Foxit PhantomPDF User Manual Foxit PhantomPDF 1
Foxit PhantomPDF User Manual Copyright © 2011 Foxit Corporation. All Rights Reserved. No part of this document can be reproduced, transferred, distributed or stored in any format without the prior written permission of Foxit. Anti-Grain Geometry -Version 2.3 Copyright (C) 2002-2005 Maxim Shemanarev (http://www.antigrain.com) Permission to copy, use, modify, sell and distribute this software is granted provided this copyright notice appears in all copies.
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Foxit PhantomPDF User Manual Contents Chapter 1 – Getting Started ..................................................................................13 Overview ..................................................................................................................... 13 About the User Manual ............................................................................................... 14 Quick Installation Guide ....................................................................................
Foxit PhantomPDF User Manual Rotating Pages ............................................................................................................ 63 Flattening Pages .......................................................................................................... 63 Chapter 6 – Editing PDFs ......................................................................................65 Advanced Editing Features (Available in Business Only)..............................................
Foxit PhantomPDF User Manual RMS Protector (Available in Business Only)............................................................... 150 Chapter 11 – Digital Signatures (Available in Standard and Business Only) .......... 155 Digital Signatures ...................................................................................................... 155 Signing a PDF ............................................................................................................. 158 Validating Signatures .......
Foxit PhantomPDF User Manual Chapter 1 – Getting Started Overview Welcome to Foxit PhantomPDF™ – Business Ready PDF! Award winning Foxit PhantomPDF provides the right features at the right price, allowing you to produce great looking PDF document and forms quickly, affordably, and securely.
Foxit PhantomPDF User Manual don’t change after they are approved. It stands up to the demands of large enterprises but lightweight enough to easily deploy to thousands of users without exhausting resources. Supports the right features at the right price with the quality and support you expect from an enterprise solution. The Foxit PhantomPDF Business Advanced PDF Editor provides experienced PDF authors with unique editing capabilities to generate great looking PDF documents.
Foxit PhantomPDF User Manual Chapter 2 – Workspace The Foxit PhantomPDF workspace is packed with tools that help make working with PDF files easier, and is organized into a document pane, a navigation pane, toolbar pane menu bar and status bar. A good way to get up to speed in using Foxit PhantomPDF is by familiarizing yourself with its workspace. Workspace Basics Workspace Overview Foxit PhantomPDF opens in two different ways: as a standalone application, and in a web browser.
Foxit PhantomPDF User Manual The PDF will be opened by Foxit PhantomPDF directly in the web browser. A B C D E PDF open in a web browser A. Web browser application menu bar and buttons B. Foxit PhantomPDF toolbars C. Navigation Pane D. Status bar E. Document pane Customizing the Workspace As you get acquainted with Foxit PhantomPDF, you can set up your work environment. Skin and Interface Style There are two kinds of skin, Classic and Purple for you to change the look of your software.
Foxit PhantomPDF User Manual To change the interface style of the workspace, please do one of the following: Click Style Change icon > Checked/Unchecked Use Tabbed Toolbar Mode. Choose Tools > Customize Toolbars > Checked/Unchecked Use Tabbed Toolbar Mode or right-click on the toolbar area to choose Customize Toolbars. Then restart the Foxit PhantomPDF.
Foxit PhantomPDF User Manual A C B Tabbed Interface A. Tab B. Groups C. Command Buttons Tabs are home to a set of task-related tools. Groups within each tab break a task into subtasks. Command buttons carry out a command or display a menu of commands. Note: All features description below is based on the Normal Interface Style. Menu Bar and Context Menus Ordinarily, it is a good idea to keep the menu bar visible so that they are available as you work.
Foxit PhantomPDF User Manual To show/hide all toolbars, please do one of the following: Choose View > Toolbars > Check/Uncheck Hide Toolbars. Right-click the toolbar area, Check/Uncheck Hide Toolbars, or press the hotkey F8 on your keyboard. To show or hide a toolbar, please do one of the following: Choose View > Toolbars > Check/Uncheck the [toolbar name]. A checkmark next to the toolbar name indicates that the toolbar is visible.
Foxit PhantomPDF User Manual Returning toolbars to their default configuration Choose View > Toolbars > Reset Toolbars or right-click to choose Reset Toolbars Press the hotkey Alt+F8 on your keyboard. Navigation Pane Showing or hiding the navigation pane The buttons on the left side of the navigation pane provides easy access to various panels, such as the Bookmarks panel button and the Pages thumbnails button .
Foxit PhantomPDF User Manual To move a panel, drag it by its panel button to another location. To dock a floating panel, double-click its title bar. To dock multiple floating panels, choose View > Navigation Panels > Dock All Panels. Working with Layers A layer or as it is more formally known Optional Content Groups (OCG) is a dictionary representing a collection of graphics that can be made visible or invisible dynamically by users of viewer applications.
Foxit PhantomPDF User Manual Working with Asian Languages in PDFs If you try opening PDF files directly that contain Eastern Asian Languages such as Traditional and simplified Chinese, Japanese, and Korean, you can open them with Foxit PhantomPDF directly now. The add-on of Eastern Asian Language has been integrated into Foxit PhantomPDF package, so you won’t be prompted to download and install the required language font kits.
Foxit PhantomPDF User Manual If you set Foxit PhantomPDF as your default viewer for PDF files, you are able to launch and open PDF files in the following applications: Email Application: in most email applications, you can double-click the attachment icon to open the document. Web Application: you can open a PDF document by clicking on the PDF file link in your web browser. Also, you can view the PDF content embedded in the HTML. File System: double-click the PDF file icon in your file system.
Foxit PhantomPDF User Manual Single document interface mode Create a new window when you double-click to open a new PDF file. To enable/disable single document interface mode, go to Tools > Preference > Documents > Open Setting > check/uncheck Allow Multiple Instances. Multiple document interface mode Set multiple documents under a single parent window. Go to Tools > Preference > Documents > Open Setting > uncheck Tabbed documents and Allow Multiple Instances.
Foxit PhantomPDF User Manual Note: This feature will not be available unless you clear Left click to go forward one page; right click to go back one page checkbox in the Preference dialog. 4. To exit Full Screen mode: Press Esc key. Click the Exit Full Screen button on the screen. Page Transition in Full Screen Foxit PhantomPDF supports page transition to turn pages in Full Screen mode. There are 11 transition types: Split, Blinds, Box, Wipe, Dissolve, Glitter, Fly, Push, Cover, Uncover and Fade.
Foxit PhantomPDF User Manual Specify the two documents to be compared. Click Choose to select the file and preview them. Choose the specific page you want to preview by dragging on the page range bar. Under Compare Range, select one of the following: All – Select all pages from the newer/older document to compare. Pages - Select equal page numbers from the newer and older document for comparison. Markup color: Set the color for the result of comparison.
Foxit PhantomPDF User Manual For Fonts, move the embedded fonts to the right list to lift to embed. For Discard Objects, please check the objects settings you want to discard. For Discard User Data, please check the user related information you want to discard. For Clean Up, please check the Cleanup settings you want to optimize the document. Click OK button and save the optimized PDF file. E-mailing Documents E-mailing documents is a useful feature.
Foxit PhantomPDF User Manual 2. Changing text font when reading with Text Viewer Right-click and choose Font Setting > Font…. Choose Font name, Font Style, Font Size, Effects, Color and Script from respective fields in Font dialog box. The suggested font for best screen display is Courier New.
