User's Manual

DPC/TRACK
Users Manual
7-8
Data in the Test Results Database
For data integrity purposes, DPC/TRACK disallows the editing of Test Results
information. The one allowable exception to this is the Comments field, which
you may need to edit to correct typographical errors, or to note some post-test
information that you had forgotten to enter during the unload process. When the
Comments field is edited, the Comments Modified field automatically
becomes selected, thus indicating that a change to the original data has been made.
Once selected, the Comments Modified checkbox cannot be deselected by
anyone, including the Admin.
If, for some reason, the data recorded for a given Test Results record is in error,
you may want to exclude the record (by selecting the Excluded Record
checkbox). Excluded records will not be reflected in graphs and reports. (Only the
Key User or Admin User ID may edit the Excluded Record field.) When you
exclude a record, you may want to enter the reason within the Reason for
excluding field (on the Additional Data page). You may then either redo the
test, or perform a manual test and copy the data from the excluded record,
correcting the errors as needed to truly reflect the test. This way, you still have all
the original information for audit purposes, and you also have a “corrected”
version of the Test Results record via the manual test. (You don’t actually have to
perform a manual test. You may simply use this feature as a means of changing
data without sacrificing the integrity of your data.)
Note
The term “corrected” here implies that a bad reading was taken, or
that we neglected to enter some piece of test equipment. Test Results
records should never be “corrected” for the purpose of portraying a
device as having performed better than it really did.
As an exercise to perform on your own, go ahead and edit the data within the
Comments field for one of the sample Test Results records. Upon leaving the
Comments field you will see the Comments Modified checkbox become
selected. (For instructions on rebuilding the sample records, see Chapter 6,
“Creating & Deleting.”)
Also deserving mention here are the Action(s) Taken, Problem(s), and
Reason For Work fields. The choices within these fields may be defined via the
associated icon in the DPC/TRACK program group. Since these three fields may
be transferred to the 743 calibrator during a download, a tester may then choose
the appropriate values from the customized lists on the calibrator itself while in the
field. This information may then be saved and transferred back to DPC/TRACK as
part of the Test Results record.