User's Manual

DPCTrack2
Users Manual
6-6
means that their name will appear on drop-down lists for fields like Who Calibrated and
Responsible Technician found on various screens throughout the program. For an
employee to have the ability to log onto DPCTrack2, they must also be assigned to at
least one “User Access” group.
If you are viewing one of the User Access Groups, the Access Levels and Reminder
Options tabs will remain on the screen, enabling you to variably set the group’s access to
records, system options, etc. All employees who have been assigned to a “User Access”
group will have access to the program.
6.2.2 Members Tab
On the Members tab on the USER GROUPS screen you will find the names of all
employees who have records in the system and will be listed in the Available Users box.
You may move employee names back and forth between the two boxes by using the
center arrow buttons. For example, to assign employees to the group, highlight them with
your mouse and click the Move Selected
button (>). To assign all employees at once,
click the Move All
button (>>).
6.2.3 Access Levels Tab
This tab (shown in Figure 6.4) is used to configure the user group’s level of access to
many different system functions, options and record types. Check marks may be placed
in the boxes for those items that the group should have access to. When a user’s group is
not allowed access to particular areas of the program, then all buttons, menu items and/or
screen items directly associated with those areas will be grayed out and inaccessible to
the users who belong to that group.
6.2.3.1 Customized Record Access
The Customized Record Access section of the screen contains drop-down lists for every
record type in the program. See figure 6.4. You may determine the group’s access to all
record types by making selections from the drop-down lists.
• No Access- Means that the entire screen will be inaccessible to the users.
• Read Only- Will allow users to view the data, but they will not be able to manipulate
it in any way.
• Add/Modify- Will allow the group’s members to add and modify records of that
type.
• Delete- Will allow them to add, modify and delete records of that type.
• Modify Finalized- Will allow the user to modify calibration records that have been
finalized.
• Delete Finalized- Will allow the user to delete calibration records that have been
finalized.