Foxit PhantomPDF User Manual Drag respective sliders or type the value to change the Foreground (Font) Color and Background (page) Color. You can preview the changes in the box with a word “Sample”. Click OK to complete the procedure, or click Cancel to abandon the changes. 6. Changing Text Viewer settings Right click the text area > select Setting… The text Viewer Settings dialog box pops up. Below are the text viewer settings: A.
Foxit PhantomPDF User Manual and System default width. B. Minimal width – the valid value for this field is 0-1024. It is set to 78 by default. C. Keep Column – for PDF tables or text columns, you can check Keep Column to retain appropriate column in text viewer mode. It is checked by default. D. Auto Width – for PDF tables or text columns, you can check Auto Width to keep proper width between text automatically. It is checked by default. E.
Foxit PhantomPDF User Manual Finding text in Text Viewer mode To find text you are looking for, follow the steps below: Press Ctrl + F. Type the text in the Find What field. Select the search options to limit your search: A. B. C. Match whole word only -- limits the search to match only whole words. For example, if you search for the word Read, the word Reader will not be found. Match case -- makes the search case-sensitive.
Foxit PhantomPDF User Manual Description This tab shows some basic information about the document. The title, author, subject, and keywords may have been set by the person who created the document in the source application. You can easily edit the document information within the PDF document, a useful way for searching and indexing files. Initial View (Available in Standard and Business Only) When a user opens your PDF document, they see the initial view of the PDF.
Foxit PhantomPDF User Manual 4. Select Open in Full Screen mode to open the document without the menu bar, toolbar, or window controls displayed. Click OK. (You have to save and reopen the file to see the effects.) Note: Users can exit Full Screen mode by pressing Esc if their preferences are set this way. However, in Full Screen mode, users cannot apply commands and select tools unless they know the keyboard shortcuts. You may want to set up page actions in the document to provide this functionality.
Foxit PhantomPDF User Manual Fonts tab of the Document Properties dialog box Navigating in Documents Foxit PhantomPDF provides user-friendly controls to navigate through PDF documents. You can navigate in PDF documents by paging through or by using navigational tools. Page through a Document 1. Navigating around documents. Do one of the following: Using mouse actions or keystrokes Scroll the mouse wheel or press the Down or Up Arrows on the keyboard to navigate around the documents.
Foxit PhantomPDF User Manual To jump to the next or previous page, press the Space Bar or Shift + Space. To stop automatic scrolling, choose View > AutoScroll again. 2. Going to the next or previous page. Do one of the following: Choose View > Go To > Previous Page or Next Page on Menu Bar. Click the Previous Page icon Put the cursor in the Document Pane, press the Page Up or Page Down keys to turn the pages.
Foxit PhantomPDF User Manual Bookmark”. Click the plus (+) or minus (-) sign to expand or collapse the bookmark contents. Navigating with Page Thumbnails Page thumbnails are reduced-size versions of PDF pages. It provides miniature previews of document pages and makes it easier to view and recognize them. The red box in the page thumbnail indicates which area of the page appears. 1. To show or hide page thumbnails, do one of the following: Choose View > Navigation Panels > Pages.
Foxit PhantomPDF User Manual To find text you are looking for, follow the steps below: Choose Tools > Find Text… or select the Find Field Type the text in the Find What field. Click the drop-down button next to Find on the toolbar , and select the search options to limit your search: A. Whole words only -- limits the search to match only whole words. For example, if you search for the word Read, the word Reader will not be found. B. Case-Sensitive -- makes the search case-sensitive.
Foxit PhantomPDF User Manual (Optional) Click the New Search button to start a new search task. Tip: When you search in PDFs, the key words in comments and bookmarks panels are included in the search. 2. Moving and resizing search box The advanced search box can float or be docked. You can also resize the box with ease. To float the docked search box, please double-click the title bar or drag it by its title bar to another location in the work area.
Foxit PhantomPDF User Manual mouse, then the tool will zoom in/out on the page, trying to keep the rectangle as the center of the window. If you press the Ctrl key while scrolling the mouse wheel, then the tool will zoom in/out on the page based on the scrolling direction. 2. Select or input a magnification percentage in the Magnification Percentage Area on the Status Bar. 3. Right-click the Document Pane and choose Zoom In or Zoom Out.
Foxit PhantomPDF User Manual Resizing a Page to Fit the Window There are three types for you to choose: To resize the page to fit entirely in the document pane, choose View > Zoom > Fit Page, or click Fit Page button Fit Page. To resize the page to fit the width of the window, choose View > Zoom > Fit Width, or click the Fit Width button on View Toolbar, or right-click the Document Pane and choose on View Toolbar, or right-click the Document Pane and choose Fit Width.
Foxit PhantomPDF User Manual The Spreadsheet Split view is useful if you want to keep column headings and row labels visible while scrolling through a large spreadsheet or table. In this mode, changing the magnification in one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes. Scrolling a pane horizontally also scrolls the pane above or below it; scrolling vertically also scrolls the pane to the left or right of that pane.
Foxit PhantomPDF User Manual Do one of the following: Drag down from the horizontal ruler to create a horizontal guide, or drag to the right of the vertical ruler to create a vertical guide. Double-click a location on the horizontal ruler to create a vertical guide, or double-click a location on the vertical ruler to create a horizontal guide. Moving ruler guides Select the Hand tool, click and hold the guide, and then drag it to a new location.
Foxit PhantomPDF User Manual the first point to start, and then click each point you want to measure. Double-click the last point to end measuring. Select the Area Tool to measure the area within the line segments that you draw. Click the first point to start, and then click each point you want to measure. After you have clicked at least two points, click the first point or double-click the last point to complete the area measurement.
Foxit PhantomPDF User Manual B. You will see the actual distance between these two points is 1 inch. But with the scale ratio (1 inch = 2 inch), the distance 1 inch displaying on the screen is shown as 2 inch. 1 inch =2 inch Working on the measurement object After you complete the measurement, you are able to do further operations on it, such as move, resize, flip, and even work on it the way you work on comments.
Foxit PhantomPDF User Manual Select the Hand Tool Right-click the object you draw > select Flip. or Annotation Selection Tool . Working on measurement objects as comments The measurement objects can also be used as comments, as a result of which, you cannot only set status, open popup note, delete, reply to the objects, but you can also set properties, and set current properties as default for them.
Foxit PhantomPDF User Manual Chapter 3 – Creating PDFs Up to 3 times faster than other PDF tools, Foxit PhantomPDF makes creating PDF and PDF/A documents simple and streamlined. With a click you can quickly convert virtually any kind of file to PDF without having to open the source application.
Foxit PhantomPDF User Manual Tip: Foxit PhantomPDFPDF uses original filename as a bookmark as default when combining multiple files into a single PDF. Creating a PDF from a blank page You can create a PDF from a blank page rather than beginning with a file, a clipboard image, or scanning. 1. 2. 3. 4. Choose File > Create PDF > From Blank Page. Begin typing the text you want to add to the blank page. As needed, select other tools and options that you want to apply to the PDF.
Foxit PhantomPDF User Manual don’t hope your file is overwritten without any prompt, you should uncheck this option. Use default filename and save to default folder – If you don’t want to change the original filename, just check this option and the generated PDF file will be automatically saved to the default folder you have assigned. Open the file after converting – By default, this option is checked; the generated PDF file will automatically open after conversion.
