P3PC-3252-01ENZ0 Operator's Guide
Introduction Thank you for purchasing the color image scanner ScanSnap S1100 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this guide and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap. If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe® Reader® (7.
Introduction Disclaimer zReproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color). zDisposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap.
Introduction Manual Troubleshooting (installation) Description Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles. Reference Method z Click [Manuals] [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.
Introduction Manual ScanSnap Manager Help Description Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/ windows and messages. Reference Method Refer to this Help by either of the following methods: z Right-click the ScanSnap Manager icon on the taskbar, and then select [Help] [Help] from the menu that appears.
Introduction ■ About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them.
Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows. Indication Description WARNING This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.
Introduction Screen Examples in This Manual zWindows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you are using. zMac OS screen The screenshots used in this manual are of Mac OS X v10.6. The actual windows and operations may differ depending on the Mac OS that you are using.
Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: Windows 7 : Windows® 7 Starter operating system, English Version Windows® 7 Home Premium operating system, English Version Windows® 7 Professional operating system, English Version Windows® 7 Enterprise operating system, English Version Windows® 7 Ultimate operating system, English Version Windows Vista : Windows Vista® Home Basic operating system, English Version Windows Vista® Home Premium operating sys
Introduction .NET Framework : Microsoft® .NET Framework Entourage : Microsoft® Entourage® Mac OS : Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4 Adobe Acrobat : Adobe® Acrobat® Adobe Reader : Adobe® Reader® ABBYY FineReader for ScanSnap : ABBYY FineReader for ScanSnap™ All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Contents Introduction ................................................................................... 2 ■ About This Manual ....................................................................... 6 ScanSnap Overview.................................................................... 15 Features of the ScanSnap ................................................................. 16 Parts and Functions ........................................................................... 19 ■ Front....................
Contents Installing in Mac OS ........................................................................... 48 ■ How to Install the Software .................................................................. 48 ■ ScanSnap Software ............................................................................. 49 ■ Evernote for Mac.................................................................................. 54 Using the ScanSnap (for Windows Users) ...............................
Contents ■ Scanning Color Documents in High Compression Mode ................... 189 ■ Correcting Skewed Character Strings ................................................ 191 ■ Correcting the Orientation of Scanned Images .................................. 194 ■ Scanning Documents Larger Than A4/Letter Size ............................. 197 ■ Scanning Documents Such as Photographs and Clippings ............... 202 ■ Long Page Scanning.........................................................................
Contents Using the ScanSnap in Various Ways ............................................ 328 ■ Scanning Color Documents in Gray or Black & White Mode ............. 328 ■ Correcting Skewed Character Strings................................................ 330 ■ Correcting the Orientation of Scanned Images .................................. 333 ■ Scanning Documents Larger Than A4/Letter Size ............................. 336 ■ Scanning Documents Such as Photographs and Clippings ...............
ScanSnap Overview This chapter explains about the features, part names and functions, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows: zTurn documents into digital data by just pressing the [Scan/Stop] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer. zSpeedy scanning A4 or Letter size documents can be scanned at a speed of 7.5 seconds per page under the following conditions: z System requirements Intel® Core™ 2 Duo 2.
Features of the ScanSnap zAutomatically recognize color and black & white documents (Auto color detection) The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale. This function will optimize your PDF file size.
Features of the ScanSnap zOrganize and manage scanned images by linking with ScanSnap Organizer z Setting a keyword (Intelligent Indexing) Keywords can be set by the following methods: - Recognize a character string on a page (OCR) and set as a keyword (Zone OCR) - Set any character string as a keyword - Set a marked character string as a keyword (Marker Index) - Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop) The keywords can be viewed in thumbnails.
Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front Feed guide Open to use the ScanSnap. Opening the feed guide turns on the ScanSnap. Output guide For details, refer to "Output Guide" (page 20). Top cover Open to remove jammed documents or clean the inside of the ScanSnap. For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the ScanSnap" (page 361).
Parts and Functions ■ Side Tape seal Remove this tape seal after installing the software. USB connector ■ Output Guide Output guide Open the output guide to eject documents from the front of the ScanSnap. Select an ejection method depending on the document type you are scanning. For details about the documents that can be scanned with the ScanSnap, refer to "Documents for Scanning" (page 27).
System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Operating system CPU Memory Display resolution Hard disk space Windows 7 (32 bit/64 bit) Windows Vista (*1) (32 bit/64 bit) Windows XP (*2) (32 bit) Intel® Core™ 2 Duo 2.2 GHz or higher recommended (minimum: Intel® Pentium® 4 1.
System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate PDF 3 Paper size A4 (catalog) Estimated image data size (KB) Color mode Color Automatic resolution Normal Better Best 413.6 275.7 427.7 877.9 Excellent 3231.1 Gray 367.9 260.5 403.9 746.9 2729.1 B&W 172.4 120.2 174.0 362.0 2048.4 Color high compression 224.3 168.8 240.0 165.
System Requirements ■ Mac OS Operating system (*1) CPU Memory Mac OS X v10.6 (*2) Mac OS X v10.4 (*3) Intel® Core™ 2 Duo 2.4 GHz or higher recommended (minimum: Intel® Core™ Duo 1.83 GHz or PowerPC® G5 1.6 GHz) 1 GB or more 512 MB or more (1 GB or more recommended) Display resolution Hard disk space Mac OS X v10.
System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate PDF 3 Paper size A4 (catalog) Estimated image data size (KB) Automatic resolution Normal Better Best Color 413.6 275.7 427.7 877.9 3231.1 Gray 367.9 260.5 403.9 746.9 2729.1 B&W 172.4 120.2 174.0 362.0 2048.
Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer. zTurning the ScanSnap on Open the feed guide when the computer is turned on. The [Scan/Stop] button flashes blue to indicate that the ScanSnap is turned on, and lights in blue when the ScanSnap is ready to scan.
Turning the ScanSnap ON/OFF zScanSnap in sleep mode When the ScanSnap has not been in operation for one minute while the power is on, it enters sleep (power saving) mode. The ScanSnap’s internal light switches off in sleep mode.
Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap. ■ Conditions for Documents That Can Be Scanned Conditions for documents that can be scanned with the ScanSnap are as follows: Eject method (*1) With the output guide open With the output guide closed Standard office paper Standard office paper, postcards, business cards Cards conforming to the ISO7810 ID-1 Type standard (54 × 86 mm) 52.3 to 80 g/m² (14 to 20 lb) 52.3 to 209.
Documents for Scanning z When you scan documents written in pencil, there may be black traces left on them. It is recommended that you scan such documents by using the Carrier Sheet. Clean the rollers as often as possible when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors. For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the ScanSnap" (page 361).
Documents for Scanning ■ Conditions for Using the Carrier Sheet The Carrier Sheet (sold separately) is a sheet designed to transport documents through the ScanSnap. You can scan documents that are larger than A4/Letter size, photographs and clippings. Conditions for documents that can be scanned using the optional Carrier Sheet are as follows: CAUTION z Do not use a damaged Carrier Sheet because it may damage or cause the scanner to malfunction.
How to Load Documents How to Load Documents Load a document in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 27). You can only load one document at a time in the ScanSnap. 1. Open the feed guide of the ScanSnap. Feed guide z If you want the document to be ejected from the front of the ScanSnap or when there is not enough space where the document exits the ScanSnap, open the output guide.
How to Load Documents 2. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up. The document is pulled in until it is set inside the ScanSnap. z Insert the document by aligning it with the left edge of the feeding section if you specify a standard size other than [Automatic detection] which is the default paper size.
Scanning Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. zUsing the Quick Menu With the Quick Menu, even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning. After scanning, select an application to link with ScanSnap Manager in the Quick Menu.
Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Turn on the ScanSnap.( page 25) Select a profile 1 2 1. Load a document in the ScanSnap. You can only load one document at a time. z Documents for scanning ( page 27) z How to load documents ( page 30) 2. Press the [Scan/Stop] button to start scanning. 3. To continue scanning, load the next document after confirming that the current document has been ejected. Scanning starts automatically when the next document is loaded.
Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them. Bundled Software Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Installing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Installing in Mac OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software: zScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file.
