Introduction Thank you for purchasing Color Image Scanner ScanSnap S300 (hereinafter referred to as the ScanSnap). The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color.
■ You can file business cards with ease! With CardMinder™, which is supplied with the ScanSnap, business cards can be easily filed and searched for using the OCR function. ■ The Quick menu lets even beginners to operate the ScanSnap with automatic ease! When the [SCAN] button is pressed, the Quick menu is displayed. What you should do is to select the action you want to perform on the Quick menu. The Quick menu is simple enough for first-time use by completely neophytes.
Introduction ................................................................................... i ■ Regulatory Information ....................................................... vii ■ Liability .................................................................................. ix ■ Trademarks ............................................................................ x ■ Safety Precautions .............................................................. xii Chapter 1 Before You Start Using the ScanSnap ...
3.3 Loading Documents ......................................................... 40 How to load documents ...................................................................... 40 Chapter 4 Setting the ScanSnap................................................ 43 4.1 About the ScanSnap Icon ................................................ 44 Right-Click Menu................................................................................. 45 Left-Click Menu .....................................................
Chapter 6 Using the ScanSnap in Various Ways ................... 131 6.1 Using ScanSnap Manager.............................................. 132 Scanning only one side of a document ............................................. 135 Scanning color documents in black and white .................................. 137 Scanning color documents in high compression mode..................... 138 Skipping blank pages........................................................................
Chapter 9 Replacing Consumables......................................... 195 9.1 Replacing Consumables ................................................ 196 Parts Nos. and Replacement Cycle of Consumables ....................... 196 9.2 Replacing the Pad ASSY................................................ 198 9.3 Replacing the Pick Roller............................................... 201 Appendix A Updating ScanSnap Manager ............................................
■ Regulatory Information FCC declaration This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
Bescheinigung des Herstellers / Importeurs Für den S300 wid folgendes bescheinigt: • In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört • Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger, gemäß EN ISO 7779. Dieses Gerät wurde nicht für die Benutzung in unmittelbarer Umgebung starker Lichtquellen (z. B. Projektoren) konzipiert.
■ Liability READ ALL OF THIS MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF THIS PRODUCT IS NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS OR BYSTANDERS.
■ Trademarks Microsoft, Windows, and Windows Vista are registered trademarks of Microsoft Corporation in the United States and/or other countries. Outlook is the product of Microsoft Corporation. Adobe, Acrobat, Adobe Reader, and Acrobat Reader are either registered trademarks or trademarks of Adobe Systems Incorporated. Intel and Celeron are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United Sates and other countries.
About Mouse Operations In this manual, mouse operations are defined as follows: Click: refers to clicking on the left mouse button one time (=> Left-click). Right-click: refers to clicking on the right mouse button one time. Double-click: refers to clicking twice in rapid succession on the left mouse button down. Manufacturer PFU LIMITED International Sales Dept.
■ Safety Precautions This manual describes important details for users to use this product safely and correctly. Read this manual thoroughly before you start using this product. Be sure to read and fully understand the Safety Precautions in this manual, in particular. In addition, keep this manual handy during use of this product, so that you can refer to it quickly when necessary.
Operation Operation This symbol shows operations to perform on your computer. This symbol shows operations to perform with your scanner. A TRIANGLE symbol indicates that special care and attention is required. The drawing inside the triangle shows the specific caution. A CIRCLE with a diagonal line inside shows action which users may not perform. The drawing inside or under the circle shows the specific action that is not allowed.
WARNING The following describes important warnings described in this manual. Do not touch the Power cables with wet hands. Do not touch the power plug or USB bus power cable with wet hands. Doing so might cause electric shock. Do not damage the Power cables. A damaged power cable or USB bus power cable may cause fire or electric shock. Do not place heavy objects on the power or USB bus power cable, or pull, bend, twist, heat, damage or modify the cable.
Do not install in locations subject to oil smoke, steam, humidity, and dust. Do not install the scanner in locations subject to oil smoke, steam, humidity, and dust. Doing so might cause a fire or electric shock. Do not operate the scanner while touching its heat-generating section for a long time. To avoid low-temperature burn, do not operate the scanner while keeping touching the heat-generating section such as the bottom of the scanner or the AC adapter for a long time.
Do not place heavy objects or climb on top of the scanner. Do not place heavy objects on the scanner or use the top surface of the scanner for performing other work. Improper installation might cause injuries. Unplug the power cord from the power outlet when the scanner is not used for an extended period of time. When the scanner is not used for a long period, be sure to disconnect the power plug from the power outlet, or disconnect the USB bus power cable from the computer for safety.
Do not use the scanner while driving a car. Do not use the scanner while driving a car for safety. Accidents can happen. Do not expose the scanner to excessive heat. Do not leave the scanner in the direct sunlight, at high temperature such as in a car in the scorching sun, or near heating apparatus. Doing so might cause excessive heat to build up inside the scanner, causing heating, deforming, or melting of the scanner parts (e.g.
CAUTION The following illustrates important cautions described in this manual. Do not install the scanner on unstable surfaces. Install the scanner on a flat, lever surface. Make sure none of the scanner parts protrudes outside the desktop. Do not install the scanner on unstable surfaces. Install the scanner on a level surface that is free of vibration to prevent it from falling. Install the scanner on a strong surface that will support the weight of the scanner and other devices.
Chapter 1 1 Before You Start Using the ScanSnap This chapter describes the necessary preparations for using the ScanSnap. 1.1 Checking the Contents of the Scanner Package ................................................. 2 1.2 Names and Functions of Components .................................................................
1.1 Checking the Contents of the Scanner Package When you unpack the scanner package, find the packaging list first, and then make sure that the ScanSnap and all items in the packaging list are present. If anything is missing or damaged, contact the store where you purchased the product. WARNING 2 To avoid danger of suffocation, keep the packaging materials away from small children’s reach and prevent them from putting the materials in their mouths or putting them on their heads.
1.2 Names and Functions of Components 1.2 Names and Functions of Components This section describes the names of parts and their functions. 1 ■ Front View Before You Start Using the ScanSnap Paper chute Open the cover to use the scanner. ⇒Opening the cover turns on the scanner. ADF (ADF:Automatic Document Feeder) Paper chute guide Pull out this guide to support the documents when necessary. Paper chute After opening it, load the documents to be scanned on this part.
■ Rear View Power connector USB connector Security cable slot You can plug a commercially available security cable into this slot (anti-theft). Adhesive label Reminds you that the supplied software has to be installed first. After installing ScanSnap Manager onto your computer, remove this label to connect the scanner to the personal computer.
Chapter 2 Connecting the ScanSnap 2 This chapter describes how to connect the ScanSnap to your personal computer. Before you connect the ScanSnap, install the supplied programs (ScanSnap Manager, ScanSnap Organizer, and CardMinder) on your computer. ATTENTION • Be sure to install ScanSnap Manager before connecting the ScanSnap to your computer. If you connect the ScanSnap to the personal computer before installing ScanSnap Manager, the ScanSnap will not operate correctly.
2.1 Installing the Supplied Programs "Installation" of programs is the act of copying the program files supplied with the ScanSnap into the hard disk of your personal computer so that the environment for using the ScanSnap is created on the personal computer in which you install the program files. ■ Before Installing the Supplied Programs for the ScanSnap Before installing the supplied programs for the ScanSnap, perform the following preparations: 1. Check your system.
2.1 Installing the Supplied Programs ■ Free disk space • ScanSnap Manager • ScanSnap Organizer • CardMinder ATTENTION 350 MB 370 MB 200 MB • The ScanSnap may not function if it is connected to the USB port on the keyboard or the monitor. • If you are using a commercially available USB hub, use a powered hub equipped with an AC adapter. 2 • To connect the ScanSnap with USB 2.0, it is required that the USB port and Connecting the ScanSnap the hub be compliant with USB 2.0.
Operation 1. Insert the "ScanSnap Setup CD-ROM" into the CD-ROM drive. ⇒ The ScanSnap Installer starts up, and the [ScanSnap Setup] dialog box appears. (1) (2) (3) (4) (5) (6) (1) You can read important information on installation and uninstallation as well as how the contents of the Setup CD-ROM are organized. (2) You can install ScanSnap Manager, ScanSnap Organizer, and CardMinder. (3) You can read manuals. Click the following buttons to view each of the respective manuals.
2.1 Installing the Supplied Programs (6) You can close this window. HINT If the [ScanSnap Setup] dialog box is not displayed even when the Setup CD is inserted into the CD-ROM drive, find "Setup.exe" in the CD-ROM drive by using Explore, and then double-click the "Setup.exe" icon. 2. Click the [Readme] button in the [ScanSnap Setup] dialog box. 2 Connecting the ScanSnap ⇒ In the Readme file, things to keep in mind when you install/uninstall programs and how the Setup CD-ROM is configured are described.
3. Click the [Install Products] button in the [ScanSnap Setup] dialog box. Clicking the [Install Products] button installs ScanSnap Manager, ScanSnap Organizer, and CardMinder. ⇒ The [Welcome to the InstallShield Wizard for ScanSnap] dialog box appears. 4. Click the [Next] button in the [Welcome to the InstallShield Wizard for ScanSnap] dialog box. ⇒ The [License Agreement] dialog box is displayed.
2.1 Installing the Supplied Programs 5. Read the full text of the "License Agreement." If you agree to the terms of this license, select [I accept the terms of the license agreement] and click the [Next] button. 2 6. In the [Choose Destination Location] dialog box, choose the destination folder and click the [Next] button. To install ScanSnap programs in the default folder, simply click the [Next] button. In most cases, you do not have to change the directory path.
7. Select [Typical], [Compact], or [Custom] from options and click the [Next] button. Select [Typical] for ordinary use. ⇒ Clicking the [Next] button displays the [ScanSnap Manager Setting 1] dialog box. HINT Depending on the selected option, programs are installed as follows: • Typical ScanSnap Manager, ScanSnap Organizer, and CardMinder are installed along with the manuals for these programs. • Compact ScanSnap Manager is installed along with its manual.
