P3PC-3662-01ENZ0 Operator's Guide
Introduction Thank you for purchasing the color image scanner ScanSnap S1300i (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap. If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe® Reader® (7.
Introduction Disclaimer zReproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color). zDisposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap.
Introduction Manual Troubleshooting (installation) Description Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles. Location z Click [Manuals] J [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.
Introduction Manual ScanSnap Manager Help Description Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages. Location Refer to this Help by either of the following methods: z The ScanSnap Manager icon or is displayed in the menu that appears when you click on the taskbar.
Introduction ■ About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them.
Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows. Indication Description WARNING This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.
Introduction Screen Examples in This Manual zWindows screen Screenshots in this manual are used according to the guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and operations may differ depending on the operating system. - Taskbar icon The ScanSnap Manager icon or the taskbar. To have the ScanSnap Manager icon , and drop it onto the taskbar.
Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: Windows 7 : Windows® 7 Starter operating system, English Version Windows® 7 Home Premium operating system, English Version Windows® 7 Professional operating system, English Version Windows® 7 Enterprise operating system, English Version Windows® 7 Ultimate operating system, English Version Windows Vista : Windows Vista® Home Basic operating system, English Version Windows Vista® Home Premium operating sys
Introduction Outlook : Microsoft® Outlook® 2010 Microsoft® Office Outlook® 2007 Microsoft® Office Outlook® 2003 Outlook Express : Microsoft® Outlook® Express Outlook for Mac : Microsoft® Outlook® for Mac .NET Framework : Microsoft® .NET Framework Entourage : Microsoft® Entourage® Mac OS : Mac OS X v10.7, Mac OS X v10.6, or Mac OS X v10.
Contents Introduction ................................................................................... 2 ■ About This Manual ....................................................................... 6 ScanSnap Overview.................................................................... 16 Features of the ScanSnap ................................................................. 17 Parts and Functions ........................................................................... 22 ■ Front....................
Contents Installing in Mac OS ........................................................................... 57 ■ How to Install the Software .................................................................. 57 ■ ScanSnap Software ............................................................................. 58 ■ Dropbox for Mac................................................................................... 62 ■ Evernote for Mac...............................................................................
Contents Cloud Services .................................................................................. 186 ■ Saving Data to Your Dropbox Folder ................................................. 187 ■ Saving Documents to Evernote.......................................................... 194 ■ Saving Handwritten Notes to Evernote .............................................. 201 ■ Saving Documents to Google Docs ................................................... 206 ■ Posting to Salesforce Chatter ....
Contents Configuring ScanSnap Manager ..................................................... 287 ■ Quick Menu Settings .......................................................................... 287 ■ How to Configure Scan Settings ........................................................ 290 ■ Profile Management ........................................................................... 293 ■ Automatic Linkage with Applications..................................................
Contents Daily Care................................................................................... 443 Cleaning Materials ............................................................................ 444 Cleaning the Outside of the ScanSnap .......................................... 445 Cleaning the Inside of the ScanSnap ............................................. 446 Consumables.............................................................................
ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows: zTurn documents into digital data by just pressing the [Scan] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer. zSpeedy scanning Double-sided color documents of A4 or Letter size can be scanned as follows: - Power cable connection: approx.
Features of the ScanSnap zThe Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Simply press the [Scan] button on the scanner to scan your document, and then the Quick Menu will appear where you can select the action you want to perform.
Features of the ScanSnap zE-mail or print a scanned image directly from scanning You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine. - Attach to e-mail (J page 117) Print (J page 128) - Attach to e-mail (J page 316) Print (J page 325) zCompatible with both Windows and Mac OS You can use the ScanSnap in a manner that best suits your office environment in either Windows or Mac OS (*).
Features of the ScanSnap zEasy filing of business cards Text recognition can be performed on business cards which then can be easily converted into digital data with the bundled business card application. With CardMinder, you can create a database which facilitates data search of business cards converted into digital data.
Features of the ScanSnap zTwo separate scanned images can be merged into a single image Two scanned images can be merged into a single image either vertically or horizontally. (J ScanSnap Organizer Help) (J ScanSnap Manager Help) zLink with a wide variety of applications by using ScanSnap Folder You can use ScanSnap Folder to link with a wide variety of applications, including Web applications (Webmail, cloud services, etc.).
Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front ADF paper chute (cover) (*) Open to use the ScanSnap. D Opening the ADF paper chute (cover) turns on the ScanSnap. ADF top section Open to remove jammed documents, replace the pad assy and the pick roller, or clean the inside of the ScanSnap. Extension Pull out when scanning long documents. ADF paper chute (cover) You can load the document here after opening it.
Parts and Functions ■ Back Tape seal Remove this tape seal after installing the software. Security cable slot Used to connect an anti-theft security cable (commercially available).
System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Operating system CPU Memory Display resolution Hard disk space Windows 7 (32 bit/64 bit) Windows Vista (*1) (32 bit/64 bit) Windows XP (*2) (32 bit) Intel® Pentium® 4 1.8 GHz or higher (Recommended: Intel® Core™2 Duo 2.
System Requirements ATTENTION z If the system requirements above are not satisfied, the ScanSnap may not operate. z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not function properly). z Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub.
System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size PDF 3 A4 (catalog) Estimated image data size (KB) Automatic resolution Normal Better Best Color 415.4 268.7 410.6 838.4 3415.6 Gray 374.4 243.6 371.7 753.8 3015.0 Color mode Excellent B&W 172.3 115.8 173.0 347.3 2504.0 Color high compression 217.5 162.5 226.2 159.
System Requirements ■ Mac OS Operating system (*1) CPU Memory Mac OS X v10.7 Mac OS X v10.5 Intel® Core™ Duo 1.83 GHz or higher (Recommended: Intel® Core™2 Duo 2.4 GHz or higher) 2 GB or more 1 GB or more Display resolution Hard disk space Mac OS X v10.
System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size PDF 3 A4 (catalog) Estimated image data size (KB) Automatic resolution Normal Better Color 415.4 268.7 410.6 838.4 3415.6 Gray 374.4 243.6 371.7 753.8 3015.0 B&W 172.3 115.8 173.0 347.3 2504.
Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer. zTurning the ScanSnap on Open the ADF paper chute (cover) when the computer is turned on.
Turning the ScanSnap ON/OFF zScanSnap in sleep mode When the ScanSnap has not been used for 1 minute while the power is on, it enters sleep (power saving) mode. The ScanSnap’s internal light switches off in sleep mode. zScanSnap's auto power off When the ScanSnap is turned on and left unused for the specified time (default is "4 hours"), it will turn itself off automatically.
Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap. ■ Standard office paper, postcards, business cards Paper type Paper weight Paper size * Standard office paper, postcards, business cards 64 to 104.7 g/m² (17 to 20 lb) Width: 50.8 to 216 mm (2 to 8.5 in.) Length: 50.8 to 360 mm (2 to 14.17 in.) Maximum size for long page scanning (*) 216 × 863 (mm) / 8.5 × 34 (in.
Documents for Scanning ■ Picture postcards Picture postcards can be scanned when the ScanSnap and the computer are connected with a power cable. Paper type Paper weight Paper size Picture postcards 64 to 326 g/m² (17 to 87 lb) Width: 50.8 to 100 mm (2 to 3.9 in.) Length: 50.8 to 148 mm (2 to 5.8 in.) ATTENTION z All conditions below must be satisfied when scanning picture postcards. Otherwise, paper jam may occur.
How to Load Documents How to Load Documents Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 31). 1. If you are loading multiple sheets, check the number of sheets. The maximum number of sheets in the ScanSnap is as follows: For A4 or smaller sizes: Up to 10 sheets can be loaded (with paper weight of 80 g/m² [20 lb] and thickness of the document stack under 1 mm).
How to Load Documents 4. Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) 5. Pull out the extension.
How to Load Documents 6. Load the documents in the ADF paper chute (cover). Load the documents face-down and top-first with their back facing you. Load the documents so that they are not beyond the reference marks within the side guides. Side guide ATTENTION Right-click the ScanSnap Manager icon or on the taskbar, and select [Scan Button Settings]. In the ScanSnap setup dialog box that appears, click the [Detail] button, then select the [Scanning] tab J [Option] button.
Scanning Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. zUsing the Quick Menu With the Quick Menu, even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning. After scanning, select an application to link with ScanSnap Manager in the Quick Menu.
Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Turn on the ScanSnap. (J page 29) Select a profile. Press the [Scan] button to scan. Select an application from the Quick Menu. The selected application starts up.
Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them. Bundled Software Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Installing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Installing in Mac OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software: zScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file. You need to have ScanSnap Connect Application installed on your mobile device to save PDF or JPEG files to your mobile device.
Bundled Software Overview zRack2-Filer V5.0 Trial Version This application provides integrated management of digitalized paper documents (electronic documents) and digital data created with computer, as if you are filing paper documents in actual binders. For details about the languages supported in Rack2-Filer, refer to Rack2-Filer "Readme". You can download the following software from the Setup DVD-ROM.
Installing in Windows Installing in Windows This section explains how to install the software in Windows. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears.
Installing in Windows The functions of each button in the [ScanSnap Setup] dialog box are as follows. Button Function Readme Displays the [Readme] dialog box where you can refer to the Readme file of each software. Install Products Displays the [Install Products] dialog box. z [ScanSnap] button Installs the following software: - ScanSnap Manager - ScanSnap Organizer - CardMinder - ABBYY FineReader for ScanSnap z [Dropbox] button Opens the Dropbox for Windows download web page.
Installing in Windows ■ ScanSnap Software Install the following software: z z z z ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer. 3.
Installing in Windows 4. Click the [ScanSnap] button. D The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield Wizard for ScanSnap] screen. 5. Click the [Next] button. D The [ScanSnap Setup] dialog box appears. 6. Read the message about anti-virus software, and click the [OK] button. D The [Select Features] screen appears.
Installing in Windows 7. Confirm the check boxes of the software you want to install are selected, and click the [Next] button. ATTENTION z The software will not be installed unless the check box is selected. z Note that you must install ScanSnap Manager. Also, it is recommended to install all software in order to utilize the features of the ScanSnap. D The [Choose Destination Location] screen appears. 8. Confirm the destination folder, and then click the [Next] button.
Installing in Windows 11.Read the explanation, and then click the [Next] button. D The "Install Complete" screen appears. 12.Click the [Finish] button. 13.Remove the Setup DVD-ROM from the DVD-ROM drive. ATTENTION If the installation is not successfully completed, select [Manuals] J [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box, and refer to Troubleshooting (installation).
Installing in Windows ■ Dropbox for Windows HINT An Internet connection is required to install Dropbox for Windows. The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer. 3. Click the [Install Products] button.
Installing in Windows 4. Click the [Dropbox] button. D A web browser starts up and the Dropbox for Windows download web page opens. Download and install Dropbox for Windows. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows ■ Evernote for Windows The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer. 3. Click the [Install Products] button. D The [Install Products] dialog box appears.
Installing in Windows 4. Click the [Evernote] button. D Installation starts. 5. Follow the instructions on the screen to continue with the installation. 6. Click the [Finish] button when the installation complete notification is displayed. 7. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows ■ SugarSync Manager for Windows HINT An Internet connection is required to install SugarSync Manager for Windows. The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer. 3. Click the [Install Products] button.
