Foxit Admin Console Administrator Guide 1
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Foxit Admin Console Administrator Guide Contents Contents ..................................................................................................... 3 Foxit Admin Console Overview ................................................................ 5 Set up and activate .................................................................................... 5 Home .......................................................................................................... 7 User ID Management .............
Foxit Admin Console Administrator Guide Product Configuration ...................................................................................................... 31 Log Cleanup Settings ........................................................................................................ 32 Support (On-cloud environments only) ................................................. 33 Content Logs ............................................................................................ 33 Contact Us ....
Foxit Admin Console Administrator Guide About Foxit® Admin Console™ Administrator Guide This guide covers features and functions that are only available to administrators. Foxit Admin Console Overview Foxit Admin Console is a Cloud-based portal that serves as a central location for administrators to manage Foxit products/services and entitled users across their entire organizations.
Foxit Admin Console Administrator Guide before getting started. To activate, do the following: 1. Open your web browser and visit the Admin Console URL. (For an on-cloud Admin Console, the URL has been provided in the email from Foxit after you purchased Foxit Admin Console. In an on-premise environment, the URL is created by your company during the deployment of Foxit Admin Console.) 2. In an on-cloud environment, the activation requires an internet connection.
Foxit Admin Console Administrator Guide the I have read about the risks of dissolving a business box, and click the Dissolve button. Then you need to provide your email address and the verification code you receive to complete the dissolution. Note that the operation is irrevocable. (On-cloud environments only) Note: When you log in to Admin Console, if you are an admin for multiple organizations and use the same account to log in, a dialog pops up for you to select an organization.
Foxit Admin Console Administrator Guide Management.) Manage users with LDAP (On-premise environments only) LDAP, Lightweight Directory Access Protocol, is an Internet protocol that email and other programs use to look up information such as users, from an LDAP server. An LDAP directory stores a collection of data about users and groups.
Foxit Admin Console Administrator Guide User Schema Settings: Setting User Object Filter Description The filter to use when searching user objects. Examples: • (objectclass=inetorgperson) User Name Attribute Field The attribute field to use when loading the username. Examples: • • User DN Attribute Field The attribute field to use when loading the user’s distinguished name.
Foxit Admin Console Administrator Guide Group Description Attribute Field The attribute field to use when loading the group's description, such as “description”. Membership Schema Settings: Setting Group Members Attribute User Membership Attribute Group Membership Attribute Description The attribute field to use when loading the group’s members, such as “member”. The attribute field to use when loading the user's groups, such as “memberOf”.
Foxit Admin Console Administrator Guide authentication and authorization data between parties, in particular, an identity provider and a service provider. SAML single sign-on allows your users to log in using your organization's identity provider to access all your Foxit applications. This section describes how to set up SAML single sign-on in Foxit Admin Console. (In an on-cloud environment, you need to verify domains first before you can apply SAML single sign-on to your managed accounts.
Foxit Admin Console Administrator Guide 4. 5. 6. 7. After uploading the HTML file or adding the TXT record, click Verify Domain. In the pop-up dialog box, select TXT Record or HTTPS correspondingly, enter the domain you want to verify in the Domain field, and click Verify domain. Then the domain will be added to the Verified Domains List and you can view the verification status. The status of a domain may show Unverified.
Foxit Admin Console Administrator Guide • • • Click Edit to assign licenses, or change/delete the user’s existing license information. If the user belongs to a group, clicking the group name switches to the Groups page where you can remove the user from his group or move the user to another group. Disable: disables the user account to not allow the user to log in to access Foxit applications. Enable: enables the user account to allow the user to log in to access Foxit applications.
Foxit Admin Console Administrator Guide o o switches to the Groups page where you can remove the user from his group or move the user to another group. Click Set Password to change the password for the user account. Click Revoke/Access to disable/enable the user to log in to access Foxit applications. See also Disable/enable users.
Foxit Admin Console Administrator Guide email addresses, status, and more.) • • • • • To invite users, click the Invite users button above the user list, choose Invite users, enter email addresses, and click Send. Alternatively, you can choose Invite users with CSV file and Bulk operation results to invite multiple users by CSV and view the operation results.
Foxit Admin Console Administrator Guide without having to specify and apply your configuration to each user individually. On the Groups page, you can create and manage groups. To create a group, do the following: 1. Click Create Group. Type the name and description for the group in the popup dialog box, and click Next. 2. Select a group on the left side of the User List box. Then the users of the selected group will be displayed on the right side of the User List box.
Foxit Admin Console Administrator Guide you edit organization names (described below). To create an organization under the OU as a child, do the following: 1. Click the Add Organization button in the left part of the page, where all the departments are listed. Or move the cursor over the vertical three-dot icon next to any organization, and choose Add Organization. (Note: Before adding organizations, make sure you have connected to your LDAP or SAML directories or added users on the Users page.) 2.
Foxit Admin Console Administrator Guide If you are a Product administrator: • • • In the left part of the Customize Organization page, you can see an assigned “OU”, which only contains the organizations/users assigned by your super/system administrator. The names of the assigned “OU” and its organizations displayed in your Admin Console are the same as those in the super/system admin’s Admin Console.
Foxit Admin Console Administrator Guide Configuration) User Group Administrator Administers the user groups assigned by the super admin and performs all associated administrative tasks, including: • • Deployment Administrator Configure the settings of Foxit product updates, which include: • (On-premise environments only) • • • Configuration Administrator Add or delete users and user groups Add or remove users to/from groups Specify the products and the version types (Major Version, Minor Version, Ma
Foxit Admin Console Administrator Guide Remove an admin To removing an admin, navigate to the administrator in the admin list and click on the Delete icon in the Actions column. Removing an admin only revokes the admin privileges from the user, without deleting the user from the Admin Console. And a notification email about the role revocation will be sent to the user. Admin Permissions Matrix Admins’ privileges vary from their types of admin roles.