2.1 Installing the Supplied Programs ⇒ Next, the [ScanSnap Manager Setting 2] dialog box appears. HINT • You can also change the setting after installation. For details, refer to "- Set the documents with its face up" on page 61 in section "4.2 Changing Scanning Settings" (page 47). • This dialog box will not appear when programs are re-installed. The settings configured before re-installation remain effective. ⇒ Clicking the [Next] button displays the [Start Copying Files] dialog box.
10. In the [Start Copying Files] dialog box, check the files that will be installed and click the [Next] button. ⇒ The installation is started. When the installation is complete, the [InstallShield Wizard Complete] dialog box will appear. 11. In the [InstallShield Wizard Complete] dialog box, click the [Finish] button. ⇒ Select [Yes, I want to restart my computer now.] to restart your personal computer. ⇒ Select [No, I will restart my computer later.] to finish the installation.
2.2 Connecting the ScanSnap to your PC 2.2 Connecting the ScanSnap to your PC When the installation of the above programs is complete, connect the ScanSnap to your computer. Be sure to install the supplied programs, and then restart your computer before connecting the ScanSnap to your computer with cables. (For details about the installation, refer to "Installing the Supplied Programs" on page 6).
ATTENTION • When using the USB bus power cable, the personal computer must have two USB ports; one for power feeding, the other for USB cable connection. • When connecting with the USB bus power cable via a USB hub, use a powered hub equipped with an AC adapter. • When the scanner is connected with the USB bus power cable, the scanning speed becomes slow. Double-sided color documents of A4 or letter in size can be scanned at a speed of: - Power-cable-connected: Approx.
2.2 Connecting the ScanSnap to your PC ATTENTION • Be sure to use the supplied AC adapter and AC cable. • Be sure to use the supplied USB cable. The operation with any commercially available USB cable is not guaranteed. • If only the USB cable is used, the ScanSnap does not operate. Be sure to use • • • When connecting with the USB bus power cable: Use the USB bus power cable and USB cable . Operation 1. Connect the USB bus power cable.
ATTENTION • Be sure to use the supplied USB bus power cable. • Be sure to use the supplied USB cable. The operation with any commercially available USB cable is not guaranteed. • If only the USB cable is used, the ScanSnap does not operate. Be sure to use • • • • two types of cables, the USB bus power and USB cables, to connect the ScanSnap to a personal computer. Or, use a powered hub equipped with an AC adapter, and connect both cables to the same hub.
2.2 Connecting the ScanSnap to your PC 2. The ScanSnap is turned ON. ⇒ The Power indicator starts blinking, and becomes solid. Then, the ScanSnap is recognized as new hardware by your computer. HINT Depending on the performance of the computer and the load on it, it may take time before the power LED gets illuminated. For example, it may take time if there are many programs running on the computer. In such case, wait until the power LED is steadily on.
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Chapter 3 Using the ScanSnap This chapter describes the basic operations of the ScanSnap. 3 3.1 Flow of Operations ............................................................................................... 22 3.2 Paper Sizes of Documents to be Scanned ......................................................... 38 3.3 Loading Documents .............................................................................................
3.1 Flow of Operations This section describes the flow of operations starting with the scanning of documents on the ScanSnap to the saving of scanned images in PDF format. ■ Basic Flow of Operations With the document loaded on the ScanSnap, simply press the [SCAN] button, and you can save the scanned documents to files, attach them to e-mail, and print them with the printer. Press the [SCAN] button to scan documents. With the [SCAN] button , you can scan documents in two different ways.
3.1 Flow of Operations Use either way according to your preferences. Select a profile Scan the document by pressing the [SCAN] button 3 Using the ScanSnap Select a desired action in the ScanSnap Quick Menu HINT You can switch between the above two modes by checking and unchecking [Use Quick Menu] in the Right-Click Menu, which pops up when the ScanSnap Manager icon ( S ) on the taskbar is right-clicked. For details, refer to "Use Quick Menu" on page 45.
1. Select an action you want to perform in the ScanSnap Quick Menu after scanning. (SCAN Button Settings: Quick Menu Mode) 1) Press the [SCAN] button to scan the document. 2) The ScanSnap Quick Menu appears after scanning. 3) Select a desirable action in the ScanSnap Quick Menu. ⇒ An application starts up for you to perform the selected action. HINT 2.
3.1 Flow of Operations HINT The Left-Click Menu Mode has the following features: • You can scan the document at the press of a button. • This way of scanning is suitable when you want to scan the document by using a profile you have configured in advance. • You can add profiles modified to suit the needs or preferences of you. The following gives you detailed descriptions of a series of operations.
4. Open the paper chute. Paper chute ⇒ The ScanSnap is turned on and the ScanSnap Manager icon will change from S to S . Depending on the performance of the computer and the load on it, it may take HINT time for the ScanSnap Manager icon on the taskbar to become the ready S status.
3.1 Flow of Operations ■ Scanning documents in Quick Menu Mode Operation 1. Check for the ScanSnap Manager icon on the taskbar as shown below. If the ScanSnap Manager icon S is not displayed on the taskbar, from the HINT Manager] D [Startup Register] to register it. Check that [Use Quick Menu] is marked in the menu that pops up when the ScanSnap Manager icon S is right-clicked. HINT If [Use Quick Menu] is not marked, scanning is performed in Left-Click Menu Mode.
3. Press the [SCAN] button on the ScanSnap. ⇒ Scanning is started. HINT • By default, documents are scanned in Duplex mode when you press the [SCAN] button. In the [ScanSnap Manager - Scan and Save Settings] dialog box, you can switch the scanning mode of the [SCAN] button to Simplex mode. • Scanning can also be started by using the ScanSnap Manager icon S on the taskbar. For details about this operation, refer to "4.1 About the ScanSnap Icon" (page 44).
3.1 Flow of Operations Operation 4. Select an action you want to perform in the Action List on the left side of the ScanSnap Quick Menu. 3 Using the ScanSnap Action List Descriptions of the selected action Action List Action Description Save with ScanSnap Organizer *1 PDF files are created from the scanned images, and ScanSnap Organizer is started to display the scanned images. Those files are saved in a folder (on your personal computer) specified in ScanSnap Organizer.
⇒ An application corresponding to the selected action starts up to perform the selected action. (If you perform [Save with ScanSnap Organizer], PDF files are created based on the scanned documents and stored in a folder specified in ScanSnap Organizer. Then, ScanSnap Organizer starts up to display the stored images.) For details about the settings for the scanning, file name, and destination to save data, refer to "4.2 Changing Scanning Settings" (page 47).
3.1 Flow of Operations HINT • By default, documents are scanned using the settings below. • • • ATTENTION • When the ScanSnap Quick Menu is displayed, the ScanSnap does not work even if you press the [SCAN] button. Select one of actions in the menu and complete the action before scanning another document. • Do not move, delete, rename files in other applications when the ScanSnap Quick Menu is displayed.
■ Scanning documents in Left-Click Menu Mode Operation 1. Check for the ScanSnap Manager icon on the taskbar as shown below. If the ScanSnap Manager icon S is not displayed on the taskbar, from the HINT [Start] menu, select [All Programs] D [ScanSnap Manager] D [ScanSnap Manager] to start up ScanSnap Manager. Generally, ScanSnap Manager is registered under Startup programs, so that its icon is displayed on the taskbar when Windows starts.
3.1 Flow of Operations 4. Press the [SCAN] button on the ScanSnap. ⇒ Scanning is started. • By default, documents are scanned in Duplex mode when you press the HINT [SCAN] button. In the [ScanSnap Manager - Scan and Save Settings] dialog box, you can switch the scanning mode of the [SCAN] button to Simplex mode. • Scanning can also be started by using the ScanSnap Manager icon S on the taskbar. For details about this operation, refer to section "4.1 About the ScanSnap Icon" (page 44).
⇒ The supplied application (such as ScanSnap Organizer) becomes active, and you can view the scanned images. For details about the settings for the scanning, file name, and destination to save data, refer to section "4.2 Changing Scanning Settings" (page 47). About the scanning of Business cards, refer to section "6.2 Scanning Business Cards" (page 157).
3.1 Flow of Operations HINT • By default, documents are scanned using the settings below. • • • ScanSnap S300 Operator's Guide 35 3 Using the ScanSnap • Image quality: Normal Color mode: Auto Color Detection Before scanning documents of printed or handwritten text, mark the [Setting for text only document] checkbox.
■ Turning the ScanSnap On/Off You can turn on/off the ScanSnap by doing either of the following: - Turn on/off the personal computer. - Open/close the paper chute of the ScanSnap. The ScanSnap is turned on/off in conjunction with the personal computer or opening/closing of the paper chute. Ordinarily, you can forget about turning on/off the ScanSnap being connected to the personal computer. • When you turn off the personal computer or close the paper chute of the ScanSnap...
3.1 Flow of Operations ■ Finishing Scanner Operation Exiting ScanSnap Manager Operation When you do not want ScanSnap Manager to stay resident on your computer, right-click the ScanSnap Manager icon S on the taskbar, and select [Exit] in the Right-Click menu to exit ScanSnap Manager. If you exit ScanSnap Manager, you can no longer use the ScanSnap. To activate ScanSnap Manager again, from the [Start] menu, select [All Programs] D [ScanSnap Manager] D [ScanSnap Manager].
3.2 Paper Sizes of Documents to be Scanned The ScanSnap can scan any paper sizes in the table below. Type Weight Size ATTENTION 38 Standard office paper Post cards, Business cards 64 g/m2 to 104 g/m2 (17 lb to 28 lb) Letter Legal A4 A5 A6 B5 (JIS) B6 (JIS) Post card Business card Custom (8.5 x 11 in. (216 x 279.4 [mm])) (8.5 x 14 in. (216 x 355.6 [mm])) (210 × 297 [mm]) (148 × 210 [mm]) (105 × 148 [mm]) (182 × 257 [mm]) (128 × 182 [mm]) (100 × 148 [mm]) (90 × 55 [mm], 55 × 90 [mm]) Width: 50.
