P3PC-4202-01ENZ0 Operator's Guide
Introduction Thank you for purchasing the color image scanner ScanSnap iX500 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this manual, "Safety Precautions", and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap. If you are using a Windows® operating system, either Adobe® Acrobat® (7.
Introduction the conditions of the licenses, refer to "Terms and Conditions for End User License" (file name: OSS_License.pdf) contained in the Setup DVD-ROM. ScanSnap, the ScanSnap logo, ScanSnap Manager, ScanSnap Organizer, CardMinder, and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of the respective companies. Manufacturer PFU LIMITED International Sales Dept.
Introduction It is the responsibility of the customer to store and manage the scanned image, and dispose of the original document scanned with the ScanSnap. Manuals Read the following manuals as needed when using the ScanSnap. Manual Description Location Safety Precautions Read this manual before you start using the product because it contains important information about the safe use of the ScanSnap. Included in the package.
Introduction Manual Description Location ScanSnap Connect Application User's Guide (iOS) Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files. Start ScanSnap Connect Application on ScanSnap Connect Application User's Guide (Android) the iOS mobile device, tap [ ] on the [File List] screen, and then tap [Help] on the [Information] screen that appears.
Introduction Manual Description Location ScanSnap Manager Help Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages. Refer to this Help by one of the following methods: z The ScanSnap Manager icon is displayed in the menu that appears when you click in the notification area.
Introduction Manual Description Location ScanSnap Wireless Setup Tool Help Read this Help file when questions or problems regarding operations arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages. Refer to this Help by either of the following methods: z Press the [F1] key on the keyboard when a dialog box is displayed. z Click [About this screen] or [About this message] on each screen. z Click the Help button ( window.
Introduction Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about features of the ScanSnap, an overview of ScanSnap Manager, and procedures for connecting the ScanSnap and a mobile device via wireless LAN, as well as the basic operations of the ScanSnap. Installing the Software This chapter explains about the software bundled with the ScanSnap, system requirements and installation procedures.
Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows. Indication Description WARNING CAUTION This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.
Introduction Screen Examples in This Manual Windows screen Microsoft product screenshots are reprinted with permission from Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and operations may differ depending on the operating system. z Icon in the notification area The ScanSnap Manager icon is displayed in the menu which appears when you click notification area. The notification area is located at the far right of the taskbar.
Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: Abbreviation Used Designation Windows 8 Windows® 8 operating system, English Version Windows® 8 Pro operating system, English Version Windows® 8 Enterprise operating system, English Version Windows 7 Windows® 7 Starter operating system, English Version Windows® 7 Home Premium operating system, English Version Windows® 7 Professional operating system, English Version Windows® 7 Enterprise operating syste
Introduction Abbreviation Used Designation PowerPoint Microsoft® PowerPoint® 2010 Microsoft® Office PowerPoint® 2007 Microsoft® Office PowerPoint® 2003 Microsoft® PowerPoint® for Mac 2011 Microsoft® PowerPoint® 2008 for Mac Microsoft® PowerPoint® 2004 for Mac SharePoint Microsoft® SharePoint® Server 2010, English Version Microsoft® Office SharePoint® Server 2007, English Version Microsoft® Office SharePoint® Portal Server 2003, English Version Microsoft® SharePoint® Foundation 2010, English Version Mi
Introduction Abbreviation Used Designation Wireless access point Wireless access point Wireless router ScanSnap Color Image Scanner ScanSnap iX500 Carrier Sheet ScanSnap Carrier Sheet 13
Table of Contents Introduction ....................................................................................2 Trademarks ..................................................................................... 2 Manufacturer................................................................................... 3 Disclaimer ....................................................................................... 3 Manuals ........................................................................................
Table of Contents Back ......................................................................................................... 31 ScanSnap Manager Overview ..................................................... 32 ScanSnap Manager Icon ......................................................................... Right-Click Menu (Windows).................................................................... ScanSnap Manager Menu (Mac OS)....................................................... Quick Menu........
Table of Contents SugarSync Manager for Windows ........................................................... Scan to Microsoft SharePoint .................................................................. Trial Software........................................................................................... Adobe Acrobat ......................................................................................... 82 84 86 88 Installing in Mac OS ..............................................................
Table of Contents Profile Management............................................................................... 199 How to Perform a Scan.......................................................................... 208 ScanSnap Folder Operations .................................................... 211 How to Configure Scan Settings ............................................................ 212 How to Perform a Scan..........................................................................
Table of Contents Attaching Files to E-Mail ........................................................................ Using the ScanSnap as a Copy Machine .............................................. Creating Searchable PDF Files ............................................................. Storing Business Cards in CardMinder.................................................. Saving Data to a Mobile Device............................................................. Saving Data to Your Dropbox Folder ....
Table of Contents Troubleshooting ........................................................................ 432 Daily Care ................................................................................... 433 Cleaning Materials...................................................................... 434 Cleaning the Outside of the ScanSnap .................................... 435 Cleaning the Inside of the ScanSnap ....................................... 436 Consumables .....................................
ScanSnap Overview This chapter explains important items you should know before operating ScanSnap. Features of the ScanSnap ............................................................ 21 Parts and Functions...................................................................... 29 ScanSnap Manager Overview ...................................................... 32 How to Perform a Scan ................................................................. 39 Turning the ScanSnap ON/OFF...........................
Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows: Simple Turn documents into digital data by just pressing the [Scan] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer. The Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time.
Features of the ScanSnap HINT Scan test system and scan settings are as shown below. z Scan test system Intel® Core™ i5 2.5GHz or higher processor, 4 GB or more memory Windows 8, Windows 7, Windows Vista, or Windows XP operating system OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6 z Scan settings Default settings When the default settings are not used, and scanning is performed under the following conditions, scanning speed may slow down.
Features of the ScanSnap Linkage Functions to Increase Range of Useful Applications E-mail or print a scanned image directly from scanning You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine.
Features of the ScanSnap Easy Linkage with Cloud Services Access documents converted into digital data anytime, anywhere ScanSnap Manager can be linked with the following cloud services. Through linkage with these services, you can access scanned images anytime from your computer or smartphone no matter where you are.
Features of the ScanSnap z You can create a searchable PDF file by using [Searchable PDF Converter]. (→ page 303) - Create using ScanSnap Organizer You can use ScanSnap Organizer to convert a created PDF file to a searchable PDF file. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.
Features of the ScanSnap Create PDF/A files You can create PDF files that conform to PDF/A-1b which is a suitable file format when you need to store image data for a long time. (→ page 261) Scan Easily Using Automatic Functions Automatically recognize color and black & white documents (Auto color detection) The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale.
Features of the ScanSnap Bundled Software Can Be Used with Various Applications Organize and manage scanned images You can use ScanSnap Organizer to organize and manage scanned images.
Features of the ScanSnap Other Useful Functions Link with a wide variety of applications by using ScanSnap Folder You can use ScanSnap Folder to link with a wide variety of applications, including Web applications (e.g. Webmail, cloud service). By selecting ScanSnap Folder from the file selection window of the application, you can use the scanned image file directly. (→ page 211) Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.
Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. Front ADF paper chute (cover) (*) Open to use the ScanSnap. D Opening the ADF paper chute (cover) turns on the ScanSnap.
Parts and Functions ADF top section Open to remove jammed documents, replace the Roller set, or clean the inside of the ScanSnap. ADF paper chute (cover) You can load the document here after opening it. Extension Pull out when scanning long documents. Side guide Adjust to the width of documents to prevent them from getting skewed. ADF release tab Pull this tab to open the ADF top section. [Scan] button (*) Press this button to start scanning. Can be pressed even when the stacker is closed.
Parts and Functions Back Tape seal Remove this tape seal after installing the software. Security cable slot Used to connect an anti-theft security cable (commercially available). Power connector USB connector Ventilation port Holes for ventilating hot air from inside the ScanSnap. WPS button Press this button to connect the ScanSnap to a WPS compatible wireless access point by using the push button method. Wi-Fi switch Turn this switch on to connect the ScanSnap and a mobile device via wireless LAN.
ScanSnap Manager Overview ScanSnap Manager Overview The ScanSnap Manager is a scanner driver that is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file to a computer. All operations on the ScanSnap are managed in ScanSnap Manager.
ScanSnap Manager Overview HINT z Turn the ScanSnap on to perform communication between ScanSnap Manager and ScanSnap. For details about how to turn on the ScanSnap, refer to "Turning the ScanSnap ON/OFF" (page 42). z When you add the ScanSnap Manager icon to the Dock, is constantly displayed. A blue light appears under the ScanSnap Manager icon when ScanSnap Manager is running. You can display the menu for scanning documents and ScanSnap Manager settings from the ScanSnap Manager icon.
ScanSnap Manager Overview Right-Click Menu (Windows) This menu appears when you right-click the ScanSnap Manager icon . Right-click Item Function Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan Button Settings]. Simplex Scan Scans only one side of the document. Follows the settings configured in [Scan Button Settings]. Scan Button Settings Displays the ScanSnap setup dialog box. You can configure the scan settings in this dialog box.
ScanSnap Manager Overview Item Function Help Displays the following menu: z Help Opens the ScanSnap Manager Help. z Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. z ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). z About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] dialog box. z Preferences Displays the [ScanSnap Manager - Preferences] dialog box. z Online Update Starts the ScanSnap Online Update (page 453).
ScanSnap Manager Overview ScanSnap Manager Menu (Mac OS) This menu appears when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Duplex Scan Scans both sides of the document. Follows the settings configured in [Settings]. Simplex Scan Scans only one side of the document. Follows the settings configured in [Settings]. Settings Displays the ScanSnap setup window.
ScanSnap Manager Overview Item Function Help Displays the following menu: z Help Opens the ScanSnap Manager Help. z Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. z ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). z About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] window. z Preferences Displays the [ScanSnap Manager - Preferences] window. z Online Update Starts the ScanSnap Online Update (page 453).
ScanSnap Manager Overview Quick Menu Simply press the [Scan] button on the scanner to scan your document, and the following Quick Menu will appear. Just select the application you want to link, and you can create and manage scanned images. HINT z For details about each application and how to perform scanning using the Quick Menu, refer to the following: (→ page 113) (→ page 286 ) z The Quick Menu display mode and applications display order can be changed.
How to Perform a Scan How to Perform a Scan This section explains how to use the ScanSnap to perform scanning. You can scan documents in two different ways. Choose either way depending on your intended use of the scanned image. z Scan from a USB-connected computer (→ page 39) z Scan from a wireless LAN-connected mobile device (→ page 41) Scan from a USB-connected Computer Connect the ScanSnap and the computer with a USB cable, and scan the document. Scan according to the following procedures.
How to Perform a Scan Scanning using a profile Select a previously set profile (scan settings and linked application), and simple press the [Scan] button to scan the document and link with the application. It is convenient to use when you want to scan a document using the same scan settings repeatedly. Select a previously set profile Scan Save and use the scanned images For details, refer to the following.
How to Perform a Scan Scan from a Wireless LAN-connected Mobile Device When you have a wireless LAN environment and a mobile device with ScanSnap Connect Application installed, you can operate the ScanSnap from the mobile device and scan a document. You can also specify document scan settings using ScanSnap Connect Application. The scanned images can be received directly on the mobile device.
Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. Turning the ScanSnap ON 1. Turn on the computer. HINT If you connect the ScanSnap and a mobile device via a wireless LAN and then scan a document, you do not have to turn on the computer. D The ScanSnap Manager icon appears in the notification area when Windows starts up.
Turning the ScanSnap ON/OFF D The ScanSnap Manager icon appears in the Dock. HINT z If the ScanSnap Manager icon is not displayed, from the sidebar in Finder, select [Applications] → [ScanSnap], and then double-click [ScanSnap Manager] to start up ScanSnap Manager. z If ScanSnap Manager does not automatically start when you log on to your computer, select [Users & Groups] ([Accounts] on Mac OS X v10.6) → [Current User] ([My Account] on Mac OS X v10.
Turning the ScanSnap ON/OFF Turning the ScanSnap OFF 1. Close the ADF paper chute (cover). D The [Scan] button turns off. The ScanSnap Manager icon changes as shown below. From to From to ATTENTION z Close the ADF paper chute (cover) after putting the extension back. z If moving the ScanSnap, first turn the power OFF and remove all cables. The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm.
Turning the ScanSnap ON/OFF Exiting ScanSnap Manager You can exit ScanSnap Manager according to the following procedures. Normally, you do not have to exit ScanSnap Manager. 1. Select [Exit] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). 1. Select [Quit] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36).
Turning the ScanSnap ON/OFF Automatic Power OFF When the ScanSnap is turned on and left unused for the specified time (default is "4 hours"), it will turn itself off automatically.
Connecting a Mobile Device to the ScanSnap Using Wireless LAN Connecting a Mobile Device to the ScanSnap Using Wireless LAN Once you connect the ScanSnap and a mobile device via wireless LAN, you can use the mobile device to scan a document with the ScanSnap and send the scanned image directly to the mobile device. Preparation To connect the ScanSnap and a mobile device via a wireless LAN, you must prepare the following in advance.
Connecting a Mobile Device to the ScanSnap Using Wireless LAN 2. Connect the ScanSnap and the mobile device HINT To connect the ScanSnap and a mobile device, set an IP address, name and password for the ScanSnap. For details about how to connect the ScanSnap and a mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile device. Wireless Access Point 1. 2.
Connecting a Mobile Device to the ScanSnap Using Wireless LAN Connect via Wireless LAN Using the ScanSnap Wireless Setup Tool ScanSnap Wireless Setup Tool is an application to configure the settings required for connecting your ScanSnap and mobile device wirelessly in a wizard format. Starting the ScanSnap Wireless Setup Tool You can start the ScanSnap Wireless Setup Tool as follows: 1. Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Wireless Setup Tool].
Connecting a Mobile Device to the ScanSnap Using Wireless LAN Reconnect to a Wireless Access Point Using the ScanSnap WPS Button Simply by pressing the WPS button on the back of the ScanSnap, you can easily reconnect the ScanSnap to a WPS compatible wireless access point. Perform the following procedures to connect. ATTENTION Perform the following before you connect using the WPS button.
