User's Manual

DPC/TRACK Essentials
Creating & Deleting Records
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9. Choose the Select... button to access the Test Equipment Manufacturer
and Test Equipment Serial Number suggestion lists. We will use these
lists to choose from our existing Test Equipment records. (We could also
select the New... button to add a new Test Equipment record.) Select “Fluke”
from the Test Equipment Manufacturer field. In so doing, our list of Test
Equipment Serial Number values will now pertain to Fluke Test
Equipment records only. Select “SAMPLE” from this list. (This represents one
of the sample Test Equipment records that came within DPC/TRACK.)
10. Choose the Add button to add this Test Equipment information into the arrays
on the Equipment page.
Note
Proceeding from this point will add a permanent Test Results record
to your database. You will not be able to delete this record since it
won’t be considered a “sample” record by DPC/TRACK, even
though SAMPLETAG5 is a sample record. (You may just want to
select Cancel to abort the manual test entry, and just read along
from here.)
11. Select the Save button to create and save the Test Results record. You will be
returned to the Instrument View screen. Note that the Due Date field has
been updated to reflect the fact that we just did a test. (The Due Date field
now shows the date as of three weeks from today.)
12. Select the Main Menu button to return to the Main Menu.
Deleting Records
To help keep your database current, you may have occasion to delete unneeded
Tag ID and Test Equipment records. However, you should exercise great caution
when deleting records since they are not recoverable. Also remember that records
containing seemingly out-of-date information may still be required for audit
purposes at a later date. For this reason, DPC/TRACK does not permit the deletion
of a Test Results record—even if the associated Tag ID record is deleted. You
may, however, “exclude” a Test Results record, as described in Chapter 6,
“Creating & Deleting.” (To exclude a Test Results record is to banish that record
from showing up within or otherwise influencing your graphs and reports.)