Foxit PhantomPDF User Manual Select your desired PDF settings from the Foxit tab. Do one of the following: To create a PDF using the current settings, click Create PDF . To create and email a PDF using the current settings, click Create PDF and Email . To create a PDF/A-1b compliant PDF: 1. In the Foxit tab, check the Support PDF/A-1b standard from Setting > General. 2. Click Create PDF or Create PDF and Email. To change your PDF conversion settings: Click Setting .
Foxit PhantomPDF User Manual 2. 3. Select from main menu File > Print. Select Foxit PhantomPDF Printer from the Pinter list. 4. If you need to deploy printing settings, click the Preferences button on the right (Refer to Setting Foxit PhantomPDF Printer Properties). Click OK. 5. 6. A dialog box will pop up for you to specify the folder and file name of the PDF document to be generated, after done, click Save button.
Foxit PhantomPDF User Manual Foxit Scanner Dialog Box Input Scanner: select an installed scanner. You must have the manufacturer’s scanning software installed on your computer. Scanner Options (Windows only): click to open the Scanner Options dialog box. (Available only after you select a scanner.) User Interface: the hide scanner’s interface option bypasses the windows and dialog boxes provided by the scanner manufacturer. Instead, scanning from Foxit opens the Foxit Scanner dialog box.
Foxit PhantomPDF User Manual menu to select an open PDF or click Browse to find and select another PDF. Documents Optimization: drag the slider to set the balance point between file size and quality. Click the Options button if you want to customize optimization with specific settings for file compression. The Optimization Options dialog box for image settings controls how scanned images are compressed for the PDF.
Foxit PhantomPDF User Manual 1. Choose the OCR engine in the left engine list and the language you want. 2. 3. Click “OK” to exit. A recognition text process bar will pop up to show the progress. 4. Select Tools > Find, the text on your image or scanned document are searchable.
Foxit PhantomPDF User Manual You can also recognize text from a opened image or scanned document. 1. Open the scanned PDFs that need to become selectable and searchable. 2. 3. Choose Edit > OCR. In the Recognize Text dialog box, specify the page range (current page, all pages, a range of pages), and click OK.
Foxit PhantomPDF User Manual Chapter 4 – Saving and Exporting PDFs Foxit PhantomPDF provides you with the power to do more when saving PDF documents. If the file permissions allow, you can save comments, form fields that you have added to a document, as well as save PDF contents in text format. Also, you can export a PDF as image into PNG, JPEG, JPEG2000, TIFF and BMP. formats. Saving PDFs Saving a copy of a PDF 1. Choose File > Save As… 2.
Foxit PhantomPDF User Manual 1. 2. Select File > Export to Word. You can select the language used in the PDF from Setting before you save as to ensure the quality of the exported Word document. Exporting a PDF as an image 1. Select File > Export to Images. 2. Specify the page range (all pages, current page, a range of pages), and click OK. 3. You can set the quality, colorspace, resolution from setting before you save as.
Foxit PhantomPDF User Manual Copying Images You can copy and paste individual images from a PDF to the clipboard, to other applications, or to other files. Taking a snapshot of an image To copy an image, please switch to the Snapshot tool : Choose Tools > Snapshot or click the snapshot tool changes into a Cross automatically. Hold the pointer over the image and drag a rectangle around it. You will be prompted that the selected area has been copied to the clipboard.
Foxit PhantomPDF User Manual Drag a rectangle around the text and images. You will be prompted that the selected area has been copied to the clipboard. (Optional) Right-click the selected area, and then choose Copy Select Graphic. Paste the selected image to other applications.
Foxit PhantomPDF User Manual Chapter 5 – Organizing PDFs (Available in Standard and Business Only) Foxit PhantomPDF comes with a built in functionality to combine various PDF files & split one PDF into various small single & multiple page PDF files according to page numbers as well as page range. Organize PDF files by re-arranging pages, composing page outlines, etc. Foxit PhantomPDF displays an overview page without any additional software so you can easily know what you are working on.
Foxit PhantomPDF User Manual 2. In the Insert blank pages dialog box, specify where you want to insert the blank page (before or after the first, last, or a designated page of the open PDF), and page count (how many blank pages you want to insert), and click OK. 3. To leave the original PDF intact as a separate file, choose Save As, and type a new name for the merged PDF. Deleting Pages After combining PDF files, you can delete unwanted or blank pages. Deleting Pages using the Delete command 1.
Foxit PhantomPDF User Manual To extract only every other page, select either Odd Pages only or Even Pages only. To extract only one page or a range of pages, select From, and enter page numbers in 3. the From and To options. In the Extract Pages dialog box, to leave the original pages in the document and create a single PDF that includes all of the extracted pages, select Extract Pages As A Single File, click 4. OK.
Foxit PhantomPDF User Manual 3. In the Swap Two Pages dialog box, enter two different page numbers in the Swap and For options. 4. Click OK. Duplicating Pages The Duplicate Pages feature allows you to copy pages within a PDF document. 1. Open the PDF document within which you want to copy pages. 2. 3. 4. Choose Organize > Duplicate Pages.
Foxit PhantomPDF User Manual 1. Open the PDF document within which you want to crop pages. 2. Open the Crop Pages dialog box using one of the following methods: Choose Organize > Crop Pages. From the right click context menu on the Pages thumbnails, choose Crop Pages. 3. In the Crop Pages dialog box, adjust values for the Margin Controls: Top, Bottom, Left, and Right. A black rectangle in the thumbnail page display shows the adjusted boundaries of the cropped page. 4.
Foxit PhantomPDF User Manual Note: If you want to retain a copy of the original PDF, make sure that you save the new document using Save As rather than Save.
Foxit PhantomPDF User Manual Chapter 6 – Editing PDFs Foxit PhantomPDF not only provides general editing features, but also provides an advanced Editor for professional PDFs editing. Advanced Editing Features (Available in Business Only) For advanced editing features, you need to install Foxit PhantomPDF Business Edition. There are two applications in Foxit PhantomPDF Business Edition, PhantomPDF main application and PhantomPDF Advanced Editor.
Foxit PhantomPDF User Manual Adding Header & Footer, Watermark & Background to PDFs Add Header/Footer, Watermark/Background to PDFs with Text, image and PDF, making your PDFs more professional and help you to easily view, navigate watermark and place marks on documents. Adding Header & Footer To add a new header & footer, please do the following: 1. 2. Open Edit menu > Header & Footer > Add… Edit the text of header & footer in the “add headers and footers” dialogue box.
Foxit PhantomPDF User Manual 3. Click OK to activate it. To remove the header & footer, please do the following: 6. 7. Open Edit menu > Header & Footer > Remove… Click “Yes” in the message box. Adding Background To add a new background, please do the following: 1. Open Edit menu > Background > Add… 2. Edit the background in the add background dialogue box. Choose one color as the background, or add the file from your computer via clicking the browser button.
Foxit PhantomPDF User Manual 3. Click OK to activate it. To update the background, please do the following: 1. 2. 3. Open Edit menu > Background > Update… Update the content in the update background dialogue box. Click OK to activate it. To remove the background, please do the following: 4. 5. Open Edit menu > Add background > Remove… Click “Yes” in the message box. Adding Watermark To add a new watermark, please do the following: 1. 2.
Foxit PhantomPDF User Manual 8. Click OK to activate it. To update the watermark, please do the following: 1. Open Edit menu > Watermark > Update… 2. 3. Update the content in the update watermark dialogue box. Click OK to activate it. To remove the watermark, please do the following: 1. 2. Open Edit menu > Watermark > Remove… Click “Yes” in the message box. Undoing and Redoing When making quick adjustments to your document, you may want to undo or redo the most recent action performed.