Connecting a Mobile Device to the ScanSnap Using Wireless LAN 3. Press the WPS button of the wireless access point. 4. Press and hold (3 seconds or longer) the WPS button on the back of the ScanSnap within 2 minutes after pressing the WPS button of the wireless access point. WPS button D The ScanSnap is connected to the wireless access point and the Wi-Fi indicator lights up in blue. If connection cannot be established, the Wi-Fi indicator blinks or lights up in orange.
Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap and the conditions for using the Carrier Sheet. Conditions for Documents to Scan Paper type Standard office paper, postcards, business cards, plastic cards complying with ISO781A ID-1 type (54 × 86 mm / 2.1 × 3.4 in.) 40 to 209 g/m² (10.7 to 55.7 lb) Long page documents 52 to 127 g/m² (13.9 to 33.9 lb) Paper weight A8 size (52 × 72 mm or less 127 to 209 g/m² (33.9 to 55.
Documents for Scanning z Be careful of the following when you scan plastic cards. - Cards that are bent may not be fed properly. - If the surface of the card is dirty with grease marks (e.g. fingerprints) and such, perform scanning after wiping the dirt off. - When you scan plastic cards with strong luster, some parts of the image may appear lighter or darker than the original. e.g.
Documents for Scanning Conditions for Using the Carrier Sheet The bundled Carrier Sheet is a sheet designed to transport documents through the ScanSnap. You can scan documents that are larger than A4/Letter size, photographs and clippings. Conditions for documents that can be scanned using the Carrier Sheet are as follows: CAUTION z Do not use a damaged Carrier Sheet because it may damage or cause the scanner to malfunction. z Be careful not to cut your finger on the edge of the Carrier Sheet.
Documents for Scanning Documents for Which the Carrier Sheet is Recommended for Scanning It is recommended that you use the Carrier Sheet to scan the following documents. z Documents written in pencil Because there may be black traces left on the documents, it is recommended that you use the Carrier Sheet to scan such documents. Clean the rollers occasionally when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors.
Documents for Scanning ATTENTION z Using the Carrier Sheet Be careful of the following when you use the Carrier Sheet: - Do not stain, or cut the end with a black & white pattern because the Carrier Sheet will not be recognized properly. - Do not place the Carrier Sheet upside down. Otherwise, a paper jam may occur and damage the Carrier Sheet and the document inside. Do not fold or pull the Carrier Sheet.
How to Load Documents How to Load Documents Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 52). 1. If you are loading multiple sheets, check the number of sheets. The maximum number of sheets in the ScanSnap is as follows: For A4 or smaller sizes: Up to 50 sheets can be loaded (with paper weight of 80 g/m2 [20 lb] and thickness of the document stack under 5 mm).
How to Load Documents 4. Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) 5. Pull the stacker towards you.
How to Load Documents 6. Depending on documents to scan, pull out the extension on the ADF paper chute (cover) and open the stacker.
How to Load Documents 7. Load the documents in the ADF paper chute (cover). Load the documents face-down and top-first with their back facing you. Load the documents so that they are not beyond the reference marks within the side guides. Side guide ATTENTION z Do not accumulate more than 50 sheets (with paper weight of 80 g/m² [20 lb]) in the stacker. z Right-click the ScanSnap Manager icon in the notification area and select [Scan Button Settings].
How to Load Documents 8. Adjust the side guides to the width of the documents. Hold the side guides in the middle and then move them so that there is no space left between the side guides and the documents. Otherwise, the documents may be fed skewed.
Installing the Software This chapter explains about the software bundled with the ScanSnap, system requirements and how to install them. Bundled Software Overview......................................................... 63 System Requirements................................................................... 65 Installing in Windows.................................................................... 70 Installing in Mac OS ......................................................................
Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software: ScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file to a computer. You need to have ScanSnap Connect Application installed on your mobile device to save PDF or JPEG files to your mobile device.
Bundled Software Overview Scan to Microsoft SharePoint You can easily save files in SharePoint and Office Live using the ScanSnap. Rack2-Filer Smart trial version This application provides integrated management of digitalized paper documents (electronic documents) and digital data created with computer, as if you are filing paper documents in actual binders.
System Requirements System Requirements The system requirements for the ScanSnap are as follows: For the latest information on requirements, please visit the ScanSnap Support Site at: http://scansnap.fujitsu.com/g-support/en/ Windows Operating system Windows 8 (*1) Windows 7 Windows Vista (*2) Windows XP (*3) Intel® Core™2 Duo 2.2 GHz or higher CPU (Recommended: Intel® Core™ i5 2.
System Requirements ATTENTION z If the system requirements above are not satisfied, the ScanSnap may not operate. z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not function properly). z Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub.
System Requirements The following shows the estimated file size when scanning one side of a color document. Sample document Specification z Paper type Normal catalog z Paper size A4 z File format PDF z Compression rate 3 Estimated image data size (KB) Color mode Automatic resolution Normal Better Best Excellent Color 363.6 245.6 363.6 644.8 1673.2 Gray 328.4 223.6 328.4 580.4 1832.8 B&W 212.8 136 212.8 455.2 1300.4 Color high compression 163.6 123.2 163.6 124.
System Requirements Mac OS Operating system (*) OS X v10.8 (Recommended: 10.8.1 or later) Mac OS X v10.7 (Recommended: 10.7.4 or later) Mac OS X v10.6 (Recommended: 10.6.8) Intel® Core™2 Duo 2.4 GHz or higher CPU (Recommended: Intel® Core™ i5 2.
System Requirements The following shows the estimated file size when scanning one side of a color document. Sample document Specification z Paper type Normal catalog z Paper size A4 z File format PDF z Compression rate 3 Estimated image data size (KB) Color mode Automatic resolution Normal Better Best Excellent Color 381.9 260.9 381.9 698 2136.9 Gray 319.5 221.3 319.5 562.2 1788.4 B&W 234.6 151 234.6 445.
Installing in Windows Installing in Windows This section explains how to install the software in Windows. How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears. The functions of each button in the [ScanSnap Setup] dialog box are as follows. Button Function Readme Displays the [Readme] dialog box where you can refer to the Readme file of each software.
Installing in Windows Button Function Install Products Displays the [Install Products] dialog box. z [ScanSnap] button Installs the following software: - ScanSnap Manager - ScanSnap Organizer - CardMinder - ABBYY FineReader for ScanSnap - ScanSnap Online Update z [Dropbox] button Opens the Dropbox for Windows download web page. z [Evernote] button Opens the [Evernote] dialog box. You can install Evernote for Windows or display the download web page.
Installing in Windows ScanSnap Software HINT When the installation is complete, a pop-up balloon which indicates that the latest updates are available on the download server may appear. For details, refer to the ScanSnap Online Update Help. Install the following software: z ScanSnap Manager z ScanSnap Organizer z CardMinder z ABBYY FineReader for ScanSnap The following software is installed at the same time as the above software: z ScanSnap Online Update The procedure is as follows. 1.
Installing in Windows 3. Click the [Install Products] button. D The [Install Products] dialog box appears. 4. Click the [ScanSnap] button. D The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield Wizard for ScanSnap] screen.
Installing in Windows 5. Click the [Next] button. D [Setup Type] appears. 6. Click the [Next] button. HINT You can specify the software you want to install and the installation destination by selecting [Custom], and then clicking the [Next] button. D A confirmation about accepting the license agreement appears. 7. Read the "END-USER LICENSE AGREEMENT", select [I accept the terms of the license agreement], and then click the [Next] button. D The [Start Copying Files] screen appears. 8.
Installing in Windows 9. Read the explanation, and then click the [Next] button. D The [Install Complete] screen appears. 10.Click the [Finish] button. D When you installed ScanSnap Manager, the [ScanSnap - Connecting the ScanSnap] screen appears. 11.Follow the instructions on the screen to check the connection between the ScanSnap and the computer. D When the connection confirmation is complete, the [ScanSnap Wireless Network Setup] screen appears.
Installing in Windows 12.Select whether you want to configure the wireless settings for connecting the ScanSnap and the mobile device via wireless LAN. To configure the wireless settings, click the [Setup Now] button, and then follow the instructions on the screen. For details of each screen, click the link next to [ ]. Otherwise, click the [Later] button.
Installing in Windows Dropbox for Windows HINT An Internet connection is required to install Dropbox for Windows. The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer. 3. Click the [Install Products] button.
Installing in Windows 4. Click the [Dropbox] button. D A web browser starts up and the Dropbox for Windows download web page opens. Download and install Dropbox for Windows. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows Evernote for Windows The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer. 3. Click the [Install Products] button. D The [Install Products] dialog box appears.
Installing in Windows 4. Click the [Evernote] button. D The [Evernote] dialog box appears.
Installing in Windows 5. Click the [Install Product] button. HINT If you require the latest version of Evernote for Windows, click the [Download latest version] button. A web browser starts up and the Evernote for Windows download web page opens. Download and install Evernote for Windows. D Installation starts. 6. Follow the instructions on the screen to complete the installation. 7. Click the [Finish] button when the installation complete notification is displayed. 8.
Installing in Windows SugarSync Manager for Windows HINT An Internet connection is required to install SugarSync Manager for Windows. The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer. 3. Click the [Install Products] button.
Installing in Windows 4. Click the [SugarSync] button. D A web browser starts up and the SugarSync Manager for Windows download web page opens. Download and install SugarSync Manager for Windows. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows Scan to Microsoft SharePoint The procedure is as follows. HINT For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Scan to Microsoft SharePoint] button in the [Readme] dialog box to open the Readme file. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears.
Installing in Windows 4. Click the [Scan to Microsoft SharePoint] button. D Installation starts. 5. Follow the instructions on the screen to complete the installation. 6. Click the [Finish] button when the installation complete notification is displayed. 7. Remove the Setup DVD-ROM from the DVD-ROM drive. HINT For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User's Guide.
Installing in Windows Trial Software The procedure is as follows. HINT z An Internet connection is required to install the trial software. z For details about system requirements and installation of the trial software, refer to the download web page. Click the button of the trial software to install in the [Trial Software] dialog box, then click the link banner of the download web page at the right of the screen to open the web page. 1.
Installing in Windows 4. Click the button of the trial software you want to install. D The link banner of the download web page for the trial version appears at the right of the screen. Download the trial software from the download web page, and then install it. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive. HINT For details about how to use the trial software, refer to the software manual. The manual is installed at the same time as the software.
Installing in Windows Adobe Acrobat The procedure is as follows. ATTENTION Adobe Acrobat can be used in the following operating systems: z Windows 7 z Windows Vista (Service Pack 2 or later required) z Windows XP (Service Pack 3 or later required) Additional requirements are as follows: z Internet Explorer 7.0 or later/Firefox 3.5 or later z Screen resolution: 1024 × 576 or more HINT Adobe Acrobat can display the scanned image through linkage with ScanSnap Manager.
Installing in Windows 4. Click the [Next] button. 5. Follow the instructions on the screen to complete the installation. HINT z For details about the installation of Adobe Acrobat, refer to "Readme" included on the Adobe Acrobat DVD-ROM. To open Readme, open the file below via Windows Explorer. DVD-ROM drive:\ReadMe.htm z For details about how to use Adobe Acrobat, refer to the Adobe Acrobat Help. 6. When the installation is complete, remove the Adobe Acrobat DVDROM from the DVD-ROM drive.
Installing in Mac OS Installing in Mac OS This section explains how to install the software in Mac OS. How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears. The functions of each icon in the [ScanSnap] window are as follows. Icon Function ScanSnap Installs the following software: z ScanSnap Manager z CardMinder z ABBYY FineReader for ScanSnap z ScanSnap Online Update Other Software Displays the [Other Software] window.
Installing in Mac OS Icon Function Troubleshooting (installation) Displays "Troubleshooting (installation)". Operator's Guide Displays this manual.
Installing in Mac OS ScanSnap Software HINT When the installation is complete, the [ScanSnap Online Update] window may appear. For details, refer to the ScanSnap Online Update Help. Install the following software: z ScanSnap Manager z CardMinder z ABBYY FineReader for ScanSnap z ScanSnap Online Update The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3.
Installing in Mac OS 4. Click the [Continue] button. D The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap Installer] screen. 5. Click the [Continue] button. D The [Important Information] screen appears. 6. Read [Important Information], and then click the [Continue] button. D The [Software License Agreement] screen appears. 7. Read the "END-USER LICENSE AGREEMENT", and click the [Continue] button. D A confirmation message appears. 8.
Installing in Mac OS 9. Click the [Install] button. HINT You can specify the software you want to install by clicking the [Custom] button. The ScanSnap Manager and ScanSnap Online Update settings cannot be changed. D An authentication window appears. 10.Enter the user name and password for a user with Administrator privileges, and click the [Install Software] button ([OK] on Mac OS X v10.6). D The [ScanSnap - Connecting the ScanSnap] screen appears.
Installing in Mac OS 11.Follow the instructions on the screen to check the connection between the ScanSnap and the computer. D When the connection confirmation is complete, the [ScanSnap Wireless Network Setup] screen appears. 12.Select whether you want to configure the wireless settings for connecting the ScanSnap and the mobile device via wireless LAN. To configure the wireless settings, click the [Setup Now] button, and then follow the instructions on the screen.
Installing in Mac OS 13.Read the explanation, and then click the [Continue] button. D The message "The installation was successful." appears on the screen. 14.Click the [Close] button. 15.Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS ABBYY FineReader Express Edition for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon. D The [Other Software] window appears. 4. Double-click the [ABBYY FineReader Express] icon. D The [ABBYY FineReader Express] window appears.
Installing in Mac OS 5. Double-click the [ABBYYFineReaderExpress] icon. D The [Install ABBYYFineReaderExpress] window appears, displaying the [Welcome to the ABBYYFineReaderExpress Installer] screen. 6. Click the [Continue] button. D The [Standard Install on "disk name"] screen appears. 7. Click the [Install] button. D An authentication window appears.
Installing in Mac OS 8. Enter the user name and password for a user with Administrator privileges, and click the [Install Software] button ([OK] on Mac OS X v10.6). D Installation starts. When the installation is complete, the message "The installation was successful." appears on the screen. 9. Click the [Close] button. 10.Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS Dropbox for Mac HINT An Internet connection is required to install Dropbox for Mac. The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon. D The [Other Software] window appears.
Installing in Mac OS 4. Double-click the [Dropbox] icon. D A web browser starts up and the Dropbox for Mac download web page opens. Download and install Dropbox for Mac. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS Evernote for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon. D The [Other Software] window appears. 4. Double-click the [Evernote] icon. D The [Evernote] window is displayed.
