User's Manual

User Administration and Levels of Access
6.1 Employee Record Screen 6
6-3
6.1 Employee Record Screen
DPCTrack2 is equipped to handle multiple users. The EMPLOYEE RECORD screen is
accessed from the File menu at the top left corner of the Home Screen. This screen
(Figure 6.1 below) is used to create employee records for users of the system. Once an
employee record has been established, it may then be assigned to one or more User
Groups. Access to the database is controlled at the Group level. Therefore, a user’s level
of access is dependent upon the User Group(s) that he/she has been assigned to.
There is no limit to the number of employee records that may be added to the system
Note
DPCTrack2 does not allow for the addition of User Groups.
Figure 6.1
6.1.1 General Info Tab
This tab is used to record general information about the employee. The Name and User
ID are required fields. Every individual using the system must have their own unique ID
since it is required as part of the logon procedure. A user’s ID may be any combination of
letters or numbers. The user’s full name should also be entered in the appropriate field, as
it is used in tracking modification history and approvals throughout the system. There is a
limit of 50 characters for each of these fields.
When a new employee record is added, the person entering the record must assign the
user a password that the user will be forced to change when they log on for the first time.
The initial password must be entered into both the New password and New password
confirmation fields on this screen. There is a limit of 20 characters for each of these
fields.