Foxit PhantomPDF User Manual Select Edit > Undo. Click Undo on the Standard toolbar. Press Ctrl+Z. Note: Some actions can’t be undone, such as clicking any command on the File menu. If you can’t undo an action, the Undo command changes to the grayed. Redo actions that you undid Select Edit > Redo. Click Undo on the Standard toolbar. Press Shift+Ctrl+Z. Cutting, Copying and Pasting Comments Cutting comments Cutting removes selected comments from the current location.
Foxit PhantomPDF User Manual Editing Page Transition in Full Screen Page transition in full screen mode helps you to turn pages is the same as the transition feature in Microsoft Power Point. To edit page transition for one document, choose Edit > Page Transitions… Note: This change only works for the PDF you trigger the operation. The pages will be turned in the same way the next time you open and view the document in full screen mode.
Foxit PhantomPDF User Manual Working with Bookmarks Bookmarks are navigational tools that make your PDF files easier to read. They are usually generated automatically during the PDF creation. Bookmarks are useful for users to mark a place in a PDF file so that users can return to it with ease. Or you may like to have your own bookmark structure and new bookmark names. With Foxit PhantomPDF, you can easily nest, edit, or delete bookmarks in a PDF file if the security settings allow. Adding a bookmark 1.
Foxit PhantomPDF User Manual parent bookmark icon. The Line icon Right-click the bookmark icon shows the place where the icon will be located. and choose the Cut option > right-click the parent bookmark, and choose Paste after Selected Bookmark. Note: The bookmark links to its original destination in the document although it is moved. Organizing a bookmark hierarchy A bookmark hierarchy is an outline or stratified structure that places some bookmarks within others.
Foxit PhantomPDF User Manual In Foxit PhantomPDF, you are able to edit, change, or move the bookmarks with ease if the security settings allow. To rename a bookmark, right-click the bookmark you want to rename in the Bookmarks panel > choose the Rename option > type the new bookmark name. To reset a bookmark’s destination, please do the following: In the document pane, move to the location you want to specify as the new destination. (Optional) Adjust the view magnification.
Foxit PhantomPDF User Manual link tool in Foxit PhantomPDF. Adding a rectangle link Rectangle Link Tool enables you to add a link with the shape of rectangle on the PDFs. To add a rectangle link, please do the following: Choose Edit > Links > Rectangle Link. Position the cursor on the place you want to add the link, hold and drag your mouse button to draw a rectangle. Tips: To draw a square link, press Shift key when you hold and drag your mouse button. Pops up Create Link dialog box.
Foxit PhantomPDF User Manual None Invert Outline Inset Four types of highlight D. Color – the border color of the rectangle. Click the color button to choose any colors you like, or you may choose Other Color to add a customized color. The default color is red. Choose the color Destination The destination refers to any point or location, for example, a web page, a named file or position the link goes to. There are four options for you to choose: A.
Foxit PhantomPDF User Manual creator of the current document. To go to a named position, choose this option and click the Next button > select a named position for the pop-up list > click OK. Note: An empty pop-up list indicates that no position has been named by the document’s creator. C. Open/execute a file – designate the link to open another file. To do this, please follow the steps below: Choose Open/execute a file > click the Next button > select the destination file and click Select. D.
Foxit PhantomPDF User Manual A. To move the link, drag it to the desired area. B. To resize the link, drag any corner point to adjust. Deleting a link Select one of the link tools or the Annotation Selection Tool , and then move the pointer over the link so that the handles appear. Select the link you want to delete. Press the Delete key. Attaching Files You can attach PDF files and other types of files to a PDF.
Foxit PhantomPDF User Manual Open file attachment dialog box A. Open the file attachment – open this file attachment, and the dialog box will always pop up when you double-click the File Attachment icon. B. Always open file attachments of this type – open this file attachment, and the files of this type will be opened automatically when you double-click the File Attachment Icon next time. C. Never open file attachments of this type – forbid to open the file attachments of this type.
Foxit PhantomPDF User Manual status, mark with checkmark, open popup note and add some descriptions, reply to the comment, and change the icon’s appearance. For all the operations, please refer to “Chapter 7 – Comments”. Adding a document to the entire PDF 1. Click the Attachment button on the navigation pane and click Add button, or choose Edit > Attach a File. 2. In the Add Attachment dialog box, select the file you want to attach, and click Open. 3.
Foxit PhantomPDF User Manual Working with Images You can specify a rectangle on any part of a PDF page and then insert an image into that rectangle. This feature is helpful when you want to explain or show something more dynamically. Adding an image You can add an image to a PDF with the Image Tool . After you insert a new image, you can adjust its size and position, change the appearance and other settings, etc. To add an image, do the following: Choose Edit > Add Image.
Foxit PhantomPDF User Manual Image placement dialog box A. When to scale – choose when to scale the image you insert. B. Scale – choose to scale the image non-proportionally or proportionally. This option will be disabled when you select Never in the field of When to scale. C. Fit to bounds – check this option to scale the image to fit fully within the bounds of the rectangle without taking into consideration the line width of the border. D.
Foxit PhantomPDF User Manual To resize the image Drag the cursor outside, it will increase the size of the rectangle proportionally. Drag the cursor inside, it will decrease the size of the rectangle proportionally. Setting properties of an image 1. Double-click the image or right-click it and select Properties… 2. In the Appearance tab, do any of the following: Locked – When selected, prevents any further changes to any multimedia properties.
Foxit PhantomPDF User Manual to the top edge, bottom edge, or horizontal axis of the anchor image. Note: When you right-click or Ctrl-click one of the selected images, it will be highlighted in red, indicating that it’s the anchor image. The align menu commands move the other selected images to line up with the edges of the anchor image. Below is an example: A A. Suppose that you want to set A as the anchor image. B. Select these two images > right-click A and choose Align > Left.
Foxit PhantomPDF User Manual A. Select two images. You can see these two images consist of an area with the shape of rectangle (marked with red). B. Right-click one of the images > Center > Vertically. You will find that the red rectangle is aligned vertically in the page. Distributing images This function will be available when selecting three or more images. To distribute the images evenly between the topmost and bottommost images, choose Distribute > Vertically.
Foxit PhantomPDF User Manual A B B. Right-click any one of the images > Distribute > Vertically. And you will see that B is distributed evenly between A and C. C Resizing images You can adjust multiple images with the same height, width, or both. Select one of the images as the anchor, and the rest of the images will be resized with the same height or width as that of the anchor image. Below is an example: A A. Select images A and B. Suppose that you want to set A as the anchor image. B A B B.
Foxit PhantomPDF User Manual Setting properties of multiple images Select multiple images > right-click one of them > Properties… A dialog pops up with an Appearance tab. Follow the steps specified in “Setting properties of an image”. Working with Multimedia Foxit PhantomPDF does not only support playing multimedia in PDFs, but only allows users to add and edit multimedia files to a PDF.
Foxit PhantomPDF User Manual Adding movies or sounds to PDFs is as easy as inserting an image. "Movies" are desktop video files with formats such as FLV, AVI, QuickTime, and MPEG, and file extensions such as .avi, .wmv, .mov, .qt, .mpg, and .mpeg. An animated GIF file always has a .gif file extension, while “Sounds” are like midis, wavs, and mp3 files. Note: If an alert message tells you that no media handler is available, you must install the appropriate player before you can add clips to the PDF.
Foxit PhantomPDF User Manual appearance of a movie’s play area, whether the movie plays once or continuously, create alternate renditions, etc. To set multimedia properties, please do the following: 1. Select the Movie tool , or the Annotation Selection Tool . 2. 3. Double-click the play area or right-click the play area > Properties. For the Appearance tab, please refer to “Setting properties of an image”.