Installing in Mac OS 5. Double-click the [Install Product] icon. HINT If you require the latest version of Evernote for Mac, double-click the [Download latest version] icon. A web browser starts up and the Evernote for Mac download web page opens. Download and install Evernote for Mac. D A confirmation message appears. 6. To accept the license agreement, click the [Agree] button. D A window to start installing Evernote for Mac appears.
Installing in Mac OS 7. Drag the [Evernote] icon onto the [Applications] icon. D Evernote for Mac is copied into the [Applications] folder. 8. When the copying is finished, drag the Evernote icon on the desktop into the Trash. 9. Remove the Setup DVD-ROM from the DVD-ROM drive. ATTENTION If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation). 10.Prepare for the linkage with Evernote.
Installing in Mac OS SugarSync Manager for Mac HINT An Internet connection is required to install SugarSync Manager for Mac. The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon. D The [Other Software] window appears.
Installing in Mac OS 4. Double-click the [SugarSync] icon. D A web browser starts up and the SugarSync Manager for Mac download web page opens. Download and install SugarSync Manager for Mac. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Using the ScanSnap (for Windows Users) This chapter explains how to perform scanning and how to set the ScanSnap Manager in Windows. Basic Scanning Operation Flow ................................................ 108 Using ScanSnap with the Quick Menu ...................................... 113 Profile ........................................................................................... 198 ScanSnap Folder Operations .....................................................
Basic Scanning Operation Flow (for Windows Users) Basic Scanning Operation Flow This section explains the flow of operations for scanning documents using ScanSnap. The explanations in this section use an example in which the Quick Menu is used for the scanning operation flow. This flow is the basic scanning procedure. Selecting a Profile Depending on the Document There are profile buttons that you can use depending on the scan settings for the document.
Basic Scanning Operation Flow (for Windows Users) 2. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The ScanSnap setup dialog box appears. 3. Select the [Use Quick Menu] check box. 4. Click one of the profile buttons. Profile Buttons HINT z The [Recommended] button is selected in default. z For details about the default settings when using the Quick Menu, refer to the ScanSnap Manager Help. 5.
Basic Scanning Operation Flow (for Windows Users) Scanning Scan a document in the following procedure: 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. HINT z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager.
Basic Scanning Operation Flow (for Windows Users) 3. In the Quick Menu, click the icon of the application to link with ScanSnap Manager. D The selected application starts up. For details about each application, refer to "Using ScanSnap with the Quick Menu" (page 113). ATTENTION z You cannot start scanning when the Quick Menu is displayed. Either select an icon from the Quick Menu and finish the process, or close the Quick Menu before you perform the next scan.
Basic Scanning Operation Flow (for Windows Users) Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: 1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box which appears during scanning. HINT Remove all documents from the ScanSnap after stopping the scan.
Using ScanSnap with the Quick Menu (for Windows Users) Using ScanSnap with the Quick Menu The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Select an icon from the Quick Menu to perform the following desired operations: z Using scanned images (→ page 113) z Linkage with applications (→ page 114) z Linkage with cloud services (→ page 116) Using Scanned Images Share the scanned document files with others.
Using ScanSnap with the Quick Menu (for Windows Users) Use a printer rather than a copy machine to make copies of documents. Scan to Print Print the scanned image with a printer. Save scanned documents to a mobile device. Scan to Mobile (*) Save the scanned image to a mobile device connected to the computer. You can access the saved files through linkage with an application that can view PDF or JPEG files. Convert catalogs and pamphlets into digital data and save them.
Using ScanSnap with the Quick Menu (for Windows Users) Convert your paper documents into digital data to conveniently organize them (Rack2-Filer Smart). Scan to Rack2-Filer Smart Save the scanned images as PDF files in Rack2-Filer Smart to manage and organize them. Displayed when Rack2-Filer Smart trial version or Rack2-Filer Smart (provided with ScanSnap iX500 Deluxe or sold separately) is installed. Convert your paper documents into digital data to conveniently organize them (Magic Desktop).
Using ScanSnap with the Quick Menu (for Windows Users) Linking with Cloud Services Manage scanned documents through linkage with Dropbox. Scan to Dropbox Save scanned image files to your Dropbox folder. Displayed when Dropbox for Windows 1.1.45 or later is installed. Manage scanned documents through linkage with Evernote. Scan to Evernote (Document) Save PDF files in Evernote. Displayed when Evernote for Windows 3.5 or later is installed. Manage handwritten notes through linkage with Evernote.
Using ScanSnap with the Quick Menu (for Windows Users) Manage scanned documents through linkage with SugarSync. Scan to SugarSync Save scanned image files to your SugarSync folder. Displayed when SugarSync Manager for Windows 1.9.28 or later is installed. * : Displayed when .NET Framework 3.0 is installed. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. Even if .
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data in ScanSnap Organizer This section explains how to save the scanned image file in ScanSnap Organizer. You can use ScanSnap Organizer to display image data without opening them, create folders and arrange files as you like. HINT z By registering the scan and save settings as a profile, you can scan documents with the same profile at any time. For details, refer to "Profile" (page 198).
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 3. Click the [ScanSnap Organizer] icon . D The [ScanSnap Organizer] dialog box appears. HINT For details about the functions of ScanSnap Organizer and how to use it, refer to the ScanSnap Organizer User's Guide and ScanSnap Organizer Help.
Using ScanSnap with the Quick Menu (for Windows Users) Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. ATTENTION z Blank pages are not removed even if the [Blank page removal] is selected when you store scanned images of business cards in CardMinder. z Data of up to 1,000 pages, including blank pages, can be stored in CardMinder at once.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load them in a pile.
Using ScanSnap with the Quick Menu (for Windows Users) 2. Press the [Scan] button on the ScanSnap to start a scan. HINT It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup dialog box. ScanSnap Manager cannot link with CardMinder when [Image quality] is set to [Excellent]. D The Quick Menu appears when the scanning is completed. ATTENTION z You cannot start scanning when the Quick Menu is displayed.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Check the scanned card image and the text recognition result. HINT For details about the functions of CardMinder and how to use it, refer to the CardMinder User's Guide and CardMinder Help.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated. HINT z The default e-mail program is used as the e-mail program to link with.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] dialog box, refer to the ScanSnap Manager Help. Preview ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Folder] dialog box is closed.
Using ScanSnap with the Quick Menu (for Windows Users) 5. Click the [Save] button. D The scanned image file is saved in the specified folder. HINT When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
Using ScanSnap with the Quick Menu (for Windows Users) E-mail Program Settings Configure e-mail program settings in the following procedure. Windows 7/Windows Vista 1. Select [Start] menu → [Default Programs] → [Set your default programs]. D The [Set your default programs] dialog box appears. 2. Select an e-mail program to link with ScanSnap Manager from [Programs]. 3. Select [Set this program as default] and click the [OK] button.
Using ScanSnap with the Quick Menu (for Windows Users) Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. HINT z The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program. In this case, contact the manufacturer of the e-mail software. For configuring e-mail program settings, refer to "E-mail Program Settings" (page 129).
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). ATTENTION Up to ten files can be attached to an e-mail message.
Using ScanSnap with the Quick Menu (for Windows Users) 3. Click the [Scan to E-mail] icon . D The [Scan to E-mail] dialog box appears. HINT You can configure the settings to not show the [Scan to E-mail] dialog box. If you configure the settings to not show the [Scan to E-mail] dialog box, a new message window appears with the file attached. For details about how to change the settings, "Preferences" (page 134). 4. Check the scanned image in the preview area.
Using ScanSnap with the Quick Menu (for Windows Users) 5. Click the [Attach] button. D A new e-mail message window appears with the file attached. HINT When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, click the [Attach] button to display the following [Scan to E-mail - Set a password] dialog box. Enter a password, and then click the [OK] button.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to E-mail]. 1. Move the mouse cursor to the [Scan to E-mail] icon click , and then . D The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. ATTENTION z Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Print] dialog box, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Print]. 1. Move the mouse cursor to the [Scan to Print] icon , and then click . D The [Scan to Print - Options] dialog box appears. 2. Change the setting. For details about the [Scan to Print - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data in Rack2-Filer Smart This section explains how to save image data converted into a PDF file in Rack2-Filer Smart trial version or Rack2-Filer Smart (provided with ScanSnap iX500 Deluxe or sold separately). PDF ATTENTION z Rack2-Filer Smart trial version or Rack2-Filer Smart (provided with ScanSnap iX500 Deluxe or sold separately) is required to use this function.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures ATTENTION When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, you cannot save the image in Rack2-Filer Smart. HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1.
Using ScanSnap with the Quick Menu (for Windows Users) ATTENTION z You cannot start scanning when the Quick Menu is displayed. Save the scanned image to Rack2-Filer Smart before scanning another document. z Do not move, delete or rename the scanned image in other applications when the Quick Menu is displayed. 3. Click the [Scan to Rack2-Filer Smart] icon . D Rack2-Filer Smart starts up, and the PDF file created by the ScanSnap is saved in Rack2-Filer Smart.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Rack2-Filer Smart]. 1. Move the mouse cursor to the [Scan to Rack2-Filer Smart] icon and then click , . D The [ScanSnap -> Rack2-Filer Smart] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap -> Rack2-Filer Smart] dialog box, refer to the Rack2-Bookshelf Window Help.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data in Magic Desktop This section explains how to save image data converted into a JPEG file in Magic Desktop trial version or Magic Desktop (provided with ScanSnap iX500 Deluxe or sold separately). JPEG ATTENTION z Magic Desktop trial version or Magic Desktop (provided with ScanSnap iX500 Deluxe or sold separately) is required to use this function. Magic Desktop is an application for organizing information.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer. z You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If .
Using ScanSnap with the Quick Menu (for Windows Users) This section describes the basic procedures and the procedures for automatic linkage with applications. z Procedures (→ page 148) z Automatic Linkage (→ page 151) Before Using [Scan to Mobile] First launch z A firewall alert may be displayed. When the alert is displayed, select [Allow access] or [Unblock] buttons to continue processing. z The following message appears. Click the [OK] button to open the [Scan to Mobile Basic] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) [Scan to Mobile] icon When [Scan to Mobile] is running, click in the notification area to display the [Scan to Mobile] icon in the displayed menu. The [Scan to Mobile] icon shows the communication status between the computer and the mobile device. The appearance of the icon changes according to the communication status as shown below.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) ATTENTION z When [Scan to Mobile] has already started and is active (with the application selected on the taskbar and the [Scan to Mobile] dialog box brought to front), ScanSnap Manager links with [Scan to Mobile] automatically and the Quick Menu does not appear. To show the Quick Menu, minimize the [Scan to Mobile] dialog box first, and then try scanning again. z You cannot start scanning when the Quick Menu is displayed.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile device. D When the connection is established, the [Scan to Mobile] dialog box appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.
Using ScanSnap with the Quick Menu (for Windows Users) Automatic Linkage HINT z For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide for your mobile device. z For details about automatic linkage to active applications, refer to "Automatic Linkage with Applications" (page 271). 1. Select [Start] menu → [All Programs] → [ScanSnap Manager] → [Scan to Mobile]. D The Scan to Mobile icon 2.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Press the [Scan] button on the ScanSnap to start a scan. ATTENTION To enable automatic linkage with Scan to Mobile, press the [Scan] button on the ScanSnap and start a scan while [Scan to Mobile] is active (where this application is currently selected on the taskbar and the [Scan to Mobile] dialog box is brought to front). D Scanned images will be sent to the mobile device from the computer when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Mobile]. 1. Move the mouse cursor to the [Scan to Mobile] icon , and then click . D The [Scan to Mobile - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder. JPEG PDF ATTENTION z You need to have a Dropbox account. z You need to have Dropbox for Windows 1.1.45 or later installed in order to use this function. z You can save up to 100 files to your Dropbox folder at once.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Check the scanned image in the preview area. In the [Scan to Dropbox] dialog box, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] dialog box, refer to the ScanSnap Manager Help. Preview ATTENTION z The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Dropbox]. 1. Move the mouse cursor to the [Scan to Dropbox] icon click , and then . D The [Scan to Dropbox - Options] dialog box appears. 2. Change the setting. For details about the [Scan to Dropbox - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Dropbox - Options] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote. PDF ATTENTION z You need to create an Evernote account (free or paid). z You first need to sign in to Evernote for Windows to save a file to Evernote.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 3. Click the [Scan to Evernote (Document)] icon . D Text recognition is performed. The following dialog box appears during text recognition. HINT z If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a separate PDF file will be created from each JPEG file. The following dialog box appears during file creation.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Evernote (Document)]. 1. Move the mouse cursor to the [Scan to Evernote (Document)] icon , and then click . D The [Scan to Evernote - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Evernote - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote - Options] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote. JPEG ATTENTION z You need to create an Evernote account (free or paid). z You first need to sign in to Evernote for Windows to save a file to Evernote.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 3. Click the [Scan to Evernote (Note)] icon . D Evernote for Windows starts up, and the JPEG file is saved to Evernote. HINT z When you select [PDF(*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup dialog box, a JPEG file is created from a PDF file. A single JPEG file is created for each page of the PDF file. The following dialog box appears during file creation. z When you select [PDF(*.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. PDF ATTENTION z You need to create a Google account (free). z You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If .
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 3. Click the [Scan to Google Docs(TM)] icon . D The [Scan to Google Docs(TM)] dialog box appears. 4. Enter your e-mail address and password, and then click the [OK] button. ATTENTION z If the computer is shared with other users, do not select the [Save your account information.] check box in this dialog box. Otherwise, other users will be able to log into Google Docs automatically.
Using ScanSnap with the Quick Menu (for Windows Users) HINT z If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a separate PDF file will be created from each JPEG file. The following dialog box appears during file creation. z Note that text recognition will be performed only on pages containing text which is not yet recognized. D Saving to Google Docs starts.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Google Docs(TM)]. 1. Move the mouse cursor to the [Scan to Google Docs(TM)] icon and then click , . D The [Scan to Google Docs(TM) - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Windows Users) Posting to Salesforce Chatter This section explains how to post a scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG PDF ATTENTION z A Salesforce CRM license is required separately. z ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise z You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Enter your user name and password, and then click the [OK] button. Enter a security token if needed. ATTENTION z If the computer is shared with other users, do not select the [Save user account information] check box in this dialog box. Otherwise, other users will be able to log into Salesforce automatically. z Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet.
