working with Sets Within each library, you can group fonts into “sets” for specific clients, jobs, applications, or templates. An ad agency, for example, might create sets for client names and job numbers, while a magazine publisher might create sets for each issue or page spread. Sets contain references to the original font, so placing a font into a set does not copy or in any way increase the size of your font library.
Creating a set from selected fonts To create a new set from selected fonts: 1. 2. Select fonts in the Fonts or Previews pane. Choose File > New Set from Selection. You can also right-click on one of the selected fonts and choose New Set from Selection from the shortcut menu. The new set will be created at the top level of the library. Creating a set from a folder of fonts You can create a set from a folder of fonts.
Creating Sets from Open Documents Suitcase Fusion includes auto-activation plug-ins for popular graphic design applications (including Adobe Photoshop, Illustrator, InDesign, InCopy, and QuarkXPress) that add a Create Document Set command directly to the application. The Create Document Set feature creates a set consisting of all the fonts applied to text on printing pages in the active document (or layout). For example, a 20-page newsletter created using InDesign might use 90 or more diverse fonts.
Removing Fonts from a Set You can modify the contents of your sets by removing fonts from them. For example, you may change the fonts required for a job and wish to update the set. To remove fonts from a set: 1. Open the set containing the fonts you want to remove. 2. Select the fonts to remove. 3. Choose Edit > Delete from Set. Deleting Sets You can delete entire sets, which will delete the set folder and any nested sets. Deleting a set does not remove fonts in the set from Suitcase Fusion.
Exporting and Importing Sets As a convenience, Suitcase Fusion allows you to export selected sets in a set definition file (SDF). SDF files contain information about your set, including the set names as well as the Font Sense IDs of the fonts contained within the set. SDF files do not include the actual font files. Exporting a set can be handy to share your set organization with other users, or as a backup method in case you inadvertently delete one or more sets. To export a set definition file: 1. 2. 3.
Font Attributes A font’s attributes are pieces of information about the font, especially as it is used in your workflow. Most fonts come with pre-defined attributes (such as Foundry), and you can modify existing attributes and add new ones to aid in the way you organize and use fonts. Attributes are applied to fonts, so they are consistent through all sets and libraries. Changing attributes does not affect the actual font file, only how its properties are displayed in Suitcase Fusion.
Using Attributes to Find Fonts and Create Smart Sets The Find panel of Suitcase Fusion lets you find fonts based on multiple criteria, including attributes. For details on using the Find panel, see Specifying Find Criteria on page 37. NOTE Find operations work on the currently-selected library or set; if the results are not what you expected, make sure you have selected the correct starting point. Example: Finding fonts with no keywords 1. Select a library or set to search within. 2.
Example: To sort by Classification: 1. Select a library or set to work in. 2. Right-click in the column header of the Font list and choose Class from the shortcut menu. If the Class entry in the menu has a checkmark, then just click outside the menu to cancel the operation. 3. Locate the Class column in the Font list. Click and hold in the Class column header, drag the column left or right to where you want it to be displayed, and release the mouse button. 4.
Creating, Editing, and Deleting Custom Attributes You can also create, edit, and delete custom values for attributes. To create a custom attribute: 1. 2. 3. 4. If necessary, click the Attributes button to display the Attributes pane. Select the attribute category you want to change from the drop-down menu at the top of the Attributes pane. Click the Add button. Type a name for the new attribute value (for Keywords, type the new keyword or phrase).
Classifying Fonts When fonts are added to Suitcase Fusion, they are automatically assigned a classification. A font’s classification is determined by comparing the font’s family name to an internal database of font family names and their classifications. If Suitcase Fusion is unable to determine a font’s classification, two hyphens display in the Class column. The default font classification is not always appropriate or desirable, often due to the subjective nature of font classification.
Slab serif: A Slab serif typeface, such as Courier, is characterized by block-like rectangular serifs, sticking out horizontally or vertically with the same thickness as the body strokes. The serifs join with an angle rather than a rounded join. The letters have little or no contrast, and they often look like sans serif letters with slab-like serifs tacked on. Rockwell and Glypha are common Slab serif typefaces.
Working with Auto-Activation Plug-ins To automatically activate precisely the correct fonts used in documents, Suitcase Fusion includes plug-in software modules that use the Extensis Font Sense technology. The plug-ins save Font Sense metadata—information that uniquely identifies fonts—with documents, and then use that metadata to automatically activate the correct fonts when you open a document.
Preparing Documents and Libraries The ultimate goal of using Font Sense is that you—and the people in your workflow—never encounter missing fonts, font conflicts, or issues with multiple versions of the same font. To make this happen, you need to: • • • Make sure documents have Font Sense metadata saved with them.
Installing and Removing Auto-activation Plug-ins Suitcase Fusion includes plug-ins for Adobe Photoshop, Illustrator, InDesign, InCopy, and QuarkXPress. After installing Suitcase Fusion, you’ll want to install the auto-activation plug-ins to take advantage of precise Font Sense-powered activation. NOTE: The plug-ins for Photoshop, Illustrator, and InDesign also include the Extensis Font Panel. Auto-activation plug-ins are installed and removed with the Suitcase Fusion Plug-in Manager.