Foxit PhantomPDF User Manual B. Add Rendition – There’re three ways for you to choose: Use a File, Use a URL, By Copying an Existing Rendition C. Edit Rendition – When clicking the Edit Rendition button, the Rendition Settings dialog box appears, which allows you to specify the playback location, and other settings to differentiate it from other renditions.
Foxit PhantomPDF User Manual Keep Player Open: Select whether you want the player to close after it plays the movie or sound clip. Volume: Lets you specify how loud the movie will be played. Show Player Controls: Select to display a controller bar at the bottom of the play area allowing users to stop, pause, or play the media, provided the media player supports player controls. Repeat: Lets you replay a clip two or more times, or continuously.
Foxit PhantomPDF User Manual Playback Location: Selects the location for playing a movie or sound clip. Background Color: Selects the background color for the media player. Show title bar: Selects to show or hide title bar when playing the media in a floating window. Show control closing window: Selects to show or hide the close button at the top right corner in a floating window.
Foxit PhantomPDF User Manual Editing Objects (Available in Standard and Business Only) When reading a PDF, you may need to frequently edit texts, image, or other objects in this PDF file. The primary tool within Foxit PhantomPDF for editing these objects is the Touchup Objects tool. For more professional editing features, please refer to Advanced Editing Features. Using Touchup Text Tool With Touchup Text Tool, you can add text objects with changing their font, font size and color as well.
Foxit PhantomPDF User Manual original aspect ratio. To rotate an object, put the cursor near the corner of the selected object, the cursor will change to a curved arrow, click and drag the handle or right-click selected objects and open Objects Properties dialog box, specify rotation degree in Transform tab. Note: You can also rotate an object by choosing Rotate Clockwise/Rotate Counterclockwise from context menu, but rotating in 90 degree increments. 4.
Foxit PhantomPDF User Manual 3. In path object properties dialog box, please do any of the following: Path Object Properties Click Stroke Color tab to specify stroke color and opacity for objects. Stroke Color is used to paint the border of paths and text that are stroked. To configure the stroke color, choose one of color spaces and simply drag the color adjusting bar until the color is what you want. A stroke color’s opacity determines what degree it obscures or reveals.
Foxit PhantomPDF User Manual Text Mode – determines whether text is stroked or filled. There are four types of text modes: Fill Text, Stroke text, Fill then stroke text and Text with no fill and no stroke. 1 1. Fill text 2 2. Stroke text 3 3. Fill then stroke text 4 4. Text with no fill and no stroke Character Spacing – inserts uniform spacing between two or more characters in selected text. Word Space – inserts uniform spacing between two or more words in selected text.
Foxit PhantomPDF User Manual Redaction (Available in Business Only) Redaction feature allows you to remove sensitive information from your document prior to making it available to the others. You are able to mark the text or graphics for Redaction first, and then apply the redaction. Mark for Redaction To mark the text or graphics for redaction, do the following: Select Edit > Mark for Redaction, and the hand tool changes into a Cross automatically.
Foxit PhantomPDF User Manual Chapter 7 – Comments A comment is a written note intended as an explanation, an illustration, or a statement of fact or opinion, especially a remark that expresses a personal reaction or attitude. You can type a text message or add a line, circle, or other shape to make comments on PDFs you are reading with Foxit PhantomPDF commenting tools. You can also edit, reply, delete, and move the comments with ease.
Foxit PhantomPDF User Manual Select Comments > Note Tool or Drawing Markup Tools from the menu bar > select a type of tool you want to use. Using Note Comments Note icon Close button Text message Resize corner Adding a note comment Click the Note Tool Click where you want to place the note, or drag to create a custom-sized note. Type text in the pop-up note. You can also use the Select Text tool on the toolbar or choose Comments > Note Tools on Menu Bar.
Foxit PhantomPDF User Manual Using the Text Markup Tools You can use Text Markup tools to indicate where text should be edited or noticed. Text Markups do not change the actual text in the PDF. Instead, they indicate which text should be deleted, inserted, highlighted or underlined. Text Markup tools include Highlight Tool, Underline Tool, Strikeout Tool, Squiggly Tool, Replace Tool, and Insert Tool.
Foxit PhantomPDF User Manual Drawing Markup Tools Button Tool Name Description Cloudy Tool To draw cloudy shapes. Arrow Tool To draw something, such as a directional symbol, that is similar to an arrow in form or function. Line Tool To mark with a line. Rectangle To draw a four-sided plane figure with four right angles. Press Shift key Tool to draw a square. Oval Tool To draw an oval shape or a circle with pressing Shift key.
Foxit PhantomPDF User Manual Deleting the markup Do one of the following: Select the Markup Tool > press the Delete key. Grouping the markups Grouping drawing markups enables you to combine them so that you can work with them as though they were a single object. You can move or delete the group, set its status, change its appearance, etc.
Foxit PhantomPDF User Manual annotations. Note: The Typewriter Tool can be used to fill forms. See also “Filling non-interactive forms”. Typewriter comment Adding comments with typewriter Choose Comments > Typewriter Tools > Typewriter Tool. Put the pointer on the area to type any text you want. Press Enter if you want to start a new line. To finish typing, click anywhere outside the text you have inputted. Editing the typewriter comment Choose Comments > Typewriter Tools > Typewriter.
Foxit PhantomPDF User Manual B. Move the pointer to the leftmost or rightmost side of the text field. C. When the cursor turns to be a squad arrow (need update symbol), hold down the mouse and drag the typewriter comment to the intended place. Tips: You can use Home, End or Arrow Key to move the cursor among characters. When moving the typewriter comment, a rectangle appears. Select Hand Tool or Annotation Selection Tool , click the typewriter comment, and move it to the intended place.
Foxit PhantomPDF User Manual A textbox is a rectangle of any size, possibly with a border that separates the text box from the rest of the interface, allowing the user to input text information. A text box usually remains visible on the document page. It doesn’t close like a pop-up note. Note: You can add comments to Japanese, Chinese, and Korean text with the Callout Tool or Textbox Tool, but you must have the Eastern Asian Language module installed.
Foxit PhantomPDF User Manual Delete or Choose Delete from the Options menu of the pop-up note. Setting callout or textbox preferences Please refer to “Setting typewriter preferences”. Changing the Appearance of Markups You can change the color and appearances of comments or markups before or after you create them. Also, you can set the new look as the default appearance for that tool. Changing the appearance of Note Comments 1.
Foxit PhantomPDF User Manual Follow the steps of “Changing the appearance of Note Comments”. There is no Note Type tab in Text Markups settings. Changing the appearance of Drawing Markups In the Properties dialog box, do any of the following, and then click Close: Click the Appearance tab to change such options as the color, opacity and type of icon used. The type of the comment selected determines which options are available. Click the General tab to change the author’s name and subject of the comment.
Foxit PhantomPDF User Manual Changing the appearance of Typewriter Markups Click the Appearance tab to change the thickness, border style, color and opacity of the comment. Click the General tab to change the author’s name and subject of the comment. Click the Review History tab to see the history of changes people have made to the status of a comment during a review. See also “Setting a status”.
Foxit PhantomPDF User Manual Next and Sort By. The comment is displayed in the popup note or on the markup icon and acts as a tooltip when the popup note is closed. If you input the comment with too many lines, it will only show some of the comment while the rest will be displayed as suspension points when the cursor is moved outside the popup note. Click inside the message box to view it with scroll bar. The Comments Panel displays all the comments in the PDF.