Using ScanSnap with the Quick Menu (for Windows Users) 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Salesforce Chatter] dialog box, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Windows Users) 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. HINT z If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed. z Salesforce does not start up after the posting has completed.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Salesforce Chatter]. 1. Move the mouse cursor to the [Scan to Salesforce Chatter] icon and then click . D The [Scan to Salesforce Chatter - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG PDF ATTENTION z You need to have a SugarSync account. z You need to have SugarSync Manager for Windows 1.9.28 or later installed in order to use this function. z You can save up to 100 files to your SugarSync folder at once.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 3. Click the [Scan to SugarSync] icon . D The [Scan to SugarSync] dialog box appears. HINT You can configure the settings to not show the [Scan to SugarSync] dialog box. If you configure the settings to not show the [Scan to SugarSync] dialog box, scanned images are saved directly to the SugarSync sync folder. For details about how to change the settings, "Preferences" (page 180). 4. Check the scanned image in the preview area.
Using ScanSnap with the Quick Menu (for Windows Users) ATTENTION z The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder. z You cannot start scanning after the Quick Menu is displayed and before the [Scan to SugarSync] dialog box is closed. Close the [Scan to SugarSync] dialog box before scanning the next document.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to SugarSync]. 1. Move the mouse cursor to the [Scan to SugarSync] icon then click , and . D The [Scan to SugarSync - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SugarSync - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SugarSync - Options] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures ATTENTION When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file. HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108).
Using ScanSnap with the Quick Menu (for Windows Users) z The [ABBYY Scan to Excel(R)] icon z The [ABBYY Scan to PowerPoint(R)] icon For details about how to change the settings, refer to "Preferences" (page 184). ATTENTION z You cannot start scanning when the Quick Menu is displayed. Wait until the conversion is over to scan another document. z Do not move, delete or rename the scanned image in other applications when the Quick Menu is displayed. 3.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [ABBYY Scan to Word], [ABBYY Scan to Excel(R)] or [ABBYY Scan to PowerPoint(R)]. 1. Move the mouse cursor to the [ABBYY Scan to Word] icon [ABBYY Scan to Excel(R)] icon PowerPoint(R)] icon , or [ABBYY Scan to , and then click . D The [ABBYY FineReader for ScanSnap 5.0 Settings] dialog box appears. 2. Change the settings. For details about the [ABBYY FineReader for ScanSnap 5.
Using ScanSnap with the Quick Menu (for Windows Users) OCR function of ABBYY FineReader for ScanSnap Overview of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications. Features of OCR Function The optical character recognition program has the following features.
Using ScanSnap with the Quick Menu (for Windows Users) Application Suitable for conversion Not suitable for conversion ABBYY Scan to PowerPoint(R) Documents containing text and simple diagrams/tables on a white or light monocolor background z Documents with complex layouts containing text mixed with diagrams or illustrations z Documents containing photographs or patterns set as the background z Documents with light colored text on a deep colored background Information that cannot be reproduced as in
Using ScanSnap with the Quick Menu (for Windows Users) Other considerations z When you convert a large-sized long page document into a Word file, it may be converted into the max size available for Word. z When converting to Excel files, if the recognition result exceeds 65,536 lines, no more results are saved. z When converting to Excel files, information about the layout of the entire document, diagrams, and length/width of graphs and tables is not duplicated.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live. ATTENTION z To save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting. z When you start up Scan to Microsoft SharePoint for the first time, you need to register a SharePoint site.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 3. Click the [Scan to SharePoint] icon . D Scan to Microsoft SharePoint starts up. 4. Save the scanned image. Saving to SharePoint 1. From the Site Tree Pane, select the document library in which you want to save the scanned image. D The Index Pane appears. 2. Enter information, such as the title, and click the [Accept] button. D The scanned image is saved in the specified document library.
Using ScanSnap with the Quick Menu (for Windows Users) Saving to Office Live ATTENTION Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Click the Menu Button in the [Scan to Microsoft SharePoint] dialog box, and select [Connect to Office Live]. D The Office Live logon dialog box appears. 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button.
Using ScanSnap with the Quick Menu (for Windows Users) 3. From the Site Tree Pane, select the document library in which you want to save the scanned image. D The Index Pane appears. 4. Enter information, such as the title, and click the [Accept] button. D The scanned image is saved in the specified document library. HINT For details, refer to the Scan to Microsoft SharePoint User's Guide.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to SharePoint]. 1. Move the mouse cursor to the [Scan to SharePoint] icon then click , and . D The [Scan to SharePoint - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box.
Using ScanSnap with the Quick Menu (for Windows Users) Saving Data to Picture Folder This section explains how to save the scanned image as a JPEG file to Picture Folder.
Using ScanSnap with the Quick Menu (for Windows Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 108). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Windows Users) 4. Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and specify whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Picture Folder] dialog box, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Windows Users) Preferences You can configure the settings in order to link with [Scan to Picture Folder]. 1. Move the mouse cursor to the [Scan to Picture Folder] icon then click , and . D The [Scan to Picture Folder - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box.
Profile (for Windows Users) Profile Once the frequently used scan settings are saved as profiles, you can select a profile to easily change scan settings depending on your scanning purpose. You can manage up to 20 profiles. To select a profile, left-click the ScanSnap Manager icon to show the Left-Click Menu. Left-click Left-Click Menu example HINT z To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Profile (for Windows Users) How to Configure Scan Settings You can configure scan settings depending on your intended use of the scanned images. The scan settings can be configured in the ScanSnap setup dialog box. For details about how to configure scan settings, refer to "How to Configure Scan Settings" (page 263).
Profile (for Windows Users) 2. Configure the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help. 3. Select [Add Profile] from [Profile]. D The [Add new profile] dialog box appears.
Profile (for Windows Users) 4. Type in a new profile name and click the [OK] button. D The added profile appears in [Profile] in the ScanSnap setup dialog box.
Profile (for Windows Users) 5. Click the [OK] button to close the ScanSnap setup dialog box. HINT z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles. However, you cannot change the [Standard] display order. 1. Select [Profile Management] from the Right-Click Menu or [Profile] in the ScanSnap setup dialog box. D The [ScanSnap Manager - Profile Management] dialog box appears. 2.
Profile (for Windows Users) Changing Profile Settings 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The ScanSnap setup dialog box appears. HINT Clear the [Use Quick Menu] check box if it is selected. 2. Select a profile to change from [Profile]. 3. Change the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Profile (for Windows Users) 4. When you finish changing the settings for the selected profile, click the [OK] button. D The overwrite confirmation dialog box appears. HINT If you select another profile from [Profile] before clicking the [OK] button, the following message appears. When you click the [Yes] button, the modified settings are overwritten and the profile switches to the one you selected from [Profile].
Profile (for Windows Users) Renaming Profiles 1. Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The [ScanSnap Manager - Profile Management] dialog box appears. HINT z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Profile (for Windows Users) 3. Type in a new name, and click the [OK] button. D The profile is renamed. 4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
Profile (for Windows Users) Deleting Profiles 1. Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The [ScanSnap Manager - Profile Management] dialog box appears. HINT z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Profile (for Windows Users) 4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box. How to Perform a Scan This section explains how to use profiles to perform scanning. The following explains an example in which the scanned image file is saved to ScanSnap Organizer. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The ScanSnap setup dialog box appears. 2.
Profile (for Windows Users) 4. Select [Standard] from the Right-Click Menu. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57).
Profile (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D The [ScanSnap Organizer] dialog box appears when the scanning is completed.
ScanSnap Folder Operations (for Windows Users) ScanSnap Folder Operations "ScanSnap Folder" is a temporary folder where you can save images scanned with the ScanSnap to upload the file to a Web application or attach the file to an e-mail. ScanSnap Folder supports a wide range of applications including Web applications. Files saved in this folder can be used by specifying ScanSnap Folder directly from the application when you scan.
ScanSnap Folder Operations (for Windows Users) How to Configure Scan Settings You can configure scan settings depending on your intended use of the scanned images. Scan settings can be configured in the ScanSnap setup dialog box. For details about how to configure scan settings, refer to "How to Configure Scan Settings" (page 263). How to Perform a Scan This section explains how to use ScanSnap Folder to perform scanning.
ScanSnap Folder Operations (for Windows Users) 2. Click [Computer] ([My Computer] for Windows XP). HINT For Windows 7 or Windows Vista, when you select the ScanSnap Folder registered in [Favorites] ([Favorite Links] for Windows Vista), scanning becomes available in some applications.
ScanSnap Folder Operations (for Windows Users) 3. Select ScanSnap Folder. D A pop-up balloon appears from the ScanSnap Manager icon in the notification area, and scanning becomes available. ATTENTION Selecting "ScanSnap Folder" from some applications may terminate those applications. If your application ends, take an alternate measure. Use your application separately after starting an application in the Quick Menu to process and save the scanned image. 4. Load a document in the ScanSnap.
ScanSnap Folder Operations (for Windows Users) 6. Check the scanned image in the preview area. In the [ScanSnap Folder] dialog box, you can rename the file and convert the file format. For details about the [ScanSnap Folder] dialog box, refer to the ScanSnap Manager Help.
ScanSnap Folder Operations (for Windows Users) 7. Click the [Save] button. D The file is saved to ScanSnap Folder. 8. Select the file to be attached, and click the [Open] button. D The file is attached.
Creating Scanned Images Depending on Intended Use (for Windows Users) Creating Scanned Images Depending on Intended Use This section explains about various ways of using the ScanSnap. Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34).
Creating Scanned Images Depending on Intended Use (for Windows Users) 5. Press the [Scan] button on the ScanSnap to start a scan. HINT When you select [Simplex scan] from the Right-Click Menu, scanning is performed in simplex mode even if [Duplex Scan (Double-sided)] is specified for [Scanning side] in the [Scanning] tab. D Image data of the scanned side of the document is saved.
Creating Scanned Images Depending on Intended Use (for Windows Users) Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black & white, and saves documents in their respective color modes. If you want to scan color documents and save them in gray or black & white, change the settings in the following procedure.
Creating Scanned Images Depending on Intended Use (for Windows Users) 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 5. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved in gray or black & white.
Creating Scanned Images Depending on Intended Use (for Windows Users) Scanning Color Documents in High Compression The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a compact PDF file. To scan color documents in high compression mode, perform the following steps to change the setting.
Creating Scanned Images Depending on Intended Use (for Windows Users) 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 5. Press the [Scan] button on the ScanSnap to start a scan. D The scanned document is saved as highly compressed color image data.
Creating Scanned Images Depending on Intended Use (for Windows Users) Deleting Blank Pages The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages). To delete blank pages, perform the following steps to change the setting. ATTENTION z The following documents may be detected as blank.
Creating Scanned Images Depending on Intended Use (for Windows Users) 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 5. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved without any blank pages.
Creating Scanned Images Depending on Intended Use (for Windows Users) Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. ATTENTION z Up to ±5 degrees of skew can be corrected.
Creating Scanned Images Depending on Intended Use (for Windows Users) 2. Click the [Option] button in the [Scanning] tab. D The [Scanning mode option] dialog box appears. 3. Select the [Deskew by text on document] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved with skewed character strings corrected.
Creating Scanned Images Depending on Intended Use (for Windows Users) Rotating the Scanned Image to its Correct Orientation In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches. To rotate scanned images to their correct orientations, change the settings in the following procedure.
Creating Scanned Images Depending on Intended Use (for Windows Users) 2. Select the [Automatic image rotation] check box in the [Scanning] tab. 3. Click the [OK] button to close the ScanSnap setup dialog box. 4. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 5. Press the [Scan] button on the ScanSnap to start a scan. D The scanned image is saved in correct orientation.
Creating Scanned Images Depending on Intended Use (for Windows Users) Reducing Bleed-Through You can reduce the bleed-through that appears in the scanned image when there is text or illustration on the back side of the document. To reduce bleed-through, perform the following steps to change the setting. ATTENTION For documents like the following, bleed-through reduction may not function effectively. In that case, clear the [Reduce bleed-through] check box.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select the [Reduce bleed-through] check box. D The following message appears. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. D The scanned image is saved with reduced bleed-through.
Creating Scanned Images Depending on Intended Use (for Windows Users) Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The ScanSnap setup dialog box appears. 2.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select [None] in [Multifeed Detection] drop-down list. ATTENTION If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Creating Scanned Images Depending on Intended Use (for Windows Users) 2. Place the documents at the center of the ADF paper chute. ATTENTION z Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width Bad z Adjust the side guides to the widest document in the batch. z Carefully load small documents that cannot reach the side guides straight into the ADF paper chute (cover).
Creating Scanned Images Depending on Intended Use (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are saved in the original document sizes. ATTENTION If the documents are scanned skewed, the images may not be output in their original sizes.
Creating Scanned Images Depending on Intended Use (for Windows Users) Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, 11 × 17 in. and B4 size using the Carrier Sheet. By folding the document in half and scanning in duplex mode, the two sides are merged into a single image. ATTENTION The [Deskew by text on document] check box ([Scanning] tab → [Option] in the ScanSnap setup dialog box) will be disabled.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select [one double-page spread image] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. In the [Scanning side] drop-down list in the [Scanning] tab, select [Duplex Scan (Double-sided)] and click the [OK] button.
Creating Scanned Images Depending on Intended Use (for Windows Users) 5. Place the document inside the Carrier Sheet. 1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out any creases. 2. Open the Carrier Sheet to bind the document. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet.
Creating Scanned Images Depending on Intended Use (for Windows Users) 6. Place the end with the black and white pattern as the leading edge in the direction of the arrow. Secure the Carrier Sheet with the side guides to avoid skewing. 7. Press the [Scan] button on the ScanSnap to start a scan. D Both sides of the document are scanned and saved as one double-page spread image.
Creating Scanned Images Depending on Intended Use (for Windows Users) ATTENTION z There may be a line or a gap appearing between the front and back side images. Also when you scan thick papers, images on both left and right may skew towards each other from the top.
Creating Scanned Images Depending on Intended Use (for Windows Users) Scanning Documents Such as Photographs and Clippings Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings. Change the settings to scan documents such as photographs and clippings in the following procedure.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select [two separate images (front and back)] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5. Place the document inside the Carrier Sheet. Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet.