Foxit Admin Console Administrator Guide Administrator Management Product License Management Update Management View members of departments Grant System Admin to a user Revoke System Admin from a user Grant Product Admin to a user Revoke Product Admin from a user Grant Deployment Admin to a user Revoke Deployment Admin from a user ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ Grant User Group Admin to a user Revoke User Group Admin from a user ✔ ✔ ✔ ✔ Grant Product Admin to a user Revoke Product Admin f
Foxit Admin Console Administrator Guide Product Management Reports Management Settings Management Product Configuration Support Content logs My Profile Configure rollback settings Set up a proxy server ✔2 ✔2 ✔2 ✔2 ✔2 ✔2 Update product licenses ✔ ✔ View available products ✔ ✔ View the Reports page ✔ ✔ Export user activation data Export user data ✔ ✔ ✔ ✔ View and edit enterprise branding (such as enterprise logo) Set mail servers ✔ ✔ ✔ ✔2 ✔2 ✔2 Configure Windows Authentication
Foxit Admin Console Administrator Guide Editor once they log in to their accounts, and allows administrators to apply precise and flexible control such as who are allowed to activate the application and what edition of the application they can activate. For the license management of Foxit Sign, you pre-purchase a set number of envelopes for a set number of users, who can use envelopes at their convenience after being assigned licenses.
Foxit Admin Console Administrator Guide To assign the same type of licenses to multiple users, please click the CSV with user tab. Drag a CSV file to the box or click Browse to select a CSV file. The CSV file includes the users you want to assign the licenses to. Then select the type of licenses you want to assign. (Tip: How to create the CSV file, click Download sample CSV for reference.) ⚫ To assign different licenses to different users, please click the CSV with user and product tab.
Foxit Admin Console Administrator Guide Internal Update Configuration (Onpremise environments only) In an on-premise enterprise environment, the internal update server sends requests to the Foxit web server to get the latest versions of Foxit products, and the clients in the enterprise only get updates from the internal update server.
Foxit Admin Console Administrator Guide • rollback settings to force clients to temporarily roll back one or more versions to an earlier version. For example, check the Roll back Foxit PDF Editor versions option, and select the rolled back versions and the available versions to roll back to. Note: Only main packages support rollback. Rolling back to an earlier version installs the version and the default components, but the data in the registry and the GPO template will be retained.
Foxit Admin Console Administrator Guide Both main packages and add-on packages are categorized into three tabs: Downloaded, Download failed, and Downloading. Here take main packages for example: • • • In the Downloaded tab, you can view each package’s name, version number, Download completion time, size, approval status, and the actions you can perform. Depending on the package’s approval status, the available actions vary in the Action column.
Foxit Admin Console Administrator Guide switched to the Settings page of the Foxit Sign website when clicking Product Configuration.) Reports The Reports page shows the summarized and detailed statistics about the license usage, including the number of total licenses, assigned licenses, activated licenses, and active users. Administrators can specify what statistics to be displayed or export desired data as needed.
Foxit Admin Console Administrator Guide Mail Servers (On-premise environments only) Enterprise administrators can configure an SMTP mail server used by Foxit Admin Console to send end users email messages such as update notifications and reports. Generally in an on-premise environment where the enterprise itself is responsible for any notifications, it is a must to configure an SMTP mail server. On the Mail Servers page, you can configure a mail server and then test the configured mail server.
Foxit Admin Console Administrator Guide Enterprise Brand Customization On the Enterprise Customization page, administrators can customize or modify the logo of Foxit PDF Editor’s login window on clients and email templates that are used for sending emails to end users, to match your company’s brand. Customize the client’s login page: (On-premise environments only) Click Browse to select an image for the logo and enter the server name in the box.
Foxit Admin Console Administrator Guide • • • to get the above configuration at the bottom of the page to create an account and password. Password – The password of the domain controller. Domain of Email – The domain of your email. If you leave this field empty, the system will use the domain name of the Computer Account. Reset – Click Reset at the bottom of the Windows Authentication page to clear all the data you entered above. After completing the settings, click Save and Test.
Foxit Admin Console Administrator Guide • • Manual authorization: With this model selected, administrators can specify which users to assign licenses to. Only the assigned users can activate Foxit PDF Editor successfully after logging in with their accounts. This model is selected by default. Automatically authorize: Select this model, and each user will be allowed to activate Foxit PDF Editor once they log in with their accounts as long as there are available licenses.
Foxit Admin Console Administrator Guide Support (On-cloud environments only) Feel free to contact us should you need any information or have any problems with our products. We are always here, ready to serve you better. To get support, you can do any of the following on the Support page: ⚫ ⚫ ⚫ ⚫ Click Create a ticket to submit a support ticket to us. Click View issues to view and search all the tickets you have submitted. Click View to open the administrator guide and find the answers you need.
Foxit Admin Console Administrator Guide Contact Us Feel free to contact us should you need any information or have any problems with our products. We are always here, ready to serve you better. • Office Address: Foxit Software Incorporated 41841 Albrae Street Fremont, CA 94538 USA • Sales: 1-866-680-3668 • Support & General: 1-866-MYFOXIT, 1-866-693-6948, or 1-510-438-9090 • Fax: 1-510-405-9288 • Website: www.foxit.com • E-mail: Sales - sales@foxit.com Marketing - marketing@foxit.