Installing in Windows 4. Click the [SugarSync] button. D A web browser starts up and the SugarSync Manager for Windows download web page opens. Download and install SugarSync Manager for Windows. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows ■ Scan to Microsoft SharePoint The procedure is as follows. HINT For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Scan to Microsoft SharePoint] button in the [Readme] dialog box to open the Readme file. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears.
Installing in Windows 4. Click the [Scan to Microsoft SharePoint] button. D Installation starts. 5. Follow the instructions on the screen to continue with the installation. 6. Click the [Close] button when the installation complete notification is displayed. 7. Remove the Setup DVD-ROM from the DVD-ROM drive. HINT For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide.
Installing in Windows ■ Trial Software The procedure is as follows. HINT For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears.
Installing in Windows 4. Click the button of the trial software you want to install. D The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]). 5. Click the [Install Product] button. D Installation starts. 6. Follow the instructions on the screen to complete the installation. 7. Click the [Finish] button when the installation complete notification is displayed. 8. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS Installing in Mac OS This section explains how to install the software in Mac OS. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears. The functions of each icon in the [ScanSnap] window are as follows. Icon Function ScanSnap Installs the following software: z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris Other Software Displays the [Other Software] window.
Installing in Mac OS ■ ScanSnap Software Install the following software: z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [ScanSnap] icon. D A confirmation message appears.
Installing in Mac OS 4. Click the [Continue] button. D The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap Installer] screen. 5. Click the [Continue] button. D The [Important Information] screen appears. 6. Read [Important Information], and then click the [Continue] button. D The [Software License Agreement] screen appears. 7. Read the "END-USER LICENSE AGREEMENT", and click the [Continue] button. D A confirmation message appears. 8.
Installing in Mac OS 10.To accept the license agreement, click the [Agree] button. D The [Standard Install on "disk name"] screen appears. 11.Click the [Install] button. HINT z To install only ScanSnap Manager, clear the [ABBYY FineReader for ScanSnap] and [Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button. z ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own. D An authentication window appears. 12.
Installing in Mac OS 13.Read the explanation, and then click the [Continue] button. D The message "The installation was successful." appears on the screen. 14.Click the [Close] button. 15.Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS ■ Dropbox for Mac HINT An Internet connection is required to install Dropbox for Mac. The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon. D The [Other Software] window appears.
Installing in Mac OS 4. Double-click the [Dropbox] icon. D A web browser starts up and the Dropbox for Mac download web page opens. Download and install Dropbox for Mac. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS ■ Evernote for Mac The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon. D The [Other Software] window appears.
Installing in Mac OS 4. Double-click the [Evernote] icon. D A confirmation message appears. 5. To accept the license agreement, click the [Agree] button. D A window to start installing Evernote for Mac appears.
Installing in Mac OS 6. Drag the [Evernote] icon onto the [Applications] icon. D Evernote for Mac is copied into the [Applications] folder. 7. When the copying is finished, drag the Evernote icon on the desktop into the Trash. 8. Remove the Setup DVD-ROM from the DVD-ROM drive. ATTENTION z If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation). z When using Mac OS X v10.
Installing in Mac OS ■ SugarSync Manager for Mac HINT An Internet connection is required to install SugarSync Manager for Mac. The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 3. Double-click the [Other Software] icon. D The [Other Software] window appears.
Installing in Mac OS 4. Double-click the [SugarSync] icon. D A web browser starts up and the SugarSync Manager for Mac download web page opens. Download and install SugarSync Manager for Mac. 5. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Using the ScanSnap (for Windows Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Configuring ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ScanSnap Manager Icon and Operations (for Windows Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below. This guide uses examples of power cable connection.
ScanSnap Manager Icon and Operations (for Windows Users) ■ Right-Click Menu This menu appears when you right-click the ScanSnap Manager icon . Right-click Item Function Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan Button Settings]. Simplex Scan Scans only one side of the document. Follows the settings configured in [Scan Button Settings]. Scan Button Settings Displays the ScanSnap setup dialog box. You can configure the scan settings in this dialog box.
ScanSnap Manager Icon and Operations (for Windows Users) Item Function Help Displays the following menu: z Help Opens the ScanSnap Manager Help. z Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. z ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). z About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] dialog box. z Preferences Displays the [ScanSnap Manager - Preferences] dialog box.
ScanSnap Manager Icon and Operations (for Windows Users) ■ Left-Click Menu This menu appears when you left-click the ScanSnap Manager icon . Available profiles are displayed in the Left-Click Menu. Left-click Left-Click Menu example Select a profile in the Left-Click Menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile. For details about how to add, change or delete profiles, refer to "Profile Management" (page 93).
How to Perform a Scan (for Windows Users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation 1. Turn on the computer. D The ScanSnap Manager icon appears on the taskbar when Windows starts up. HINT z If the ScanSnap Manager icon is not displayed, select [Start] menu J [All Programs] J [ScanSnap Manager] J [ScanSnap Manager] to start up ScanSnap Manager.
How to Perform a Scan (for Windows Users) There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following: z Using the Quick Menu (J page 75) z Without Using the Quick Menu (J page 81) HINT ScanSnap Folder can also be used to scan documents. For details, refer to "ScanSnap Folder Operations" (page 232). ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. 1.
How to Perform a Scan (for Windows Users) 3. Click one of the profile buttons. Profile Button Profile Button Description [Recommended] button Settings are [Automatic resolution] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.
How to Perform a Scan (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. HINT z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 240). z You can also start scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 71).
How to Perform a Scan (for Windows Users) 7. In the Quick Menu, click the icon of the application to link with ScanSnap Manager. D The selected application starts up. HINT z To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings" (page 86). z To select an application to link with ScanSnap Manager before scanning, refer to "Without Using the Quick Menu" (page 81).
How to Perform a Scan (for Windows Users) Application Description Scan to Rack2Filer (*3) Creates a PDF file from the scanned image data and saves the file in a Rack2-Filer binder. For details about how to continue the process after you select this item, refer to "Saving to Rack2-Filer" (page 169). Scan to Mobile (*4) Displays the [Scan to Mobile] dialog box. You can save the scanned images to a mobile device.
How to Perform a Scan (for Windows Users) Application Scan to Picture Folder Description Displays the [Scan to Picture Folder] dialog box. Saves JPEG files created from the scanned images in your Pictures folder. For details about how to continue the process after you select this item, refer to "Saving Files to Picture Folder" (page 135). *1 : Displayed when ScanSnap Organizer is installed. *2 : Displayed when CardMinder is installed.
How to Perform a Scan (for Windows Users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box.
How to Perform a Scan (for Windows Users) 3. Select a profile. Select a profile from either of the following: z [Profile] drop-down list z Left-Click Menu 4. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
How to Perform a Scan (for Windows Users) 5. Press the [Scan] button on the ScanSnap to start a scan. HINT z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 240). z You can also start scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 71).
How to Perform a Scan (for Windows Users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: 1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box which appears during scanning. HINT Remove all documents from the ScanSnap after stopping the scan. For details about how to remove documents, refer to "Troubleshooting" in the ScanSnap Manager Help.
How to Perform a Scan (for Windows Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. HINT You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu J [All Programs] J [ScanSnap Manager] J [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover) to turn off the ScanSnap.
Configuring ScanSnap Manager (for Windows Users) Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.
Configuring ScanSnap Manager (for Windows Users) 2. Specify which applications to display in the Quick Menu. zShowing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an application in [Show] and click the [Remove] button, the application is moved to [Hide]. Likewise, when you select an application in [Hide] and click the [Add] button, the application is moved to [Show].
Configuring ScanSnap Manager (for Windows Users) The applications are displayed in the order shown below in the Quick Menu and in [Show] of the [Applications to Show/Hide] dialog box. 3. Click the [OK] button to close the [Applications to Show/Hide] dialog box. D The applications to be displayed in the Quick Menu and their display order are set.
Configuring ScanSnap Manager (for Windows Users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. HINT You can also open the ScanSnap setup dialog box by the following ways.
Configuring ScanSnap Manager (for Windows Users) 2. Click the [Detail] button to switch to the detail view mode. zUsing the Quick Menu Outline view Detail view zWithout Using the Quick Menu Outline view Detail view HINT The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail view mode next time you open it.
Configuring ScanSnap Manager (for Windows Users) 3. Change the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows Users) z [Paper] tab - Paper size of documents (paper size selection) - Whether to detect multifeed z [Compression] tab - File size of the scanned image (compression rate) ATTENTION Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick Menu" (page 478). 4. Click the [OK] or [Apply] button. D When you use the Quick Menu, scan settings for the [Customize] button are changed.
Configuring ScanSnap Manager (for Windows Users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu. HINT To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows Users) Adding Profiles 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. HINT Clear the [Use Quick Menu] check box if it is selected. 2. Configure the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows Users) 3. Select [Add Profile] from the [Profile] drop-down list. D The [Add new profile] dialog box appears. 4. Type in a new profile name and click the [OK] button. D The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows Users) 5. Click the [OK] button to close the ScanSnap setup dialog box. HINT z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the Right-Click Menu or the [Profile] drop-down list in the ScanSnap setup dialog box. D The [ScanSnap Manager - Profile Management] dialog box appears. 2.
Configuring ScanSnap Manager (for Windows Users) Changing Profile Settings 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. HINT Clear the [Use Quick Menu] check box if it is selected. 2. Select a profile from the [Profile] drop-down list. 3. Change the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows Users) 4. When you finish changing the settings for the selected profile, click the [OK] button. D A confirmation message appears. HINT If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears. When you click the [Yes] button, the modified settings are overwritten and the profile switches to the one you selected from the [Profile] drop-down list.
Configuring ScanSnap Manager (for Windows Users) Renaming Profiles 1. Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The [ScanSnap Manager - Profile Management] dialog box appears. HINT z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows Users) 3. Type in a new name, and click the [OK] button. D The profile is renamed. 4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
Configuring ScanSnap Manager (for Windows Users) Deleting Profiles 1. Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The [ScanSnap Manager - Profile Management] dialog box appears. HINT z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows Users) ■ Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: z ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
Configuring ScanSnap Manager (for Windows Users) zAlways link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the [Application] tab in the ScanSnap dialog box automatically switches to the running application. The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front.
Configuring ScanSnap Manager (for Windows Users) Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. 1. Select [Help] J [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The [ScanSnap Manager - Preferences] dialog box appears. 2. Select the automatic linkage mode in the [Automatic Linkage] tab. 3. Click the [OK] button to close the [ScanSnap Manager - Preferences] dialog box.
Configuring ScanSnap Manager (for Windows Users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon notifies you of the communication status of the ScanSnap.
Configuring ScanSnap Manager (for Windows Users) Receiving or hiding the ScanSnap's communication status notifications You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. Configure the setting in the following procedure. 1. Select [Help] J [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The [ScanSnap Manager - Preferences] dialog box appears. 2.
Configuring ScanSnap Manager (for Windows Users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following: z Scan status z Scan settings z Saved z Preview Also, note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box.
Configuring ScanSnap Manager (for Windows Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure. 1. Select [Help] J [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The [ScanSnap Manager - Preferences] dialog box appears. 2. In the [Status Display] tab, clear the [Show the scan progress status (recommended)] check box. 3.