Creating Scanned Images Depending on Intended Use (for Windows Users) Place the end with the black and white pattern as the leading edge in the direction of the arrow. Set the back side of the document facing towards you. Secure the Carrier Sheet with the side guides to avoid skewing. Back 6.
Creating Scanned Images Depending on Intended Use (for Windows Users) 7. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved. ATTENTION z The scanned image is output at the center of the page in the size specified in the [Paper size] drop-down list of the [Carrier Sheet Settings] dialog box.
Creating Scanned Images Depending on Intended Use (for Windows Users) Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "Documents for Scanning" (page 52). ATTENTION z Long page documents should be loaded one sheet at a time in the ADF paper chute (cover). z When you scan long pages, take note of the following.
Creating Scanned Images Depending on Intended Use (for Windows Users) 2. Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long page and continue scanning, the next document is also scanned as long page. ATTENTION z When [Excellent] is selected in the [Image quality] drop-down list of the [Scanning] tab in the ScanSnap setup dialog box, the dialog box below appears and long page scanning is not available.
Creating Scanned Images Depending on Intended Use (for Windows Users) Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. HINT In duplex mode, two pages (front/back) are created per document. When you select the [Blank page removal] check box in the [Scanning] tab, the number of pages of the original document and the scanned image does not match because blank pages are deleted.
Creating Scanned Images Depending on Intended Use (for Windows Users) Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The ScanSnap setup dialog box appears. 2.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select the [Convert to Searchable PDF] check box. D The following message appears. 4. Click the [OK] button to close the message. 5. Specify the text recognition option. z Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected.
Creating Scanned Images Depending on Intended Use (for Windows Users) 6. Click the [OK] button to close the ScanSnap setup dialog box. 7. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 8. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the scanned image and a searchable PDF file is created.
Creating Scanned Images Depending on Intended Use (for Windows Users) Setting Keywords in PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
Creating Scanned Images Depending on Intended Use (for Windows Users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: z Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) Do not mark more than ten sections per page. ATTENTION z It is recommended that you use a blue or a green highlight pen for marking.
Creating Scanned Images Depending on Intended Use (for Windows Users) Change the settings in the following procedure to automatically set keywords for PDF files. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The ScanSnap setup dialog box appears. 2. In the [File format] drop-down list in the [File option] tab, select [PDF (*.pdf)].
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select the [Set the marked text as a keyword for the PDF file] check box. z Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections. ATTENTION Do not select [First marked section] when the text orientation of your document is vertical.
Creating Scanned Images Depending on Intended Use (for Windows Users) z Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected. z Target pages Select [First page] to perform text recognition and set a keyword for the PDF file only for the first page, and [All pages] for all pages. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5. Load a document in the ScanSnap.
Creating Scanned Images Depending on Intended Use (for Windows Users) z If the same character string is marked several times in the document, the same keyword is added multiple times in the PDF file. z Total length of all the keywords can be up to 255 characters, including punctuation marks in between keywords. z When you check keywords in Adobe Acrobat or Adobe Reader, the added keywords may be displayed with a set of quotation marks (e.g. "ABC").
Creating Scanned Images Depending on Intended Use (for Windows Users) Setting Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password. You can protect important information by setting a password for private or confidential documents.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select the [Set a password for PDF file] check box. z To set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
Creating Scanned Images Depending on Intended Use (for Windows Users) z To use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned. 2. Type in the same password in the [Password] and [Confirm] fields. HINT The following characters can be used to set passwords: Max. characters : Up to 16 characters Alphanumeric characters : A-Z, a-z, 0-9 Symbols :!"#$%&'()*+,-.
Creating Scanned Images Depending on Intended Use (for Windows Users) 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. D When the [Use a fixed password] check box is cleared in step 3., the following dialog box appears after scanning is completed.
Creating Scanned Images Depending on Intended Use (for Windows Users) Creating PDF/A Files You can create PDF/A files that conform to PDF/A-1b. PDF/A is a file format that is used for long-term storage and management of electronic documents. This is a suitable file format when you need to convert documents into image data and store them for a long time. PDF/A-1b is one of the compliance levels for PDF/A. To create PDF/A files, change the settings in the following procedure.
Creating Scanned Images Depending on Intended Use (for Windows Users) 3. Select the [Output in PDF/A-1b] check box. D The following message appears. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. D The scanned image is saved as a PDF/A file.
Configuring ScanSnap Manager (for Windows Users) Configuring ScanSnap Manager This section explains how to configure scan and Quick Menu settings, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning. How to Configure Scan Settings You can configure ScanSnap Manager scan settings depending on your intended use of the scanned images. Scan settings can be configured using the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows Users) 2. Click the [Detail] button to switch to the detail view mode. Example: ScanSnap setting dialog box when scanning using the Quick Menu. Outline view Detail view HINT The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail view mode next time you open it. 3. Set the scan settings in each tab.
Configuring ScanSnap Manager (for Windows Users) 4. Click the [OK] or [Apply] button. D Scan settings are changed. z When you use the Quick Menu, scan settings for the [Customize] button are changed. z When you use a profile, scan settings for the currently selected profile are changed. HINT If you press the [Scan] button on the ScanSnap while the ScanSnap setup dialog box is displayed, the ScanSnap setup dialog box closes and scanning starts.
Configuring ScanSnap Manager (for Windows Users) Quick Menu Settings This section explains the Quick Menu. You can change the Quick Menu's display mode and the order in which the applications are displayed. HINT z For details about how to display the Quick Menu, refer to "Scanning" (page 110). z For details about applications displayed in the Quick Menu, refer to "Using ScanSnap with the Quick Menu" (page 113). Quick Menu The Quick Menu displays applications that can be linked.
Configuring ScanSnap Manager (for Windows Users) Changing Display Mode The following two modes are available in the Quick Menu: z [Favorites] mode Shows only the applications specified as favorites. When you set often-used applications as favorites and show them in [Favorites] mode, you can quickly and conveniently find the applications. For details about how to specify favorites, refer to "Favorite Applications" (page 269). z [All Applications] mode Shows all applications available in the Quick Menu.
Configuring ScanSnap Manager (for Windows Users) 2. Specify the order in which applications are displayed in the Quick Menu. Applications are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] dialog box. You can change the display order of an application by selecting the application and clicking either ( ) or ( ). HINT When you click the [Reset] button in the [Reset Display], the following return to their defaults.
Configuring ScanSnap Manager (for Windows Users) Favorite Applications You can set often-used applications as favorites in order to select them from the Quick Menu easily. The procedure is as follows. 1. Click [Show All Applications] in the Quick Menu. D The Quick Menu switches to [All Applications] mode. 2. Move the mouse cursor to an application that you want to set as a favorite. D The favorites setting icon ( 3. ) appears. Click the favorites setting icon. D The application is set as a favorite.
Configuring ScanSnap Manager (for Windows Users) Recommended Applications Depending on the size of the scanned document, ScanSnap Manager shows the recommended application. Example: When you scan a document of business card size, the following recommended application is shown. z Scan to CardMinder You can show or hide the recommended applications by clicking [Show Recommended] or [Hide Recommended] on the Quick Menu.
Configuring ScanSnap Manager (for Windows Users) Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: z ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
Configuring ScanSnap Manager (for Windows Users) Link when one of the above applications is active (recommended) When ScanSnap Organizer, CardMinder or Rack2-Filer Smart becomes active (with the application’s dialog box brought to front and selected on taskbar), performing a scan by pressing the [Scan] button automatically starts the linkage between ScanSnap Manager and the active application.
Configuring ScanSnap Manager (for Windows Users) When the Quick Menu is disabled, the name of the interacting application on the Left-Click Menu is followed by "is interacting". When ScanSnap Organizer is automatically interacting with ScanSnap Manager ATTENTION For CardMinder z Scanning is performed with the current settings. If there are some settings that are not supported by CardMinder, the default settings are used. For details about CardMinder default settings, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows Users) Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. 1. Select [Help] → [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The [ScanSnap Manager - Preferences] dialog box appears. 2. Select the automatic linkage mode in the [Automatic Linkage] tab. 3.
Configuring ScanSnap Manager (for Windows Users) ScanSnap's Communication Status If you turn the ScanSnap ON/OFF or connect the ScanSnap and a mobile device via wireless LAN while ScanSnap Manager is running, the pop-up balloon notifies you of the communication status of the ScanSnap.
Configuring ScanSnap Manager (for Windows Users) When connected by wireless LAN When the ScanSnap and a mobile device are connected via wireless LAN, communication with ScanSnap Manager is disconnected, and the pop-up balloon notifies you of the communication status.
Configuring ScanSnap Manager (for Windows Users) 2. In the [Status Display] tab, either select or clear the [Notify of the communication status] check box. If you select the [Notify of the communication status] check box, you will be notified of the communication status in conjunction with the ScanSnap being turned ON/OFF. If you clear the [Notify of the communication status] check box, you will not be notified of the communication status. 3.
Configuring ScanSnap Manager (for Windows Users) Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following: z Scan status z Scan settings z Save completed z Preview Note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager Image scanning and file saving] dialog box.
Configuring ScanSnap Manager (for Windows Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure. 1. Select [Help] → [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The [ScanSnap Manager - Preferences] dialog box appears. 2. In the [Status Display] tab, clear the [Show the scan progress status (recommended)] check box. 3.
Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanning and how to set the ScanSnap Manager in Mac OS. Basic Scanning Operation Flow ................................................ 281 Using ScanSnap with the Quick Menu ...................................... 286 Profile ........................................................................................... 364 Creating Scanned Images Depending on Intended Use.......... 376 Configuring ScanSnap Manager......................
Basic Scanning Operation Flow (for Mac OS Users) Basic Scanning Operation Flow This section explains how to perform scanning with the ScanSnap. The explanations in this section use an example in which the Quick Menu is used for the scanning operation flow. This flow is the basic scanning procedure. Selecting a Profile Depending on the Document There are profile buttons that you can use depending on the scan settings for the document.
Basic Scanning Operation Flow (for Mac OS Users) 2. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The ScanSnap setup window appears. 3. Select the [Use Quick Menu] checkbox. 4. Click one of the profile buttons. Profile Buttons HINT z The [Recommended] button is selected in default. z For details about the default settings when using the Quick Menu, refer to the ScanSnap Manager Help. 5.
Basic Scanning Operation Flow (for Mac OS Users) Scanning Scan a document in the following procedure: 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. HINT z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager.
Basic Scanning Operation Flow (for Mac OS Users) 3. In the Quick Menu, click the icon of the application to link with ScanSnap Manager. D The selected application starts up. For details about each application, refer to "Using ScanSnap with the Quick Menu" (page 286). ATTENTION z You cannot start scanning when the Quick Menu is displayed. Either select an icon from the Quick Menu and finish the process, or close the Quick Menu before you perform the next scan.
Basic Scanning Operation Flow (for Mac OS Users) Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: 1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window which appears during scanning. HINT Remove all documents from the ScanSnap after stopping the scan. For details about how to remove documents, refer to "Troubleshooting" in the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) Using ScanSnap with the Quick Menu The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Select an icon from the Quick Menu to perform the following desired operations: z Using scanned images (→ page 286) z Linkage with applications (→ page 287) z Linkage with cloud services (→ page 288) Using Scanned Images Share the scanned document files with others.
Using ScanSnap with the Quick Menu (for Mac OS Users) Use a printer rather than a copy machine to make copies of documents. Scan to Print Print the scanned image with a printer. Create a PDF file in which you can search for character strings. Searchable PDF Converter Convert scanned images into searchable PDF files while your computer is idle. Save scanned documents to a mobile device. Scan to Mobile Save the scanned image to a mobile device connected to the computer.
Using ScanSnap with the Quick Menu (for Mac OS Users) Convert catalogs and pamphlets into digital data and save them. iPhoto Save and manage scanned images of catalogs and pamphlets directly in iPhoto. Displayed when iPhoto 5 or later is installed. Linking with Cloud Services Manage scanned documents through linkage with Dropbox. Scan to Dropbox Save scanned image files to your Dropbox folder. Displayed when Dropbox for Mac 1.1.45 or later is installed.
Using ScanSnap with the Quick Menu (for Mac OS Users) Manage scanned documents through linkage with Salesforce Chatter. Scan to Salesforce Chatter Post scanned image files to Salesforce Chatter. You can use posted files with Salesforce CRM. Manage scanned documents through linkage with SugarSync. Scan to SugarSync Save scanned image files to your SugarSync folder. Displayed when SugarSync Manager for Mac 1.9.29 or later is installed. The following are explanations on how to use the Quick Menu.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 3.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Check the scanned image in the preview area. In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] window, refer to the ScanSnap Manager Help. Preview ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Folder] window is closed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 5. Click the [Save] button. D The scanned image file is saved in the specified folder. HINT When you select the [Include the destination folder path in an e-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
Using ScanSnap with the Quick Menu (for Mac OS Users) Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. HINT z The e-mail program configured in Mail when you select [Mail] menu → [Preferences] → [General] button → [Default email reader] is used as the e-mail program to link with ScanSnap Manager.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). ATTENTION Up to ten files can be attached to an e-mail message.
Using ScanSnap with the Quick Menu (for Mac OS Users) 3. Click the [Scan to E-mail] icon . D The [Scan to E-mail] window appears. HINT You can configure the settings to not show the [Scan to E-mail] window. If you configure the settings to not show the [Scan to E-mail] window, a new message window appears with the file attached. For details about how to change the settings, refer to "Preferences" (page 298). 4. Check the scanned image in the preview area.
Using ScanSnap with the Quick Menu (for Mac OS Users) 5. Click the [Attach to E-mail] button. D An e-mail message window appears with the file attached.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to E-mail]. 1. Move the mouse cursor to the [Scan to E-mail] icon click , and then . D The [Scan to E-mail - Options] window appears. 2. Change the setting. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window.
Using ScanSnap with the Quick Menu (for Mac OS Users) Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. ATTENTION Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Print] window, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to Print]. 1. Move the mouse cursor to the [Scan to Print] icon , and then click . D The [Scan to Print - Options] window appears. 2. Change the settings. For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] window.