3.2 Paper Sizes of Documents to be Scanned Do not scan the following types of documents: HINT • Documents with paper clips and/or staples (Remove clips and staples to scan • • • • these documents.) Documents before ink dries (Scan documents after the ink dries.) Documents larger than Legal (width: 8.5 in. length: 14 in.
3.3 Loading Documents This section describes how to load documents onto the ScanSnap. ■ How to load documents 1. Align the edges of the document. Align the edges of the document as follows: 1) Straighten the edges of the document. Straighten both edges of the document stack for scanning it correctly. 2) Check the number of sheets in the document stack.
3.3 Loading Documents 2. Load the document onto the paper chute. Load the document so that the front side of the two-sided document (the first page when the document contains more than one sheet) faces the paper chute. When loading a document stack, control the volume so as not to exceed a thinkness of 1 mm at a time.
3. Adjust the side guides to the document width. Move the side guides so that there is no gap between the document edge and side guide on both sides. Doing so can eliminate skewing of the document during scanning. When moving the side guides, hold the part with raised dots on each side.
Chapter 4 Setting the ScanSnap This chapter describes the basic settings of the ScanSnap. 4 4.1 About the ScanSnap Icon .................................................................................... 44 4.2 Changing Scanning Settings ............................................................................... 47 4.3 Saving Scanning Settings.................................................................................... 70 4.4 Using the ScanSnap Quick Menu....................................
4.1 About the ScanSnap Icon All functional properties on the ScanSnap are managed by ScanSnap Manager. Ordinarily, the ScanSnap Manager icon S is added to the taskbar at the lower right on the Windows desktop. Clicking this icon shows the following menus. You can use either of the menus to start scanning, change settings, and check the status of consumables. Right-Click Menu HINT Left-Click Menu The button indication on your computer depends on the cable connection you made.
4.1 About the ScanSnap Icon ■ Right-Click Menu This menu appears when the ScanSnap Manager icon S is right-clicked. In this menu, you can perform the following: Item Function Duplex scan Both the front and back sides of the document are scanned at the same time. Scanning is performed according to the settings configured in the [ScanSnap Manager - Scan and Save Settings] dialog box. Simplex scan Only one side of the document is scanned at one time.
■ Left-Click Menu This menu appears when the ScanSnap Manager S icon is left-clicked. Selectable profiles are listed on the Left-Click Menu. Select a profile name on this menu, and you can switch between profiles previously configured and added to the profile list. The selected profile is used for scanning in Left-Click Menu Mode (page 32). For how to create and edit profiles, refer to section "4.3 Saving Scanning Settings" (page 70).
4.2 Changing Scanning Settings 4.2 Changing Scanning Settings To change scanning settings for the ScanSnap, use the Right-Click Menu. The following describes how to change the settings. Operation 1. Right-click the ScanSnap Manager icon S on the taskbar. When you want to change scanning settings, select [SCAN Button Settings]. 4 ScanSnap S300 Operator's Guide Setting the ScanSnap ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears.
You can also display the [ScanSnap Manager - Scan and Save Settings] dialog HINT box by double-clicking the ScanSnap Manager icon S , or by pressing [Ctrl], [Shift], and [Space] keys simultaneously. 2. Change the scanning settings on each tab of the [ScanSnap Manager - Scan and Save Settings] dialog box.
4.2 Changing Scanning Settings Each setting item is described below. Settings you can change for scanning in Quick Menu Mode differ from those in Left-Click Menu Mode. For your convenience, each item is marked with a following symbol: : Items that can be set in Quick Menu Mode : Items that can be set in Left-Click Menu Mode * Items with no mark can be changed in both modes.
■ [Add Profile] button You can add new profiles configured to meet your preferences. ■ [Edit Profile] button Clicking this button displays the [Profile Management] window. In this window, you can change profile names, delete profiles, and change the order listed. However, you cannot change or delete the [Standard] profile (a default profile).
4.2 Changing Scanning Settings [Application] tab 4 Setting the ScanSnap ■ Application: Specify the application to be linked to the ScanSnap to execute. The specified application starts up after the document is scanned with the ScanSnap. Click the drop-down-arrow to select an application.
HINT • Only the installed applications are selectable. • If you select [No application is started (Scan To File)], the scanned image is saved to file, but this operation is transparent to you. Scanning results (scanned images) are not displayed. Select this when you do not want to view the scanned image every time a document is scanned. • When you select [CardMinder] in the [Application] drop-down list on the [Application] tab, the [Save], [File option], [Paper size], and [Compression] tabs are hidden.
4.2 Changing Scanning Settings • Click the [Browse] button to select an executable file (.exe) or a shortcut file (.lnk). ⇒ The path to the selected application is displayed in the [Application Path] field. • Type in a name for the newly selected application. ⇒ The application name is displayed in the [Application] drop-down list. 3) When you have finished the procedure, click the [OK] button. 4) In the dialog box below, the new application appears in the list. Click the [Close] button to close the window.
[Save] tab ■ Image saving folder: Specify a folder to save scanned images. When you click the [Browse] button, the [Browse for Folder] dialog box appears. Select a folder to save scanned images, and then click the [OK] button. HINT 54 When [ScanSnap Organizer] is selected in the [Application] drop-down list, [Image saving folder] and the [Browse] button are grayed out, and you cannot specify any folder to save images from this window.
4.2 Changing Scanning Settings ■ [Filename format] button Specify the name of image files to save. When you click the [File name format] button, the following dialog box appears. HINT About "Counter" • When no file with a name specified in the [File Name] field exists in the save folder (specified on the [Save] tab), a suffix number combined will be "1" ("001" if 3 is selected in the [Counter] drop-down list). The number increases in increments of 1 every time a new file is saved.
Upon clicking the [OK] button, specified settings take effect. (An example file name in the format you select is displayed under the [Filename format] button.) ■ Rename file after scanning If this checkbox is marked, the [Save scanned image as] dialog box appears after scanning. You can change folders to save the scanned images, or rename files in this window. HINT 56 • The file is automatically named with a file name previously specified in the [File name format] dialog box.
4.2 Changing Scanning Settings [Scanning] tab 4 HINT The resolution of each mode is as follows: • Normal: equivalent to 150 dpi (color)/300 dpi (black-and-white) • Fine: equivalent to 200 dpi (color)/400 dpi (black-and-white) • Best: equivalent to 300 dpi (color)/600 dpi (black-and-white) • Excellent: equivalent to 600 dpi (color)/1200 dpi (black-and-white) Generally, the higher quality you specify, the longer it takes to scan documents and the larger the file size becomes.
■ Color mode: You can specify whether to scan documents in color or black-and-white. Select one of the following modes: • Auto Color Detection The ScanSnap automatically recognizes color pages and black-and-white pages, and it switches between color and B&W modes automatically. • Color The ScanSnap scans the document in color mode. This setting suits when color pages are scanned.
4.2 Changing Scanning Settings ■ Scanning side: You can select the sides to be scanned (single-sided or double-sided) when pressing the [SCAN] button on the ScanSnap. Select [Duplex Scan] or [Simplex Scan] from the menu. ■ Continue scanning after current scan is finished If the checkbox is marked, the following message appears after scanning. ■ [Option] button In the dialog box below, you can configure detailed settings. Clicking the [Option] button displays the [Read mode option] dialog box.
- Brightness (Black and White scanning only) You can set the density for scanning black-and-white images. Moving the slider control to the left lightens scanned images while moving the slider control to the right darkens scanned images. * This setting is valid when [B&W] is selected in the [Color mode] drop-down list, or when a scanned document is recognized as a black-and-white document with [Auto Color Detection] selected in the [Color mode] drop-down list.
4.2 Changing Scanning Settings - Allow automatic image rotation When this checkbox is marked, pages scanned upside down or in the wrong orientation are rotated and output in the right orientation. ATTENTION This function detects the orientation of a document based on the text lines.
[File option] tab ■ File format You can specify the file format to save scanned images. Click the down-arrow • PDF (*.pdf) and select either of the following: • JPEG (*.jpg) ATTENTION The JPEG format is not available when [Auto Color Detection], [B&W], or [Color high compression] is selected in the [Color mode] drop-down list on the [Scanning] tab. When [JPEG] is selected, if you select [Auto Color Detection], [B&W], or [Color high compression], the file format is automatically switched to [PDF].
4.2 Changing Scanning Settings ATTENTION • Marking this checkbox may require an extended period of processing depending on your computer environment. • ScanSnap may fail to correctly recognize the following kinds of documents (characters) as text. However, by changing Color mode and/or improving Image quality for scanning, such a document may be successfully text recognized.
■ Set a password for PDF file You can set a password for a PDF file created after scanning. It becomes impossible to open a password-protected file if you do not enter the password for that file. The [Enter password] dialog box appears whenever the scanning finishes. Enter a password two times (one is for confirmation), and then click the [OK] button. *If you click the [Cancel] button, the file is saved as a normal PDF file without a password.
4.2 Changing Scanning Settings [Paper size] tab 4 Click the down-arrow to select the size. The following paper sizes (W x L) can be selected. • Automatic detection • Letter (8.5 x 11 in (216 x 279.4 mm)) • Legal (8.5 x 14 in (216 x 355.
■ [Custom] button You can use this function to register up to 10 customized document sizes at the [Paper size] menu. Clicking this button displays the following setting window: 1) Click the [Add] button. 2) The following dialog box appears. - Enter the document size within the range given below. Width: 50.8 - 216 mm (2 - 8.5 in.) Length: 50.8 - 360 mm (2 - 14.17 in.
4.2 Changing Scanning Settings 1) In the [Add or Remove Custom sizes] window, select the document size to be changed and click the [Change] button. 2) Change the settings in the [Additional custom size settings] window. 3) To complete the setting, click the [OK] button. ⇒ The window returns to the [Add or Remove Custom sizes] dialog box and the changes are saved. 4) Click the [Close] button to exit the [Add or Remove Custom sizes] window.
[Compression] tab ■ Compression rate: Specify a compression rate to control file sizes of scanned images. By moving the slider, compression rates can be changed. The compression rate increases as the slider moves to the right. File sizes become smaller when the compression rate is high. ATTENTION HINT When the compression rate is increased, the quality of scanned images deteriorates.