Installing in Windows Installing in Windows This section explains how to install the software in Windows. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears. The functions of each button in the [ScanSnap Setup] dialog box are as follows. Button Function Readme Displays the [Readme] dialog box where you can refer to the Readme file of each software.
Installing in Windows Button Function Contact Us Displays contact information for customer support. Trial Software Displays the [Trial Software] dialog box from which you can install the trial version software.
Installing in Windows ■ ScanSnap Software Install the following software: z z z z ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears. If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer. 3.
Installing in Windows 4. Click the [ScanSnap] button. The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield Wizard for ScanSnap] screen. 5. Click the [Next] button. The [Select Features] screen appears. 6. Confirm that all check boxes are selected, and click the [Next] button. z The software will not be installed unless the check box is selected. z Note that you must install ScanSnap Manager.
Installing in Windows The [Choose Destination Location] screen appears. 7. Confirm the destination folder, and then click the [Next] button. A confirmation about accepting the license agreement appears. 8. Read the "END-USER LICENSE AGREEMENT FOR ScanSnap", select [I accept the terms of the license agreement], and then click the [Next] button. Depending on the number of the installed software, this step may be required more than once. The [Start Copying Files] screen appears. 9.
Installing in Windows 11.Read the instructions, and click the [Next] button. The [InstallShield Wizard Complete] screen appears. 12.Click the [Finish] button. 13.Remove the Setup DVD-ROM from the DVD-ROM drive. If the installation is not successfully completed, select [Manuals] [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box and refer to Troubleshooting (installation).
Installing in Windows ■ Evernote for Windows Install Evernote for Windows in the following procedure. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears. If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer. 3. Click the [Install Products] button. The [Install Products] dialog box appears.
Installing in Windows 4. Click the [Evernote] button. Installation starts. 5. Follow the instructions on the screen to complete the installation. 6. Click the [Finish] button when the "InstallShield Wizard Complete" notification is displayed. 7. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Windows ■ Scan to Microsoft SharePoint Install Scan to Microsoft SharePoint in the following procedure. For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Readme] button in the [Scan to Microsoft SharePoint] dialog box to open the Readme file. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
Installing in Windows 4. Click the [Scan to Microsoft SharePoint] button. Installation starts. 5. Follow the instructions on the screen to complete the installation. 6. Click the [Finish] button when the "InstallShield Wizard Complete" notification is displayed. 7. Remove the Setup DVD-ROM from the DVD-ROM drive. For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide.
Installing in Windows ■ Trial Software Install the trial versions of the software in the following procedure. For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
Installing in Windows 4. Click the button of the trial software you want to install. The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]). 5. Click the [Install Product] button. Installation starts. 6. Follow the instructions on the screen to complete the installation. 7. Click the [Finish] button when the "InstallShield Wizard Complete" notification is displayed. 8. Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS Installing in Mac OS This section explains how to install software in Mac OS. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears. The functions of each icon in the [ScanSnap] window are as follows. Icon Function ScanSnap Installs the following software: z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris Evernote Installs Evernote. Readme Displays the Readme file.
Installing in Mac OS ■ ScanSnap Software Install the following software: z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris The procedure is as follows. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. 3. Double-click the [ScanSnap] icon. A confirmation message appears to proceed with the installation.
Installing in Mac OS 4. Click the [Continue] button. The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap Installer] screen. 5. Click the [Continue] button. The [Important Information] screen appears. 6. Read [Important Information], and then click the [Continue] button. The [Software License Agreement] screen appears. 7. Read the "END-USER LICENSE AGREEMENT FOR ScanSnap", and click the [Continue] button. A confirmation about accepting the license agreement appears. 8.
Installing in Mac OS 9. Click the [Install] button. z To install only ScanSnap Manager, clear the [ABBYY FineReader for ScanSnap] and [Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button. z ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own. Installation starts. The [Cardiris 3.6 for ScanSnap] window appears, displaying the [License] screen. 10.
Installing in Mac OS 14.Click the [Install] button. Installation starts. The [Finish Up] screen appears. 15.Click the [Quit] button. The [Startup item registration] window appears. 16.Click the [OK] button. Note that the [Startup item registration] window will close automatically after a certain period of time elapses without operation. The [ScanSnap S1100 How to load a document 1] screen appears. 17.Read the instructions and click the [Continue] button.
Installing in Mac OS 18.Read the instructions and click the [Continue] button. The message "The installation was successfully." appears on the screen. 19.Click the [Close] button. 20.Remove the Setup DVD-ROM from the DVD-ROM drive.
Installing in Mac OS ■ Evernote for Mac Install Evernote for Mac in the following procedure. 1. Turn on the computer and log in as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. 3. Double-click the [Evernote] icon. A confirmation about accepting the license agreement appears.
Installing in Mac OS 4. To accept the license agreement, click the [Accept] button. A window to start installing Evernote for Mac appears. 5. Drag the [Evernote] icon onto the [Applications] icon. Evernote for Mac is copied into the [Applications] folder. 6. When the copying is finished, drag the Evernote icon on the desktop into the Trash.
Installing in Mac OS 7. Remove the Setup DVD-ROM from the DVD-ROM drive. If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation). 8. Prepare for the linkage with Evernote. Start up Evernote and create a new Notebook.
Using the ScanSnap (for Windows Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Configuring ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ScanSnap Manager Icon and Operations (for Windows users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed by ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below.
ScanSnap Manager Icon and Operations (for Windows users) ■ Right-Click Menu This menu appears when you right-click the ScanSnap Manager icon . Right-click Item Function Scan Starts scanning. Follows the settings configured in [Scan Button Settings]. Scan Button Settings Displays the ScanSnap setup dialog box. You can configure the scan settings in this dialog box. "How to Configure Scan Settings" (page 78) Profile Management Displays the [ScanSnap Manager - Profile Management] dialog box.
ScanSnap Manager Icon and Operations (for Windows users) ■ Left-Click Menu This menu appears when you click the ScanSnap Manager icon . Available profiles are shown in the Left-Click Menu. Left-click Left-Click Menu example Select a profile in the Left-Click Menu before you perform scanning. Documents are scanned according to the scan settings of the profile you select. For details about how to add, change or delete profiles, refer to "Profile Management" (page 81).
How to Perform a Scan (for Windows users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation 1. Turn on the computer. The ScanSnap Manager icon appears on the taskbar when Windows starts up. z If the ScanSnap Manager icon is not displayed, select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to start up ScanSnap Manager.
How to Perform a Scan (for Windows users) There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu.
How to Perform a Scan (for Windows users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2. Select the [Use Quick Menu] check box. 3. Click one of the profile buttons.
How to Perform a Scan (for Windows users) Profile Button [Customize] button Description Default settings are the same as the [Recommended] settings. Scan settings can be changed depending on your scanning purpose. z The [Recommended] button is selected in default. z For details about the default settings when using the Quick Menu, refer to the ScanSnap Manager Help. z You cannot change the settings for the [Recommended], [Small File], and [High Quality] buttons.
How to Perform a Scan (for Windows users) After the scanning has completed, the [ScanSnap Manager - Image scanning and file saving] dialog box then shows a new message indicating that the ScanSnap is ready for the next scan. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The Quick Menu appears.
How to Perform a Scan (for Windows users) 8. In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application is started. z To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings" (page 75). z To select an application to link with ScanSnap Manager before scanning, refer to "Without Using the Quick Menu" (page 69).
How to Perform a Scan (for Windows users) Application Description Scan to ScanSnap Organizer (*1) Displays the [ScanSnap Organizer] dialog box. Scanned image is saved in a folder specified in ScanSnap Organizer. For details about how to operate ScanSnap Organizer, refer to the ScanSnap Organizer User's Guide. Scan to CardMinder (*2) Displays the [CardMinder] dialog box. Scanned image is stored in CardMinder.
How to Perform a Scan (for Windows users) Application Description Scan to SharePoint (*7) Scanned image is saved in SharePoint or Office Live. For details about how to continue the process after you select this item, refer to "Saving Data in SharePoint" (page 146). Scan to Picture Folder Displays the [Scan to Picture Folder] dialog box. Scanned image is saved as a JPEG file in the pictures folder.