Foxit PhantomPDF User Manual Setting a status Setting a status is useful for keeping track of comments that you have read or that require further action. You can use the status to indicate which comments you want to accept, reject, cancel, complete or export to other documents. By setting the review status, you can show or hide a certain set of comments, and let review participants know how you are going to handle the comment.
Foxit PhantomPDF User Manual Right-click other reviewer’s comment and select Reply this Reply. 3. 4. Deleting the reply message In the note pop-up window, right-click the Text message window and click Delete this topic. Changing the color of reply message window In the note pop-up window, right-click the reply message window and choose Change Color. Summarizing comments Summarizing comments is an easy way to help you directly obtain a synopsis of comments associated with the PDF.
Foxit PhantomPDF User Manual Importing & exporting comments Please refer to “Importing & Exporting Comments Data”. Sending Annotated PDFs Foxit PhantomPDF makes it easy for users to share reviews. You can send your annotated PDFs to any reviewers to check and respond to your comments. To send an annotated PDF file, do the following: Click on the Save button Close the PDF file. Re-open the file with Foxit PhantomPDF > click on the Email button to save all the comments you have made.
Foxit PhantomPDF User Manual Importing comments data Do one of the following: Double-click a FDF file to open it directly with Foxit PhantomPDF. Choose Comments > Import Comments Data… on the Menu Bar > navigate to where the desired file is, select it, and press “Open”. You will be prompted that the comments data has been imported successfully. Exporting comments data To export comments data, please do one of the following; To export as a FDF A.
Foxit PhantomPDF User Manual Chapter 8 – Stamping PDFs The Stamp Tools in Foxit PhantomPDF are a group of advanced tools that enable you to stamp content and watermarks into a PDF document. Foxit PhantomPDF supports image stamps with various image formats (JPEG, GIF, BMP, WMF, etc) and PDF file stamps. You can either create dynamic stamps which can obtain information from your system including name, date and time, or import existing dynamic stamps.
Foxit PhantomPDF User Manual Creating a Stamp You can create custom stamps and dynamic stamps. Creating a Custom Stamp 1. 2. Choose Comments > Stamp > Create Custom Stamp. Type a new category name or choose a category from drop-down menu, name the stamp, and then click OK. Note: If the stamp you choose is an image file, you can adjust the opacity of the image via drag the scrollbar as needed in the general stamps dialog box.
Foxit PhantomPDF User Manual 5. You can instantly adjust the added content to fit your needs when you preview current stamp on the right top preview pane. 6. Click OK. Create Custom Dynamic Stamp Dialog Box Managing a stamp To manage a stamp, please do the following: Choose Comments > Stamp > Manage Stamps, open Management Stamps dialog box, and select a stamp. Click Create and choose a way of creating stamp from drop-down menu, please refer to Creating a custom stamp.
Foxit PhantomPDF User Manual Manage Custom Stamps Dialog Box Note: Deleting a custom stamp category will delete all stamps that are subordinate to it. Cutting/Copying and Pasting a Stamp To cut/copy and paste a stamp, please do the following: Select the stamp you want to cut or copy. Right-click the stamp > Cut/Copy or choose Edit > Cut/Stamp. Right-click on the page you want to past the stamp and select Paste or choose Edit > Paste.
Foxit PhantomPDF User Manual Select the Hand Tool or the Annotation Selection Tool , and then press the Delete key. Select the Hand Tool or the Annotation Selection Tool , right-click on the stamp, and choose Delete from the Context Menu. Setting Favorite Stamps Choose Comments > Stamp > Set Favorite Stamp. Select a stamp in All Stamps panel, and then click Add to Favorite, then the stamp you select will be added to Favorite Stamps panel.
Foxit PhantomPDF User Manual Chapter 9 – Forms Foxit PhantomPDF is extremely useful for form filling and form designing. Please read below for more information. Form Basics There are two kinds of “form” files. One is a PDF file with fillable fields, which enables you to fill the form directly by clicking the form fields without using other features. This is called an Interactive PDF Form.
Foxit PhantomPDF User Manual advanced form operations, such as save filled-out forms and import/export forms data. Filling Interactive Forms If a PDF form contains interactive form fields, you can fill in the form with the Hand Tool . When you place the pointer over an interactive form field, the pointer icon changes to one of the following: Arrow -- Appears when the pointer is over a button, radio button, check box, or item on a list.
Foxit PhantomPDF User Manual Clearing a form in a browser Do either of the following: Select the reset form button if one exists. You can’t undo this action. Quit the browser, and start again. Note: Clicking the web browser’s Reload for Refresh button, the Back or Go Back button, or following a link to another page may not complete clearing the form.
Foxit PhantomPDF User Manual refer to “Using the Typewriter Tool” . Commenting on Forms You can comment on PDF forms, just as on any other PDF. You can add comments only when the form creator has extended rights to the users. Whether or not these comments are included when the form is submitted depends on how it is submitted. For example, if you use Foxit PhantomPDF to print the form for mailing or faxing, the comments do not appear.
Foxit PhantomPDF User Manual Creates an interactive form element to initiate certain predefined Push Button actions, such as opening a file, submitting data to a web server, or resetting a form. This button can also be customized with images and text. Radio Button Presents a group of choices from which the user can select only one item. Check Box Combo Box List Box Text Field Signature Field Presents yes-or-no choices for individual items.
Foxit PhantomPDF User Manual Creating Interactive Forms With Foxit Form Designer, you can either create an entirely new interactive form from a blank page or add form fields to an existing electronic form. To start from a blank page, please do the following: Create a blank PDF from File -> Create PDF -> From blank page Open the blank page with Foxit PhantomPDF, and then use Foxit Form Designer to add form fields.
Foxit PhantomPDF User Manual Creating multiple copies of a push button You can create multiple copies of a push button. The new push button names are based on the original push buttons and appended with a number. However, you are able to create them with the same names. In addition, all the new push buttons are created sequentially, using standard array format. Select one or more push buttons that you want to copy (press Shift or Ctrl when clicking to select more buttons).
Foxit PhantomPDF User Manual F. dialog box. Click Preview to apply the results. G. Click Same Name to apply the names of original buttons to the newly created buttons, and click OK. Note: Copies of push buttons function independently of each other. You can use a different procedure to duplicate push buttons, creating an information- sharing relationship among these buttons. Duplicating a push button across multiple pages Select the push button that you want to duplicate.
Foxit PhantomPDF User Manual Name – Specifies the unique name of the selected push button. Tooltip – Displays text that the hesitant user may find helpful in clicking the button. Tooltips appear when the pointer hovers over the push button. Form Field – Specifies whether the push button can be seen, either on screen or in print. There are four choices for you: Visible, Hidden, Visible but doesn’t print, and Hidden but printable.
Foxit PhantomPDF User Manual Font Size: 30 Text Color: Green Font: Times New Roman Push Button 3. Actions tab for the button properties The Actions properties specify any actions that you want to associate with the push button, such as jumping to a specific page or going to a web site. The Actions tab in push button properties contains the following options: Select Trigger – Specifies the user action that initiates an action: Mouse Up, Mouse Down, Mouse Enter, Mouse Exit, On Focus, or On Blur.
Foxit PhantomPDF User Manual Choose Open a web link > click Add button > enter the URL of the destination web page. D. To show/hide a field, select the option > click Add… > choose to show or hide the selected button when the user triggers the action, and click OK. E. To execute a named command, select the option > click Add… > select one of the named F. commands in Execute a named command dialog box, and click OK.