4.2 Changing Scanning Settings About the size of image data HINT The following table shows a rough guideline for calculating the size of images generated when a sheet of a color document is scanned in the Simplex mode.
4.3 Saving Scanning Settings You can define up to 12 sets of preferences called profiles for scanning in Left-Click Menu Mode. With just a click of the ScanSnap Manager icon S , you can retrieve and use the saved profiles. Left-Click Menu Once settings that you configure frequently for scanning are preset (profiles), you do not have to change settings in the ScanSnap Manager dialog box every time you scan documents. You can switch between profiles with simple point and click operations.
4.3 Saving Scanning Settings ■ Adding Profiles Operation 1. Right-click the ScanSnap Manager icon S , and make sure that [Use Quick Menu] is unchecked. ⇒ When you uncheck [Use Quick Menu], the Right-Click Menu above disappears once. When [Use Quick Menu] is marked, the [SCAN] button enters Quick Menu Mode. You cannot add or edit profiles in the Quick Menu Mode. 2. Right-click the ScanSnap Manager icon S , and then select [SCAN Button Settings].
3. In the [ScanSnap Manager - Scan and Save Settings] dialog box, change scanning settings to meet your preferences. 4. When all changes have been made, click the [Add Profile] button. ⇒ The [Add new profile] dialog box appears. 5. Type in a profile name, and then click the [OK] button. ⇒ The new profile appears in the [Select a profile] drop-down list. 6. Click the [OK] button to close the [ScanSnap Manager - Scan and Save Settings] dialog box. ⇒ Now, you have finished adding a new profile.
4.3 Saving Scanning Settings HINT • You can add up to 12 profiles, including the [Standard] profile. (The [Standard] profile cannot be deleted.) • You can change the sequence of the profiles except for the [Standard] profile. 1. Right-click the ScanSnap Manager icon S , and then select [Profile Management] to open the [Profile Management] window. 2. Select a profile name from the list to arrange profiles in a different sequence. 3. Click the [Up] or [Down] button to move the profile name up or down.
■ Scanning with an Added Profile Operation 1. Left-click the ScanSnap icon S . ⇒ The Left-Click Menu appears. (Icons of applications that start up after scanning appear on the left of each profile.) 2. Select a profile to use for scanning. ⇒ The selected profile is marked. Operation 3. Load the document on the ScanSnap. 4. Press the [SCAN] button . ⇒ The document is scanned according to the settings of the selected profile.
4.3 Saving Scanning Settings ■ Changing Settings for Profiles Operation 1. Right-click the ScanSnap icon S , and then select [SCAN Button Settings]. 2. From the [Select a profile] drop-down list in the [ScanSnap Manager - Scan and Save Settings] dialog box, select a profile you want to change settings for. 4 Setting the ScanSnap 3. Change settings for the selected profile. For detailed information on how to configure scanning settings for profiles, refer to "4.2 Changing Scanning Settings (page 47).
4. When you finish changing the settings for the selected profile, click the [OK] button. ⇒ A confirmation message appears to ask you whether you want to overwrite the profile with new settings. HINT If you select another profile from the [Select a profile] drop-down list before clicking the [OK] button, the following message appears. Upon clicking the [Yes] button in the message window above, new settings made to the profile take effect, and the profile is switched to another one.
4.3 Saving Scanning Settings ■ Renaming Profiles Operation 1. Right-click the ScanSnap icon S , and then select [SCAN Button Settings]. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears. 4 2. Click the [Edit Profile] button. Setting the ScanSnap ⇒ The [Profile Management] dialog box appears. 3. Select a profile name from the list, and click the [Rename] button. 4. In the [Rename] window, type in a new name.
5. Click the [OK] button ⇒ The selected profile is renamed. HINT You can also invoke the [Profile Management] dialog box by right-clicking the ScanSnap icon S . The [Profile Management] dialog box appears when [Profile Management] in the Right-Click Menu, which pops up. Change profile names as you do in the [ScanSnap Manager - Scan and Save Settings] dialog box; select a profile name from the list, and then perform steps 3 to 5.
4.3 Saving Scanning Settings ■ Deleting Profiles Operation 1. Right-click the ScanSnap icon S , and then select [SCAN Button Settings]. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears. 4 2. Click the [Edit Profile] button. Setting the ScanSnap ⇒ The [Profile Management] dialog box appears. 3. Select a profile name from the list, and then click the [Delete] button.
HINT You can also invoke the [Profile Management] dialog box by right-clicking the ScanSnap icon S . The [Profile Management] dialog box appears when [Profile Management] in the Right-Click Menu, which pops up. Delete profile names as you do in the [ScanSnap Manager - Scan and Save Settings] dialog box; select a profile name from the list, and then click the [Delete] button. 4. The [Delete Profile] dialog box appears to confirm the deletion. Click the [Yes] button to delete the profile.
4.4 Using the ScanSnap Quick Menu 4.4 Using the ScanSnap Quick Menu When the ScanSnap is in Quick Menu Mode, the ScanSnap Quick Menu pops up upon scanning with a [SCAN] button press. 4 Setting the ScanSnap Action List Descriptions of the selected action In this menu, you can select an action as follows: Action List You can select an action you want to perform with scanned images. Place the mouse pointer on an action and click it to perform any action. Up to four actions are selectable.
Descriptions of the selected action An illustrated description of each action. The [Settings] button is displayed when there are required settings to be configured for the selected action. [Settings] button When you find an arrow button on an action button, you can change settings for that action. Place the mouse cursor on the arrow button to display the [Settings] button of an action you want to use.
4.4 Using the ScanSnap Quick Menu [Help] button: Help topics about the ScanSnap Quick Menu are displayed. ATTENTION • When the ScanSnap Quick Menu is displayed, the ScanSnap does not work even if you press the [SCAN] button. Select one of actions in the menu and complete the action before scanning another document. • Do not move, delete, or rename files in other applications when the ScanSnap Quick Menu is displayed.
4.5 About Automatic Interaction with Applications ScanSnap Organizer and CardMinder can automatically interact with the ScanSnap upon startup. ■ Automatic Interaction Mode ([When to Interact] Options) There are two ways of interacting. (1) When any one of above applications is selected (active), the ScanSnap interacts with it.
4.5 About Automatic Interaction with Applications (2) The ScanSnap always interacts with an application that is running and has higher priority (when more than one application is running).
■ Changing the [When to Interact] Options Follow the procedure below to change [When to Interact] options described above. Operation 1. Right-click the ScanSnap icon S , and then select [Help] D [Preferences]. 2. Select either of settings on the [Automatic interaction] tab. When any one of above applications is selected (active), the ScanSnap interacts with it.
Chapter 5 About Actions This chapter describes about actions in the Action List. 5 5.1 About Actions in the Action List ......................................................................... 88 5.2 Saving Data in the Specified Folder.................................................................... 89 5.3 Sending Files by E-Mail...................................................................................... 101 5.4 Using the ScanSnap as a Copy Machine.........................................
5.1 About Actions in the Action List The ScanSnap has frequently-used functions at the ready in the Action List to help you make efficient use of your time at your office. Actions in the Action List are helpful when: • you want to share document files scanned with the ScanSnap with other members. ⇒Simply press the [SCAN] button, and you can save document files in a shared folder on a network upon scanning. In addition, all members are informed of the destination folder path by e-mail.
5.2 Saving Data in the Specified Folder 5.2 Saving Data in the Specified Folder This section describes how to save image files scanned with the ScanSnap in a shared folder. By using this action, you can save image files scanned with the ScanSnap in a networked folder to share information among group members. When you scan documents with the ScanSnap, image files are created and saved in a specified folder.
ATTENTION • An e-mail program selected in the [E-mail] drop-down list on the [Programs] tab of the [Internet Options] dialog box will be used; to display the [Internet Options] dialog box, select the [Tools] menu within the Microsoft® Internet Explorer browser, and then select [Internet Options]. If no e-mail program is selected, select an e-mail program you want to use in the [E-mail] drop-down list. Operations with the following e-mail programs have been checked.
5.2 Saving Data in the Specified Folder ■ Operations in Quick Menu Mode Operation 1. Load the document on the ScanSnap. For details, refer to sections "3.2 Paper Sizes of Documents to be Scanned" (page 38) and "3.3 Loading Documents" (page 40). 2. Press the [SCAN] button . ⇒ Scanning is started. ⇒ When scanning is complete, the ScanSnap Quick Menu appears. 5 About Actions Action List Descriptions of the selected action Operation 3. Place the mouse cursor on [Scan2Folder].
4. Click the [Scan2Folder] action. ⇒ A preview window appears. 5. Verify a scanned image in the preview window. You can also change file names and destination folders and specify whether to state a path to a destination folder in an e-mail message to notify other members of it.
5.2 Saving Data in the Specified Folder Preview Window The image of the selected file is displayed. You can use the following navigation controls for paging through documents: : To go to the first page, click this First Page button. : To go to the previous page, click this Previous Page button. : To go to the next page, click this Next Page button. : To go to the last page, click this Last Page button. : Current page number / Total page number : To zoom in, click this button.
[Serialize] button When there are multiple files, a serial number is appended to the file name; a file name and serial number is combined using "_" (underbar). The maximum number of digits you can specify for a serial number is 6. When you use this button, a currently selected file name is used in common. Example: When there are three files in the drop-down list, Scan.pdf, Snap.pdf, and S300.pdf, if you select "Snap.
5.2 Saving Data in the Specified Folder [Cancel] button Clicking this button cancels all changes made in this dialog box and returns you to the previous window (the ScanSnap Quick Menu). [Help] button You can view Help topics related to the preview window. 6. Click the [Save] button ⇒ Files are saved in the specified folder.
■ Operations in Left-Click Menu Mode Operation 1. Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the ScanSnap Manager icon S is right-clicked. ⇒ The [Scan and Save Settings] dialog box appears. 2. In the [Application] drop-down list on the [Application] tab, select [Scan2Folder]. 3. Click the [OK] button. ⇒ The [ScanSnap Manager -Scan and Save Settings] dialog box closes.