How to Perform a Scan (for Windows users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box.
How to Perform a Scan (for Windows users) 3. Select a profile. Select a profile from either of the following: z [Profile] drop-down list z Left-Click menu 4. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
How to Perform a Scan (for Windows users) 5. Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 59). z Do not connect and disconnect the ScanSnap and other USB devices during scanning. z Do not close the feed guide during scanning. z Do not switch users during scanning. Doing so will cancel scanning. The [ScanSnap Manager - Image scanning and file saving] dialog box appears.
How to Perform a Scan (for Windows users) 6. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The application specified for the selected profile starts up. z You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] dialog box. z The [Scan/Stop] button on the ScanSnap flashes in blue throughout the scan.
How to Perform a Scan (for Windows users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: 1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box which appears during scanning. You can also stop the scan during scanning by pressing the [Scan/Stop] button on the ScanSnap. Remove the document from the ScanSnap after stopping the scan.
How to Perform a Scan (for Windows users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap. Disconnecting the ScanSnap 1. Close the feed guide to turn off the ScanSnap.
Configuring ScanSnap Manager (for Windows users) Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.
Configuring ScanSnap Manager (for Windows users) 2. Specify which applications to display in the Quick Menu. zShowing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an application in [Show] and click the [Remove] button, the application is moved to [Hide]. Likewise, when you select an application in [Hide] and click the [Add] button, the application is moved to [Show].
Configuring ScanSnap Manager (for Windows users) The applications are displayed in the order shown below in the Quick Menu and in [Show] of the [Applications to Show/Hide] dialog box. 3. Click the [OK] button to close the [Applications to Hide/Show] dialog box. The applications to be displayed in the Quick Menu and their display order are set.
Configuring ScanSnap Manager (for Windows users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use. Configure the scan settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears.
Configuring ScanSnap Manager (for Windows users) zWithout Using the Quick Menu Outline view Detail view The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail mode next time you open it. 3. Change the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows users) z [File option] tab - File format of the scanned image (*.pdf, *.jpg) - Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file (Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords, and in which language to perform text recognition.
Configuring ScanSnap Manager (for Windows users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu. z [Profile] drop-down list z Left-Click Menu Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup dialog box to change scan settings every time you perform scanning.
Configuring ScanSnap Manager (for Windows users) Adding Profiles 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. 2. Configure the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows users) 3. Select [Add Profile] from the [Profile] drop-down list. The [Add new profile] dialog box appears. 4. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows users) 5. Click the [OK] button to close the ScanSnap setup dialog box. z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the Right-Click Menu or the [Profile] drop-down list in the ScanSnap setup dialog box. The [ScanSnap Manager - Profile Management] dialog box appears. 2.
Configuring ScanSnap Manager (for Windows users) Changing Profile Settings 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box if it is selected. 2. Select a profile from the [Profile] drop-down list. 3. Change the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Windows users) 4. When you finish changing the settings for the selected profile, click the [OK] button. A confirmation message appears asking if you want to overwrite the current profile settings. If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.
Configuring ScanSnap Manager (for Windows users) Renaming Profiles 1. Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager-Profile Management] dialog box appears. z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows users) 3. Type in a new name, and click the [OK] button. The profile is renamed. 4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
Configuring ScanSnap Manager (for Windows users) Deleting Profiles 1. Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager-Profile Management] dialog box appears. z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Configuring ScanSnap Manager (for Windows users) ■ Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: z ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
Configuring ScanSnap Manager (for Windows users) zAlways link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the [Application] tab in the ScanSnap dialog box automatically switches to the running application. The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front.
Configuring ScanSnap Manager (for Windows users) Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. 1. Select [Help] [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager - Preferences] dialog box appears. 2. Select the automatic linkage mode in the [Automatic Linkage] tab. 3. Click the [OK] button to close the [ScanSnap Manager - Preferences] dialog box.
Configuring ScanSnap Manager (for Windows users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap.
Configuring ScanSnap Manager (for Windows users) Receiving or hiding the ScanSnap's communication status notifications You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. Configure the setting in the following procedure. 1. Select [Help] [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager - Preferences] dialog box appears. 2.
Configuring ScanSnap Manager (for Windows users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears.
Configuring ScanSnap Manager (for Windows users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure. 1. Select [Help] [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The [ScanSnap Manager - Preferences] dialog box appears. 2. In the [Status Display] tab, clear the [Show the scan progress status (recommended)] check box. 3.
Actions (for Windows users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: zShare the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an email message automatically created with the path stated. zSend document files to participants of a meeting via e-mail.
Actions (for Windows users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated. The default e-mail program is used as the e-mail program to link with.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) 5. Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] dialog box, refer to the ScanSnap Manager Help.
Actions (for Windows users) 6. Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved. z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Folder] dialog box is closed.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 5. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 6. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Folder] dialog box appears. 7. Check the scanned image in the preview area.
Actions (for Windows users) 8. Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved. z You cannot start scanning when the [Scan to Folder] dialog box is displayed. Close the [Scan to Folder] dialog box before scanning the next document.
Actions (for Windows users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program. In this case, contact the manufacturer of the e-mail software. Configure e-mail program settings in the following procedure. Windows 7/Windows Vista 1.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Up to ten files can be attached to an e-mail message.
Actions (for Windows users) 4. Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to step 5.). 1. Move the mouse cursor to the the [Settings] menu. mark on the [Scan to E-mail] icon, and then select The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box.
Actions (for Windows users) 5. Click the [Scan to E-mail] icon. The [Scan to E-mail] dialog box appears. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 4., the [Scan to E-mail] dialog box is not displayed. Instead, a new message window appears with the file(s) attached.
Actions (for Windows users) 6. Check the scanned image in the preview area. In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] dialog box, refer to the ScanSnap Manager Help.
Actions (for Windows users) 7. Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears. Enter a password, and then click the [OK] button. The following message appears if you click the [Cancel] button in the [Scan to E-mail - Set a password] dialog box.
Actions (for Windows users) z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Email] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document. z Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 3. Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Actions (for Windows users) 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to E-mail] dialog box appears. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 3., the [Scan to E-mail] dialog box is not displayed.
Actions (for Windows users) 9. Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears. Enter a password, and then click the [OK] button. The following message appears if you click the [Cancel] button in the [Scan to E-mail - Set a password] dialog box.
Actions (for Windows users) z You cannot start scanning when the [Scan to E-mail] dialog box is displayed. Close the [Scan to E-mail] dialog box before scanning the next document. z Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] dialog box is displayed.
Actions (for Windows users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) 2. Change the settings. For details about the [Scan to Print- Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print- Options] dialog box. 5. Click the [Scan to Print] icon. The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in step 4., printing is immediately performed.
Actions (for Windows users) 6. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Print] dialog box, refer to the ScanSnap Manager Help. Preview 7. Click the [Print] button. The scanned image is printed.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 3. Change settings for the [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Print - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Actions (for Windows users) 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in step 3., printing is immediately performed. 8. Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Actions (for Windows users) ■ Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the "Pictures folder".
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. 5. Click the [Scan to Picture Folder] icon. The [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in step 4., the image data is directly saved in the pictures folder.
Actions (for Windows users) 6. Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder]. For details about the [Scan to Picture Folder] dialog box, refer to the ScanSnap Manager Help. Preview In [Specify destination folder], you can change the destination folder for the image data to a folder other than the pictures folder. 7.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For more details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 3. Change settings for the [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Picture Folder - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. 4.
Actions (for Windows users) 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in step 3., the scanned image is directly saved in the pictures folder. 8. Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned images in the folder specified for [Image saving folder].
Actions (for Windows users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. ...
Actions (for Windows users) About the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications. z The optical character recognition program has the following features.
Actions (for Windows users) z The following parameters may not be reproduced as they are in the original document. It is recommended that you check the conversion result in Word, Excel or PowerPoint and edit the data if necessary: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript z The following types of documents (characters) may not be recognized correctly.