Using ScanSnap with the Quick Menu (for Mac OS Users) Creating Searchable PDF Files This section describes how to create searchable PDF files. The process can be performed when your computer is idle, which allows you to efficiently create multiple searchable PDF files. PDF ATTENTION z The following types of documents (characters) may not be converted into PDF file correctly. Such documents may be successfully converted into PDF file if scanned in color mode or at higher resolution.
Using ScanSnap with the Quick Menu (for Mac OS Users) HINT z When you first launch [Searchable PDF Converter], a message appears. When [Searchable PDF Converter] is running, an icon is displayed on the status menu of the menu bar. For details, refer to "Before Using [Searchable PDF Converter]" (page 304). z Scanned images that have been created by the ScanSnap can be converted to searchable PDF files.
Using ScanSnap with the Quick Menu (for Mac OS Users) [Searchable PDF Converter] icon While [Searchable PDF Converter] is running, the [Searchable PDF Converter] icon is displayed on the status menu of the menu bar. The [Searchable PDF Converter] icon indicates the processing status when converting to a PDF file. The appearance of the icon changes according to the processing status as shown below.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 3. Click the [Searchable PDF Converter] icon . D The [Searchable PDF Converter - PDF Conversion List] window is displayed and the conversion begins.
Using ScanSnap with the Quick Menu (for Mac OS Users) Converting Existing PDF Files Created by the ScanSnap to Searchable PDF Files ATTENTION z The following PDF files cannot be converted to searchable PDF files. - PDF files not scanned with the ScanSnap - PDF files, including those scanned with the ScanSnap, which are protected by security options such as passwords or containing digital signatures - PDF files with version lower than 1.
Using ScanSnap with the Quick Menu (for Mac OS Users) HINT If searchable PDF conversion is not complete while you are using Mac, conversion process will start 10 minutes after next login. If the [Searchable PDF Converter - PDF Conversion List] window appears within 10 minutes after next login, conversion process will also resume.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Searchable PDF Converter]. 1. Move the mouse cursor to the [Searchable PDF Converter] icon and then click , . D The [Searchable PDF Converter - Settings] window is displayed. HINT The [Searchable PDF Converter - Settings] window can also be displayed by clicking the [Searchable PDF Converter] icon [Settings]. 2.
Using ScanSnap with the Quick Menu (for Mac OS Users) Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. ATTENTION Blank pages are not removed even if the [Blank page removal] is selected when you store scanned images of business cards in CardMinder. HINT z By registering the scan and save settings as a profile, you can scan documents with the same profile at any time. For details, refer to "Profile" (page 364).
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load them in a pile.
Using ScanSnap with the Quick Menu (for Mac OS Users) 2. Press the [Scan] button on the ScanSnap to start a scan. HINT It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup window. ScanSnap Manager cannot link with CardMinder when [Image quality] is set to [Excellent]. D The Quick Menu appears when the scanning is completed. ATTENTION z You cannot start scanning when the Quick Menu is displayed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 3. Click the [CardMinder] icon . D CardMinder starts up and the [CardMinder] window appears. 4. Check the scanned card image and the text recognition result. HINT For details about the functions of CardMinder and how to use it, refer to the CardMinder User's Guide and CardMinder Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer. z You need to have ScanSnap Connect Application installed in the mobile device in order to use this function. Download ScanSnap Connect Application for the mobile device from an application store such as the App Store or Google Play.
Using ScanSnap with the Quick Menu (for Mac OS Users) This section describes the basic procedures and the procedures for automatic linkage with applications. z Procedures (→ page 318) z Automatic Linkage (→ page 321) Before Using [Scan to Mobile] First launch The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] window. In the [Scan to Mobile - Basic] window, enter a password to connect to the mobile device.
Using ScanSnap with the Quick Menu (for Mac OS Users) [Scan to Mobile] icon When [Scan to Mobile] is running, the [Scan to Mobile] icon is displayed on the status menu of the menu bar. The [Scan to Mobile] icon shows the communication status between the computer and the mobile device. The appearance of the icon changes according to the communication status as shown below.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 3. Click the [Scan to Mobile] icon D The [Scan to Mobile] window appears. 319 .
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile device. D When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.
Using ScanSnap with the Quick Menu (for Mac OS Users) Automatic Linkage HINT z For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide for your mobile device. z For details about automatic linkage to active applications, refer to "Automatic Linkage with Applications" (page 425). 1. From the sidebar in Finder, select [Applications] → [ScanSnap], and double-click [Scan to Mobile].
Using ScanSnap with the Quick Menu (for Mac OS Users) 2. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile device. D When the connection is established, the [Scan to Mobile] window appears on the computer, showing the mobile device that is currently connected to the computer. 3. Load a document in the ScanSnap.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Press the [Scan] button on the ScanSnap to start a scan. ATTENTION To enable automatic linkage with [Scan to Mobile], press the [Scan] button on the ScanSnap and start a scan while [Scan to Mobile] is active (the Scan to Mobile menu appears on the menu bar). D Scanned images will be sent to the mobile device from the computer when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving an Existing File to a Mobile Device HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide for your mobile device. 1. From the sidebar in Finder, select [Applications] → [ScanSnap], and double-click [Scan to Mobile]. D The [Scan to Mobile] window appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 2. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile device. D When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer. 3. From the application menu in the menu bar, select [File] → [Open]. D The [Open] window appears.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Select a PDF or JPEG file to save to the mobile device, and click the [Open] button. D The file is sent to the mobile device from the computer. HINT When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device. 5.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to Mobile]. 1. Move the mouse cursor to the [Scan to Mobile] icon , and then click . D The [Scan to Mobile - Options] window appears. 2. Change the settings. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] window.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder. JPEG PDF ATTENTION z You need to have a Dropbox account. z You need to have Dropbox for Mac 1.1.45 or later installed in order to use this function. HINT z When you first log into Dropbox after installing Dropbox for Mac, the Dropbox folder, which is the sync folder used for Dropbox, is automatically created.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Check the scanned image in the preview area. In the [Scan to Dropbox] window, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] window, refer to the ScanSnap Manager Help. Preview ATTENTION z The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to Dropbox]. 1. Move the mouse cursor to the [Scan to Dropbox] icon click , and then . D The [Scan to Dropbox - Options] window appears. 2. Change the settings. For details about the [Scan to Dropbox - Options] window, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Dropbox - Options] window.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote. PDF ATTENTION z You need to create an Evernote account (free or paid). z You first need to create a notebook in Evernote for Mac to save a file to Evernote.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 3. Click the [Scan to Evernote (Document)] icon . D Text recognition is performed. The following window appears during text recognition. HINT z If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file. The following window appears during file creation.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to Evernote (Document)]. 1. Move the mouse cursor to the [Scan to Evernote (Document)] icon , and then click . D The [Scan to Evernote (Document) - Options] window appears. 2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the ScanSnap Manager Help. 3.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote. JPEG ATTENTION z You need to create an Evernote account (free or paid). z You first need to create a notebook in Evernote for Mac to save a file to Evernote.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 3. Click the [Scan to Evernote (Note)] icon . D Evernote for Mac starts up, and the JPEG file is saved to Evernote. HINT z If [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate JPEG file will be created from each page of the PDF file. The following window appears during file creation. z When you select [PDF(*.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. PDF ATTENTION You need to create a Google account (free). HINT By registering the scan and save settings as a profile, you can scan documents with the same profile at any time. For details, refer to "Profile" (page 364).
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Enter your e-mail address and password, and then click the [OK] button. ATTENTION z If the computer is shared with other users, do not select the [Remember the password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Google Docs automatically. z Scan to Google Docs(TM) is not available in a proxy environment that requires authentication upon connecting to the Internet.
Using ScanSnap with the Quick Menu (for Mac OS Users) HINT z If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file. The following window appears during file creation. z Text recognition will be performed if there are any pages containing text which is not yet recognized.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to Google Docs(TM)]. 1. Move the mouse cursor to the [Scan to Google Docs(TM)] icon and then click , . D The [Scan to Google Docs(TM) - Options] window appears. 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) Posting to Salesforce Chatter This section explains how to post a scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG PDF ATTENTION z A Salesforce CRM license is required separately. z ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise HINT By registering the scan and save settings as a profile, you can scan documents with the same profile at any time.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Enter your user name and password, and then click the [OK] button. Enter a security token if needed. ATTENTION z If the computer is shared with other users, do not select the [Remember the password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Salesforce automatically. z Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet.
Using ScanSnap with the Quick Menu (for Mac OS Users) 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Salesforce Chatter] window, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. HINT z If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed. z Salesforce does not start up after the posting has completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to Salesforce Chatter]. 1. Move the mouse cursor to the [Scan to Salesforce Chatter] icon and then click . D The [Scan to Salesforce Chatter - Options] window appears. 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] window, refer to the ScanSnap Manager Help.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG PDF ATTENTION z You need to have a SugarSync account. z You need to have SugarSync Manager for Mac 1.9.29 or later installed in order to use this function.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help. Preview ATTENTION z The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [Scan to SugarSync]. 1. Move the mouse cursor to the [Scan to SugarSync] icon then click , and . D The [Scan to SugarSync - Options] window appears. 2. Change the settings. For details about the [Scan to SugarSync - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SugarSync - Options] window.
Using ScanSnap with the Quick Menu (for Mac OS Users) Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures ATTENTION When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup window, scanned data cannot be converted into a Word, Excel or PowerPoint file. HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1.
Using ScanSnap with the Quick Menu (for Mac OS Users) z The [ABBYY Scan to Excel(R)] icon z The [ABBYY Scan to PowerPoint(R)] icon For details about how to change the settings, refer to "Preferences" (page 357). ATTENTION z You cannot start scanning when the Quick Menu is displayed. Wait until the conversion is over to scan another document. z Do not move, delete or rename the scanned image in other applications when the Quick Menu is displayed. 3.
Using ScanSnap with the Quick Menu (for Mac OS Users) Preferences You can configure the settings in order to link with [ABBYY Scan to Word], [ABBYY Scan to Excel] or [ABBYY Scan to PowerPoint(R)]. 1. Move the mouse cursor to the [ABBYY Scan to Word] icon [ABBYY Scan to Excel(R)] icon PowerPoint(R)] icon or [ABBYY Scan to , and then click . D The [Preferences] window appears. 2. Change the settings. For details about the [Preferences] window, refer to the ABBYY FineReader for ScanSnap Help. 3.
Using ScanSnap with the Quick Menu (for Mac OS Users) OCR function of ABBYY FineReader for ScanSnap Overview of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications. Features of OCR Function The optical character recognition program has the following features.
Using ScanSnap with the Quick Menu (for Mac OS Users) Application Suitable for conversion Not suitable for conversion ABBYY Scan to PowerPoint(R) Documents containing text and simple diagrams/tables on a white or light monocolor background z Documents with complex layouts containing text mixed with diagrams or illustrations z Documents containing photographs or patterns set as the background z Documents with light colored text on a deep colored background Information that cannot be reproduced as in t
Using ScanSnap with the Quick Menu (for Mac OS Users) Other considerations z When converting to Excel files, if the recognition result exceeds 65,536 lines, no more results are saved. z When converting to Excel files, information about the layout of the entire document, diagrams, and length/width of graphs and tables is not duplicated. Only tables and character strings are reproduced. z A converted PowerPoint document will not have the original background color and patterns.
Using ScanSnap with the Quick Menu (for Mac OS Users) Saving Scanned Images in iPhoto This section explains how to save the scanned image in iPhoto. HINT By registering the scan and save settings as a profile, you can scan documents with the same profile at any time. For details, refer to "Profile" (page 364).
Using ScanSnap with the Quick Menu (for Mac OS Users) Procedures HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Basic Scanning Operation Flow" (page 281). 1. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Using ScanSnap with the Quick Menu (for Mac OS Users) 4. Check the scanned image stored in iPhoto. HINT The scanned image is also saved in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.
Profile (for Mac OS Users) Profile Once the frequently used scan settings are saved as profiles, you can select a profile to easily change scan settings depending on your scanning purpose. You can manage up to 20 profiles. To select a profile, click the ScanSnap Manager icon to show the Profile menu. Click Profile menu example HINT z To use a profile, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Profile (for Mac OS Users) How to Configure Scan Settings You can configure scan settings depending on your intended use of the scanned images. Scan settings can be configured in the ScanSnap setup window. For details about how to configure scan settings, refer to "How to Configure Scan Settings" (page 416).
Profile (for Mac OS Users) 2. Change the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help. 3. Select [Add Profile] from the [Profile]. D The [Add new profile] window appears.
Profile (for Mac OS Users) 4. Type in a new profile name and click the [OK] button. D The added profile appears in [Profile] in the ScanSnap setup window. 5. Click the [Apply] button.
Profile (for Mac OS Users) 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. HINT z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles. However, you cannot change the [Standard] display order. 1. Select [Profile Management] from the ScanSnap Manager menu or from [Profile] in the ScanSnap setup window. D The [ScanSnap Manager - Profile Management] appears. 2.
Profile (for Mac OS Users) Changing Profile Settings 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The ScanSnap setup window appears. HINT Clear the [Use Quick Menu] checkbox if it is selected. 2. Select a profile to change from [Profile].
Profile (for Mac OS Users) 3. Change the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help. 4. When you finish changing the settings for the selected profile, click the [Apply] button. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Profile (for Mac OS Users) Renaming Profiles 1. Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The [ScanSnap Manager - Profile Management] window appears. HINT z If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Profile (for Mac OS Users) 3. Type in a new name. D The profile is renamed. 4. Click the [ ] button in the upper left to close the [ScanSnap Manager - Profile Management] window. D A message appears. 5. Click the [Apply] button.
Profile (for Mac OS Users) Deleting Profiles 1. Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The [ScanSnap Manager - Profile Management] window appears. HINT z If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Profile (for Mac OS Users) 4. Click the [Apply] button. How to Perform a Scan This section explains how to use profiles to perform scanning. The following explains an example in which the scanned image file is linked to Mac OS Preview. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. 3.
Profile (for Mac OS Users) 5. Select [Standard] from the Profile menu. 6. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 7. Press the [Scan] button on the ScanSnap to start a scan. D The Mac OS Preview appears when the scanning is completed. HINT It is linked with Adobe Acrobat or Adobe Reader if either of these is installed.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Creating Scanned Images Depending on Intended Use This section explains about various ways of using the ScanSnap. Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36).
