User's Manual

DPCTrack2
Users Manual
10-4
10.2.2 Entering the Variable Name
Once you have selected the file type that you would like to work with, you may proceed
to add the fields. To begin, you must click the Add New Variable
button. You will see a
new row appear on the screen. You can enter the title of the new field in the Name field.
This is alpha/numeric text field with a field length of thirty five characters.
10.2.3 Selecting the Field Data Type
As mentioned on the previous page, you may specify the kind of data that your users will
be required to enter into the new fields. Once you have entered the field name, you may
then select the data type from the Type drop-down list. This drop-down list is illustrated
in Figure 10.1 on the previous page.
10.2.3.1 Text
Selecting the “Text” data type will allow users to enter data in any format that they
choose.
10.2.3.2 Decimal
Selecting the “Decimal” data type will require users to enter a numeric value with
decimal points.
10.2.3.3 Integer
Selecting the “Integer” data type will require users to enter a numeric value with no
decimal points.
10.2.3.4 Date
Selecting the “Date” data type will require users to enter a date value into the field. The
format of the date will depend upon the date format that was selected in the SYSTEM
OPTIONS screen. See Chapter 7 for more information.
10.2.3.5 List
Selecting the “List” data type will require users to make a selection from a drop-down list
that is also user defined. Any user defined lists that have already been added to the
system will be listed on the drop-down list in the User Defined List Type field on the
USER VARIABLE DEFINITION SCREEN. If you need to add a new list type, you may
do it directly from this screen by selecting “Add List Type” from the File menu. In
addition, user defined list types may be used at the same time for many user defined
variables throughout the system. (User defined lists will be discussed in further detail
later in this chapter.)
10.2.3.6 File
Selecting the “File” data type will allow users to insert a file name or URL into the user
defined variable on whichever screen it is located. The file name can only be inserted into
the field by clicking the (…) button and locating the file on your workstation or server.
For a URL, you must select “Enter URL” from the (…) button and type the entry into the
field provided. Once a valid file or URL name is in the field, you may then open it
directly from that screen by double-clicking it or selecting “Open Link” from the menu
invoked by the (…) button.
10.2.3.7 Signature
Selecting the “Signature” data type allows you to add an additional level of electronic
signature to your records. When this type of user defined variable is added to a screen, it
will appear with a check box. To record the electronic signature in the field, check the
box and save the record. The full name of the user who saved the record and the date and
time of the save will be recorded in the field.