Actions (for Windows users) You can change the settings applied during conversion to Word, Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. Select [Start] menu [All Programs] [ABBYY FineReader for ScanSnap (TM) 4.1] FineReader for ScanSnap (TM) 4.1] to display the following dialog box. [ABBYY For details about how to configure settings, refer to ABBYY FineReader for ScanSnap User's Guide.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) z When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file. z You cannot start scanning when the Quick Menu is displayed. Wait until the conversion is over to scan another document. z Do not move, delete or rename the scanned image in other applications when the Quick Menu is displayed.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 4. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 5. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Actions (for Windows users) ■ Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. z Blank pages are not removed even if the [Allow automatic blank page removal] is selected when you store scanned images of business cards in CardMinder. z Data of up to 1,000 pages, including blank pages, can be stored in CardMinder at once.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap.
Actions (for Windows users) 2. Press the [Scan/Stop] button on the ScanSnap to start scanning. It is recommended that you select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab of the ScanSnap setup dialog box. ScanSnap Manager cannot link with CardMinder when [Image quality] is set to [Excellent]. Load another business card in the ScanSnap when you want to scan multiple business cards. Scanning starts automatically when a business card is loaded. 3.
Actions (for Windows users) 5. Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 4. Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap. z When [Business card] is specified for [Paper size] in the [Paper] tab of the ScanSnap setup dialog box, insert the business card by aligning it with the left edge of the feeding section. z If you perform a scan with the output guide open, a paper jam may occur and damage business cards.
Actions (for Windows users) 7. Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
Actions (for Windows users) ■ Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live. z To save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting. z When you start up Scan to Microsoft SharePoint for the first time, you need to register a SharePoint site. Once you register the SharePoint site, ScanSnap Manager automatically connects to that site from the next startup.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) 2. Change the setting. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box. 5. Click the [Scan to SharePoint] icon. z You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with Microsoft SharePoint before scanning another document.
Actions (for Windows users) 6. Save the image data. zSaving to SharePoint 1. Select a folder in which you want to save the scanned image. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder. zSaving to Office Live 1. Select [Connect to Office Live] from the menu. The Office Live logon dialog box appears.
Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3. Select a folder in which you want to save the scanned image. 4. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 3. Change settings for the [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SharePoint - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5.
Actions (for Windows users) 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scan to Microsoft SharePoint starts up. 8. Save the scanned image. zSaving to SharePoint 1. Select a folder in which you want to save the scanned image. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder. zSaving to Office Live 1. Select [Connect to Office Live] from the menu.
Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3. Select a folder in which you want to save the scanned image. 4. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified folder.
Actions (for Windows users) ■ Saving to Rack2-Filer This section explains how to save the scanned image as a PDF file in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately). z Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately) is required to use this function.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63) 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap - > Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap - > Rack2] dialog box to display Rack2-Filer Help. 3. Click the [OK] button to close the [ScanSnap - > Rack2] dialog box. 5. Click the [Scan to Rack2-Filer] icon.
Actions (for Windows users) z When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, you cannot save the image in Rack2-Filer. z You cannot start scanning when the Quick Menu is displayed. Save the scanned image to Rack2-Filer before scanning another document. z Do not move, delete or rename the scanned image in other applications when the Quick Menu is displayed.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 3. Change settings for the [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [ScanSnap - > Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help.Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help. 3.
Actions (for Windows users) 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2Filer in accordance with the settings specified in step 3.
Actions (for Windows users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote. You first need to sign in to Evernote for Windows to save a file to Evernote.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) 4. Change settings for the [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 5.). 1. Move the mouse cursor to the mark on the [Scan to Evernote (Document)] icon, and then select the [Settings] menu. The [Scan to Evernote - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Evernote- Options] dialog box, refer to the ScanSnap Manager Help. 3.
Actions (for Windows users) 5. Click the [Scan to Evernote (Document)] icon. z You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Evernote before scanning the next document. z Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed. When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a PDF file is created from the JPEG file.
Actions (for Windows users) If the [Convert to Searchable PDF] check box is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote Options] dialog box. The following dialog box is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized. Note that text recognition will be performed on those pages only.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 3. Change settings for the [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Evernote - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Evernote - Options] dialog box, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box.
Actions (for Windows users) 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a PDF file is created from the JPEG file. A separate PDF file is created for each JPEG file. The following dialog box is displayed when the PDF file is being created. If the [Convert to Searchable PDF] check box is selected in step 3.
Actions (for Windows users) Evernote for Windows starts up, and the PDF file is saved to Evernote. The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup dialog box even after the scanned image is saved to Evernote. Delete this file if unnecessary.
Actions (for Windows users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote. You first need to sign in to Evernote for Windows to save a file to Evernote.
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Windows users) 4. Click the [Scan to Evernote (Note)] icon. z You cannot start scanning when the Quick Menu is displayed. Save the JPEG file to Evernote before scanning the next document. z Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed. When you perform a scan with [PDF(*.pdf)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a JPEG file is created from the PDF file.
Actions (for Windows users) Evernote for Windows starts up, and the JPEG file is saved to Evernote. z When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup dialog box, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g. When the file name is [ScanSnap], the file is saved as: ScanSnap_0001, ScanSnap_0002, ScanSnap_0003...
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 5. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 6. Press the [Scan/Stop] button on the ScanSnap to finish scanning. When you perform a scan with [PDF(*.pdf)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, a JPEG file is created from the PDF file.
Actions (for Windows users) Evernote for Windows starts up, and the JPEG file is saved to Evernote. z When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup dialog box, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g. When the file name is [ScanSnap], the file is saved as: ScanSnap_0001, ScanSnap_0002, ScanSnap_0003...
Actions (for Windows users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. You need to install .NET Framework 3.0 separately even if .NET Framework 4.0 or later is already installed because .
Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 63). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Actions (for Windows users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this dialog box. Otherwise, other users will be able to log into Google Docs automatically. 3. Click the [OK] button to close the [Scan to Google Docs(TM) - Options] dialog box. 5. Click the [Scan to Google Docs(TM)] icon.
Actions (for Windows users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 4., the [Scan to Google Docs(TM)] dialog box appears. Saving will continue after you enter an e-mail address and a password, and click the [OK] button. If the computer is shared with other users, do not select the [Save your account information.] check box in this dialog box. Otherwise, other users will be able to log into Google Docs automatically.
Actions (for Windows users) The following dialog box appears when saving starts. Click the [Close] button to close the [Scan to Google Docs(TM)] dialog box when the saving completes. When you select the [Close this window when save completes] check box in the [Scan to Google Docs(TM)] dialog box, from next scanning on, the [Scan to Google Docs(TM) dialog box automatically closes after the PDF file is saved to Google Docs. Google Docs does not start up after the saving has completed.
Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 69). 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Actions (for Windows users) 3. Change settings for the [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM)- Options] dialog box appears. 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] dialog box, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this dialog box.
Actions (for Windows users) 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears.
Actions (for Windows users) If the [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following dialog box is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized. Note that text recognition will be performed on those pages only.
Using the ScanSnap in Various Ways (for Windows users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Color Documents in Gray or Black & White Mode When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black & white, and saves the documents in their respective color modes.
Using the ScanSnap in Various Ways (for Windows users) 3. Click the [OK] button to close the ScanSnap setup dialog box. 4. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 5. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 6.
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a compact PDF file. To scan color documents in high compression mode, perform the following steps to change the setting. In [Color high compression] mode, different compression rates are applied to characters and backgrounds.
Using the ScanSnap in Various Ways (for Windows users) 4. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 5. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 6. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. z Up to +/-5 degrees of skew can be corrected.
Using the ScanSnap in Various Ways (for Windows users) 2. Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. 3. Select the [Correct skewed character strings automatically] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
Using the ScanSnap in Various Ways (for Windows users) 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Image data is saved with skewed character strings corrected.
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches. To rotate scanned images to their correct orientations, change the settings in the following procedure.
Using the ScanSnap in Various Ways (for Windows users) 2. Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. 3. Select the [Allow automatic image rotation] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
Using the ScanSnap in Various Ways (for Windows users) 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned image is saved in the correct orientation.
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, Double Letter and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved.
Using the ScanSnap in Various Ways (for Windows users) 3. Select [one double-page spread image] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. Click the [OK] button to close all the dialog boxes. 5. Place the document inside the Carrier Sheet. 1. Fold the document in half so that the sides to be scanned are facing out. Fold it tightly and smooth out any creases.