Foxit PhantomPDF User Manual Icon is too Big: zoom out the icon to fit the button if the former one is bigger than the latter one, or show the icon with its original size. Icon is too Small: zoom in the icon to fit the button if the former one is smaller than the latter one, or show the icon with its original size. Never: never scale the icon. Show the icon with its original size all the time. B. Scale – choose to scale the icon non-proportionally or proportionally.
Foxit PhantomPDF User Manual Click Close to accept these display properties. Setting push button properties as default After setting button properties for a new push button, you can set your settings as the new default for all the push buttons you create in future. To set the current properties as default, right-click the push button > select Use Current Properties as New Defaults.
Foxit PhantomPDF User Manual The General tab in radio button properties contains the following options: Name – Specifies the unique name of the selected radio button. Tooltip – Displays text that the hesitant user may find helpful in clicking the button. Tooltips appear when the pointer hovers over the radio button. Form Field – Specifies whether the radio button can be seen, either on screen or in print.
Foxit PhantomPDF User Manual Radio Button 3. Actions tab for the radio button properties Please refer to “Actions tab for the button properties” . 4. Options tab for the radio button properties The Options tab in radio button properties enables you to change the button style and do other additional settings. The Options tab in radio button properties contains the following options: Button style – Specifies the shape of the maker that appears inside the button when the user selects it.
Foxit PhantomPDF User Manual To use the combo box tool, please refer to “Creating a new push button”. Setting combo box properties How a combo box behaves is determined by settings in the Combo Box Properties dialog box. You can set properties that apply formatting, determine the appearance and actions, perform mathematical operations, and so forth. The combo box has a General tab, Appearance tab, Actions tab, Options tab, Format tab, Validate tab, and a Calculate tab.
Foxit PhantomPDF User Manual These buttons are not available if Sort Items is selected. Delete – Removes the selected item from the list. Sort items – Arranges the listed items numerically and alphabetically. A numerical sort (if applicable) is performed before an alphabetical sort. Allow user to enter custom text – Enable users to enter a value other than the ones in the list. Commit selected value immediately – Saves the value as soon as the user selects it.
Foxit PhantomPDF User Manual of characters the user can enter in any given position, and how the data displays in the field. a. A -- Accepts only letters (A–Z, a–z). b. X -- Accepts spaces and most printable characters, including all characters available on a standard keyboard and ANSI characters in the ranges of 32–126 and 128–255. c. O -- The letter “O” accepts alphanumeric characters (A–Z, a–z, and 0–9). d. 9 -- Accepts only numeric characters (0–9).
Foxit PhantomPDF User Manual The Validate properties restrict entries to specified ranges, values, or characters, ensuring that users enter the appropriate data for a combo box. Field value is not validated – Turns off validation. Field value is in range – Sets a numeric range for a combo box using values you enter in either as a number or a percentage. It is available only when Number or Percentage is selected in Format tab.
Foxit PhantomPDF User Manual A text field is a common element of graphical user interface of computer programs, as well as the corresponding type of widget used when programming GUIs, which let the user type in text, such as name, address, phone number, etc. To use list box tool and text field tool, please refer to “Creating a new push button” . Setting list box properties Please refer to “Setting combo box properties”.
Foxit PhantomPDF User Manual A B Text fields with and without the Comb property A. Text field with a border color, using the Comb property B. Text field without the Comb property Setting text field properties as default To set the current properties as default, right-click the text field > select Use Current Properties as New Defaults. Using Signature Field Tool The signature field is specially designed by to create blank digital signature fields for reviewers to sign.
Foxit PhantomPDF User Manual Activate a custom JavaScript when the user digitally signs the form. Click the Edit button to change or create a new JavaScript action. Arranging Form Fields Selecting multiple form fields To arrange the form fields, you have to select multiple form fields that you want to arrange first. To select multiple form fields, do one of the following: Choose the Annotation Selection tool Choose the Annotation Selection tool > Shift-click or Ctrl-click each form field.
Foxit PhantomPDF User Manual Right-click one of the form fields > Center > Vertically/Horizontally/Both. You will find that the rectangle is centered respectively vertically, horizontally or both in the page. Distributing multiple form fields This function will be available when selecting three or more form fields. To distribute the form fields evenly between the topmost and bottommost form fields, choose Distribute > Vertically.
Foxit PhantomPDF User Manual to obtain the correct final results. Choose Forms > Set Calculation Order… The Calculate Order dialog box displays all calculable fields in your form and the order in which the calculations are performed. To change the field calculation order, select the field from the list, and then click the Up or Down button as needed. Click OK.
Foxit PhantomPDF User Manual A. In the pop-up Javascript Console dialog box, type your JavaScript code, or click Open and select one of the file with JS format. B. Click Run button to run your JavaScript code. You will be prompted that the code has run successfully. When the code goes wrong, it gives you an error message. You can click Save to save a copy of your JavaScript code, or click Cancel to revoke your operation.
Foxit PhantomPDF User Manual Add – After typing a new Script Name, a JavaScript Editor dialog box pops up. You can create and edit document level scripts here. To change the font of JavaScripts, click the Font button. Edit – The JavaScript Editor dialog box pops up, enabling you to modify the JavaScripts you create.
Foxit PhantomPDF User Manual Chapter 10 – Security The security feature of PDF gives you an exceptional control over the PDF files you create. To provide adequate protection for PDF’s contents, you can encrypt and secure PDF files to prevent unauthorized access, restrict sensitive operations, etc. Checking PDF Security Some PDF files may contain restrictions preventing actions such as printing, editing, copying, etc.
Foxit PhantomPDF User Manual 3. Permission to set the restriction settings. In the Permission Specification area, you will be shown the security details you specified. 4. 5. 6. Select an Encryption Algorithm. (Optional) Select the document contents to encrypt. (Optional)Check Save the setting as a new policy to save the current security settings as a 7. new policy so that you can apply to other documents. Click Ok and save the document to make setting take effect.
Foxit PhantomPDF User Manual A. B. Enable text access for screen reader devices for the visually impaired. Extract the contents of the document – lets users extract text and graphics, copy text, take snapshot, and play media clip, etc. Encryption Algorithm - defines data transformations that cannot be easily reversed by unauthorized users. Foxit PhantomPDF supports 128-bit AES and 128-bit ARC-FOUR.
Foxit PhantomPDF User Manual digital signature. Only corresponding private key decrypts the document that was encrypting using the certificate. Generally, if possible, encrypt document using certificates from third-party provider. If the certificate is lost or stolen, the issuing authority can replace it, if a self-signed certificate is deleted, all PDF encrypted using the certificate is forever in accessible. Adding a certificate security 1.
Foxit PhantomPDF User Manual To remove certificate encryption, please do one of the following: 1. Choose Secure > Remove Security, or click Security Editing Tools toolbar and choose Remove 2. Security from drop-down menu. Choose Secure > Show Security Properties, in the Security tab of the Document Properties dialog box, choose No Encryption from Security Method menu.
Foxit PhantomPDF User Manual based on the settings of the selected policy. Click Edit Details to edit a policy. Click Delete to delete a policy. Click Close. RMS Protector (Available in Business Only) Microsoft Windows Rights Management Services is an information technology that works with AD RMS enabled applications to help safeguard digital information from unauthorized use.
Foxit PhantomPDF User Manual Template management Template management can list all available policy template, information of the templates incuding users, permission, content expiration days and license expiration days. You can set certain template as default. If you don’t have policy template or you want to create new one, you can also create template by clicking Create Template.
