User's Manual

DPCTrack2
Users Manual
12-4
12.2.1.1 Frequencies Based on “Months” or “Years”
For frequencies based upon “Months” or “Years” (“Months” or “Years” is selected from
the screen’s drop-down list), the Keep On End of Month box will be available. Checking
the Keep On End of Month box for a calibration frequency will instruct the system, when
calculating a due date based upon the frequency, to always use the last day of the month
that the item will be due for calibration as its actual due date.
Additionally, the Allow system to Roll Dates Forward if Actual Event Date is within
section provides you with two (2) options. Selection of the [#] Days of Scheduled Event
Date circle allows you to declare exactly how many days before the due date, that a
calibration can be successfully completed and still have the next due date automatically
roll forward. Any numeric value may be entered into this field, and the number used can
be different for every calibration frequency entered into the database. Selection of the
Calendar Month of Scheduled Event Date circle will allow for the calibration to be
completed up to one (1) calendar month before the due date, taking into consideration the
actual number of days within the month. If this setting is selected, the Days of Scheduled
Event Date circle will be grayed out and inaccessible since it is not applicable.
12.2.1.2 Frequencies Based on “Weeks”
Frequencies based upon “Weeks” has similar setting options to those based on “Months”
or “Years”. For frequencies based upon “Weeks” (“Weeks” is selected from the screen’s
drop-down list), the Keep On End of Week box will be available. Checking the Keep On
End of Week box for a calibration frequency will instruct the system, when calculating a
due date based upon the frequency, to always use the last day of the week in which the
item will be due for calibration as its actual due date.
Additionally, the Allow system to Roll Dates Forward if Actual Event Date is within
section provides you with two (2) options. Selection of the [#] Days of Scheduled Event
Date circle allows you to declare exactly how many days before the due date, that a
calibration can be successfully completed and still have the next due date automatically
roll forward. Any numeric value may be entered into this field, and the number used can
be different for every calibration frequency entered into the database. Selection of the
Calendar Week of Scheduled Event Date circle will allow for the calibration to be
completed up to one (1) calendar week before the due date. If this setting is selected, the
Days of Scheduled Event Date circle will be grayed out and inaccessible since it is not
applicable. (Note: A calendar week in DPCTrack2 runs from Sunday through Saturday.)
Note
If the calibration is unsuccessful or fails, that no dates will be rolled
forward.
12.2.2 Status
This list option allows you to create statuses that may be applied to all types of items and
records in the system. As mentioned in Chapter 9, statuses in DPCTrack2 serve a very
important function in managing work flow and tagging items or work that is pending,
have been completed or have failed. Examples of statuses that may be applicable to your
records are “In Service”, “Out of Service”, “Decommissioned”, “New Instrument” or
“Storage”, “Open Work”, “Completed Work”, “Assigned” and “Canceled”.