5.2 Saving Data in the Specified Folder Operation 4. Load the document on the ScanSnap. For details, refer to sections "3.2 Paper Sizes of Documents to be Scanned" (page 38) and "3.3 Loading Documents" (page 40). 5. Press the [SCAN] button . ⇒ Scanning is started. ⇒ When scanning is complete, the preview window appears. Operation 6. Verify a scanned image in the preview window.
: To go to the previous page, click this Previous Page button. : To go to the next page, click this Next Page button. : To go to the last page, click this Last Page button. : Current page number / Total page number : To zoom in, click this button. : To zoom out, click this button. Drag the vertical scroll bar or use mouse actions to move around the page so that you can view all the areas of it when the image is enlarged.
5.2 Saving Data in the Specified Folder Combined file The file size is displayed in megabytes. When there are multiple files, the combined size files is displayed. Specify destination folder A path to a destination folder is displayed. You can change a destination folder in this dialog box. Save in The path name to the currently selected folder is displayed. You can also type a path in this field to change destination folders. Use up to 220 characters for a path name.
7. Click the [Save] button. ⇒ Files are saved in the specified folder. ⇒ When you mark the [State a path to a destination folder in an e-mail message] checkbox in this dialog box, an e-mail message is created with the path to the destination folder being stated. ATTENTION • When the [Preview] window is displayed, the ScanSnap does not work even if you press the [SCAN] button. Close the [Preview] window before scanning another document.
5.3 Sending Files by E-Mail 5.3 Sending Files by E-Mail This section describes how to send documents scanned with the ScanSnap by e-mail. After documents are scanned with the ScanSnap, document files are created and an e-mail message appears with the document files attached.
ATTENTION • An e-mail program selected in the [E-mail] drop-down list on the [Programs] tab of the [Internet Options] dialog box will be used; to display the [Internet Options] dialog box, select the [Tools] menu within the Microsoft® Internet Explorer browser, and then select [Internet Options]. If no e-mail program is selected, select an e-mail program you want to use in the [E-mail] drop-down list.
5.3 Sending Files by E-Mail ■ Operations in Quick Menu Mode Operation 1. Load the document on the ScanSnap. For details, refer to section "3.2 Paper Sizes of Documents to be Scanned" (page 38) and section "3.3 Loading Documents" (page 40). 2. Press the [SCAN] button . ⇒ Scanning is started. ⇒ When scanning is complete, the ScanSnap Quick Menu appears. 5 About Actions Action List Descriptions of the selected action Operation 3. Place the mouse cursor on [Scan2E-mail].
4. When you want to change settings on the [Scan2E-mail] action, place the mouse cursor on the ( ) mark, and then click the [Setting] button . (If you do no want to change settings, go to Step 6.) ⇒ The following dialog box appears. In this dialog box, you can change settings on the [Scan2E-mail] action as follows: [Show preview] checkbox A preview window appears when scanning is complete. You can visually check a scanned image before attaching it to an e-mail message.
5.3 Sending Files by E-Mail 5. Click the [OK] button to close the [Scan2E-mail -Options] dialog box. • Contact your e-mail service provider to find out the maximum document size HINT that can be sent. • When the [Settings] button of a selected action is clicked, the selected action background color changes to yellow, and other actions become unselectable.
⇒ A preview window appears. (You can change settings not to display a preview window.) 7. Verify a scanned image in the preview window. You can also change file names and specify whether to set a [Document Open] password and whether to save files sent by e-mail. Preview Window Preview Window The image of the selected file is displayed. You can use the following navigation controls for paging through documents: : To go to the first page, click this First Page button.
5.3 Sending Files by E-Mail Specify file name The name of a selected file and the number and combined size of files are displayed under [Specify file name]. You can change file names and select a file to display. File name The currently selected file name is displayed. You can type a file name in this combo box to change the file name. Up to 100 characters can be used for a file name.
[Set a ’Document Open’ password for PDF files] checkbox You can set a [Document Open] password for attached PDF files. The attached PDF files cannot be opened unless a correct password is entered. Therefore, mark this checkbox when you send confidential files by e-mail. [Save scanned images to file] checkbox You can save PDF files attached to e-mail messages in a specified folder.
5.3 Sending Files by E-Mail 8. Click the [Attach] button. ⇒ If you marked the [Add a password to PDF file] checkbox in the [Scan2E-mail - Options] dialog box or preview window, the [Scan2E-mail - Set a password] window will appear. Enter a password, and then click the [OK] button. ⇒ An e-mail program is started with the selected files being attached to an e-mail message.
■ Operations in Left-Click Menu Mode Operation 1. Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the ScanSnap Manager icon S is right-clicked. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears. 2. 110 In the [Application] drop-down list on the [Application] tab, select [Scan2E-mail].
5.3 Sending Files by E-Mail 3. When you want to change settings on the [Scan2E-mail] action, click the [Application Settings] button, and then change settings. (When you do not want to change settings, go to Step 5.) ⇒ The following dialog box appears. 5 [Show preview] checkbox A preview window appears when scanning is complete. You can visually check a scanned image before attaching it to an e-mail message.
4. Click the [OK] button. ⇒ The [Scan2E-mail - Options] dialog box is closed. 5. Click the [OK] button. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box closes. Changes you have made in the above procedure take effect from the next time you scan documents using the Left-Click Menu. For details on how to change settings, refer to section "4.3 Saving Scanning Settings" (page 70). HINT Operation 6. Load the document on the ScanSnap. For details, refer to sections "3.
5.3 Sending Files by E-Mail Operation 8. Verify a scanned image in the preview window. You can also change file names, specify whether to set a [Document Open] password, and specify whether to save scanned files attached to an e-mail message after scanning. 5 Preview Window The image of the selected file is displayed. You can use the following navigation controls for paging through documents. : To go to the first page, click this First Page button.
Specify file name The name of a selected file and the number and combined size of files are displayed under [Specify file name]. You can change file names and select a file to display. File name The currently selected file name is displayed. You can type a file name in this combo box to change the file name. Up to 100 characters can be used for a file name. When there is more than one file to display, click the down-arrow button ( ) to select another file from the drop-down list.
5.3 Sending Files by E-Mail [Set a ’Document Open’ password for PDF files] checkbox You can set a [Document Open] password for attached PDF files. The attached PDF files cannot be opened unless a correct password is entered. Therefore, mark this checkbox when you send confidential files by e-mail. [Save scanned images to file] checkbox You can save PDF files attached to e-mail messages in a specified folder.
⇒ An e-mail program is started and selected files are attached to an e-mail message. ATTENTION • When the [Preview] window is displayed, the ScanSnap does not work even if you press the [SCAN] button. Close the [Preview] window before scanning another document. • Do not move, delete, or rename files in other applications when the [Preview] window is displayed.
5.4 Using the ScanSnap as a Copy Machine 5.4 Using the ScanSnap as a Copy Machine This section describes how to print scanned image files with a printer. By printing scanned images directly from the ScanSnap, you can use the ScanSnap as a copy machine. When you scan documents with the ScanSnap, scanned images are printed with a printer. 5 • By default, a printer that is [Set as Default Printer] in Windows Control Panel is used.
■ Operations in Quick Menu Mode Operation 1. Load the document on the ScanSnap. For details, refer to sections "3.2 Paper Sizes of Documents to be Scanned" (page 38) and "3.3 Loading Documents" (page 40). 2. Press the [SCAN] button . ⇒ Scanning is started. ⇒ When scanning is complete, the ScanSnap Quick Menu is displayed.
5.4 Using the ScanSnap as a Copy Machine Operation 3. Place the mouse cursor on [Scan2Print]. ⇒ A description of the [Scan2Print] action is displayed. 4. When you want to change settings on the [Scan2Print] action, place the cursor on the ( ) mark, and then click the [Setting] button . (If you do not want to change settings, go to Step 6.) 5 About Actions ⇒ The following dialog box appears.
HINT When the [Settings] button of a selected action is clicked, the selected action background color changes to yellow, and other actions become unselectable. To select another action, first close the [Scan2Print - Options] dialog box, and then click on any point in areas other than actions, or place the mouse cursor on the selected action. CLICK! ⇒The selected action background color is changed to the original color (blue) and other actions become selectable. 6. Click [Scan2Print] in the Action List.
5.4 Using the ScanSnap as a Copy Machine 7. Change settings for printing, and then click the [Print] button. Preview Window Preview Window The print preview of the selected file is displayed. The area outside the printing area is shaded. 5 : About Actions The currently selected file name is displayed. : To go to the first page, click this First Page button. : To go to the previous page, click this Previous Page button. : To go to the next page, click this Next Page button.
Print options You can change settings as follows: Copies You can specify the number of copies you want to print. Select a number between 1 and 99. Same size/Scaling down You can select an output size of images; you can fit output images to paper size or print them in original size. Shrink to paper size: Images larger than a paper size are scaled down to the paper size so that the whole image can be printed on a sheet of paper. Images smaller than a page size are printed in their actual sizes (same size).
5.4 Using the ScanSnap as a Copy Machine ■ Operations in Left-Click Menu Mode Operation 1. Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the ScanSnap Manager icon S is right-clicked. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears. 2. In the [Application] drop-down list on the [Application] tab, select [Scan2Print].
3. When you want to change settings on the [Scan2Print] action, click the [Application Settings] button, and then change settings. (When you do not want to change settings, go to Step 5.) ⇒ The following dialog box appears. In this dialog box, you can change settings on the [Scan2Print] action as follows: [Keep data used for printing as files] checkbox Printed document images are saved in PDF format.
5.4 Using the ScanSnap as a Copy Machine Operation 6. Load the document on the ScanSnap. For details, refer to sections "3.2 Paper Sizes of Documents to be Scanned" (page 38) and "3.3 Loading Documents" (page 40). 7. Press the [SCAN] button . ⇒ Scanning is started. ⇒ When scanning is complete, the [Scan2Print] dialog box appears. (You can change settings not to display the [Scan2Print] dialog box.) Operation 8. Configure print setup options, and then click the [Print] button.