Using the ScanSnap in Various Ways (for Windows users) 2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet. Note that the front side of the Carrier Sheet has a thick vertical line in the upper right-hand corner. 6. Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the front side of the Carrier Sheet facing up.
Using the ScanSnap in Various Ways (for Windows users) 7. Press the [Scan/Stop] button on the ScanSnap to start scanning. Scanning starts and the [ScanSnap Manager - Image scanning and file saving] dialog box appears. When the front side of the Carrier Sheet is scanned, the image data is displayed in the preview area. 8. Turn over the Carrier Sheet and insert it as explained in step 6. Make sure to scan the front and back side of the Carrier Sheet consecutively.
Using the ScanSnap in Various Ways (for Windows users) 9. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double-page spread image. z There may be a line or a gap appearing between the front and back side images. Also when you scan thick papers, images on both left and right may skew towards each other from the top.
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents Such as Photographs and Clippings You can scan photographs you do not want to damage or documents that are difficult to scan such as clippings using the Carrier Sheet (sold separately). Change the settings to scan documents such as photographs and clippings in the following procedure.
Using the ScanSnap in Various Ways (for Windows users) 3. Select [two separate images (front and back)] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. Click the [OK] button to close all open dialog boxes. 5. Place the document inside the Carrier Sheet. Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet.
Using the ScanSnap in Various Ways (for Windows users) 6. Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up. The Carrier Sheet is pulled in until it is set inside the ScanSnap. If you perform a scan using the Carrier Sheet with the output guide open, a paper jam may occur and damage the documents. Make sure to close the output guide when you perform a scan using the Carrier Sheet.
Using the ScanSnap in Various Ways (for Windows users) 8. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scanned image is saved. z The scanned image is output at the center of the page in the size specified in the [Paper size] drop-down list of the [Carrier Sheet Settings] dialog box.
Using the ScanSnap in Various Ways (for Windows users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up. The document is pulled in until it is set inside the ScanSnap.
Using the ScanSnap in Various Ways (for Windows users) 2. Press the [Scan/Stop] button on the ScanSnap for three seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page. z The error message below appears and long page scanning is disabled when [Excellent] is selected in the [Image quality] drop-down list of the [Scanning] tab in the ScanSnap setup dialog box.
Using the ScanSnap in Various Ways (for Windows users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu.
Using the ScanSnap in Various Ways (for Windows users) 3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. 4. Click the [OK] button to close all open dialog boxes. 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 6. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Using the ScanSnap in Various Ways (for Windows users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2.
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Convert to Searchable PDF] check box. The following message appears. Click the [OK] button to close the dialog box. z Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected. z Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 4.
Using the ScanSnap in Various Ways (for Windows users) 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Text recognition is performed on the scanned image and a searchable PDF file is created. z It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step 3. z Scanned images of the following types of documents (characters) may not be recognized correctly.
Using the ScanSnap in Various Ways (for Windows users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
Using the ScanSnap in Various Ways (for Windows users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) z Do not mark more than ten sections per page. z It is recommended that you use a blue or a green highlight pen for marking.
Using the ScanSnap in Various Ways (for Windows users) Change the settings in the following procedure to automatically set keywords for PDF files. 1. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 59). The ScanSnap setup dialog box appears. 2. From the [File format] drop-down list in the [File option] tab, select [PDF (*.pdf)].
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Set the marked text as a keyword for the PDF file] check box. z Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
Using the ScanSnap in Various Ways (for Windows users) 4. Click the [OK] button to close the ScanSnap setup dialog box. 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7.
Using the ScanSnap in Various Ways (for Windows users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password. You can protect important information by setting a password for private or confidential documents.
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Set a password for PDF file] check box. zTo set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
Using the ScanSnap in Various Ways (for Windows users) zTo use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned. 2. Type in the same password in the [Password] and [Confirm] fields. The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters : A-Z, a-z, 0-9 Symbols : ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ 4.
Using the ScanSnap in Various Ways (for Windows users) 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. When the [Use a fixed password] check box is cleared in step 3., the following dialog box appears after scanning is completed.
Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Configuring ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ScanSnap Manager Icon and Operations (for Mac OS users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running. The icon automatically appears in the Dock when Mac OS starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
ScanSnap Manager Icon and Operations (for Mac OS users) ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Scan Starts scanning. Follows the settings configured in [Settings]. Settings Displays the ScanSnap setup window. You can configure the scan settings in this window.
ScanSnap Manager Icon and Operations (for Mac OS users) Item Function Show in the Finder (*) Displays the contents of the [ScanSnap] folder by using the Finder. Hide/Show Hides or redisplays all windows of ScanSnap Manager that are being displayed. Quit Exits ScanSnap Manager. "Finishing ScanSnap Operation" (page 238) * : Select the [Options] sub-menu to display these items.
ScanSnap Manager Icon and Operations (for Mac OS users) ■ Profile Menu This menu appears when you click the ScanSnap Manager icon . Available profiles are displayed in the Profile menu. Click Profile menu example Select a profile in the Profile menu before you perform scanning. Documents are scanned according to the scan settings of the profile you select. For details about how to add, change or delete profiles, refer to "Profile Management" (page 245).
How to Perform a Scan (for Mac OS users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation 1. Turn on the computer. The ScanSnap Manager icon appears in the Dock when Mac OS starts up. z If the ScanSnap Manager icon is not displayed, select [Applications] and doubleclick [ScanSnap] [ScanSnap Manager] from Finder to start up ScanSnap Manager.
How to Perform a Scan (for Mac OS users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2. Select the [Use Quick Menu] checkbox. 3. Click one of the profile buttons.
How to Perform a Scan (for Mac OS users) Profile Button Description [High Quality] button Settings are [Best] (Color/Gray: 300 dpi, B&W: 600 dpi) for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. It is recommended that you select this button when you want to scan documents in high quality. [Customize] button Default settings are the same as the [Recommended] settings. Settings can be changed depending on your scanning purpose.
How to Perform a Scan (for Mac OS users) 7. Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the ScanSnap Manager menu. For more details, refer to "ScanSnap Manager Menu" (page 224). z Do not connect and disconnect the ScanSnap and other USB devices during scanning. z Do not close the feed guide during scanning. z Do not switch users during scanning. The [ScanSnap Manager - Image scanning and file saving] window appears.
How to Perform a Scan (for Mac OS users) 9. In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application is started. z To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings" (page 239). z To select an application to link with ScanSnap Manager before scanning, refer to "Without Using the Quick Menu" (page 233).
How to Perform a Scan (for Mac OS users) Application *1 *2 *3 *4 *5 : : : : : Description Scan to Excel (*3) Text recognition is performed on the scanned image which is then converted to an Excel file. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel Documents" (page 283). Cardiris (*4) Displays the [Cardiris] window. Scanned image is stored in Cardiris.
How to Perform a Scan (for Mac OS users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox.
How to Perform a Scan (for Mac OS users) 3. Select a profile. Select a profile from either of the following: z [Profile] pop-up menu in the ScanSnap setup window z Profile menu 4. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30).
How to Perform a Scan (for Mac OS users) 5. Press the [Scan/Stop] button on the ScanSnap to start scanning. You can also start scanning from the ScanSnap Manager menu. For details, refer to "ScanSnap Manager Menu" (page 224). z Do not connect and disconnect the ScanSnap and other USB devices during scanning. z Do not close the feed guide during scanning. z Do not switch users during scanning. The [ScanSnap Manager - Image scanning and file saving] window appears.
How to Perform a Scan (for Mac OS users) 6. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The application specified for the selected profile starts up. z You can also finish scanning by clicking the [Finish Scanning] button in the [ScanSnap Manager - Image scanning and file saving] window. z The [Scan/Stop] button on the ScanSnap flashes in blue throughout the scan.
How to Perform a Scan (for Mac OS users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: 1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window which appears during scanning. You can also stop the scan during scanning by pressing the [Scan/Stop] button on the ScanSnap. Remove the document from the ScanSnap after stopping the scan.