Actions (for Windows Users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: zShare the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an email message automatically created with the path stated. zSend document files to participants of a meeting via e-mail.
Actions (for Windows Users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated. HINT The default e-mail program is used as the e-mail program to link with.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Actions (for Windows Users) 4. Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] dialog box, refer to the ScanSnap Manager Help.
Actions (for Windows Users) 5. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved. ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Folder] dialog box is closed.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 5. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to Folder] dialog box appears when the scanning is completed. 6. Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] dialog box, refer to the ScanSnap Manager Help.
Actions (for Windows Users) 7. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved. ATTENTION z You cannot start scanning when the [Scan to Folder] dialog box is displayed. Close the dialog box before scanning the next document.
Actions (for Windows Users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. HINT z The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program. In this case, contact the manufacturer of the e-mail software. Configure e-mail program settings in the following procedure. Windows 7/Windows Vista 1.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). ATTENTION Up to ten files can be attached to an e-mail message.
Actions (for Windows Users) 3. Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to E-mail] icon , and then select the [Settings] menu. D The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box. 4.
Actions (for Windows Users) 5. Check the scanned image in the preview area. In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] dialog box, refer to the ScanSnap Manager Help.
Actions (for Windows Users) 6. Click the [Attach] button. D When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears. Enter a password, and then click the [OK] button. HINT The following message appears if you click the [Cancel] button in the [Scan to E-mail - Set a password] dialog box.
Actions (for Windows Users) D An e-mail message window appears with the file attached. ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document. z Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 3. Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Actions (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to E-mail] dialog box appears when the scanning is completed. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 3., the [Scan to E-mail] dialog box is not displayed. Instead, a new message window appears with the file attached. 7. Check the scanned image in the preview area.
Actions (for Windows Users) 8. Click the [Attach] button. D When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears. Enter a password, and then click the [OK] button. HINT The following message appears if you click the [Cancel] button in the [Scan to E-mail - Set a password] dialog box.
Actions (for Windows Users) D An e-mail message window appears with the file attached. ATTENTION z You cannot start scanning when the [Scan to E-mail] dialog box is displayed. Close the dialog box before scanning the next document. z Do not move, delete or rename the scanned image in other applications when the [Scan to Email] dialog box is displayed.
Actions (for Windows Users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. ATTENTION z Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Actions (for Windows Users) 3. Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Print] icon select the [Settings] menu. D The [Scan to Print - Options] dialog box appears. , and then 2. Change the settings. For details about the [Scan to Print- Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print- Options] dialog box. 4.
Actions (for Windows Users) 5. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Print] dialog box, refer to the ScanSnap Manager Help. Preview 6. Click the [Print] button. D The scanned image is printed.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 3. Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to Print - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Print- Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Actions (for Windows Users) 7. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Print] dialog box, refer to the ScanSnap Manager Help. Preview 8. Click the [Print] button. D The scanned image is printed.
Actions (for Windows Users) ■ Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the "Pictures folder".
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Actions (for Windows Users) 3. Change the settings for [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Picture Folder] icon and then select the [Settings] menu. D The [Scan to Picture Folder - Options] dialog box appears. , 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3.
Actions (for Windows Users) 5. Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Picture Folder] dialog box, refer to the ScanSnap Manager Help. Preview HINT In [Specify destination folder], you can change the destination folder for the image data to a folder other than the Pictures folder. 6.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 3. Change the settings for [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to Picture Folder - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. 4.
Actions (for Windows Users) 7. Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Picture Folder] dialog box, refer to the ScanSnap Manager Help. Preview HINT In [Specify destination folder], you can change the destination folder for the image data to a folder other than the Pictures folder. 8.
Actions (for Windows Users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Actions (for Windows Users) About the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications. z The optical character recognition program has the following features.
Actions (for Windows Users) Application Suitable for conversion Scan to PowerPoint(R) Documents containing text and simple diagrams/tables on a white or light monocolor background 144 Not suitable for conversion - Documents with complex layouts containing text mixed with diagrams or illustrations - Documents containing photographs or patterns set as the background - Documents with light colored text on a deep colored background
Actions (for Windows Users) z The following parameters may not be reproduced as they are in the original document. It is recommended that you check the conversion result in Word, Excel or PowerPoint and edit the data if necessary: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript z The following types of documents (characters) may not be recognized correctly.
Actions (for Windows Users) HINT You can change the settings applied during conversion to Word, Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. Select [Start] menu J [All Programs] J [ABBYY FineReader for ScanSnap (TM) 4.1] J [ABBYY FineReader for ScanSnap (TM) 4.1] to display the following dialog box. For details about how to configure settings, refer to ABBYY FineReader for ScanSnap User's Guide.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Windows Users) 5. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 6. Click the [Scan to Word] icon PowerPoint(R)] icon , [Scan to Excel] icon or [Scan to . ATTENTION z When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file.
Actions (for Windows Users) D When the conversion is completed, Word, Excel or PowerPoint starts up, and the conversion result is displayed. HINT In a computer environment where Word, Excel or PowerPoint is not installed, the scanned image is saved in one of the following formats when the conversion is completed: z Scan to Word: RTF format (.rtf) z Scan to Excel: XLS format (.xls) z Scan to PowerPoint: PPT format (.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 4. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 5. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is completed, the following window appears, and conversion starts. D When the conversion is completed, Word, Excel or PowerPoint starts up and the conversion result is displayed.
Actions (for Windows Users) ■ Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. ATTENTION z Blank pages are not removed even if the [Allow automatic blank page removal] is selected when you store scanned images of business cards in CardMinder. z Data of up to 1,000 pages, including blank pages, can be stored in CardMinder at once. HINT ScanSnap Folder can also be used for this operation.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Windows Users) 5. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 6. Click the [Scan to CardMinder] icon . ATTENTION z You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with CardMinder before scanning another document. z Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed. D The CardMinder window appears.
Actions (for Windows Users) 7. Check the scanned card image and the text recognition result. HINT For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 4. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load them in a pile. z Do not leave space between the side guides and business cards. 5. Press the [Scan] button on the ScanSnap to start a scan. D The CardMinder window appears. 6. Check the scanned card image and the text recognition result.
Actions (for Windows Users) ■ Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live. ATTENTION z To save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting. z When you start up Scan to Microsoft SharePoint for the first time, you need to register a SharePoint site.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Actions (for Windows Users) 3. Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to SharePoint] icon then select the [Settings] menu. D The [Scan to SharePoint - Options] dialog box appears. , and 2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box.
Actions (for Windows Users) 5. Save the scanned image. zSaving to SharePoint 1. From the Site Tree Pane, select the document library in which you want to save the scanned image. DThe Index Pane appears. 2. Enter information, such as the title, and click the [Accept] button. D The scanned image is saved in the specified document library.
Actions (for Windows Users) zSaving to Office Live ATTENTION Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Click the Menu Button in the [Scan to Microsoft SharePoint] dialog box, and select [Connect to Office Live]. D The Office Live logon dialog box appears. 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button.
Actions (for Windows Users) 3. From the Site Tree Pane, select a document library in which you want to save the scanned image. D The Index Pane appears. 4. Enter information, such as the title, and click the [Accept] button. D The scanned image is saved in the specified document library. ATTENTION For details, refer to the Scan to Microsoft SharePoint User Guide.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 3. Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to SharePoint - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box.
Actions (for Windows Users) 7. Save the scanned image. zSaving to SharePoint 1. From the Site Tree Pane, select a document library in which you want to save the scanned image. DThe Index Pane appears. 2. Enter information, such as the title, and click the [Accept] button. D The scanned image is saved in the specified document library.
Actions (for Windows Users) zSaving to Office Live ATTENTION Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Click the Menu Button in the [Scan to Microsoft SharePoint] dialog box, and select [Connect to Office Live]. D The Office Live logon dialog box appears. 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button.
Actions (for Windows Users) 3. From the Site Tree Pane, select a document library in which you want to save the scanned image. D The Index Pane appears. 4. Enter information, such as the title, and click the [Accept] button. D The scanned image is saved in the specified document library. ATTENTION For details, refer to the Scan to Microsoft SharePoint User Guide.
Actions (for Windows Users) ■ Saving to Rack2-Filer This section explains how to save the scanned image as a PDF file in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately). ATTENTION z Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/ bundled model or sold separately) is required to use this function.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Actions (for Windows Users) 3. Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Rack2-Filer] icon then select the [Settings] menu. D The [ScanSnap -> Rack2] dialog box appears. , and 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 3. Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [ScanSnap -> Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help. 3.
Actions (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is completed, Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2-Filer in accordance with the settings specified in step 3. HINT For details about how to use Rack2-Filer, refer to the Rack2-Filer User’s Guide.
Actions (for Windows Users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer. z You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If .
Actions (for Windows Users) HINT z The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] dialog box. In the [Scan to Mobile - Basic] dialog box, enter a password to connect to the mobile device. For details about other setting items, refer to the Scan to Mobile Help. z The Scan to Mobile icon appears on the taskbar when the file is saved to the mobile device.
Actions (for Windows Users) Automatic Linkage HINT z For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide for your mobile device. z For details about automatic linkage to active applications, refer to "Automatic Linkage with Applications" (page 102). 1. Select [Start] menu J [All Programs] J [ScanSnap Manager] J [Scan to Mobile]. D The Scan to Mobile icon 2. appears on the taskbar.
Actions (for Windows Users) 4. Press the [Scan] button on the ScanSnap to start a scan. ATTENTION To enable automatic linkage with Scan to Mobile, press the [Scan] button on the ScanSnap and start a scan while [Scan to Mobile] is active (where this application is currently selected on the taskbar and the [Scan to Mobile] dialog box is brought to front). D Scanned images will be sent to the mobile device from the computer when the scanning is completed.
Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Actions (for Windows Users) 3. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Mobile] icon select the [Settings] menu. D The [Scan to Mobile - Options] dialog box appears. , and then 2. Change the settings. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] dialog box. 4.
Actions (for Windows Users) 5. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. D When the connection is established, the [Scan to Mobile] dialog box appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.
Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Actions (for Windows Users) 3. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to Mobile - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Actions (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to Mobile] dialog box appears on the computer when the scanning is completed.
Actions (for Windows Users) 7. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. D When the connection is established, the [Scan to Mobile] dialog box appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.
Cloud Services (for Windows Users) Cloud Services By pressing the [Scan] button on the ScanSnap, you can save documents converted into digital data to the following cloud services, and access them easily anytime, anywhere. zManage scanned documents through linkage with Dropbox. Save scanned image files to your Dropbox folder. zManage scanned documents through linkage with Evernote. Save PDF files in Evernote. zManage handwritten notes through linkage with Evernote. Save JPEG files in Evernote.
Cloud Services (for Windows Users) ■ Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder. JPEG PDF ATTENTION z You need to have a Dropbox account. z You need to have Dropbox for Windows 1.1.45 or later installed in order to use this function. z You can save up to 100 files to your Dropbox folder at once.
Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to Dropbox] (If you do not want to change any settings, go to step 4.) 1. Move the mouse cursor to the mark on the [Scan to Dropbox] icon , and then select the [Settings] menu. D The [Scan to Dropbox - Options] dialog box appears. 2. Change the setting. For details about the [Scan to Dropbox - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Dropbox - Options] dialog box. 4.