Preview Window The print preview of the selected file is displayed. The area outside the printing area is shaded. : The currently selected file name is displayed. : To go to the first page, click this First Page button. : To go to the previous page, click this Previous Page button. : To go to the next page, click this Next Page button. : To go to the last page, click this Last Page button. : Current page number / Total page number : To zoom in, click this button.
5.4 Using the ScanSnap as a Copy Machine [Center the image and print] checkbox Images are centered and printed. [Keep data used for printing as files] checkbox Printed document images are saved in PDF format. PDF files are saved in a folder specified under the [Image saving folder] field on the "[Save] tab" (page 54) of the [ScanSnap Manager - Scan and Save Settings] dialog box. [Do not show this dialog again] checkbox This dialog box does not appear again. Step 8 will be skipped.
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Chapter 6 Using the ScanSnap in Various Ways This chapter describes a variety of ways you can use the ScanSnap. 6 6.1 Using ScanSnap Manager.................................................................................. 130 6.2 Scanning Business Cards.................................................................................. 157 6.3 Using ScanSnap Organizer................................................................................
6.1 Using ScanSnap Manager In order for you to use the ScanSnap immediately after opening the package, factory default settings are optimized. All you need to do is press the [SCAN] button to scan documents. You can also configure the settings as necessary. This section describes how to scan documents using various settings and how to process scanned images.
6.
■ Scanning only one side of a document By default, pressing the [SCAN] button on the ScanSnap starts scanning in Duplex mode. When you wish to use [Simplex scan], change the settings by following the procedure below. Operation 1. Right-click the ScanSnap Manager icon S on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Click the [Scanning] tab and select [Simplex scan] from the [Scanning side:] dropdown menu. 3. Click the [OK] button to save changes and close the window.
6.1 Using ScanSnap Manager 5. Press the [SCAN] button . ⇒ The document is scanned in the Simplex mode. HINT To return the setting to the Duplex mode, select [Duplex scan] in Step 2. The selected setting is applied to further scans unless it is changed again.
■ Scanning color documents in black and white By default, the ScanSnap automatically recognizes whether scanned documents are color or monochrome. Color documents are scanned in color mode and monochrome documents are scanned in black-and-white mode. If you wish to scan color documents in the black-and-white mode, change the settings by following the procedure below. Operation 1. Right-click the ScanSnap Manager icon S on the taskbar, and then select the [SCAN Button Settings] from the menu. 2.
6.1 Using ScanSnap Manager ■ Scanning color documents in high compression mode With the ScanSnap, you can scan and save color documents in [Color high compression] mode so that the file size of data can be reduced. If you scan an enormous quantity of documents in the [Color high compression] mode, for example, you can store colored documents as a space-saving PDF file. In addition, you can increase the compression rate further by dragging the slider to the right on the [Compression] tab.
Operation 4. Load the document onto the ScanSnap. 5. Press the [SCAN] button . ⇒ Scanned documents will be output as highly compressed color images. ATTENTION 136 In [Color high compression] mode, characters and background on the document are compressed separately, and thus, the file size of the document that mostly contains text characters becomes smaller while the quality of the characters is kept high.
6.1 Using ScanSnap Manager ■ Skipping blank pages The ScanSnap is able to recognize blank pages and remove them from the output data. When scanning documents in Duplex mode, both sides of the documents are scanned regardless if their backsides are printed or not. Though the empty back sides are scanned, they are recognized as [blank] and automatically removed, so they will not appear on the output data. To change the setting, follow the procedure below. Operation 1.
3. Select the [Allow automatic blank page removal] checkbox. 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. ATTENTION 138 The following types of documents may be accidentally recognized as blank pages: • Almost blank documents containing only a few characters • Documents of only one color (including black) and without any patterns, lines, or characters *When you scan such documents, clear the checkbox.
6.1 Using ScanSnap Manager ■ Correcting skewed documents The ScanSnap is able to automatically correct document skew. To change the setting, follow the procedure below. Operation 1. Right-click the ScanSnap Manager icon S on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Select the [Scanning] tab and click the [Option] button.
3. Select the [Correct skewed character strings automatically] checkbox. 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. ATTENTION 140 Up to +/-5 degrees of skews can be corrected.
6.1 Using ScanSnap Manager ■ Correcting the orientation of scanned images When there are different types of page orientation in a batch, the ScanSnap is able to automatically correct the orientation of the scanned images for the batch. For example, it is often seen that a batch has portrait pages for text contents and landscape pages for tables. For the case of doublesided documents in calendar style, their rear sides are printed upside down. To change the setting, follow the procedure below. Operation 1.
3. Select the [Allow automatic image rotation] checkbox. 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. ATTENTION 142 This function determines a document orientation based on the characters printed on the document.
6.1 Using ScanSnap Manager ■ Scanning documents of differing widths or sizes at the same time By marking the [Scan mixed paper size] checkbox, you can scan documents of different widths or sizes in one batch. To scan documents of various sizes, follow the procedure below. Operation 1. Right-click the ScanSnap Manager icon S on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Select the [Paper size] tab.
3. Mark the [Scan mixed paper size] checkbox. 4. Click the [OK] button to close all the windows opened. ATTENTION This function is available only when [Automatic detection] is selected from the [Paper size] drop-down menu. Operation 5. Align the edge of all documents.
6.1 Using ScanSnap Manager 6. Load the document onto the paper chute. ATTENTION • Place all documents in the center under the pick roller. (Documents that are not under the pick roller cannot be fed.) Width of the pick roller of documents at a time. Carefully load them straight into the ADF. If the documents are skewed during a scan, the quality of scanned images may be degraded (chipped images/slant lines produced) or scanned images may be output in different size from the original.
7. Press the [SCAN] button . ⇒ The size of all output images conforms to the respective documents. ATTENTION 146 If the document was scanned as skewed, the output image size may be different from the document’s size.
6.1 Using ScanSnap Manager ■ Saving scanned images in multiple files The ScanSnap can save scanned images in multiple files based on the selected number of pages. For example, you can scan a batch of documents and create files for every single page. To change the setting, follow the procedure below. Operation 1. Right-click the ScanSnap Manager icon S on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Select the [File option] tab, and then click the [Option] button.
3. In the [PDF file format option] window, select [Generate one PDF file per x page(s)] and enter a number. One PDF file is created every time when the specified number of pages have been scanned. HINT In Duplex mode, two pages (front/back) are created per document sheet. It is recommended that you clear [Allow automatic blank page removal]; select the [Scanning] tab D [Option] button to open the window.
6.1 Using ScanSnap Manager ■ Merging scanned images divided by scan errors back into one PDF file When you are scanning documents and saving them in PDF format, the following window appears if the scanning is interrupted by a paper jam or error. You can resume or abort the scanning by the following procedure. Operation 6 1. Check the last scanned page in the [Message] window. Using the ScanSnap in Various Ways 2. Load the not-yet scanned pages on ADF. 3.
2. Click the [Yes] button to delete the data that has been scanned up to the interruption, or click the [No] button to save the data that has been scanned up to the interruption. *Click the [Cancel] button not to quit but to return to the previous window. ATTENTION The [Continue Scanning] button may not be displayed on the window and an error message like the example below may appear. In this case, it is not possible to resume scanning.
6.1 Using ScanSnap Manager 7. The ScanSnap Organizer Viewer window appears. ⇒ Drag the desired page of "File 002" onto the point of "File 001" to which you want to insert. 8. The page(s) of "File 002" are inserted. Click the [Save] button to save the file.
■ Setting Passwords for Scanned Documents When saving document images scanned with the ScanSnap as PDF files, you can set passwords for the PDF files. The password-protected PDF files cannot be opened unless a Document Open password is entered. If you set a password for sensitive documents or confidential documents, adequate security of information can be provided. Passwords can be set only in Left-Click Menu Mode. Operation 1.
6.1 Using ScanSnap Manager 3. Mark the [Set a password for PDF file] checkbox in the [PDF File Option] dialog box. Clear the [Use a fixed password] checkbox. ⇒ You can set a different password per scan. 1) Mark the [Use a fixed password] checkbox. 6 HINT Using the ScanSnap in Various Ways ⇒ The same password is used for all PDF files. You do not have to type in a password every time a document is scanned.
Operation 5. Load a document onto the ScanSnap. 6. Press the [SCAN] button . ⇒ Scanning is started. ⇒ If the [Use a fixed password] is not marked in step 3, the following dialog box appears. In the [Password] and [Confirm] fields, type in the same password, and then click the [OK] button. • The following characters can be used to set passwords: HINT Number of characters: Up to 16 characters Characters: A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - .
6.1 Using ScanSnap Manager ■ Performing text recognition when scanning documents Documents can be text-recognized while being scanned. If text-recognized, PDF files are searchable. Operation 1. Right-click the ScanSnap icon S , and then select [SCAN Button Settings] in the pop-up menu. 2. On the [File Option] tab, select [PDF (*.PDF)] from the [File format] drop-down list. 6 4. Click the [OK] button to close all dialog boxes. ScanSnap S300 Operator's Guide 155 Using the ScanSnap in Various Ways 3.
Operation 5. Load the document onto the ScanSnap. 6. Press the [SCAN] button . ⇒ Scanning is started. The document is text-recognized, and a searchable PDF file is created from the scanned document and saved in a folder. ATTENTION • It may take an extended period of processing depending on your personal computer’s performance. • The ScanSnap may fail to correctly recognize the following types of documents (characters) as text.
6.2 Scanning Business Cards 6.2 Scanning Business Cards CardMinder, which is an application software for managing business card images, comes with the ScanSnap. By using CardMinder, you can convert business cards into image files, and create a database of business cards by recognizing their text images via OCR (Optical Character Recognition). The following describes how to start CardMinder and scan business cards with the ScanSnap. HINT • For further details, refer to the "CardMinder User’s Guide.
Preparations are different depending on which mode (Quick Menu Mode or Left-Click Menu Mode) the ScanSnap is in. In Quick Menu Mode, start CardMinder and scan documents using the Automatic Interaction function. In Left-Click Menu Mode, start CardMinder and scan documents using the Automatic Interaction function or after selecting [CardMinder] in the [Application] drop-down list. Scanning through Automatic Interaction Operation 1.