How to Perform a Scan (for Mac OS users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Applications] [ScanSnap] [ScanSnap Manager] from Finder to start up ScanSnap Manager when you want to use the ScanSnap. Disconnecting the ScanSnap 1. Close the feed guide to turn off the ScanSnap.
Configuring ScanSnap Manager (for Mac OS users) Configuring ScanSnap Manager This section explains how to set scan settings, how to add, change and delete profiles, automatic linkage with applications and windows displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure. 1. Click [ ] in the Quick Menu.
Configuring ScanSnap Manager (for Mac OS users) 2. Specify which applications to display in the Quick Menu. zShowing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu. To display all the applications in the Quick Menu, click the [Restore Default] button. zDisplay Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window. Drag an application to change its order.
Configuring ScanSnap Manager (for Mac OS users) The applications are displayed in the order shown below in the Quick Menu and in the [Applications to Show/Hide] window. 3. Click the [OK] button to close the [Applications to Hide/Show] window. The applications to be displayed in the Quick Menu and their display order are set.
Configuring ScanSnap Manager (for Mac OS users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup window depending on your intended use. Configure the scan settings in the following procedure. 1. Select [Settings] from the ScanSnap setup window. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears.
Configuring ScanSnap Manager (for Mac OS users) zWithout Using the Quick Menu Outline view Detail view The ScanSnap setup window retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the window is displayed in detail view mode next time you open it. 3. Set the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Mac OS users) z [Scanning] tab - Scanning (Which image quality to scan with, use color, gray or black & white, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation], and [Continue scanning after current scan is finished].) z [File option] tab - File format of the scanned image (*.pdf, *.
Configuring ScanSnap Manager (for Mac OS users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in the ScanSnap setup window or from the Profile menu. z [Profile] pop-up menu z Profile menu Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup window to change scan settings every time you perform scanning. You can easily switch to an appropriate profile you want by just selecting it.
Configuring ScanSnap Manager (for Mac OS users) Adding Profiles 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. 2. Configure the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Mac OS users) 3. Select [Add Profile] from the [Profile] pop-up menu. The [Add new profile] window appears. 4. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] pop-up menu in the ScanSnap setup window. 5. Click the [Apply] button.
Configuring ScanSnap Manager (for Mac OS users) 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the ScanSnap Manager menu or from the [Profile] pop-up menu in the ScanSnap setup window. The [ScanSnap Manager - Profile Management] window appears. 2.
Configuring ScanSnap Manager (for Mac OS users) Changing Profile Settings 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox if it is selected. 2. Select a profile from the [Profile] pop-up menu. 3. Change the scan settings in each tab. For details about each tab, refer to the ScanSnap Manager Help.
Configuring ScanSnap Manager (for Mac OS users) 4. When you finish changing the settings for the selected profile, click the [Apply] button. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS users) Renaming Profiles 1. Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The [ScanSnap Manager - Profile Management] window appears. z If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS users) 3. Type in a new name. The profile is renamed. 4. Click the [ ] button to close the [ScanSnap Manager - Profile Management] window. A message window appears. 5. Click the [Apply] button.
Configuring ScanSnap Manager (for Mac OS users) Deleting Profiles 1. Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The [ScanSnap Manager - Profile Management] window appears. z If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Configuring ScanSnap Manager (for Mac OS users) 4. Click the [Apply] button.
Configuring ScanSnap Manager (for Mac OS users) ■ Automatic Linkage with Applications When Cardiris is active (Cardiris menu appears in the menu bar), scanning business cards by pressing the [Scan/Stop] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and Cardiris even when the Quick Menu is enabled. The scanned card image is displayed in Cardiris when automatic linkage is established.
Configuring ScanSnap Manager (for Mac OS users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: z Scan status z Scan settings z Save completed z Preview Also, note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window, or by pressing the [Scan/Stop] button on the ScanSnap.
Configuring ScanSnap Manager (for Mac OS users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure. 1. Select [Help] [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The [ScanSnap Manager - Preferences] window appears. 2. Clear the [Show the scan progress status (recommended)] checkbox. 3.
Actions (for Mac OS users) Actions The ScanSnap keeps the functions useful in your office work available as Actions. Actions allow you to: zShare the scanned document files with others. You can save the scanned image directly in a shared folder on a network upon scanning, share the scanned image with others and inform them of the destination folder path by an e-mail message automatically created with the path stated. zSend document files to participants of a meeting via e-mail.
Actions (for Mac OS users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228) 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Mac OS users) 5. Check the scanned image in the preview area. In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] window, refer to the ScanSnap Manager Help.
Actions (for Mac OS users) 6. Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved. z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Folder] window is closed. Close the [Scan to Folder] window before scanning the next document.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Scan to Folder] window appears. 8. Check the scanned image in the preview area.
Actions (for Mac OS users) 9. Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved. z You cannot start scanning when the [Scan to Folder] window is displayed. Close the [Scan to Folder] window before scanning the next document.
Actions (for Mac OS users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. The e-mail program configured in Mail when you select [Mail] menu button [Preferences] [General] [Default email reader] is used as the e-mail program to link with ScanSnap Manager.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning using the Quick Menu, refer to "Using the Quick Menu" (page 228). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Up to ten files can be attached to an e-mail message.
Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. 5. Click the [Scan to E-mail] icon. The [Scan to E-mail] window appears. If you clear the [Show preview] checkbox of the [Scan to E-mail - Options] window in step 4., the [Scan to E-mail] window is not displayed. Instead, a new message window appears with the file(s) attached.
Actions (for Mac OS users) 6. Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
Actions (for Mac OS users) 7. Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. z You cannot start scanning after the Quick Menu is displayed and before the [Scan to Email] window is closed. Close the [Scan to E-mail] window before scanning the next document. z Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] window is closed.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 3. Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Actions (for Mac OS users) 6. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created. Pay attention to the number of documents to scan: z File format: JPEG (*.jpg) z [Generate one PDF file per (n) page(s)] checkbox is selected 7.
Actions (for Mac OS users) 9. Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
Actions (for Mac OS users) 10.Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. z You cannot start scanning when the [Scan to E-mail] window is displayed. Close the [Scan to E-mail] window before scanning the next document. z Do not move, delete or rename the scanned image in other applications when the [Scan to E-mail] window is displayed.
Actions (for Mac OS users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. z Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions. If you print such an image, the printed image will also have lines appearing in it.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228) 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Mac OS users) 3. Click the [OK] button to close the [Scan to Print - Options] window. 5. Click the [Scan to Print] icon. The [Print] window appears. 6. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Actions (for Mac OS users) 7. Click the [Print] button. The scanned image is printed. z You cannot start scanning after the Quick Menu is displayed and before the [Print] window is closed. Close the [Print] window before scanning the next document. z Do not move, delete, or rename the scanned image in other applications after the Quick Menu is displayed and before the [Print] window is closed.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 3. Change settings for the [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to Print - Options] window appears. 2. Change the settings. For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] window. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Actions (for Mac OS users) 7. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 8. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [Print] window appears. 9. Configure print setup options in the [Print] window.
Actions (for Mac OS users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap.
Actions (for Mac OS users) About the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications. z The optical character recognition program has the following features.
Actions (for Mac OS users) z The following parameters may not be reproduced as they are in the original document. It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecognized characters: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript z The following types of documents (characters) may not be recognized correctly.
Actions (for Mac OS users) You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select the [Applications] [ABBYY FineReader for ScanSnap] Preferences]. Then, select [FineReader for ScanSnap] menu [FineReader for ScanSnap [Preferences] to display the following window. For details about how to configure settings, refer to the ABBYY FineReader for ScanSnap Help.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Mac OS users) The following window appears and conversion is started. When the conversion is completed, Word or Excel starts up, displaying the converted document in the applicable format. The Word or Excel file is saved in one of the following formats: z Scan to Word: RTF format (.rtf) z Scan to Excel: XLS format (.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Actions (for Mac OS users) ■ Storing Business Cards in Cardiris This section explains how to store business card images in Cardiris. Data of up to 250 pages, including blank pages, can be stored in Cardiris at once.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228). 1. Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap.