Cloud Services (for Windows Users) 5. Check the scanned image in the preview area. In the [Scan to Dropbox] dialog box, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] dialog box, refer to the ScanSnap Manager Help. Preview ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder. 6. Click the [Save] button. D The scanned image is saved to your Dropbox folder.
Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to Dropbox] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to Dropbox - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Dropbox - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Dropbox - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Cloud Services (for Windows Users) 7. Check the scanned image in the preview area. In the [Scan to Dropbox] dialog box, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] dialog box, refer to the ScanSnap Manager Help. Preview ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder. 8. Click the [Save] button. D The scanned image is saved to your Dropbox folder.
Cloud Services (for Windows Users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote. PDF ATTENTION z You need to create an Evernote account (free or premium). z You first need to sign in to Evernote for Windows to save a file to Evernote. HINT ScanSnap Folder can also be used for this operation.
Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Evernote (Document)] icon , and then select the [Settings] menu. D The [Scan to Evernote - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Evernote - Options] dialog box, refer to the ScanSnap Manager Help. 3.
Cloud Services (for Windows Users) D If the [Convert to Searchable PDF] check box is selected in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote Options] dialog box. The following window appears during text recognition. HINT Note that text recognition will be performed only on pages containing text which is not yet recognized. D Evernote for Windows starts up, and the PDF file is saved to Evernote.
Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D Displays the ScanSnap setup dialog box. 2.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to Evernote - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Evernote - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote - Options] dialog box. 4.
Cloud Services (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is completed, a separate PDF file will be created from each JPEG file if [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box. The following window appears during file creation. D If the [Convert to Searchable PDF] check box is selected in step 3.
Cloud Services (for Windows Users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote. JPEG ATTENTION z You need to create an Evernote account (free or premium). z You first need to sign in to Evernote for Windows to save a file to Evernote.
Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 3. Click the [Scan to Evernote (Note)] icon . ATTENTION z You cannot start scanning when the Quick Menu is displayed. Save the JPEG file to Evernote before scanning the next document. z Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed. D If [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a separate JPEG file will be created from each page of the PDF file.
Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D Displays the ScanSnap setup dialog box. 2.
Cloud Services (for Windows Users) 5. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is completed, a separate JPEG file will be created from each page of the PDF file if [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box. The following window appears during file creation. D Evernote for Windows starts up, and the JPEG file is saved to Evernote. HINT z When you select [PDF(*.
Cloud Services (for Windows Users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. PDF ATTENTION z You need to create a Google account (free). z You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If .
Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Google Docs(TM)] icon , and then select the [Settings] menu. D The [Scan to Google Docs(TM) - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help.
Cloud Services (for Windows Users) 4. Click the [Scan to Google Docs(TM)] icon . ATTENTION z You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Google Docs before scanning the next document. z Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed. D If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears.
Cloud Services (for Windows Users) D If the [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following window appears during text recognition. HINT Note that text recognition will be performed only on pages containing text which is not yet recognized. D Saving to Google Docs starts.
Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to Google Docs(TM)] dialog box appears. 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [Email] and [Password].
Cloud Services (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears when the scanning is completed. To continue, enter your e-mail address and password, and click the [OK] button. ATTENTION z If the computer is shared with other users, do not select the [Save your account information.] check box in this dialog box.
Cloud Services (for Windows Users) D If the [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following window appears during text recognition. HINT Note that text recognition will be performed only on pages containing text which is not yet recognized. D Saving to Google Docs starts.
Cloud Services (for Windows Users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG PDF ATTENTION z A Salesforce CRM license is required separately. z ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise z You need to have.NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later).
Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token]. Otherwise, other users will be able to log into Salesforce automatically. It is recommended to set only [User Name] and [Security Token] in this dialog box, and type in the password every time. 3.
Cloud Services (for Windows Users) 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Salesforce Chatter] dialog box, refer to the ScanSnap Manager Help.
Cloud Services (for Windows Users) 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to Salesforce Chatter - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager Help.
Cloud Services (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D If you did not specify a Salesforce account in the [Scan to Salesforce Chatter Options] dialog box in step 3., the [Scan to Salesforce Chatter - Login] dialog box appears when the scanning is completed. To continue, enter your user name and password and click the [OK] button. Enter a security token if needed.
Cloud Services (for Windows Users) 7. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Salesforce Chatter] dialog box, refer to the ScanSnap Manager Help.
Cloud Services (for Windows Users) 8. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
Cloud Services (for Windows Users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG PDF ATTENTION z You need to have a SugarSync account. z You need to have SugarSync Manager for Windows 1.9.28 or later installed in order to use this function. z You can save up to 100 files to your SugarSync folder at once.
Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 75). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to SugarSync] icon , and then select the [Settings] menu. D The [Scan to SugarSync - Options] dialog box appears. 2. Change the setting. For details about the [Scan to SugarSync - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SugarSync - Options] dialog box. 4.
Cloud Services (for Windows Users) 5. Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help. Preview ATTENTION The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder. 6. Click the [Save] button. D The scanned image is saved to your SugarSync folder.
Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 81). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Cloud Services (for Windows Users) 3. Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. D The [Scan to SugarSync - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SugarSync - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SugarSync - Options] dialog box. 4.
Cloud Services (for Windows Users) 7. Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help. Preview ATTENTION The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder. 8. Click the [Save] button. D The scanned image is saved to your SugarSync folder.
ScanSnap Folder Operations (for Windows Users) ScanSnap Folder Operations "ScanSnap Folder" is a temporary folder where you can save images scanned with the ScanSnap to upload the file to a Web application or attach the file to an e-mail. ScanSnap Folder supports a wide range of applications including Web applications. Files saved in this folder can be used by specifying ScanSnap Folder directly from the application when you scan.
ScanSnap Folder Operations (for Windows Users) ■ How to Configure Scan Settings You can configure scan settings for ScanSnap Folder in the ScanSnap setup dialog box depending on your intended use in the following procedure. 1. Select [ScanSnap Folder Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears.
ScanSnap Folder Operations (for Windows Users) 2. Change the scan settings in each tab. For details about setting items, refer to the ScanSnap Manager Help. ATTENTION The following items cannot be changed while the ScanSnap Folder is being used. z The profile button z [Profile] drop-down list z [Application] tab - Applications other than ScanSnap Folder in the [Application] drop-down list - The [Add or Remove] button z [Save] tab - The [Rename file after scanning] check box 3.
ScanSnap Folder Operations (for Windows Users) ■ How to Perform a Scan This section explains how to use ScanSnap Folder to perform scanning. The following explains an example in which the scanned image file is attached to an e-mail in Windows Live Mail. ATTENTION ScanSnap Folder cannot be used if it is disabled. To enable ScanSnap Folder, refer to the ScanSnap Manager Help. 1. Click the [Attach file] button. D The [Open] dialog box appears.
ScanSnap Folder Operations (for Windows Users) 2. Click [Computer] ([My Computer] for Windows XP). HINT For Windows 7 or Windows Vista, when you select the ScanSnap Folder registered in [Favorites] ([Favorite Links] for Windows Vista), scanning becomes available in some applications.
ScanSnap Folder Operations (for Windows Users) 3. Select ScanSnap Folder. D A pop-up balloon appears from the ScanSnap Manager icon on the task bar, and scanning becomes available. ATTENTION Selecting "ScanSnap Folder" from some applications may terminate those applications. If your application ends, take an alternate measure. Use your application separately after starting an application in the Quick Menu to process and save the scanned image. 4. Load a document in the ScanSnap.
ScanSnap Folder Operations (for Windows Users) 6. Check the scanned image in the preview area. In the [ScanSnap Folder] dialog box, you can rename the file and convert the file format. For details about the [ScanSnap Folder] dialog box, refer to the ScanSnap Manager Help.
ScanSnap Folder Operations (for Windows Users) 7. Click the [Save] button. D The file is saved to ScanSnap Folder. 8. Select the file to be attached, and click the [Open] button. D The file is attached.
Using the ScanSnap in Various Ways (for Windows Users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Using the ScanSnap in Various Ways (for Windows Users) 5. Press the [Scan] button on the ScanSnap to start a scan. HINT When you select [Simplex scan] from the Right-Click Menu, scanning is performed in simplex mode even if [Duplex Scan (Double-sided)] is specified for [Scanning side] in the [Scanning] tab. D Scanned image is saved.
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black & white, and saves documents in their respective color modes. If you want to scan color documents and save them in gray or black & white, change the settings in the following procedure. 1.
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in High Compression The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a compact PDF file. To scan color documents in high compression mode, perform the following steps to change the setting. ATTENTION In [Color high compression] mode, different compression rates are applied to characters and backgrounds.
Using the ScanSnap in Various Ways (for Windows Users) 4. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 5. Press the [Scan] button on the ScanSnap to start a scan. D The scanned document is saved as highly compressed color image data.
Using the ScanSnap in Various Ways (for Windows Users) ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages). To delete blank pages, perform the following steps to change the setting.
Using the ScanSnap in Various Ways (for Windows Users) 3. Select the [Allow automatic blank page removal] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved without any blank pages.
Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. ATTENTION z Up to +/-5 degrees of skew can be corrected.
Using the ScanSnap in Various Ways (for Windows Users) 3. Select the [Correct skewed character strings automatically] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved with skewed character strings corrected.
Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches. To rotate scanned images to their correct orientations, change the settings in the following procedure.
Using the ScanSnap in Various Ways (for Windows Users) 2. Click the [Option] button in the [Scanning] tab. D The [Scanning mode option] dialog box appears. 3. Select the [Allow automatic image rotation] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D The scanned image is saved in correct orientation.
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Using the ScanSnap in Various Ways (for Windows Users) 3. Select [None] in [Multifeed Detection] drop-down list. ATTENTION If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5. Load documents in the ScanSnap. 1.
Using the ScanSnap in Various Ways (for Windows Users) 2. Place the documents at the center of the ADF paper chute. ATTENTION z Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width z Adjust the side guides to the widest document in the batch. z Carefully load small documents that cannot reach the side guide straight into the ADF paper chute (cover).
Using the ScanSnap in Various Ways (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are output in the original document sizes. ATTENTION If the documents are scanned skewed, the images may not be output in their original sizes.
Using the ScanSnap in Various Ways (for Windows Users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "Documents for Scanning" (page 31). ATTENTION z Long page documents should be loaded one sheet at a time in the ADF paper chute (cover). z When you scan long pages, take note of the following.
Using the ScanSnap in Various Ways (for Windows Users) 2. Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long page and continue scanning, the next document is also scanned as long page. ATTENTION z The error message below appears and long page scanning is disabled when [Excellent] is selected in the [Image quality] drop-down list of the [Scanning] tab in the ScanSnap setup dialog box.
Using the ScanSnap in Various Ways (for Windows Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu.
Using the ScanSnap in Various Ways (for Windows Users) 3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. HINT In duplex mode, two pages (front/back) are created per document.
Using the ScanSnap in Various Ways (for Windows Users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2.
Using the ScanSnap in Various Ways (for Windows Users) 3. Select the [Convert to Searchable PDF] check box. D The following message appears. D Click the [OK] button to close the dialog box. z Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected. z Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 4.
Using the ScanSnap in Various Ways (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the scanned image and a searchable PDF file is created. ATTENTION z It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. z Scanned images of the following types of documents (characters) may not be recognized correctly.