6.2 Scanning Business Cards 2. Select [CardMinder] from the [Application] drop-down list on the [Application] tab. ⇒ Two tabs, the [Application] and [Scanning] tabs, will be displayed. HINT [Image quality] and [Color mode] can be changed on the [Scanning] tab. (Refer to "[Scanning] tab" on page 57.) The defaults are [Best] and [Color] for the scan mode. (In this section, business cards are scanned using these default settings.
Operation 1. Load the business cards onto the ScanSnap. • Load the business cards face down. • When you scan more than one business card, set them together. • Adjust the side guides so that they are touching the business card edges. When moving the side guides, hold the section with raised dots on each side.
6.2 Scanning Business Cards Operation 3. Confirm the image data of the scanned business cards in the [CardMinder] main window. Data list Card image Recognition result The images of each business card is displayed on the right. A list of already saved business cards is displayed on the left. Under the image, the recognized characters are displayed. 6 HINT For details on correcting recognized characters, refer to the "CardMinder User’s Guide." 5. Select [Exit] from the [File] menu to quit CardMinder.
6.3 Using ScanSnap Organizer ScanSnap Organizer is a software application for displaying and sorting image files such as the PDF and JPEG files. Images scanned by ScanSnap can be displayed without opening, folders can be created for different purposes, and files can also be sorted. With ScanSnap Organizer Viewer, you can rotate, delete, move, and/or insert particular page(s) of the scanned file. This following explains how to use ScanSnap Organizer. For details, refer to "ScanSnap Organizer User’s Guide.
6.3 Using ScanSnap Organizer HINT • You can also launch ScanSnap Organizer by double-clicking the ScanSnap Organizer icon on the desktop. • Password-protected PDF files are not thumbnailed because of security restrictions(*). These files are displayed in the form of the icon along with the lock mark on the bottom left of that icon. * However, PDF files with the same password as the "fixed password" set on the [PDF file format option] window using ScanSnap Manager can be thumbnailed.
■ Interacting with the ScanSnap This section describes how to scan documents with the ScanSnap to display images in ScanSnap Organizer. When the ScanSnap is in Left-Click Menu Mode, do the following before scanning documents: Operation 1. Right-click the ScanSnap Manager icon S on the taskbar, and then select [SCAN Button Settings] from the menu. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears.
6.3 Using ScanSnap Organizer 2. Select [ScanSnap Organizer] from the [Application] drop-down list on the [Application] tab. 3. Click the [OK] button. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box closes. HINT ScanSnap S300 Operator's Guide 165 6 Using the ScanSnap in Various Ways Finishing the procedure above, you can save desired settings as profiles. The profiles can be selected in the Left-Click Menu from the next time you scan documents.
Operation 1. Load the document onto the ScanSnap. 2. Press the [SCAN] button . ⇒ Scanning is started. HINT When [Use Quick Menu] is marked, the ScanSnap Quick Menu is displayed when scanning is complete. In this case, select [Save with ScanSnap Organizer] in the ScanSnap Quick Menu. ⇒ When scanning is complete, ScanSnap Organizer is opened and the scanned document images are displayed as thumbnails.
6.3 Using ScanSnap Organizer This section describes how to edit (rotate, delete, move, and insert) scanned images using ScanSnap Organizer Viewer. Operation 1. From the [File] menu, select [ScanSnap Organizer Viewer]. HINT With ScanSnap Organizer Viewer, you can also open the file by: * Right-clicking on the file and selecting [ScanSnap Organizer Viewer] from the pop-up menu, or * Double-clicking on the file.
3. Edit the image. • To rotate the image: Click one of the buttons; [Rotate Counterclockwise 90], [Rotate 180], and [Rotate Clockwise 90]. The page rotates as specified. • To delete the image: Click the [Delete Page] button to delete a desired page.
6.3 Using ScanSnap Organizer • To move the image: Select a desired page and drag-drop it to the position to insert. • To insert the image: Open both the source file and the copy target file. Select the page to insert, and drag-anddrop it to a desired position in the target file. 6 Using the ScanSnap in Various Ways For details about the Edit function of ScanSnap Organizer Viewer, refer to "ScanSnap Organizer User’s Guide" or "ScanSnap Organizer Help.
How to create a new Cabinet and folder and how to move scanned files to the Cabinet and folder are explained here. The idea is similar to arranging a big pile of documents (files) in the room ([My ScanSnap] folder), purchasing a new shelf (Cabinet) and a new document tray (folder), and classifying them according to subject to sort out the documents. HINT Operation 1. On the [File] menu, select [New] D [Cabinet]. ⇒ Under [My ScanSnap] folder in the Folder View, [New Cabinet] is created.
6.3 Using ScanSnap Organizer 5. Enter a Folder name. 6. Repeat Steps 4, 5 to create folders as needed. As an example, create two folders named [July] and [August]. 7. Select the file. HINT You can select several files at one time when you press down and hold the [Ctrl] key. 8. Drag-and-drop the selected file to the destination folder. 6 Using the ScanSnap in Various Ways 9. Repeat Steps 7, 8 to store files in the destination folders.
You can use Actions in the Actions menu by dragging files onto Actions. Using this Actions menu is just like using Actions in the ScanSnap Quick Menu in "Chapter 5 About Actions" (page 87). Operation 1. Select a file. Hold down the Ctrl key to make multiple selections. HINT 2. Drag the selected file onto an Action you want to use. ⇒ The Action is performed.
Chapter 7 Troubleshooting This chapter describes how to remove jammed documents and resolve other problems. 7 7.1 Clearing Document Jams................................................................................... 174 7.2 Troubleshooting Checklist.................................................................................
7.1 Clearing Document Jams If a paper jam occurs during scanning, follow the procedure below to remove the jammed document. CAUTION • Open the ADF before removing the jammed document. • Be careful when removing the jammed document. • When removing the jammed document, be careful not to get neckties or necklaces entangled in the ScanSnap. • The surface of the ADF glass becomes hot during operation. Take care not to get burned. HINT Clean the ADF by following the guidelines in "8.
7.1 Clearing Document Jams 3. Remove the jammed document. 4. Close the ADF. Paper chute ADF ⇒ You should hear the ADF click when it returns to its original position. ATTENTION Make sure that the ADF is completely closed. Otherwise, paper jams or other feeding errors may occur.
7.2 Troubleshooting Checklist This section describes common problems that may occur during usage of the ScanSnap and how to solve the problems. Before you call a repair service, perform simple troubleshooting steps in the table below. If performing these troubleshooting steps does not resolve your problem, contact an authorized FUJITSU scanner service provider. Symptom The scanner cannot be turned on.
7.2 Troubleshooting Checklist Symptom Scanning does not start. Check This Item Is ScanSnap Manager started? (If ScanSnap Manager is started up successfully, the Resolution If the ScanSnap Manager icon is not displayed, select [Start] D [All Programs] D [SnanSnap Manager] D [ScanSnap Manager] to start ScanSnap Manager. ScanSnap Manager icon S appears on the taskbar.
Symptom Resolution Is the [Brightness (Black and White scanning only)] setting on [Option] of the [Scanning] tab set to extremely Light or Dark? Adjust [Brightness] at [Scanning] D [Option] in the [ScanSnap Manager D Scan and Save Settings] dialog box. Lines on the document are blurred. (Example: Ruled lines on a table cannot be seen.
7.2 Troubleshooting Checklist Symptom Paper is not fed (stops midway). Check This Item Resolution Is the Pick roller dirty? Clean the Pick roller by following the instructions in "8.2 Cleaning the Inside of the Scanner" (page 185). Is the Pick roller worn out? Replace the Pick roller by following the instructions in "9.3 Replacing the Pick Roller" (page 195). Are there any debris on the document feeding path? Remove any debris from the document feeding path. (Refer to "7.
Symptom 180 Check This Item Resolution Scanned images are not displayed on the screen (when [Allow automatic blank page removal] is enabled). When [Allow automatic blank page removal] is enabled, almost blank documents with only a few characters may be accidentally recognized as blank pages and removed from scanned image data. Right-click the ScanSnap Manager icon on the taskbar, select [Setting] D [Scanning] tab and click the [Option] button.
7.2 Troubleshooting Checklist Symptom Check This Item Resolution Is the scanned document written with a pencil? Black lines may be produced on scanned documents written with a pencil, making the rollers dirty or causing improper paper feeding. To avoid such troubles, clean rollers as often as possible. For information about how to clean rollers, refer to "8.2 Cleaning the Inside of the Scanner" (page 185).
Symptom Check This Item Resolution Files created by using the ScanSnap cannot be opened with a specified application. (For example, an error occurs when you try to open a PDF file with Adobe Acrobat.
Chapter 8 8 Daily Care This chapter describes how to clean the ScanSnap. • Before you clean the scanner, unplug the Power cable from the power WARNING outlet, or the USB bus power cable from the computer to prevent from fire or electric shock. • To avoid injuries, do not place the internal parts (such as the Pad ASSY and Pick roller) in areas where small children can reach. 8.1 Cleaning the Scanner Exterior........................................................................... 184 8.
8.1 Cleaning the Scanner Exterior Cleaning Materials Parts No. Remarks Cleaner F1 PA03950-0352 1 bottle (100 ml) (*1) Cleaning wipe PA03950-0419 1 pack (24 sheets) (*1)(*2) Lint-free dry cloth Commercially available. (*3) ATTENTION • Never use paint thinner and other organic solvents. • During the cleaning, prevent water or moisture from getting inside the scanner. • Do not use aerosol sprays to clean the scanner.
8.2 Cleaning the Inside of the Scanner 8.2 Cleaning the Inside of the Scanner ATTENTION • Do not use water or neutral detergent to clean the inside of the scanner. • Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and dust to enter the scanner, resulting scanner failure and malfunction. • It may take long before the cleaner vaporizes if a large quantity is used. When cleaning the scanner parts, dampen a cloth with modest quantities of the cleaner.