Actions (for Mac OS users) 2. Press the [Scan/Stop] button on the ScanSnap to start scanning. It is recommended to select [Automatic resolution] or [Best] for [Image quality] in the [Scanning] tab in the ScanSnap setup window. Load another business card in the ScanSnap when you want to scan multiple business cards. Scanning starts automatically when a business card is loaded. 3. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The Quick Menu appears. 4. Click the [Cardiris] button.
Actions (for Mac OS users) 5. Check the scanned card image and the text recognition result. [Card Style] button Card image [Send] button [Format] button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image. Do not exit Cardiris while setup or message window is open.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 3. Click the [Apply] button. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Insert the business card straight into the feeding section of the ScanSnap, with the scanning side facing up. Business card is pulled in until it is set inside the ScanSnap. z When [Business card] is specified for [Paper size] in the [Paper] tab in the ScanSnap setup window, insert the business card by aligning it with the left edge of the feeding section.
Actions (for Mac OS users) 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Cardiris starts up and the Cardiris window appears. 8. Check the scanned card image and the text recognition result. [Card Style] button Card image [Send] button [Format] button Recognition result Card toolbar The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
Actions (for Mac OS users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. Do not exit Cardiris when setup or message window is open. 1. Click the [Format] button or select [Settings] [Output Format] on the menu bar. The following window appears. 2. Select [Address Book] in the [Format] pop-up menu. 3. Click the [OK] button.
Actions (for Mac OS users) 4. Click the [Send] button or select [Process] [Send] on the menu bar. The Address Book window appears, and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book. 5. Select [Cardiris] [Quit Cardiris] on the menu bar to quit Cardiris. z The recognition result of scanned business cards can be output in text or vCard format. z For more details, refer to Cardiris GETTING STARTED and Cardiris Help.
Actions (for Mac OS users) ■ Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For more details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228). 1. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Mac OS users) 5. Check the scanned image stored in iPhoto. The scanned image is also saved in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For more details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The [iPhoto] window appears. 8. Check the scanned image stored in iPhoto.
Actions (for Mac OS users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save the scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote. z You first need to create a notebook in Evernote for Mac to save a file to Evernote.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote (Document) - Options] window. 5. Click the [Scan to Evernote (Document)] icon. z You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Evernote before scanning the next document.
Actions (for Mac OS users) If the [Convert to Searchable PDF] checkbox is selected in step 4., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote Options] window. The following window is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 3. Change settings for the [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Setting] button. The [Scan to Evernote (Document) - Options] window appears. 2. Change the settings. For details about the [Scan to Evernote (Document) - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Evernote (Document) - Options] window. 4. Click the [Apply] button. 5.
Actions (for Mac OS users) 7. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 8. Press the [Scan/Stop] button on the ScanSnap to finish scanning. When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup window, a PDF file is created from the JPEG file.
Actions (for Mac OS users) Evernote for Mac starts up, and the PDF file is saved to Evernote. The file in which the scanned image is saved remains in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window even after the scanned image is saved to Evernote. Delete this file if unnecessary.
Actions (for Mac OS users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote. z You first need to create a notebook in Evernote for Mac to save a file to Evernote.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Mac OS users) When you perform a scan with [PDF(*.pdf)] selected for [File format] in the [File option] tab of the ScanSnap setup window, a JPEG file is created from the PDF file. A separate JPEG file is created for each page of the PDF file. The following window is displayed when the JPEG file is being created. Evernote for Mac starts up, and the JPEG file is saved to Evernote. z When you select [PDF (*.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 3. Click the [Apply] button. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7.
Actions (for Mac OS users) Evernote for Mac starts up, and the JPEG file is saved to Evernote. z When you select [PDF (*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote. e.g. When the file name is [ScanSnap], the file is saved as: ScanSnap_0001, ScanSnap_0002, ScanSnap_0003...
Actions (for Mac OS users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs.
Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu" (page 228). 1. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 2. Press the [Scan/Stop] button on the ScanSnap to start scanning.
Actions (for Mac OS users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this window. Otherwise, other users will be able to log into Google Docs automatically. 3. Click the [OK] button to close the [Scan to Google Docs(TM) - Options] window. 5. Click the [Scan to Google Docs(TM)] icon.
Actions (for Mac OS users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 4., the [Scan to Google Docs(TM) window appears. Saving will continue after you enter an e-mail address and a password, and click the [OK] button. If the computer is shared with other users, do not select the [Remember the password in the keychain] checkbox in this window. Otherwise, other users will be able to log into Google Docs automatically.
Actions (for Mac OS users) The following window appears when saving starts. Click the [Close] button to close the [Scan to Google Docs(TM)] window when the saving completes. When you select the [Close this window when save completes] checkbox in the [Scan to Google Docs(TM)] window, from next scanning on, the [Scan to Google Docs(TM) window automatically closes after the PDF file is saved to Google Docs. Google Docs does not start up after the saving has completed.
Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu" (page 233). 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Actions (for Mac OS users) 3. Change settings for the [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM) - Options] window appears. 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help. If the computer is shared with other users, do not enter your information in [Email] and [Password] in this window.
Actions (for Mac OS users) 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 6. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 7. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 8. Press the [Scan/Stop] button on the ScanSnap to finish scanning.
Actions (for Mac OS users) If the [Convert to Searchable PDF] checkbox is selected in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window is displayed during text recognition. Text recognition will be performed if there are any pages containing text which is not yet recognized.
Using the ScanSnap in Various Ways (for Mac OS users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Color Documents in Gray or Black & White Mode When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup window, the ScanSnap automatically recognizes whether the scanned document is color, gray or black & white, and saved the documents in their respective color modes. 1.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Click the [Apply] button. 4. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 5. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 6. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 7.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. z Up to +/-5 degrees of skew can be corrected.
Using the ScanSnap in Various Ways (for Mac OS users) 2. Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. 3. Select the [Correct skewed character strings automatically] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Using the ScanSnap in Various Ways (for Mac OS users) 7. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 8. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 9. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Image data is saved with skewed character strings corrected.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches. To rotate scanned images to their correct orientations, change the settings in the following procedure.
Using the ScanSnap in Various Ways (for Mac OS users) 2. Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. 3. Select the [Allow automatic image rotation] checkbox. 4. Click the [OK] button to close the [Scanning mode option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Using the ScanSnap in Various Ways (for Mac OS users) 7. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 8. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 9. Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned image is saved in the correct orientation.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents Larger Than A4/Letter Size You can scan documents larger than A4/Letter size such as A3, Double Letter and B4 using the Carrier Sheet (sold separately). By folding the document in half and scanning both sides consecutively in simplex mode, the two sides are merged into a single image and saved. Change the settings to scan documents larger than A4/Letter size in the following procedure.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select [one double-page spread image] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. Click the [OK] button to close the [Carrier Sheet Settings] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 7. Place the document inside the Carrier Sheet. 1.
Using the ScanSnap in Various Ways (for Mac OS users) 2. Open the Carrier Sheet and place the document inside. Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right-hand corner of the Carrier Sheet. Note that the front side of the Carrier Sheet has a thick vertical line in the upper right-hand corner. 8. Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the front side of the Carrier Sheet facing up.
Using the ScanSnap in Various Ways (for Mac OS users) 9. Press the [Scan/Stop] button on the ScanSnap to start scanning. Scanning starts and the [ScanSnap Manager - Image scanning and file saving] window appears. When the front side of the Carrier Sheet is scanned, the image data is displayed in the preview area. 10.Turn over the Carrier Sheet and insert it as explained in step 8. Make sure to scan the front and back side of the Carrier Sheet consecutively.
Using the ScanSnap in Various Ways (for Mac OS users) 11.Press the [Scan/Stop] button on the ScanSnap to finish scanning. The scanned images of the front and back side of the document inside the Carrier Sheet are saved as a double-page spread image. z There may be a line or a gap appearing between the front and back side images. Also when you scan thick papers, images on both left and right may skew towards each other from the top.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents Such as Photographs and Clippings You can scan photographs you do not want to damage or documents that are difficult to scan such as clippings using the Carrier Sheet (sold separately). Change the settings to scan documents such as photographs and clippings in the following procedure.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select [two separate images (front and back)] in [Save as]. For details about the Carrier Sheet settings, refer to the ScanSnap Manager Help. 4. Click the [OK] button to close the [Carrier Sheet Settings] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 7. Place the document inside the Carrier Sheet.