Using the ScanSnap in Various Ways (for Windows Users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
Using the ScanSnap in Various Ways (for Windows Users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) z Do not mark more than ten sections per page. ATTENTION z It is recommended that you use a blue or a green highlight pen for marking.
Using the ScanSnap in Various Ways (for Windows Users) Change the settings in the following procedure to automatically set keywords for PDF files. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The ScanSnap setup dialog box appears. 2. In the [File format] drop-down list in the [File option] tab, select [PDF (*.pdf)].
Using the ScanSnap in Various Ways (for Windows Users) 3. Select the [Set the marked text as a keyword for the PDF file] check box. z Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections. ATTENTION Do not select [First marked section] when the text orientation of your document is vertical.
Using the ScanSnap in Various Ways (for Windows Users) 4. Click the [OK] button to close the ScanSnap setup dialog box. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the scanned image and a searchable PDF file is created.
Using the ScanSnap in Various Ways (for Windows Users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password. You can protect important information by setting a password for private or confidential documents.
Using the ScanSnap in Various Ways (for Windows Users) 3. Select the [Set a password for PDF file] check box. zTo set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
Using the ScanSnap in Various Ways (for Windows Users) zTo use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned. 2. Type in the same password in the [Password] and [Confirm] fields. HINT The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters :A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ 4.
Using the ScanSnap in Various Ways (for Windows Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D When the [Use a fixed password] check box is cleared in step 3., the following dialog box appears after scanning is completed. Type in the same password in the [Password] and [Confirm] fields, and then click the [OK] button. HINT z The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters: A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - .
Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272 How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 276 Configuring ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ScanSnap Manager Icon and Operations (for Mac OS Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running. The icon automatically appears in the Dock when Mac OS starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
ScanSnap Manager Icon and Operations (for Mac OS Users) ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Duplex scan Scans both sides of the document. Follows the settings configured in [Settings]. Simplex scan Scans only one side of the document. Follows the settings configured in [Settings]. Settings Displays the ScanSnap setup window.
ScanSnap Manager Icon and Operations (for Mac OS Users) Item Function Help Displays the following menu: z Help Opens the ScanSnap Manager Help. z Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. z ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). z About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] window. z Preferences Displays the [ScanSnap Manager - Preferences] window.
ScanSnap Manager Icon and Operations (for Mac OS Users) ■ Profile Menu This menu appears when you click the ScanSnap Manager icon . Available profiles are displayed in the Profile menu. Click Profile menu example Select a profile in the Profile menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile. For details about how to add, change or delete profiles, refer to "Profile Management" (page 293).
How to Perform a Scan (for Mac OS Users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation 1. Turn on the computer. D The ScanSnap Manager icon appears in the Dock when Mac OS starts up. HINT z If the ScanSnap Manager icon is not displayed, select [Applications] and double-click [ScanSnap] J [ScanSnap Manager] from Finder to start up ScanSnap Manager.
How to Perform a Scan (for Mac OS Users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2. Select the [Use Quick Menu] checkbox.
How to Perform a Scan (for Mac OS Users) 3. Click one of the profile buttons. Profile Button Profile Button Description [Recommended] button Settings are [Automatic resolution] for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.
How to Perform a Scan (for Mac OS Users) 7. Press the [Scan] button on the ScanSnap to start a scan. HINT z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 413). z You can also start scanning from the ScanSnap Manager menu. For more details, refer to "ScanSnap Manager Menu" (page 273).
How to Perform a Scan (for Mac OS Users) Application Description Scan to Folder Displays the [Scan to Folder] window. You can specify the destination folder to save the scanned images. For details about how to continue the process after you select this item, refer to "Saving Data in a Specified Folder" (page 309). Scan to E-mail Displays the [Scan to E-mail] window. Attaches the scanned images to an e-mail message.
How to Perform a Scan (for Mac OS Users) Application *1 *2 *3 *4 *5 *6 *7 : : : : : : : Description Scan to Excel (*5) Creates an Excel file by converting the scanned images into text data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel Documents" (page 331). Cardiris (*6) Displays the Cardiris window. Saves the scanned images in Cardiris.
How to Perform a Scan (for Mac OS Users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. 3. Select a profile.
How to Perform a Scan (for Mac OS Users) 4. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 5. Press the [Scan] button on the ScanSnap to start a scan. HINT z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 413).
How to Perform a Scan (for Mac OS Users) D The application specified for the selected profile starts up when the scanning is completed. HINT z To select an application to link with ScanSnap Manager in the Quick Menu after scanning is completed, refer to "Using the Quick Menu" (page 277).
How to Perform a Scan (for Mac OS Users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: 1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window which appears during scanning. HINT Remove the document from the ScanSnap after stopping the scan. For details about how to remove documents, refer to "Troubleshooting" in the ScanSnap Manager Help.
How to Perform a Scan (for Mac OS Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. HINT You cannot use the ScanSnap after exiting ScanSnap Manager. From Finder, select [Applications] and double-click [ScanSnap] J [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover) to turn off the ScanSnap.
Configuring ScanSnap Manager (for Mac OS Users) Configuring ScanSnap Manager This section explains how to set scan settings, how to add, change and delete profiles, automatic linkage with applications and windows displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure. 1. Click [ ] in the Quick Menu.
Configuring ScanSnap Manager (for Mac OS Users) 2. Specify which applications to display in the Quick Menu. zShowing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu. To display all the applications in the Quick Menu, click the [Restore Default] button. zDisplay Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window. Drag an application to change its order.
Configuring ScanSnap Manager (for Mac OS Users) The applications are displayed in the order shown below in the Quick Menu and in the [Applications to Show/Hide] window. 3. Click the [OK] button to close the [Applications to Show/Hide] window. D The applications to be displayed in the Quick Menu and their display order are set.
Configuring ScanSnap Manager (for Mac OS Users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup window depending on your intended use in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. HINT You can also open the ScanSnap setup window by pressing simultaneously the [command ( )] and [S] keys on the keyboard.
Configuring ScanSnap Manager (for Mac OS Users) 3. Set the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Mac OS Users) z [Paper] tab - Paper size of documents (paper size selection) - Whether to detect multifeed z [Compression] tab - File size of the scanned image (compression rate) ATTENTION Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick Menu" (page 478). 4. Click the [Apply] button. D When you use the Quick Menu, scan settings for the [Customize] button are changed.
Configuring ScanSnap Manager (for Mac OS Users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in the ScanSnap setup window or from the Profile menu. HINT To use a profile, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS Users) Adding Profiles 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. HINT Clear the [Use Quick Menu] checkbox if it is selected. 2. Configure the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Mac OS Users) 3. Select [Add Profile] from the [Profile] pop-up menu. D The [Add new profile] window appears. 4. Type in a new profile name and click the [OK] button. D The added profile appears in the [Profile] pop-up menu in the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS Users) 5. Click the [Apply] button. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. HINT z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the ScanSnap Manager menu or from the [Profile] pop-up menu in the ScanSnap setup window. D The [ScanSnap Manager - Profile Management] window appears. 2.
Configuring ScanSnap Manager (for Mac OS Users) Changing Profile Settings 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. HINT Clear the [Use Quick Menu] checkbox if it is selected. 2. Select a profile from the [Profile] pop-up menu. 3. Change the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Mac OS Users) 4. When you finish changing the settings for the selected profile, click the [Apply] button. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS Users) Renaming Profiles 1. Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The [ScanSnap Manager - Profile Management] window appears. HINT z If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS Users) 3. Type in a new name. D The profile is renamed. 4. Click the [ ] button to close the [ScanSnap Manager - Profile Management] window. D A message appears. 5. Click the [Apply] button.
Configuring ScanSnap Manager (for Mac OS Users) Deleting Profiles 1. Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The [ScanSnap Manager - Profile Management] window appears. HINT z If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS Users) 4. Click the [Apply] button.
Configuring ScanSnap Manager (for Mac OS Users) ■ Automatic Linkage with Applications When one of the following applications is active (application menu appears in the menu bar), scanning documents by pressing the [Scan] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled. Applications that can automatically link with ScanSnap Manager are as follows: z Cardiris Scanned image is displayed in Cardiris.
Configuring ScanSnap Manager (for Mac OS Users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the notification appears and indicates the communication status of the ScanSnap.
Configuring ScanSnap Manager (for Mac OS Users) Receiving or hiding the ScanSnap's communication status notifications You can specify whether or not to receive notifications of the ScanSnap’s communication status. Configure the setting in the following procedure. 1. Select [Help] J [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). DThe [ScanSnap Manager - Preferences] window appears. 2.
Configuring ScanSnap Manager (for Mac OS Users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: z Scan status z Scan settings z Save completed z Preview Also, note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window.
Configuring ScanSnap Manager (for Mac OS Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure. 1. Select [Help] J [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The [ScanSnap Manager - Preferences] window appears. 2. In the [Status Display] tab, clear the [Show the scan progress status (recommended)] checkbox. 3.
Actions (for Mac OS Users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: zShare the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an email message automatically created with the path stated. zSend document files to participants of a meeting via e-mail.
Actions (for Mac OS Users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated.
Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 3.
Actions (for Mac OS Users) 4. Check the scanned image in the preview area. In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] window, refer to the ScanSnap Manager Help.
Actions (for Mac OS Users) 5. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [Include the destination folder path in an e-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved. ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Folder] window is closed.
Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Actions (for Mac OS Users) 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to Folder] window appears when the scanning is completed. 7. Check the scanned image in the preview area.
Actions (for Mac OS Users) 8. Click the [Save] button. D The scanned image file is saved in the specified folder. D When you select the [Include the destination folder path in an e-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved. ATTENTION z You cannot start scanning when the [Scan to Folder] window is displayed. Close the window before scanning the next document.
Actions (for Mac OS Users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. HINT The e-mail program configured in Mail when you select [Mail] menu J [Preferences] J [General] button J [Default email reader] is used as the e-mail program to link with ScanSnap Manager.
Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). ATTENTION Up to ten files can be attached to an e-mail message.
Actions (for Mac OS Users) 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. 4. Click the [Scan to E-mail] icon . D The [Scan to E-mail] window appears. If you clear the [Show preview] checkbox of the [Scan to E-mail - Options] window in step 3., the [Scan to E-mail] window is not displayed. An e-mail message window appears with the file attached.
Actions (for Mac OS Users) 5. Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
Actions (for Mac OS Users) 6. Click the [Attach to E-mail] button. D An e-mail message window appears with the file attached. ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to E-mail] window is closed. Close the [Scan to E-mail] window before scanning the next document. z Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] window is closed.
Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Actions (for Mac OS Users) 3. Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Actions (for Mac OS Users) 6. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). ATTENTION Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created. Pay attention to the number of documents to scan: z File format: JPEG (*.jpg) z [Generate one PDF file per (n) page(s)] checkbox is selected 7.
Actions (for Mac OS Users) 9. Click the [Attach to E-mail] button. D An e-mail message window appears with the file attached. ATTENTION z You cannot start scanning when the [Scan to E-mail] window is displayed. Close the window before scanning the next document. z Do not move, delete or rename the scanned image in other applications when the [Scan to Email] window is displayed.
Actions (for Mac OS Users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. ATTENTION z Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it.
Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 3.