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. HINT When you select [Simplex scan] from the ScanSnap Manager menu, scanning is performed in simplex mode even if [Duplex Scan (Double-sided)] is specified for [Scanning side] in the [Scanning] tab. D Image data of the scanned side of the document is saved.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup window, ScanSnap Manager automatically recognizes whether the scanned document is color, gray or black & white, and saves documents in their respective color modes. If you want to scan color documents and save them in gray or black & white, change the settings in the following procedure.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved in gray or black & white.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Deleting Blank Pages The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages). To delete blank pages, perform the following steps to change the setting. ATTENTION z The following documents may be detected as blank.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 2. Select the [Blank page removal] checkbox in the [Scanning] tab. 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved without any blank pages.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. ATTENTION z Up to ±5 degrees of skew can be corrected.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 2. Click the [Option] button in the [Scanning] tab. D The [Scanning mode option] window appears. 3. Select the [Deskew by text on document] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 7. Load a document in the ScanSnap.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Rotating Scanned Image to its Correct Orientation In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches. To rotate scanned images to their correct orientations, change the settings in the following procedure.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 2. Select the [Automatic image rotation] checkbox in the [Scanning] tab. 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details, refer to "How to Load Documents" (page 57). 6. Press the [Scan] button on the ScanSnap to start a scan. D The scanned image is saved in correct orientation.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Reducing Bleed-Through You can reduce the bleed-through that appears in the scanned image when there is text or illustration on the back side of the document. To reduce bleed-through, perform the following steps to change the setting. ATTENTION For documents like the following, bleed-through reduction may not function effectively. In that case, clear the [Reduce bleed-through] checkbox.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 3. Select the [Reduce bleed-through] checkbox. D The following message appears. 4. Click the [OK] button to close the message. 5. Click the [OK] button to close the [Scanning mode option] window. 6. Click the [Apply] button in the ScanSnap setup window. 7. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 8. Load a document in the ScanSnap.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The ScanSnap setup window appears. 2.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 3. Select [None] in [Multifeed Detection] pop-up menu. ATTENTION If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 2. Place the documents at the center of the ADF paper chute. ATTENTION z Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width Bad z Adjust the side guides to the widest document in the batch. z Carefully load small documents that cannot reach the side guides straight into the ADF paper chute (cover).
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 7. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are saved in the original document sizes. ATTENTION If the documents are scanned skewed, the images may not be output in their original sizes.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, 11 × 17 in. and B4 size using the Carrier Sheet. By folding the document in half and scanning in duplex mode, the two sides are merged into a single image. ATTENTION The [Deskew by text on document] checkbox ([Scanning] tab → [Option] in the ScanSnap setup window) will be disabled.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 3. Select [one double-page spread image] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. In the [Scanning side] pop-up menu in the [Scanning] tab, select [Duplex Scan (Double-sided)] and click the [Apply] button.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 7. Place the document inside the Carrier Sheet. 1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out any creases. 2. Open the Carrier Sheet to bind the document.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 8. Place the end with the black and white pattern as the leading edge in the direction of the arrow. Secure the Carrier Sheet with the side guides to avoid skewing. 9. Press the [Scan] button on the ScanSnap to start a scan. D Both sides of the document are scanned and saved as one double-page spread image.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) ATTENTION z There may be a line or a gap appearing between the front and back side images. Also when you scan thick papers, images on both left and right may skew towards each other from the top.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Scanning Documents Such as Photographs and Clippings Using the Carrier Sheet allows you to scan documents that can be damaged quite easily such as photographs, or non-standard size documents that are difficult to load directly such as clippings. Change the settings to scan documents such as photographs and clippings in the following procedure.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 3. Select [two separate images (front and back)] in [Save as] and click the [OK] button. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. Click the [Apply] button in the ScanSnap setup window. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 6. Place the document inside the Carrier Sheet.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 7. Place the end with the black and white pattern as the leading edge in the direction of the arrow. Set the back side of the document facing towards you. Secure the Carrier Sheet with the side guides to avoid skewing. Back 8. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) HINT In the following cases, place a blank (white) sheet of paper underneath the document when scanning: z The scanned image is not saved in the correct size (when [Automatic detection] is selected in the [Paper size] pop-up menu of the [Carrier Sheet Settings] window) z Shadows appear around the edges of the scanned image z Black lines appear around the edges of a uniquely shaped cutting Blank sheet 400
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "Documents for Scanning" (page 52). ATTENTION z Long page documents should be loaded one sheet at a time in the ADF paper chute (cover). z When you scan long pages, take note of the following.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 2. Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long page and continue scanning, the next document is also scanned as long page. ATTENTION z When [Excellent] is selected in the [Image quality] pop-up menu of the [Scanning] tab in the ScanSnap setup window, the window below appears and long page scanning is disabled.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. HINT In duplex mode, two pages (front/back) are created per document. When you select the [Blank page removal] checkbox in the [Scanning] tab, the number of pages of the original document and the scanned image does not match because blank pages are deleted.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. HINT Searchable PDF files can also be created by using [Searchable PDF Converter]. You can also use [Searchable PDF Converter] later to convert files that were created with the ScanSnap to searchable PDF files.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 3. Select the [Convert to Searchable PDF] checkbox. D The following message appears. 4. Click the [OK] button to close the message.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 5. Specify the text recognition option. z Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected. z Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 6. Click the [Apply] button in the ScanSnap setup window. 7.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 9. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the scanned image and a searchable PDF file is created. ATTENTION z It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. z Scanned images of the following types of documents (characters) may not be recognized correctly.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Setting Keywords in PDF Files HINT You can convert files created with the ScanSnap to searchable PDF files by using [Searchable PDF Converter]. For details, refer to the ScanSnap Manager Help. If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: z Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) Do not mark more than ten sections per page. ATTENTION z It is recommended that you use a blue or a green highlight pen for marking.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Change the settings in the following procedure to automatically set keywords for PDF files. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The ScanSnap setup window appears. 2. In the [File format] pop-up menu in the [File option] tab, select [PDF (*.pdf)].
Creating Scanned Images Depending on Intended Use (for Mac OS Users) 3. Select the [Set the marked text as a keyword for the PDF file] checkbox. z Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections. ATTENTION Do not select [First marked section] when the text orientation of your document is vertical.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) z Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected. z Target pages Select [First page] to perform text recognition and set a keyword for the PDF file only for the first page, and [All pages] for all pages. 4. Click the [Apply] button. 5.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) z If bleed-through reduction is enabled, the recognition rate may be lowered, and the marker may be erased or lightened. In that case, disable it in the following procedure. Select [Settings] → [Scanning] tab → [Option] button from the ScanSnap Manager menu to show the [Scanning mode option] window. Clear the [Reduce bleed-through] checkbox.
Creating Scanned Images Depending on Intended Use (for Mac OS Users) Saving Two Files or Pages into One Double-Page Spread Image With Page Merger, you can merge two JPEG files, two single-page PDF files, or two pages of a multipage PDF file vertically or horizontally. The merged file or page is saved as a single double-page spread image. For details about functions and operations, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Mac OS Users) Configuring ScanSnap Manager This section explains how to set scan and Quick Menu settings, automatic linkage with applications, scanning progress status, and windows displayed during scanning. How to Configure Scan Settings You can configure ScanSnap Manager scan settings depending on your intended use of the scanned images. Scan settings can be configured using the ScanSnap setup window. You can configure scan settings for the following scanning methods.
Configuring ScanSnap Manager (for Mac OS Users) 2. Click the [Detail] button to switch to the detail view mode. Example: ScanSnap setup window when scanning using the Quick Menu. Outline view Detail view HINT The ScanSnap setup window retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the window is displayed in detail view mode next time you open it. 3. Set the scan settings in each tab.
Configuring ScanSnap Manager (for Mac OS Users) 4. Click the [Apply] button in the ScanSnap setup window. D Scan settings are changed. z When you use the Quick Menu, scan settings for the [Customize] button are changed. z When you use a profile, scan settings for the currently selected profile are changed. HINT If you press the [Scan] button on the ScanSnap while the ScanSnap setup window is displayed, the ScanSnap setup window closes and scanning starts.
Configuring ScanSnap Manager (for Mac OS Users) Quick Menu Settings This section explains the Quick Menu. You can change the Quick Menu's display mode and the order in which the applications are displayed. HINT z For details about how to display the Quick Menu, refer to "Scanning" (page 283). z For details about applications displayed in the Quick Menu, refer to "Using ScanSnap with the Quick Menu" (page 286). Quick Menu The Quick Menu displays applications that can be linked.
Configuring ScanSnap Manager (for Mac OS Users) Changing Display Mode The following two modes are available in the Quick Menu: z [Favorites] mode Shows only the applications specified as favorites. When you set often-used applications as favorites and show them in [Favorites] mode, you can quickly and conveniently find the applications. For details about how to specify favorites, refer to "Favorite Applications" (page 423). z [All Applications] mode Shows all applications available in the Quick Menu.
Configuring ScanSnap Manager (for Mac OS Users) 2. Specify the order in which applications are displayed in the Quick Menu. Application are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window. Drag an application to change its order. HINT When you click the [Reset] button in the [Reset Display] window, the following return to their defaults.
Configuring ScanSnap Manager (for Mac OS Users) The applications are displayed in the order shown below in the Quick Menu and in the application list of the [Applications to Show/Hide] window. 3. Click the [ ] button in the upper left corner to close the [Applications to Show/Hide] window. D The order in which applications are displayed in the Quick Menu is changed.
Configuring ScanSnap Manager (for Mac OS Users) Favorite Applications You can set often-used applications as favorites in order to select them from the Quick Menu easily. 1. Click [Show All Applications] in the Quick Menu. D The Quick Menu switches to [All Applications] mode. 2. Move the mouse cursor to an application that you want to set as a favorite. D The favorites setting icon ( 3. ) appears. Click the favorites setting icon. D The application is set as a favorite.
Configuring ScanSnap Manager (for Mac OS Users) Recommended Applications Depending on the size of the scanned document, ScanSnap Manager shows the recommended application. Example: When you scan a document of business card size, CardMinder is shown as recommended application. You can show or hide the recommended applications by clicking [Show Recommended] or [Hide Recommended] on the Quick Menu.
Configuring ScanSnap Manager (for Mac OS Users) Automatic Linkage with Applications When one of the following applications is active (application menu appears in the menu bar), scanning documents by pressing the [Scan] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled. Applications that can automatically link with ScanSnap Manager are as follows: z CardMinder Scanned image is displayed in CardMinder.
Configuring ScanSnap Manager (for Mac OS Users) ATTENTION For CardMinder z When CardMinder is active, scanning is performed with the current settings. If there are some settings that are not supported by CardMinder, the default settings are used. For details about CardMinder default settings, refer to the ScanSnap Manager Help. z While CardMinder is active, ScanSnap Manager automatically links with CardMinder when the document is of business card size.
Configuring ScanSnap Manager (for Mac OS Users) ScanSnap's Communication Status If you turn the ScanSnap ON/OFF or connect the ScanSnap and a mobile device via wireless LAN when ScanSnap Manager is running, the notification appears and indicates the communication status of the ScanSnap.
Configuring ScanSnap Manager (for Mac OS Users) When connected by wireless LAN When the ScanSnap and a mobile device are connected via wireless LAN, communication with ScanSnap Manager is disconnected, and the pop-up balloon notifies you of the communication status. HINT With the ScanSnap and the mobile device already connected via wireless LAN, if you log into the computer to which the ScanSnap is connected, this is notified by pop-up balloon.
Configuring ScanSnap Manager (for Mac OS Users) Receiving or hiding the ScanSnap's communication status notifications You can specify whether or not to receive notifications of the ScanSnap’s communication status. Configure the setting in the following procedure. 1. Select [Help] → [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The [ScanSnap Manager - Preferences] window appears. 2.
Configuring ScanSnap Manager (for Mac OS Users) Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: z Scan status z Scan settings z Save completed z Preview Note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager Image scanning and file saving] window.
Configuring ScanSnap Manager (for Mac OS Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure. 1. Select [Help] → [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The [ScanSnap Manager - Preferences] window appears. 2. In the [Status Display] tab, clear the [Show the scan progress status (recommended)] checkbox. 3.
Troubleshooting For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help. Select [Help] → [Troubleshooting] in the Right-Click Menu. Select [Help] → [Troubleshooting] in the ScanSnap Manager menu.
Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap. ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when carrying it. Cleaning Materials....................................................................... 434 Cleaning the Outside of the ScanSnap .....................................
Cleaning Materials Cleaning Materials Cleaning materials and their part numbers are as below. Product Name Part No. Unit Note Cleaner F1 PA03950-0352 1 bottle Size: 100 ml Cleaning Wipe (*1) PA03950-0419 1 pack 24 packets Commercially available - - PFU LIMITED Lint-free dry cloth (*2) *1 : The cleaning wipes are wet tissues that have been soaked with cleaner F1. In place of this product, you can use a cloth soaked with cleaner F1. *2 : Any lint-free cloth can be used.
Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap, the ADF paper chute (cover), the ADF top section, and the stacker in the following procedure. How to perform cleaning 1. Unplug the cables from the ScanSnap. 2. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with Cleaner F1/mild detergent. ATTENTION z Never use paint thinner or any other organic solvents.
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 1,000 sheets scanned. Note that this guideline varies depending on the types of documents you scan. For instance, it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused.
Cleaning the Inside of the ScanSnap How to perform cleaning 1. Clean the following locations: z Brake roller z Idler roller z Glass z Pick roller z Ultrasonic sensor 1. Unplug the cables from the ScanSnap. 2. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF release tab ADF top section 3. Clean the following locations with a cloth moistened with Cleaner F1. ATTENTION z Do not use water or mild detergent to clean the inside of the ScanSnap.
Cleaning the Inside of the ScanSnap Brake roller (×2) Idler roller (×4) Glass (×2) Pick roller (×2) Ultrasonic sensor (×2) z Brake roller (×2) Remove the brake rollers from the ScanSnap to clean. For details on how to remove the brake rollers, refer to "Replacing the Roller Set" (page 445). Gently wipe the dirt and dust off from along the slots on the surface of the brake rollers. Be careful not to damage the surface of the rollers.
