User's Manual

DPCTrack2
Users Manual
16-4
16.2.1 General Info Tab
This page (Figure 16.1) allows you to enter general information about the Loop.
16.2.1.1 Location & Building
These fields may be filled in from the drop down lists or you may select New. For more
information see Chapter 12.
16.2.1.2 Responsible Technician
This field can be populated either be selecting from the drop down list or select New. For
more information see Chapter 12.
16.2.1.3 Status
This field can be populated either be selecting from the drop down list or creating a new
Status. For more information see Chapter 12.
16.2.1.4 Department
This field can be populated either be selecting from the drop down list or creating a new
Department. For more information see Chapter 12.
16.2.1.5 Classification
This field may be filled in from the drop down list. For more information see Chapter 12.
16.2.1.6 Equipment ID
This field can be filled in from the drop down list. For more information see Chapter 14.
16.2.1.7 Document ID
This field can filled in from the drop down list. For more information see Chapter 13.
16.2.1.8 Calibration Frequency
This field can filled in from the drop down list. For more information see Chapter 12.
16.2.1.9 First Cal Date, Last Cal Date & Next Cal Date
These fields do not have to be filled in when entering a new Instrument. These fields will
populate when a passing Calibration is entered. It is recommended to at least fill in the
next Cal Date field, this will generate reminders.
16.2.1.10 Keep On Schedule
In addition to the check box here, this field may be selected at the Company level.
(Chapter 9) If this field is selected, then this field will already be checked. This can be
overridden on an individual basis.
A checkmark in this box will instruct the system to maintain the exact calibration
frequency and date you have specified for the Instrument, despite calibrations or work
that may be performed on a date that does not exactly match the Instrument’s due date.
For example, imagine that you have an Instrument with a yearly calibration frequency
that is due for calibration on June 1, 2003, but is calibrated early, on May 25, 2003. As
long as the Keep On Schedule check box is marked for this item, DPCTrack2 will roll the
calibrated Instrument’s next due date forward to June 1, 2004 (maintaining June 1
st
as the
date to be calibrated). However, if this box were not checked and the same situation
occurred, the system would have rolled the next due date forward to May 25, 2004
(maintaining the yearly frequency, but changing the actual date to be calibrated). Please
note that the Keep On End Of Month calibration frequency setting will override the Keep
On Schedule setting. See Chapter 12 for more details about entering calibration
frequencies.