Scanning Documents for Fonts When you open a document that contains Font Sense metadata, the auto-activation plug-in scans the document to see what fonts are used in it, and then automatically activates precisely those fonts (provided the fonts reside in the selected library). The following fonts are considered to be “used” in a document: • • • Fonts applied to text. The font specified in the application’s Normal style sheet.
Checking Document Fonts Any time you want to ensure that all the fonts used in a document are active, you can use the Check Document Fonts command. For example, if you drag an InDesign snippet onto a page or update a QuarkXPress composition zone, the fonts used in those items may not be active. Or, if you apply a previously unused style sheet to text, the font specified in it may not be active.
Activating Entire Font Families By default, the Suitcase Fusion auto-activation plug-ins activate individual font faces rather than all the fonts in entire typeface families. For example, if a document requires Minion-Bold, a plug-in would activate only MinionBold, not the entire Minion typeface family. You can, however, choose to activate entire families by enabling the Activate entire font families plug-in preference.
Working with the Extensis Font Panel Suitcase Fusion 4 includes the Extensis Font Panel for Adobe Photoshop CS5/5.1, Illustrator CS5/5.1, and InDesign CS5/5.5, providing direct access to your Suitcase Fusion and Google Web font libraries. The Font Panel offers a convenient way to select and activate your fonts directly within your creative applications. In Adobe Photoshop CS5/5.1, you also have access to WebINK fonts for your client approval and design comps. NOTE: The Extensis Font Panel uses Adobe Flash.
Applying a font in the Extensis Font Panel In Adobe Photoshop CS5/5.1, you can apply fonts from the Extensis Font Panel to individual type layers. In InDesign CS5/5.5 and Illustrator CS5/5.1, you can apply a font to a text block or selected text. To apply a font from the Extensis Font Panel: 1. 2. Open the Extensis Font Panel. Select the desired font library (such as Suitcase Fusion Fonts or Google). 3. Select the text you want to change. In Photoshop, choose the Move tool 4.
Photoshop tips You may find the following features of Photoshop CS5/5.1 helpful when working with type layers. The Layers panel Much of Photoshop’s versatility comes from its ability to work with art, type, and special effects on multiple layers within a document.
Maintenance Procedures Maintaining Your Font Vault To ensure that you never lose any of the work that you’ve put into adding and organizing your fonts, it’s important to back up your Font Vault periodically. Suitcase Fusion 4 will also let you create multiple font vaults. Creating a new Font Vault There are many reasons why you may want to create a new Font Vault. • • • If you have multiple font collections that you need to keep separate and ensure that they are never used at the same time.
Backing up the Font Vault To back up your Font Vault, copy it to a network location or external disk, or burn a copy to a CD or DVD. NOTE: The Font Vault is a folder. To ensure the integrity of your font files, do not modify its contents.
Contacting Extensis Contact Information Extensis Extensis Europe 1800 SW First Avenue, Suite 500 Portland, OR 97201 Toll Free: (800) 796-9798 Phone: (503) 274-2020 Fax: (503) 274-0530 Web: http://www.extensis.com Suite 18, Newton House Kings Park Road, Moulton Park Northampton NN3 6LG, United Kingdom Phone: +44 (0)1604 654 270 Fax: +44 (0)1604 654 268 Email: info@extensis.co.uk Customer Service Celartem, Inc. Web: http://www.extensis.
Index contacting, 66 A ABC123 preview, 39 activating fonts, 30, 31, 32, 59, 60 automatically, 57, 59 permanently, 32 temporarily, 32 activation status, 32 adding C Check Document Fonts plug-in command, 59 classifications, 53 custom, 52 F faces, 32 families, 34, 60 regrouping, 35 finding by, 50 reverting to the default, 51 sorting fonts by, 50 close opened fonts, 60 restoring default groups, 35 feedback, 66 find, 50 finding, 34 fonts, 24, 25, 26 closing Suitcase Fusion, 33 fonts, 37 fonts as sets, 2
updating, 13 grouping fonts by family, 32, 34, 60 I encoding, 39 modifying, 46 floating, 42 nesting, 47 glyph view, 43 removing fonts, 47 paragraph, 39 smart, 37, 47 setting up Suitcase Fusion, 21 printing, 43 interface, 16 L libraries, 24 creating new, 24 selecting, 30, 57 libraries pane, 16 locate missing font, 27 M missing fonts, 27, 58, 59 N QuickType, 39 text, 39 smart sets, 37, 47 type, 39 snapshot, 42 waterfall, 39 sorting, 34 preview pane, 16 startup application, 33 preview pi
W waterfall preview, 39 Web Preview, 40 web font plug-in, 19, 61, 62, 63 workflow, 14 - 69 -