2. Clean the following locations with a cloth moistened with Cleaner F1. Pad ASSY Plastic roller (x4) Eject roller (x2) Feed roller (x2) Pick roller White sheet (x2) (2 places) Glass (x2) (2 places) Turn off the scanner before cleaning the following locations. • Pad ASSY (1 piece) Wipe the Pad ASSY downwards. When cleaning the Pad ASSY, take care to prevent the cloth from catching on the metal parts.
8.2 Cleaning the Inside of the Scanner • Eject rollers (2 pieces) Clean lightly taking care not to roughen the surface of the rollers. Take particular care in cleaning the eject rollers since debris on the rollers adversely affect the pickup performance. Open the ADF and hold down the [SCAN] button for three seconds while the Power lamp lights in blue. This can advance the Feed rollers and Eject rollers by a certain degree. You can repeat the rotation as long as the ADF is opened.
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Chapter 9 Replacing Consumables This chapter describes how to replace consumables. • Before you replace the consumables of the scanner, unplug the Power WARNING cable from the power outlet, or the USB bus power cable from the computer to prevent from fire or electric shock. • To avoid injuries, do not place the internal parts (such as the Pad ASSY and Pick roller) in areas where small children can reach. 9.1 Replacing Consumables ...........................................................................
9.1 Replacing Consumables This section describes how to replace consumables. ■ Parts Nos. and Replacement Cycle of Consumables The following tables list the part numbers of consumables and rough guidelines for replacing these parts. No. Description P/N Standard Replacement Cycle 1 Pad ASSY PA03541-0002 10,000 sheets or one year 2 Pick roller PA03541-0001 100,000 sheets or one year These replacement cycles are rough guidelines for the case of using A4/Letter wood-free paper 64 g/m2 (17 lb).
9.1 Replacing Consumables HINT By the following procedure, you can create a rough guideline for replacing consumables and for estimating how many sheets have been already scanned. 1. Right-click the ScanSnap Manager icon S on the taskbar. 2. Click [Check consumable supplies] at the menu. 9 Replacing Consumables ⇒ The [Check consumable status] window is displayed. This window indicates how many times consumables have been used.
9.2 Replacing the Pad ASSY Replace the Pad ASSY following the procedure below. Operation 1. Remove the documents on the paper chute. 2. Open the ADF while pulling the cover open lever. Paper chute Cover open lever ADF 3. Remove the Pad ASSY. Pull out the Pad ASSY in the direction of the arrow while pinching both ends of the Pad ASSY. ADF Pad ASSY 4. Attach the new Pad ASSY while pushing the pad plate down.
9.2 Replacing the Pad ASSY 5. Make sure that the Pad ASSY is completely locked into the hooks on the ADF. ADF Hooks Pad ASSY 9 Replacing Consumables ATTENTION Make sure that the Pad ASSY is completely attached. Otherwise, document jams or other feeding errors may occur. 6. Close the ADF. Paper chute ADF ⇒ You should hear the ADF click when it returns to its original position. 7. Turn on the scanner. Operation 8.
9. In the [Check consumable status] window, click the [Reset] button of Pad ASSY Count. ⇒ The counter is reset to "0.
9.3 Replacing the Pick Roller 9.3 Replacing the Pick Roller Replace the Pick roller following the procedure below. Operation 1. Remove the documents on the paper chute. 2. Open the ADF while pulling the cover open lever. 9 ADF Cover open lever 3. Remove the sheet guide. Hold the pick-up tabs on the sheet guide between the thumb and index fingers, and then pull up the sheet guide to remove.
4. Rotate the pick roller bushing (left). Pick roller bushing Pick roller Pick roller shaft 5. Remove the pick roller with its shaft. Slightly pull up the left part of the Pick roller shaft (about 5mm), move it towards the left side, and then raise it to remove from the scanner. Pick roller shaft ATTENTION If the around the pick roller is dirty by paper-powder, it may cause a scanning error. Remove the dirt using a dry cloth moistened with Cleaner F1. * Don't use water, mild detergent or air-spray.
9.3 Replacing the Pick Roller 6. Remove the pick roller from its shaft. Pull out the shaft from the pick roller while lifting up its tab. Tab Shaft Pick roller 9 If you push up the pick roller tab using your fingernail, your fingernail may be hurt or get chipped. If you cannot push it up successfully with your fingernail, use a paper clip to push up the pick roller tab. 7. Attach the new pick roller to the shaft. Insert the shaft aligning the protrusion with the slot on the new pick roller.
8. Install the pick roller with it’s shaft to the scanner. Insert the right end of the shaft to the roller bushing (right), and set the shaft to the slot while lowering it. Pick roller shaft Pick roller 9. Rotate the roller bushing (left) by rotating it in the direction of the arrow. Pick roller ATTENTION 198 Pick roller bushing Pick roller shaft Make sure that the Pick roller is completely attached. Otherwise, document jams or other feeding errors may occur.
9.3 Replacing the Pick Roller 10. Attach the sheet guide to the scanner. Hold the pickup tabs on the sheet guide between the thumb and index finger, and then attach the sheet guide to the scanner. Pick-up tab Sheet guide Pick-up tab 9 ATTENTION Make sure that the sheet guide is completely attached. Otherwise, document jams or other feeding errors may occur. 11. Close the ADF. Paper chute ADF ⇒ You should hear the ADF click when it returns to its original position. 12. Turn on the scanner.
Operation 13. Right-click the ScanSnap Manager icon S in the taskbar, and select [Check consumable supplies] from the menu. ⇒ This displays the [Check consumable status] window. 14. In the [Check consumable status] window, click the [Reset] button of the Pick Roller Count. ⇒ The counter is reset to "0.
Appendix A Updating ScanSnap Manager In an effort to improve the usability and functionality of ScanSnap Manager, program updates are carried out timely. ScanSnap Manager can automatically detect whether the latest program (Update Pack) is available. You can update to the latest program from the pop-up menu of the ScanSnap Manager icon S . A Update Packs are made available without notice. We recommend that you update your program regularly.
2. Click the [Yes] button. ⇒ If the latest Update program is available, a message appears for the confirmation of the download and installation of the program. If the latest update is already installed, an informational message appears. HINT Click the [OK] button to close the message. 3. Click the [Yes] button. ⇒ The program is downloaded, and a confirmation message to start installation appears. 4. Click the [Install] button.
Appendix B Uninstalling ScanSnap "Uninstallation" removes the ScanSnap program files that were copied during the installation from the hard disk and restores the system environment to its original state. This chapter describes how to uninstall ScanSnap. ■ Uninstalling Supplied Programs Follow the procedure below to uninstall programs (ScanSnap Manager, CardMinder, and ScanSnap Organizer) supplied with the ScanSnap. B Operation 1. Start up your computer.
ATTENTION Screen displays may vary slightly depending on the operating system (OS) of your computer. Follow the on-screen instructions of the OS.
Appendix C Quick Menu Mode / Left-Click Menu Mode Setting items you can configure in the [ScanSnap Manager - Scan and Save Settings] dialog box are different depending on which mode the ScanSnap is in. Switch between Quick Menu Mode (page 27) and Left-Click Menu Mode (page 32) as necessary.
Setting Items in Quick Menu Mode and Left-Click Menu Mode Quick Menu Mode Left-Click Menu Mode Page OK OK page 58 Auto Color Detection OK OK Color OK OK B&W OK OK Color high compression NA OK Scanning side OK OK Continue scanning after current scan is finished OK OK Option OK OK Brightness (Black and White scanning only) OK OK Setting for text only document OK OK Allow automatic blank page removal OK OK Correct skewed character strings automatically OK OK Allow automat
Setting Items in Quick Menu Mode and Left-Click Menu Mode Quick Menu Mode Left-Click Menu Mode Page OK OK page 65 Automatic detection OK OK A4 (210 mm x 297 mm) OK OK A5 (148 mm x 210 mm) OK OK A6 (105 mm x 148 mm) OK OK B5 (182 mm x 257 mm) OK OK B6 (128 mm x 182 mm) OK OK Post card (100 mm x 148 mm) OK OK Business card (90 mm x 55 mm, 55 mm x 90 mm) OK OK Letter (8.5 in. x 11 in., 216 mm x 279.4 mm) OK OK Legal (8.5 in. x 14 in., 216 mm x 355.
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Appendix D Installation Specifications The following table summarizes the installation specifications of this scanner. Item Dimensions (Note) Width Depth Height Minimum (when paper chute is closed) 284 mm 11.18 in. 95 mm 3.8 in. 77 mm 3.08 in. Maximum (when paper chute is opened and paper chute guide is extended) 284 mm 11.18 in. 227 mm 9.27 in. 240 mm 9.80 in. Weight Input power supply Power consumption Temperature/ Humidity Allowable Ranges Specifications 1.4 kg (approximately 3.
240 Note) Dimensions 284 227 * The outer dimensions are reference values.
Repairs Contact the store where you purchased your ScanSnap or an authorized service provider for performing repairs on this product. • The user must not perform any repairs on the scanner.
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Index A About the size of image data Clearing Document Jams ...................... 174 .................. 69 Color high compression .......................... 58 AC adapter connector ............................... 4 Color mode .............................................. 58 Actions in the Action List ......................... 88 Color scanning Add or Remove button ............................ 52 Compression rate .................................... 68 ADF .......................................
File option tab ......................................... 62 Paper type ............................................... 38 Filename format button ........................... 55 Password Fixed password ....................................... 64 Performing text recognition when scanning Flow of Operations .................................. 22 documents ............................................. 155 ................................................ 64 Pick roller I Image quality .................
T Scanning color document in black and white ..................................................... 134 Troubleshooting .................................... 173 Scanning color documents in high Troubleshooting Checklist ..................... 176 compression mode Turning the ScanSnap On/Off ................. 36 ............................... 135 Scanning documents in Left-Click Menu Mode .......................................................
ScanSnap S300 Operator’s Guide P3PC-1992-01ENZ0 Issue date: October, 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third party. z Copying of the contents of this manual in whole or in part and copying of the scanner applications are prohibited under the copyright law.