Actions (for Mac OS Users) 4. Click the [Scan to Print] icon . D The [Print] window appears. 5. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Print] window, refer to the ScanSnap Manager Help. 6. Click the [Print] button.
Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Actions (for Mac OS Users) 3. Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to Print - Options] window appears. 2. Change the settings. For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] window. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Actions (for Mac OS Users) 8. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Print] window, refer to the ScanSnap Manager Help. 9. Click the [Print] button. D The scanned image is printed.
Actions (for Mac OS Users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Actions (for Mac OS Users) About the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications. z The optical character recognition program has the following features.
Actions (for Mac OS Users) z The following parameters may not be reproduced as they are in the original document. It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript z The following types of documents (characters) may not be recognized correctly.
Actions (for Mac OS Users) HINT You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select [Applications] J [ABBYY FineReader for ScanSnap] J [FineReader for ScanSnap Preferences]. Then, select [FineReader for ScanSnap] menu J [Preferences] to display the following window. For details about how to configure settings, refer to the ABBYY FineReader for ScanSnap Help.
Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Mac OS Users) 6. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 7. Click the [Scan to Word] icon or [Scan to Excel] icon . ATTENTION z When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab in the ScanSnap setup window, scanned data cannot be converted into a Word or Excel file. z You cannot start scanning when the Quick Menu is displayed.
Actions (for Mac OS Users) Without using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Actions (for Mac OS Users) 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D The following message appears and image data conversion to Word or Excel files starts. D When the conversion is completed, Word or Excel starts up and the conversion result is displayed.
Actions (for Mac OS Users) ■ Storing Business Cards in Cardiris This section explains how to store business card images and the related information in Cardiris.
Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2. Select either [Recommended] or [High Quality] button.
Actions (for Mac OS Users) 5. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load them in a pile. z Do not leave space between the side guides and business cards. 6. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 7. Click the [Cardiris] icon . ATTENTION z You cannot start scanning when the Quick Menu is displayed.
Actions (for Mac OS Users) 8. Check the scanned card image and the text recognition result. Card style button Card image [Export] button Output format button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image. ATTENTION Do not exit Cardiris while setup or message window is open.
Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Actions (for Mac OS Users) 3. Click the [Apply] button. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load them in a pile. z Do not leave space between the side guides and business cards. 6. Press the [Scan] button on the ScanSnap to start a scan. D The Cardiris window appears.
Actions (for Mac OS Users) 7. Check the scanned card image and the text recognition result. Card style button Card image [Export] button Output format button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image. ATTENTION Do not exit Cardiris while setup or message window is open.
Actions (for Mac OS Users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. ATTENTION Do not exit Cardiris when setup or message window is open. 1. Click the output format button or select [Settings] J [Output Format] on the menu bar. D The [Business Cards] window appears. 2. Select [Address Book] in the [Format] pop-up menu. 3. Click the [OK] button.
Actions (for Mac OS Users) 4. Click the [Export] button or select [Process] J [Export All Cards] on the menu bar. D The text recognition result of all scanned business cards in the card toolbar is registered in the Address Book. 5. Select [Cardiris for ScanSnap] J [Quit Cardiris for ScanSnap] on the menu bar to quit Cardiris. HINT The recognition result of scanned business cards can be output in text or vCard format. For more details, refer to Cardiris™ 4 User Guide and Cardiris Help.
Actions (for Mac OS Users) ■ Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto.
Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed. 3.
Actions (for Mac OS Users) 4. Check the scanned image stored in iPhoto. HINT The scanned image is also saved in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.
Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Actions (for Mac OS Users) 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D The [iPhoto] window appears when the scanning is completed. 7. Check the scanned image stored in iPhoto.
Actions (for Mac OS Users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION z Only one mobile device can be connected to the computer. z You need to have ScanSnap Connect Application installed in the mobile device in order to use this function. Download ScanSnap Connect Application for mobile devices from application stores such as App Store.
Actions (for Mac OS Users) HINT z The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] window. In the [Scan to Mobile - Basic] window, enter a password to connect to the mobile device. For details about other setting items, refer to the ScanSnap Manager Help. z When Scan to Mobile is running, the Scan to Mobile icon is displayed on the menu bar.
Actions (for Mac OS Users) For details about the procedure to perform scanning and saving scanned images to a mobile device through automatic linkage, using or without using the Quick Menu, and how to save existing files to a mobile device, refer to the following: z z z z Automatic Linkage (J page 355) Using the Quick Menu (J page 358) Without Using the Quick Menu (J page 361) Saving an Existing File to a Mobile Device (J page 365) Automatic Linkage HINT z For details about the features of ScanSnap Connec
Actions (for Mac OS Users) 2. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. D When the connection is established, the [Scan to Mobile] window appears on the computer, showing the mobile device that is currently connected to the computer. 3. Load a document in the ScanSnap.
Actions (for Mac OS Users) 4. Press the [Scan] button on the ScanSnap to start a scan. ATTENTION To enable automatic linkage with [Scan to Mobile], press the [Scan] button on the ScanSnap and start a scan while [Scan to Mobile] is active (the Scan to Mobile menu appears on the menu bar). D Scanned images will be sent to the mobile device from the computer when the scanning is completed.
Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan. D The Quick Menu appears when the scanning is completed.
Actions (for Mac OS Users) 3. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the [Scan to Mobile] icon DThe [Scan to Mobile - Options] window appears. , and then click [Settings]. 2. Change the settings. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] window. 4. Click the [Scan to Mobile] icon .
Actions (for Mac OS Users) 5. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. D When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.
Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Actions (for Mac OS Users) 3. Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to Mobile - Options] window appears. 2. Change the settings. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Mobile - Options] window. 4. Click the [Apply] button. 5.
Actions (for Mac OS Users) 7. Press the [Scan] button on the ScanSnap to start a scan. D The [Scan to Mobile] window appears on the computer when the scanning is completed.
Actions (for Mac OS Users) 8. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. D When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer. Then, the scanned image is sent to the mobile device.
Actions (for Mac OS Users) Saving an Existing File to a Mobile Device HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide for your mobile device. 1. From Finder, select [Applications] and double-click [ScanSnap] J [Scan to Mobile]. D The [Scan to Mobile] window appears.
Actions (for Mac OS Users) 2. Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. D When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer. 3. From the menu bar, select [File] J [Open]. D The [Open] window appears.
Actions (for Mac OS Users) 4. Select a PDF or JPEG file to save to the mobile device, and click the [Open] button. D The file is sent to the mobile device from the computer. HINT When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window. Click the [Send] button to send the image to the mobile device. 5.
Cloud Services (for Mac OS Users) Cloud Services By pressing the [Scan] button on the ScanSnap, you can save documents converted into digital data to the following cloud services, and access them easily anytime, anywhere. zManage scanned documents through linkage with Dropbox. Save scanned image files to your Dropbox folder. zManage scanned documents through linkage with Evernote. Save PDF files in Evernote. zManage handwritten notes through linkage with Evernote. Save JPEG files in Evernote.
Cloud Services (for Mac OS Users) ■ Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder. JPEG PDF ATTENTION z You need to have a Dropbox account. z You need to have Dropbox for Mac 1.1.45 or later installed in order to use this function. HINT When you first log into Dropbox after installing Dropbox for Mac, the Dropbox folder, which is the sync folder used for Dropbox, is automatically created.
Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 4. Click the [Scan to Dropbox] icon . D The [Scan to Dropbox] window appears. If you clear the [Show preview] checkbox in step 3., the scanned image is directly saved to your Dropbox folder. 5. Check the scanned image in the preview area. In the [Scan to Dropbox] window, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] window, refer to the ScanSnap Manager Help.
Cloud Services (for Mac OS Users) 6. Click the [Save] button. D The scanned image is saved to your Dropbox folder. ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Dropbox] window is closed. Close the [Scan to Dropbox] window before scanning the next document. z Do not move, delete or rename the scanned image in other applications after the Quick Menu is displayed and before the [Scan to Dropbox] window is closed.
Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Cloud Services (for Mac OS Users) 3. Change the settings for [Scan to Dropbox] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to Dropbox - Options] window appears. 2. Change the settings. For details about the [Scan to Dropbox - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Dropbox - Options] window. 4. Click the [Apply] button. 5.
Cloud Services (for Mac OS Users) 8. Check the scanned image in the preview area. In the [Scan to Dropbox] window, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] window, refer to the ScanSnap Manager Help. Preview ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder. 9. Click the [Save] button. D The scanned image is saved to your Dropbox folder.
Cloud Services (for Mac OS Users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote. PDF ATTENTION z You need to create an Evernote account (free or premium). z You first need to create a notebook in Evernote for Mac to save a file to Evernote.
Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 4. Click the [Scan to Evernote (Document)] icon . ATTENTION z You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Evernote before scanning the next document. z Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed. D If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file.
Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Cloud Services (for Mac OS Users) 3. Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to Evernote (Document) - Options] window appears. 2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote (Document) - Options] window. 4. Click the [Apply] button. 5.
Cloud Services (for Mac OS Users) 7. Press the [Scan] button on the ScanSnap to start a scan. D If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file when the scanning is completed. The following window appears during file creation. D If the [Convert to Searchable PDF] checkbox is selected in step 3.
Cloud Services (for Mac OS Users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote. JPEG ATTENTION z You need to create an Evernote account (free or premium). z You first need to create a notebook in Evernote for Mac to save a file to Evernote.
Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) D Evernote for Mac starts up, and the JPEG file is saved to Evernote. HINT z When you select [PDF(*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g. When the file name is [ScanSnap], the file is saved as: ScanSnap_0001, ScanSnap_0002, ScanSnap_0003...
Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Cloud Services (for Mac OS Users) 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D When the scanning is completed, a separate JPEG file will be created from each page of the PDF file if [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup window.
Cloud Services (for Mac OS Users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. PDF ATTENTION You need to create a Google account(free).
Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [Email] and [Password]. Otherwise, other users will be able to log into Google Docs automatically. It is recommended to set only [Email] in this window, and type in the password every time. 3.
Cloud Services (for Mac OS Users) D If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 3., the [Scan to Google Docs(TM)] window appears. To continue, enter your e-mail address and password, and click the [OK] button. ATTENTION z If the computer is shared with other users, do not select the [Remember the password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Google Docs automatically.
Cloud Services (for Mac OS Users) D Saving to Google Docs starts. Click the [Close] button to close the [Scan to Google Docs(TM)] window when the saving is completed. If you select the [Close this window when save completes] checkbox above, the [Scan to Google Docs(TM)] window will automatically close from next scanning on when the saving is completed. HINT Google Docs does not start up after the saving has completed. To check the saved PDF file, start a web browser and log in to Google Docs.
Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Cloud Services (for Mac OS Users) 3. Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to Google Docs(TM) - Options] window appears. 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [Email] and [Password].
Cloud Services (for Mac OS Users) 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 6. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 7. Press the [Scan] button on the ScanSnap to start a scan. D If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 3., the [Scan to Google Docs(TM)] window appears when the scanning is completed.
Cloud Services (for Mac OS Users) D If you select the [Convert to Searchable PDF] checkbox in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window appears during text recognition. HINT Text recognition will be performed if there are any pages containing text which is not yet recognized.
Cloud Services (for Mac OS Users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG PDF ATTENTION z A Salesforce CRM license is required separately.
Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] window, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token]. Otherwise, other users will be able to log into Salesforce automatically. It is recommended to set only [User Name] and [Security Token] in this window, and type in the password every time. 3.