Cleaning the Inside of the ScanSnap z Ultrasonic sensor (×2) Gently wipe the dirt and dust off the surface of the ultrasonic sensors.If you have trouble wiping the ultrasonic sensors with the cloth, use a cotton swab. 2. Clean the feed roller and eject roller. 1. Connect the power cable, and press the [Scan] button for 3 seconds with the ADF top section open. ATTENTION Connect the power cable only when cleaning the feed rollers and eject rollers. 2.
Cleaning the Inside of the ScanSnap 3. Close the ADF top section. ADF paper chute (cover) ADF top section D It clicks when it returns to its original position. ATTENTION Confirm that the ADF top section is completely closed. Otherwise, paper jams or other feeding errors, or image faults may occur.
Consumables This chapter explains about the consumable part numbers, replacement cycles and how to replace the consumables. WARNING z Before you replace the consumables, you must turn off the ScanSnap and unplug the cables to avoid the risk of fire or electric shock. z To avoid injuries, do not place internal parts of the scanner (e.g. break roller, pick roller) anywhere within reach of small children.
Part Numbers and Replacement Cycle of Consumables Part Numbers and Replacement Cycle of Consumables The following table shows the part numbers of the consumables and the suggested replacement cycles. No. Product Name Part No.
Part Numbers and Replacement Cycle of Consumables You can check the status on each consumable part in the following procedure. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Check the status of each consumable. D Refer to [Suggested replacement cycle] as a guideline and replace the consumables. 1.
Part Numbers and Replacement Cycle of Consumables 2. Check the status of each consumable. D Refer to [Suggested replacement cycle] as a guideline and replace the consumables.
Replacing the Roller Set Replacing the Roller Set The Roller Set is made up of the brake roller and the pick roller. The procedure for replacing each roller is as follows. 1. Unplug the power cable from the ScanSnap. 2. Remove the documents from the ADF paper chute (cover). 3. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF release tab ADF top section 4. Replace the brake roller. 1. Open the cover.
Replacing the Roller Set 2. Remove the brake roller shaft. Lift the right side of the roller first, then pull out the shaft from the slot on the left. Brake roller Shaft 3. Remove the brake roller from its shaft. Shaft Brake roller 4. Attach a new brake roller on the shaft. Insert the protrusion on the shaft into the slot.
Replacing the Roller Set 5. Install the brake roller with its shaft. Fit the left end of the shaft in the slot, then install the rest of the shaft in place. Brake roller Shaft 6. Close the cover. ATTENTION Confirm that the shaft is attached properly. Otherwise, paper jams or other feeding errors may occur. 5. Replace the pick roller. 1. Open the sheet guide. Slide the side guides all the way, and pull the sheet guide open from the dip.
Replacing the Roller Set 2. Rotate the bushing on the shaft. Bushing 3. Remove the pick roller. Gently lift the right side of the shaft (about 5 mm), move it towards the right, and then pull it out. Bushing ATTENTION Be careful not to touch the gear near the bushing on the shaft as it contains grease.
Replacing the Roller Set 4. Install a new pick roller on the ScanSnap. Insert the left end of the shaft into the slot, and lower the other end gradually. Pick roller 5. Rotate the bushing to lock the shaft. Bushing ATTENTION Confirm that the pick roller is installed properly. Otherwise, paper jams or other feeding errors may occur. 6. Close the sheet guide. Make sure that both ends of the sheet guide are locked firmly.
Replacing the Roller Set 6. Close the ADF top section. ADF paper chute (cover) ADF top section D It clicks when it returns to its original position. 7. Connect the power cable, and turn on the ScanSnap. 8. Reset the Roller set counter. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D The [ScanSnap Manager - Check consumable status] dialog box appears. 2.
Replacing the Roller Set 1. Select [Check consumable status] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu (Mac OS)" (page 36). D The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [Roller Set Count] D A confirmation message appears. 3. Click the [Yes] button. D The counter turns "0".
Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, how to purchase/ clean the Carrier Sheet and the ScanSnap installation specifications. ScanSnap Online Update............................................................ 453 Uninstalling the Software ........................................................... 455 Setting Items by Scanning Method............................................
ScanSnap Online Update ScanSnap Online Update ScanSnap Online Update allows you to obtain the latest programs for ScanSnap related software free of charge from our download server. It is recommended that you keep your program updated to enhance security, operability and functions. The ScanSnap related software is as follows: z ScanSnap Manager z ScanSnap Organizer z CardMinder z ScanSnap Online Update ScanSnap Online Update checks the download server periodically.
ScanSnap Online Update ATTENTION Log on as a user with Administrator privileges. 1. In the Right-Click Menu, click [Help] → [Online Update]. For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page 34). D ScanSnap Online Update checks whether a newer version of ScanSnap Manager is available. Proceed with the update as you follow the instructions. For details, refer to the ScanSnap Online Update Help. 1. Select [Help] → [Online Update] from the ScanSnap Manager menu.
Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 62).
Uninstalling the Software z To uninstall CardMinder Select [CardMinder]. z To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap(TM) 5.0]. z To uninstall Evernote for Windows Select [Evernote]. z To uninstall Scan to Microsoft SharePoint Select [Scan to Microsoft SharePoint]. HINT To uninstall more than one software, repeat steps 4. to 6. for each software. 5. Click the [Uninstall] button. D A confirmation message appears. 6.
Uninstalling the Software Uninstalling in Mac OS This section explains how to uninstall the following software: z ScanSnap Manager (→ page 457) z CardMinder (→ page 459) z ABBYY FineReader for ScanSnap (→ page 460) z ScanSnap Online Update (→ page 461) z ABBYY FineReader Express Edition for Mac (→ page 462) z Evernote for Mac (→ page 462) ScanSnap Manager 1. Turn on the computer and log in as a user with Administrator privileges. 2.
Uninstalling the Software HINT If ScanSnap Manager has been configured as a login item with a user account other than the current one, remove it in the following procedure: 1. Log in under the user account where ScanSnap Manager is set as a login item. 2. From the Apple ( ) menu, select [System Preferences]. D The [System Preferences] window appears. 3. Select [Users & Groups] ([Accounts] on Mac OS X v10.6). D The [Users & Groups] window ([Accounts] window on Mac OS X v10.6) appears. 4.
Uninstalling the Software CardMinder 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit CardMinder if it is running. 3. From the sidebar in Finder, select [Applications] → [CardMinder], and drag the [CardMinder] folder into the Trash. 4. Empty the Trash. D The [CardMinder] folder is deleted. HINT To delete the database, drag the database file into the Trash.
Uninstalling the Software ABBYY FineReader for ScanSnap 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit ABBYY FineReader for ScanSnap if it is running. 3. From the sidebar in Finder, select [Applications] → [ABBYY FineReader for ScanSnap], and drag the [ABBYY FineReader for ScanSnap] folder into the Trash. 4. Empty the Trash. D The [ABBYY FineReader for ScanSnap] folder is deleted.
Uninstalling the Software ScanSnap Online Update HINT Before uninstalling ScanSnap Online Update, check that the following software has not been installed. z ScanSnap Manager z CardMinder 1. Turn on the computer and log in as a user with Administrator privileges. 2. From the sidebar in Finder, select [Applications] → [ScanSnap Online Update] → [Sub], and then double-click [AOUUninstaller].
Uninstalling the Software ABBYY FineReader Express Edition for Mac 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit ABBYY FineReader Express Edition for Mac if it is running. 3. From the sidebar in Finder, select [Applications] → [ABBYY FineReader Express], and drag [ABBYY FineReader Express] into the Trash. 4. Empty the Trash. D [ABBYY FineReader Express] is deleted. Evernote for Mac 1. Turn on the computer and log in as a user with Administrator privileges.
Setting Items by Scanning Method Setting Items by Scanning Method Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on a scanning method. You can select a scanning method in accordance with the usage.
Setting Items by Scanning Method Application Application Setting Item Quick Menu Profile ScanSnap Folder None (Scan to File) NA OK NA Adobe(R) Acrobat(R) NA OK NA Adobe(R) Reader(R) NA OK NA Scan to CardMinder NA OK NA ScanSnap Organizer NA OK NA ABBYY Scan to Excel(R) NA OK NA ABBYY Scan to PowerPoint(R) NA OK NA ABBYY Scan to Word NA OK NA ABBYY Scan to Searchable PDF NA OK NA Scan to Folder NA OK NA Scan to E-mail NA OK NA Scan to Picture Folder NA OK
Setting Items by Scanning Method Setting Item Quick Menu Profile None (Scan to File) NA OK Adobe Acrobat Pro, Adobe Acrobat Professional or Adobe Acrobat Standard NA OK Adobe Reader NA OK Preview NA OK Scan to Folder NA OK Scan to E-mail NA OK Scan to Print NA OK Searchable PDF Converter NA OK CardMinder NA OK Scan to Mobile NA OK Scan to Dropbox NA OK Scan to Evernote (Document) NA OK Scan to Evernote (Note) NA OK Scan to Google Docs(TM) NA OK Scan to Salesforc
Setting Items by Scanning Method Scanning Image quality Setting Item Quick Menu Profile ScanSnap Folder Automatic resolution OK OK OK Normal (Color/Gray: 150 dpi, B&W: 300 dpi) OK OK OK Better (Color/Gray: 200 dpi, B&W: 400 dpi) OK OK OK Best (Color/Gray: 300 dpi, B&W: 600 dpi) OK OK OK Excellent (Color/Gray: 600 dpi, B&W: 1200 dpi) OK OK OK Color mode Setting Item Quick Menu Profile ScanSnap Folder Auto color detection OK OK OK Color OK OK OK Gray OK OK OK B&W OK
Setting Items by Scanning Method Automatic image rotation Setting Item Quick Menu Automatic image rotation OK Profile OK ScanSnap Folder OK Blank page removal Setting Item Quick Menu Blank page removal OK Profile OK ScanSnap Folder OK Continue scanning after last page Setting Item Quick Menu Continue scanning after last page OK Profile OK ScanSnap Folder OK Option Setting Item Quick Menu Profile ScanSnap Folder Reduce bleed-through OK OK OK Brightness (black & white only)
Setting Items by Scanning Method File option File format Setting Item Quick Menu Profile ScanSnap Folder PDF (*.pdf) OK OK OK JPEG (*.
Setting Items by Scanning Method Option Setting Item Quick Menu Profile ScanSnap Folder Multipage PDF (whole batch in one PDF) OK OK OK Generate one PDF file per (n) page(s) OK OK OK OK OK OK NA OK OK Output in PDF/A-1b Set a password for PDF file Paper Paper size Setting Item Quick Menu Profile ScanSnap Folder Automatic detection OK OK OK A4 (210 × 297 mm) OK OK OK A5 (148 × 210 mm) OK OK OK A6 (105 × 148 mm) OK OK OK B5 (JIS) (182 × 257 mm) OK OK OK B6 (JIS) (
Setting Items by Scanning Method Customize Setting Item Quick Menu Customize OK Profile OK ScanSnap Folder OK Carrier Sheet Settings Setting Item Quick Menu Carrier Sheet Settings OK Profile OK ScanSnap Folder OK Multifeed Setting Item Quick Menu Profile ScanSnap Folder None OK OK OK Check Length OK OK OK Check Overlapping [Ultrasonic] OK OK OK Compression Compression rate Setting Item Quick Menu 1 to 5 OK 470 Profile OK ScanSnap Folder OK
Purchasing/Cleaning the Carrier Sheet Purchasing/Cleaning the Carrier Sheet The Carrier Sheet can be used to scan documents that are larger than A4/Letter size, photographs and clippings. This section explains about how to purchase/clean the Carrier Sheet. Purchasing the Carrier Sheet The product name and part number of the Carrier Sheet are as follows. Product Name Qty. Part No. ScanSnap Carrier Sheets 5 sheets PA03360-0013 The Carrier Sheet should be replaced approximately every 500 scans.
Purchasing/Cleaning the Carrier Sheet Cleaning the Carrier Sheet As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside. Clean the Carrier Sheet regularly because it may result in scanning errors. How to perform cleaning Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent. ATTENTION z Do not use paint thinner or any other organic solvents.
Wireless LAN Specifications Wireless LAN Specifications The following table summarizes the wireless LAN specifications of the ScanSnap. Model name iX500 Observed standards IEEE802.11b / IEEE802.11g / IEEE802.11n Frequency (*1) 2.412 GHz to 2.462 GHz / 2.412 GHz to 2.472 GHz Channels (*1) 1 to 11 ch / 1 to 13 ch Transfer speed (standard) IEEE802.11b Max.: 11 Mbps IEEE802.11g Max.: 54 Mbps IEEE802.11n Max.: 72.
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Min.: 292 × 159 × 168 (mm) / 11.50 × 6.26 × 6.61 (in.) (when the ADF paper chute (cover) is closed) Max.: 292 × 484 × 293(mm) / 11.50 × 19.06 × 11.54 (in.) (when the ADF paper chute (cover) is open and the extension is extended) Weight 3.0 kg (approx. 6.
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product. For more details, refer to the following Web page: http://imagescanner.fujitsu.com/warranty.html ATTENTION For safety reasons, never attempt repairs by yourself.
Index A Cleaner F1 ............................................ 434 ABBYY FineReader Express Edition Cleaning Carrier Sheet .................................... cleaning materials ............................. inside of the ScanSnap ...................... outside of the ScanSnap .................... 472 434 436 435 Cleaning Wipe........................................ 434 for Mac .................................................... 64 ABBYY FineReader for ScanSnap ............... 63 Windows ..........
Index extension ................................................. 30 operating system Windows ............................................ 65 Mac OS ............................................. 68 F features of the ScanSnap ........................... 21 P PDF/A file .............................................. 257 G pick roller............................................... 442 generate one PDF file per (n) page(s) power connector ....................................... 31 Windows ..............
Index ScanSnap Online Update .......................... 63 Scan to E-mail Windows .......................................... 132 Mac OS ............................................ 296 Windows ............................................ 72 Mac OS ............................................. 92 Scan to Evernote (Document) ScanSnap Organizer ................... 63, 72, 120 Windows .......................................... 160 Mac OS ............................................
Index USB connector ......................................... 31 W Wi-Fi indicator .......................................... 30 Wi-Fi switch.............................................. 31 WPS button ..............................................
ScanSnap iX500 Operator's Guide P3PC-4202-01ENZ0 Issue date: September 2012 Issued by: PFU LIMITED z The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party. z Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.