Foxit PhantomPDF User Manual Create Template 1. 2. (Optional) Choose copy from other policy templates Click Add to set template name and description in Identification Information. 3. Click Add in User E-mail to simply add a user who you would like to assign the rights. Selecting Anyone allows every user to work with the encrypted PDF files. After adding a user successfully, please click Permission to specify what kind of rights does 4.
Foxit PhantomPDF User Manual he/she will have to work with a PDF that is encrypted with the template. Permission setting – you can check options to specify file’s permission setting. Click any of options to view the detail information in Permission Item Specification field. Print Permission – specifies the level of printing which users are allowed for the PDF document. A. B. Print with low resolution – allows users to print at no higher than 150-dpi resolution.
Foxit PhantomPDF User Manual 5. 6. Enter the number into period into the License Expiration days text box next to specify the valid period for the user license or click the button to set License expiration date in the calendar. If the user license expires, users will have to download the user license from the server once again to open the protected PDF documents. Click Save to complete creating the template and save it to your disk.
Foxit PhantomPDF User Manual Chapter 11 – Digital Signatures (Available in Standard and Business Only) A digital signature acts as a traditional handwritten signature that can be used to authenticate the identity of a user as well as the document content. It stores information about the signer along with the date, time, and state of the document when it was signed.
Foxit PhantomPDF User Manual Style, and the other is to Create a New Style for your signature. Please refer to Creating signature appearance. You can view signature look immediately in Signature Preview panel. 5. Click OK. Sign Document Dialog Box Note: you can move or resize a signature after placing it on document, so be sure to the signature location and size before signing document.
Foxit PhantomPDF User Manual Different appearance of signatures Choose Secure > Place Signature. Press and hold the mouse button down, and drag to draw a signature filed for your signature, or double-click some area of page where you want the signature to appear. In Sign Document dialog box, choose Create a New Style from Appearance Type menu. Check the options that you want to appear in digital signature.
Foxit PhantomPDF User Manual Configure Signature Style Dialog Box Moving and resizing an image You can move and resize signatures before signing the document, but you aren’t allowed to change certificate and appearance of certificate. 4. To move the signature Select the Annotation Selection Tool or the corresponding tool, put the pointer over the signature, click and drag the signature to another place you like. 5.
Foxit PhantomPDF User Manual depends on options you select. 1. 2. Sign a PDF, please choose one of the followings: Choose Secure > Sign Document. Right-click the signature, choose Sign Document. Select Hand Tool, and click the signature. Set your signature preferences in Preferences dialog box. Choose Tools> Preferences > Signature, check the option of “Sign the document after the signature is placed immediately” to sign the document immediately when the signature is placed.
Foxit PhantomPDF User Manual Tip: 1. 2. You can validate signatures by setting your signature preferences. Choose Tools > Preferences > Preferences > Signature. Check the Verify signatures when the document is opened option to automatically validate signatures in a PDF when you open the document. Deleting a signature Select the Annotation Selection Tool Right-click the signature and choose Delete from context menu, or press Delete key. .
Foxit PhantomPDF User Manual Certify Document Dialog Box 4. In the pop-up Certify Document dialog box, choose a digital ID. If you don’t find the specified digital ID, you need to get a digital ID from a third-party provider or create a self-signed digital ID. 5. Set authorized actions for your document from the drop-down menu in the Permitted Actions after certifying item. 6. Set the signing reason and choose an appearance type from the menu. 7. Click OK.
Foxit PhantomPDF User Manual Show Certificate – click it to show the details of certificate, such as the validity of certificate, certificate path and so on. Locked – check the option, you will not delete the signature. Signature Properties Dialog Box Note: If the status is unknown, click the Show Certificate to view the details of the certificate.
Foxit PhantomPDF User Manual 4. 5. 6. Certificate if you trust it. The certificate will be successfully imported. Click the digital signature again and a message will show you the Signature is Valid. If you don’t trust the certificate any more, you can delete it from Windows Certification Store. Signature Panels The signature panel shows information about each signature in the document as well as the change history of the document since the first signature.
Foxit PhantomPDF User Manual Chapter 12 – Printing This section is a collection of supplementary materials for this user manual, including Keyboard Shortcuts, List of Supported UI Languages, and Command Lines. Printing a PDF document 1. 2. 3. Make sure you have installed the printer successfully. Choose Print from the File menu. Specify the printer or plotter, page range, number of copies, and other options. 4. Click to Print.
Foxit PhantomPDF User Manual Print a portion of a page Printing multiple pages with page thumbnails To perform a quick print, you can select multiple pages from a document from the thumbnail list. Open the document that you want to print, and then click Pages button on the left navigation panel. Shift-click / Ctrl-click/ drag the mouse to select a range of page thumbnails from the document. Select Print Pages from the right-click menu, and then click OK.
Foxit PhantomPDF User Manual The Print Dialog Box Subset – Provides options for setting noncontiguous page range. All Pages in Range – Prints all the pages within the specified range. Odd pages only – Prints only pages with odd numbers within the specified range. Even pages only – Prints only pages with even numbers within the specified range. Note: This option is especially helpful for two-side printing. Reverse pages – Prints pages in reverse order.
Foxit PhantomPDF User Manual Document – Prints the document contents without annotations. Document and Annotations – Prints document contents and annotations. Annotations – Prints annotations only. Preview -- Foxit PhantomPDF provides an instant preview in the Print dialog box.
Foxit PhantomPDF User Manual Chapter 13 – Appendices This section is a collection of supplementary materials for this user manual, including Keyboard Shortcuts, List of Supported UI Languages, and Command Lines. Keyboard Shortcuts There are number of keyboard shortcuts that you can use to speed up your navigation within the Foxit PhantomPDF. You can both use the default keyboard shortcuts and customize your own shortcuts.
Foxit PhantomPDF User Manual Fit to Page Ctrl + 2 Fit Width Ctrl + 3 Rotate Clockwise Ctrl + Shift + Plus Rotate Counterclockwise Ctrl + Shift + Minus Reset Toolbars Alt + F8 Dock All Toolbars Ctrl + F8 Hide Toolbars F8 AutoScroll Ctrl + Shift + H Stop AutoScroll ESC Reverse View F11 Show or hide Menu Bar F9 Switch between tabs Ctrl + Tab Edit Keys Action Shortcut Copy Ctrl + C, or Ctrl + Insert Find Text Ctrl + F Find Next F3 Find Previous Shift + F3 Preferences Ctrl + K
Foxit PhantomPDF User Manual Squiggly Ctrl + Shift + Q Replace Ctrl + Shift + R Add Bookmark Ctrl + Shift + B Note: These shortcuts are only available when you have selected text with Commenting Text Tool.
Foxit PhantomPDF User Manual Document Keys Action Shortcut First Page Home Previous Page Left Arrow, Page Up, or Ctrl + Page Up Next Page Right Arrow, Page Down, or Ctrl + Page Down Last Page End Go to Page Shift + Ctrl + N, or Ctrl + G Select All (Unavailable with trial version) Ctrl + A Page Down Space Page Up Shift + Space Command Lines Here are some command lines that can be used to Foxit PhantomPDF: Command Result -Register Set Foxit PhantomPDF as default reader.
Foxit PhantomPDF User Manual Contact Us Feel free to contact us should you need any information or have any problems with our products. We are always here, ready to serve you better. Office Address: Foxit Corporation 42840 Christy Street.