Cloud Services (for Mac OS Users) 5. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Salesforce Chatter] window, refer to the ScanSnap Manager Help.
Cloud Services (for Mac OS Users) 6. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.
Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Cloud Services (for Mac OS Users) 3. Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to Salesforce Chatter - Options] window appears. 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] window, refer to the ScanSnap Manager Help.
Cloud Services (for Mac OS Users) 6. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 7. Press the [Scan] button on the ScanSnap to start a scan. D If you did not specify a Salesforce account in the [Scan to Salesforce Chatter Options] window in step 3., the [Scan to Salesforce Chatter - Login] window appears when the scanning is completed. To continue, enter your user name and password and click the [OK] button.
Cloud Services (for Mac OS Users) 8. Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Salesforce Chatter] window, refer to the ScanSnap Manager Help.
Cloud Services (for Mac OS Users) 9. Click the [Post] button. D Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed. ATTENTION z You cannot start scanning when the [Scan to Salesforce Chatter] window is displayed.
Cloud Services (for Mac OS Users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG PDF ATTENTION z You need to have a SugarSync account. z You need to have SugarSync Manager for Mac 1.9.29 or later installed in order to use this function. HINT When you first log into SugarSync after installing SugarSync Manager for Mac, the Magic Briefcase, which is a folder used for SugarSync, is automatically created.
Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 277). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 2. Press the [Scan] button on the ScanSnap to start a scan.
Cloud Services (for Mac OS Users) 4. Click the [Scan to SugarSync] icon . D The [Scan to SugarSync] window appears. If you clear the [Show preview] checkbox in step 3., the scanned image is directly saved to your SugarSync folder. 5. Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help.
Cloud Services (for Mac OS Users) 6. Click the [Save] button. D The scanned image is saved to your SugarSync folder. ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed. Close the [Scan to SugarSync] window before scanning the next document. z Do not move, delete or rename the scanned image in other applications after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed.
Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 282). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Cloud Services (for Mac OS Users) 3. Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. DThe [Scan to SugarSync - Options] window appears. 2. Change the setting. For details about the [Scan to SugarSync - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SugarSync - Options] window. 4. Click the [Apply] button. 5.
Cloud Services (for Mac OS Users) 8. Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help. Preview ATTENTION The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder. 9. Click the [Save] button. D The scanned image is saved to your SugarSync folder.
Using the ScanSnap in Various Ways (for Mac OS Users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Using the ScanSnap in Various Ways (for Mac OS Users) 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup window, ScanSnap Manager automatically recognizes whether the scanned document is color, gray or black & white, and saves documents in their respective color modes. If you want to scan color documents and save them in gray or black & white, change the settings in the following procedure. 1.
Using the ScanSnap in Various Ways (for Mac OS Users) 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 6. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved in gray or black & white.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages). To delete blank pages, perform the following steps to change the setting. ATTENTION The following documents may be detected as blank.
Using the ScanSnap in Various Ways (for Mac OS Users) 3. Select the [Allow automatic blank page removal] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 7. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 8.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. ATTENTION z Up to +/-5 degrees of skew can be corrected.
Using the ScanSnap in Various Ways (for Mac OS Users) 2. Click the [Option] button in the [Scanning] tab. D The [Scanning mode option] window appears. 3. Select the [Correct skewed character strings automatically] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Using the ScanSnap in Various Ways (for Mac OS Users) 7. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 8. Press the [Scan] button on the ScanSnap to start a scan. D Scanned image is saved with skewed character strings corrected.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches. To rotate scanned images to their correct orientations, change the settings in the following procedure.
Using the ScanSnap in Various Ways (for Mac OS Users) 2. Click the [Option] button in the [Scanning] tab. D The [Scanning mode option] window appears. 3. Select the [Allow automatic image rotation] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Using the ScanSnap in Various Ways (for Mac OS Users) 7. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 8. Press the [Scan] button on the ScanSnap to start a scan. D The scanned image is saved in correct orientation.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Using the ScanSnap in Various Ways (for Mac OS Users) 3. Select [None] in [Multifeed Detection] pop-up menu. ATTENTION If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Using the ScanSnap in Various Ways (for Mac OS Users) 2. Place the documents at the center of the ADF paper chute. ATTENTION z Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width z Adjust the side guides to the widest document in the batch. z Carefully load small documents that cannot reach the side guide straight into the ADF paper chute (cover).
Using the ScanSnap in Various Ways (for Mac OS Users) 7. Press the [Scan] button on the ScanSnap to start a scan. D Scanned images are saved in the original document sizes. ATTENTION If the documents are scanned skewed, the images may not be output in their original sizes.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "Documents for Scanning" (page 31). ATTENTION z Long page documents should be loaded one sheet at a time in the ADF paper chute (cover). z When you scan long pages, take note of the following.
Using the ScanSnap in Various Ways (for Mac OS Users) 2. Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. D Scanning starts. HINT When you scan the first page as a long page and continue scanning, the next document is also scanned as long page. ATTENTION z The error message below appears and long page scanning is disabled when [Excellent] is selected in the [Image quality] pop-up menu of the [Scanning] tab in the ScanSnap setup window.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu.
Using the ScanSnap in Various Ways (for Mac OS Users) 3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. HINT In duplex mode, two pages (front/back) are created per document.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2.
Using the ScanSnap in Various Ways (for Mac OS Users) 3. Select the [Convert to Searchable PDF] checkbox. D The following message appears. D Click the [OK] button to close the window. z Language Select the language. Japanese, English, French, German, Italian, Spanish, Russian, and Portuguese can be selected. z Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 4. Click the [Apply] button. 5.
Using the ScanSnap in Various Ways (for Mac OS Users) 7. Press the [Scan] button on the ScanSnap to start a scan. D Text recognition is performed on the scanned image and a searchable PDF file is created. ATTENTION z It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. z Scanned images of the following types of documents (characters) may not be recognized correctly.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
Using the ScanSnap in Various Ways (for Mac OS Users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) z Do not mark more than ten sections per page. ATTENTION z It is recommended that you use a blue or a green highlight pen for marking.
Using the ScanSnap in Various Ways (for Mac OS Users) Change the settings in the following procedure to automatically set keywords for PDF files. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D The ScanSnap setup window appears. 2. In the [File format] pop-up menu in the [File option] tab, select [PDF (*.pdf)].
Using the ScanSnap in Various Ways (for Mac OS Users) 3. Select the [Set the marked text as a keyword for the PDF file] checkbox. z Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections. ATTENTION Do not select [First marked section] when the text orientation of your document is vertical.
Using the ScanSnap in Various Ways (for Mac OS Users) z Target pages Select [First page] to perform text recognition and set a keyword for the PDF file only for the first page, and [All pages] for all pages. 4. Click the [Apply] button. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 6. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). 7. Press the [Scan] button on the ScanSnap to start a scan.
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Saving Two Files or Pages into One Double-Page Spread Image With Page Merger, you can merge two JPEG files, two single-page PDF files, or two pages of a multipage PDF file vertically or horizontally. The merged file or page is saved as a single double-page spread image. For details about how to merge pages, refer to the ScanSnap Manager Help.
Troubleshooting For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help. Select [Help] J [Troubleshooting] in the Right-Click Menu. Select [Help] J [Troubleshooting] in the ScanSnap Manager menu.
Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap. ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when carrying it. Cleaning Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 444 Cleaning the Outside of the ScanSnap . . . . . . . . . . . . . . . . . . . . .
Cleaning Materials Cleaning Materials Cleaning materials and their part numbers are as below. Product Name Part No. Unit Note Cleaner F1 PA03950-0352 1 bottle Size: 100 ml Cleaning Wipe (*1) PA03950-0419 1 pack 24 packets Commercially available - - PFU LIMITED Lint-free dry cloth (*2) *1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used.
Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in the following procedure. How to perform cleaning 1. Unplug the cables from the ScanSnap. 2. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with Cleaner F1/mild detergent. ATTENTION z Never use paint thinner or any other organic solvents. z Be careful not to get any moisture or water inside the scanner during cleaning.
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 200 sheets scanned. Note that this guideline varies depending on the types of documents you scan. For instance, it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused.
Cleaning the Inside of the ScanSnap How to perform cleaning 1. Unplug the cables from the ScanSnap. 2. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab 3. Clean the following locations with a cloth moistened with Cleaner F1. ATTENTION z Do not use water or mild detergent to clean the inside of the ScanSnap. z It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity.
Cleaning the Inside of the ScanSnap z Pad assy (× 1, located on the ADF top section) Gently wipe the rubber pads downwards. Be careful not to get your hand or the cloth caught on the pick spring (metal part). z Glass (× 2, one on the ADF top section and one on its opposite side) Gently wipe the dirt and dust off the surface of the glass sections. z White backing strip (× 2, one on the ADF top section and one on its opposite side) White strips along the edge of the glass.
Cleaning the Inside of the ScanSnap 5. Clean the feed roller and the eject roller with a cloth moistened with Cleaner F1. ATTENTION z Do not use water or mild detergent to clean the inside of the ScanSnap. z It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity. Wipe off the cleaner completely to leave no residue on the cleaned parts. Eject roller (×2) Feed roller (×2) z Feed roller (× 2) Press the [Scan] button to rotate the roller.
Cleaning the Inside of the ScanSnap 6. Close the ADF top section. ADF paper chute (cover) ADF top section D It clicks when it returns to its original position. ATTENTION Confirm that the ADF top section is completely closed. Otherwise, paper jams or other feeding errors may occur.
Consumables This chapter explains about the consumable part numbers, replacement cycles and how to replace the consumables. WARNING z Before you replace the consumables, you must turn off the ScanSnap and unplug the cables to avoid the risk of fire or electric shock. z To avoid injuries, do not place internal parts of the scanner (e.g. pad assy, pick roller) anywhere within reach of small children.
Part Numbers and Replacement Cycle of Consumables Part Numbers and Replacement Cycle of Consumables The following table shows the part numbers of the consumables and the suggested replacement cycles. No. Name Part No.
Part Numbers and Replacement Cycle of Consumables You can check the status on each consumable part in the following procedure. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). D The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Check the status of each consumable. D Refer to [Suggested replacement cycle] as a guideline and replace the consumables. 1.
Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy in the following procedure. 1. Unplug the cables from the ScanSnap. 2. Remove all documents from the ADF paper chute (cover). 3. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab 4. Remove the pad assy. Squeeze both ends of the pad assy and pull it out in the direction of the arrow.
Replacing the Pad Assy 5. Attach the new pad assy while pushing the pad plate down. Pad assy ADF top section Pad plate ATTENTION Make sure to install the pad assy with its front side facing up. Otherwise, paper jams or other feeding errors may occur. Front Back 6. Confirm that the pad assy is completely locked into the retaining hooks. ATTENTION Confirm that the pad assy is attached properly. Otherwise, paper jams or other feeding errors may occur. 7. Close the ADF top section.
Replacing the Pad Assy 9. Reset the consumable counter. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). DThe [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for [PAD ASSY Count]. DA confirmation message appears. 3. Click the [Yes] button. DThe [PAD ASSY Count] is reset to 0.
Replacing the Pad Assy 1. Select [Check consumable status] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). DThe [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PAD ASSY Count]. DA confirmation message appears. 3. Click the [Yes] button. DThe [PAD ASSY Count] is reset to 0.
Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller in the following procedure. 1. Unplug the cables from the ScanSnap. 2. Remove all documents from the ADF paper chute (cover). 3. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab 4. Remove the sheet guide. Hold the squeeze clips on both ends, and lift it up and away.
Replacing the Pick Roller 5. Rotate the bushing (left). Bushing Shaft pick roller 6. Remove the pick roller with its shaft. Gently lift the left part of the pick roller shaft (about 5 mm), move it towards the left, and then pull it out. Shaft Pick roller ATTENTION The area around the pick roller may get dirty due to paper dust, and cause scan errors. Wipe the dirt off with a dry cloth moistened with Cleaner F1 to prevent such errors. Do not use water, mild detergent or aerosol spray.
Replacing the Pick Roller 7. Remove the pick roller from its shaft. D Pull out the shaft as you lift the retaining clip. Retaining clip Shaft Pick roller ATTENTION Lifting the retaining clip with your fingernail may hurt or damage your fingernail. Use a paper clip or something alike if you have trouble lifting it up. 8. Attach a new pick roller on the shaft. Insert the drive pin on the shaft into the slot.
Replacing the Pick Roller 9. Attach the shaft. Insert the right end of the shaft into the slot, and lower the other end gradually. Shaft Pick roller 10.Rotate the bushing (left) to lock the shaft. Bushing Shaft Pick roller ATTENTION Confirm that the pick roller is installed properly. Otherwise, paper jams or other feeding errors may occur.
Replacing the Pick Roller 11.Attach the sheet guide. Hold the squeeze clips on both sides, and attach the sheet guide. Squeeze clip Sheet guide Squeeze clip D It clicks when the squeeze clips are released. ATTENTION Confirm that the sheet guide is attached properly. Otherwise, paper jams or other feeding errors may occur. 12.Close the ADF top section. ADF paper chute (cover) ADF top section D It clicks when it returns to its original position. 13.
Replacing the Pick Roller 14.Reset the consumable counter. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). DThe [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PICK ROLLER Count]. DA confirmation message appears. 3. Click the [Yes] button. DThe [PICK ROLLER Count] is reset to 0.
Replacing the Pick Roller 1. Select [Check consumable status] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). DThe [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PICK ROLLER Count]. DA confirmation message appears. 3. Click the [Yes] button. DThe [PICK ROLLER Count] is reset to 0.
Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method and the ScanSnap installation specifications. Updating ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 466 Uninstalling the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 471 Setting Items With/Without the Quick Menu. . . . . . . . . . . . . . . . . . . . . .
Updating ScanSnap Manager Updating ScanSnap Manager Updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager. This section explains how to update ScanSnap Manager. For details about updates of the software bundled with the ScanSnap, visit the following web page: http://scansnap.fujitsu.com/g-support/en/ ■ Updating in Windows Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.
Updating ScanSnap Manager 2. Click the [Yes] button. D If a later version of ScanSnap Manager (update) is available, a confirmation message appears. HINT If the latest version of ScanSnap Manager is already installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Yes] button. D The program is downloaded, and a confirmation message appears.
Updating ScanSnap Manager 4. Click the [Install] button. HINT When you click the [Information] button, Internet Explorer which displays information about the latest update for ScanSnap Manager opens. D Installation starts, and the ScanSnap Manager installer starts up. Follow the instructions on the screen to continue with the installation.
Updating ScanSnap Manager ■ Updating in Mac OS Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly. ATTENTION It is necessary to have a browser with Internet access to perform the update. 1. Select [Help] J [Online Update] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). D A confirmation message appears.
Updating ScanSnap Manager 3. Click the [Yes] button. D The program is downloaded, and a confirmation message appears. 4. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager. 5. Click the [Install] button. HINT When you click the [Information] button, a web browser which displays information about the latest update for ScanSnap Manager opens. D Installation starts, and the ScanSnap Manager installer starts up. Follow the instructions on the screen to continue with the installation.
Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 38). ■ Uninstalling in Windows This section explains how to uninstall the following software: z z z z z z ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Evernote for Windows Scan to Microsoft SharePoint The procedure is as follows. 1.
Uninstalling the Software 4. Select the software to uninstall. z To uninstall ScanSnap Manager Select [ScanSnap Manager]. z To uninstall ScanSnap Organizer Select [ScanSnap Organizer]. z To uninstall CardMinder Select [CardMinder]. z To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.1]. z To uninstall Evernote for Windows Select [Evernote]. z To uninstall Scan to Microsoft SharePoint Select [Scan to Microsoft SharePoint].
Uninstalling the Software ■ Uninstalling in Mac OS This section explains how to uninstall the following software: z z z z ScanSnap Manager (J page 473) ABBYY FineReader for ScanSnap (J page 475 ) Cardiris (J page 476) Evernote for Mac (J page 477) ScanSnap Manager 1. Turn on the computer and log in as a user with Administrator privileges. 2. From Finder, select [Applications] and double-click [ScanSnap] J [Sub] J [ScanSnap Uninstaller].
Uninstalling the Software 6. Click the [Close] button. HINT If ScanSnap Manager has been configured as a login item with a user account other than the current one, remove it in the following procedure: 1. Log in under the user account where ScanSnap Manager is set as a login item. 2. From the Apple ( ) menu, select [System Preferences]. D The [System Preferences] window appears. 3. Select [Users & Groups] ([Accounts] on Mac OS X v10.6 or earlier).
Uninstalling the Software ABBYY FineReader for ScanSnap 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit ABBYY FineReader for ScanSnap if it is running. One of the following application names is displayed on the menu bar: z z z z FineReader for ScanSnap Scan to Excel Scan to Searchable PDF Scan to Word 3. From Finder, select [Applications] J [ABBYY FineReader for ScanSnap], and drag the [ABBYY FineReader for ScanSnap] folder into the Trash. HINT For Mac OS X v10.
Uninstalling the Software Cardiris 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit Cardiris if it is running. 3. From Finder, select [Applications] J [Cardiris for ScanSnap], and drag the [Cardiris for ScanSnap] folder into the Trash. HINT For Mac OS X v10.5, also perform the following. From the sidebar in Finder, select [volume name] J [Library] J [Receipts], and drag [Cardiris.pkg] into the Trash. 4. Empty the Trash. D The [Cardiris for ScanSnap] folder is deleted.
Uninstalling the Software Evernote for Mac 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit Evernote if it is running. If the Evernote icon ( ) is displayed on the right side of the menu bar, click the icon and select [Quit] from the menu that appears. 3. From Finder, select [Applications] J [Evernote], and drag the [Evernote] into the Trash. 4. Empty the Trash. D The [Evernote] is deleted.
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences. For details about setting items and default settings, refer to the ScanSnap Manager Help.
Setting Items With/Without the Quick Menu Quick Menu Setting Item Used Not used NA OK NA OK NA OK NA OK NA OK NA OK Scan to Folder NA OK Scan to E-mail NA OK NA OK NA OK NA OK NA OK NA OK NA OK Scan to Dropbox NA OK Scan to Evernote (Note) NA OK Scan to Evernote (Document) NA OK Scan to Google Docs(TM) NA OK Scan to Salesforce Chatter NA OK Scan to SugarSync NA OK Scan to Mobile NA OK CardMinder Cardiris ScanSnap Organizer ABBYY Scan to Excel Scan to Ex
Setting Items With/Without the Quick Menu Save (OK: Available, NA: Not available) Quick Menu Setting Item Used Not used Image saving folder OK OK File Name Format OK OK Rename file after scanning NA OK Scanning • Image quality (OK: Available) Quick Menu Setting Item Used Not used Automatic resolution OK OK Normal (Color/Gray: 150 dpi, B&W: 300 dpi) OK OK Better (Color/Gray: 200 dpi, B&W: 400 dpi) OK OK Best (Color/Gray: 300 dpi, B&W: 600 dpi) OK OK Excellent (Color/Gray: 600 dp
Setting Items With/Without the Quick Menu • Continue scanning after current scan is finished (OK: Available) Quick Menu Setting Item Continue scanning after current scan is finished Used Not used OK OK • Option (OK: Available) Quick Menu Setting Item Used Not used Brightness (Black and White scanning only) OK OK Setting for text only document OK OK Allow automatic blank page removal OK OK Correct skewed character strings automatically OK OK Allow automatic image rotation OK OK OK
Setting Items With/Without the Quick Menu • Convert to Searchable PDF (OK: Available) Quick Menu Setting Item Convert to Searchable PDF Used Not used OK OK • Language (OK: Available) Quick Menu Setting Item Language Used Not used OK OK • Target pages (OK: Available) Quick Menu Setting Item Used Not used First page OK OK All pages OK OK • Option (OK: Available, NA: Not available) Quick Menu Setting Item Used Not used Multipage PDF (whole batch in one PDF) OK OK Generate one PDF
Setting Items With/Without the Quick Menu Paper • Paper size (OK: Available) Quick Menu Setting Item Used Not used Automatic detection OK OK A4 (210 × 297 mm) OK OK A5 (148 × 210 mm) OK OK A6 (105 × 148 mm) OK OK B5 (JIS) (182 × 257 mm) OK OK B6 (JIS) (128 × 182 mm) OK OK Post card (100 × 148 mm) OK OK Business card (90 × 55 mm, 55 × 90 mm) OK OK Letter (8.5 × 11 in. (216 × 279.4 mm)) OK OK Legal (8.5 × 14 in. (216 × 355.
Setting Items With/Without the Quick Menu Compression • Compression rate (OK: Available) Quick Menu Setting Item Used Not used 1 OK OK 2 OK OK 3 OK OK 4 OK OK 5 OK OK 484
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Minimum: 284 × 99 × 77 (mm) / 11.2 × 3.9 × 3.1 (in.) (when the ADF paper chute (cover) is closed) Maximum: 284 × 231 × 240 (mm) / 11.2 × 9.1 × 9.4 (in.) (when the ADF paper chute cover is open and the extension is extended) Weight 1.4 kg (approx. 3.
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product. ATTENTION Do not perform repairs on this scanner.
Index A correct skewed character strings Windows ....................................... 248 Mac OS ......................................... 420 ABBYY FineReader for ScanSnap ..................................39, 43, 58 actions Windows ....................................... 109 Mac OS ......................................... 308 D deleting blank pages Windows ....................................... 245 Mac OS ......................................... 417 adding profiles Windows ......................
Index I installation ............................................. 38 renaming profiles Windows ......................................... 99 Mac OS ......................................... 299 ......................................... 349, 351 replacing the pad assy ......................... 454 iPhoto replacing the pick roller ........................ 458 K Right-Click Menu ................................... 71 keyword Windows ............................... 262, 264 Mac OS .....................
Index T Scan to SugarSync Windows ............................... 227, 229 Mac OS ................................. 408, 410 trial software .......................................... 55 Scan to Word Windows ............................... 148, 150 Mac OS ................................. 336, 337 turning ON/OFF ScanSnap .................................. 29, 30 scanning color documents in black & white or gray mode Windows ....................................... 242 Mac OS ............................
ScanSnap S1300i Operator's Guide P3PC-3662-01ENZ0 Issue date: March 2012 Issued by: PFU LIMITED z The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party. z Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.