Using the ScanSnap in Various Ways (for Mac OS users) 8. Insert the part with the black and white pattern straight into the feeding section of the ScanSnap, with the scanning side of the document inside the Carrier Sheet facing up. The Carrier Sheet is pulled in until it is set inside the ScanSnap. If you perform a scan using the Carrier Sheet with the Output guide output guide open, a paper jam may occur and damage the documents.
Using the ScanSnap in Various Ways (for Mac OS users) 10.Press the [Scan/Stop] button on the ScanSnap to finish scanning. Scanned image is saved. z The scanned image is output at the center of the page in the size specified in the [Paper size] pop-up menu of the [Carrier Sheet Settings] window.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up. The document is pulled in until it is set inside the ScanSnap.
Using the ScanSnap in Various Ways (for Mac OS users) 2. Press the [Scan/Stop] button on the ScanSnap for three seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the next document is also scanned as long page. z The error message below appears and long page scanning is disabled when [Excellent] is selected in the [Image quality] pop-up menu in the [Scanning] tab of the ScanSnap setup window.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. 4. Click the [OK] button to close the [PDF file format option] window. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 7. Load the document in the ScanSnap.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select the [Convert to Searchable PDF] checkbox. The following message appears. Click the [OK] button to close the window. z Language Select the language. English, French, German, Italian, Spanish, Russian, and Portuguese can be selected. z Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 4. Click the [Apply] button. 5.
Using the ScanSnap in Various Ways (for Mac OS users) 7. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 8. Press the [Scan/Stop] button on the ScanSnap to finish scanning. Text recognition is performed on the scanned image and a searchable PDF file is created.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
Using the ScanSnap in Various Ways (for Mac OS users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) z Do not mark more than ten sections per page. z It is recommended that you use a blue or a green highlight pen for marking.
Using the ScanSnap in Various Ways (for Mac OS users) Change the settings in the following procedure to automatically set keywords for PDF files. 1. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). The ScanSnap setup window appears. 2. From the [File format] pop-up menu in the [File option] tab, select [PDF (*.pdf)].
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select the [Set the marked text as a keyword for the PDF file] checkbox. z Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
Using the ScanSnap in Various Ways (for Mac OS users) 4. Click the [Apply] button. 5. Click the [ ] button in the upper left corner to close the ScanSnap setup window. 6. Load the document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 30). 7. Press the [Scan/Stop] button on the ScanSnap to start scanning. Load another document in the ScanSnap when you want to scan multiple sheets. Scanning starts automatically when a document is loaded. 8.
Troubleshooting For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help. Select [Help] [Troubleshooting] in the Right-Click Menu. Select [Help] [Troubleshooting] in the ScanSnap Manager menu.
Daily Care This chapter explains about cleaning materials and how to clean the ScanSnap. Cleaning Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359 Cleaning the Outside of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 360 Cleaning the Inside of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cleaning Materials Cleaning Materials Cleaning materials and their part numbers are as below. Product Name Part No. Unit Note Cleaner F1 PA03950-0352 1 bottle Size: 100 ml Cleaning Wipe (*1) PA03950-0419 1 pack 24 packets Commercially available - - PFU LIMITED Lint-free dry cloth (*2) *1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used.
Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in the following procedure. How to perform cleaning 1. Unplug the USB cable from the ScanSnap. 2. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with Cleaner F1/mild detergent. z Never use paint thinner or any other organic solvents. z Be careful not to get any moisture or water inside the scanner during cleaning.
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 100 sheets scanned. Note that this guideline varies depending on the types of documents you scan. For instance, it may be necessary to clean the scanner more frequently when you scan documents on which the toner is not sufficiently fused.
Cleaning the Inside of the ScanSnap How to perform cleaning 1. Unplug the USB cable from the ScanSnap. 2. Open the top cover and the output guide. Top cover Output guide Feed guide 3. Clean the idler rollers and the glass with a cloth moistened with Cleaner F1. z Do not use water or mild detergent to clean the inside of the ScanSnap. z It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity.
Cleaning the Inside of the ScanSnap 4. Connect the USB cable to the ScanSnap and the computer, then press the [Scan/Stop] button for three seconds with the top cover open. The USB cable should be connected to the computer only for cleaning the feed roller and the eject roller. 5. Clean the feed roller and the eject roller with a cloth moistened with Cleaner F1. z Do not use water or mild detergent to clean the inside of the ScanSnap.
Cleaning the Inside of the ScanSnap z Eject roller (× 1) Press the [Scan/Stop] button to rotate the roller. Gently wipe the dirt and dust off while taking care not to damage the surface of the roller. Make sure that it is cleaned properly because residue on the roller will affect the feeding performance. If eject roller is difficult to clean, try cleaning it from the back while you keep the top cover slightly open.
Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, setting items with/without the Quick Menu, how to purchase the Carrier Sheet and the ScanSnap installation specifications. Updating ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366 Uninstalling the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370 Setting Items With/Without the Quick Menu. . . . . . . .
Updating ScanSnap Manager Updating ScanSnap Manager Updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager. This section explains how to update ScanSnap Manager. For details about updates of the software bundled with the ScanSnap, visit the following web page: http://scansnap.fujitsu.com ■ Updating in Windows Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.
Updating ScanSnap Manager If the latest version of ScanSnap Manager is already installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Yes] button. The program is downloaded, and a confirmation message to start the installation appears. 4. Click the [Install] button. When you click the [Information] button, Internet Explorer which displays information about the latest update for ScanSnap Manager opens.
Updating ScanSnap Manager ■ Updating in Mac OS Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly. It is necessary to have a web browser with Internet access to perform the update. 1. Select [Help] [Online Update] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 224). A confirmation message appears.
Updating ScanSnap Manager 3. Click the [Yes] button. The program is downloaded, and a confirmation message to start the installation appears. 4. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager. 5. Click the [Install] button. When you click the [Information] button, a web browser which displays information about the latest update for ScanSnap Manager opens. The ScanSnap Manager installer starts. Follow the instructions on the screen to continue with installation.
Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 34). ■ Uninstalling in Windows This part explains how to uninstall the following software: z z z z z z ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Evernote for Windows Scan to Microsoft SharePoint The procedure is as follows. 1.
Uninstalling the Software 4. Select the software to uninstall. z To uninstall ScanSnap Manager Select [ScanSnap Manager]. z To uninstall ScanSnap Organizer Select [ScanSnap Organizer]. z To uninstall CardMinder Select [CardMinder]. z To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.1]. z To uninstall Evernote for Windows Select [Evernote]. z To uninstall Scan to Microsoft SharePoint Select [Scan to Microsoft SharePoint].
Uninstalling the Software ■ Uninstalling in Mac OS Uninstall ScanSnap Manager, ABBYY FineReader for ScanSnap, Cardiris and Evernote for Mac in the following procedure. z z z z ScanSnap Manager ( page 372) ABBYY FineReader for ScanSnap ( Cardiris ( page 374) Evernote for Mac ( page 375) page 373) ScanSnap Manager 1. Turn on the computer. 2. If ScanSnap Manager is running, exit ScanSnap Manager (select [Quit] from the ScanSnap Manager menu). 3.
Uninstalling the Software 10.Close the [Accounts] window. 11.In a multi-user environment, every user must perform steps 2. to 10. 12.Log in as a user with Administrator privileges, then from Finder, select [Applications] Trash. [ScanSnap], and drag the [ScanSnap] folder into the For Mac OS X v.10.5/Mac OS X v10.4, also perform the following. From the sidebar in Finder, select the [volume name] [Library] [ScanSnap Manager.pkg] into the Trash. [Receipts], and drag 13.Empty the Trash.
Uninstalling the Software Cardiris 1. Turn on the computer and log in as a user with Administrator privileges. 2. Exit Cardiris if it is running (select [Quit] from the Cardiris menu). 3. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. 4. Scroll down and double-click the [Tool] folder [Cardiris 3.6 for ScanSnap]. The [Cardiris 3.6 for ScanSnap] window appears, displaying the [License] screen. 5.
Uninstalling the Software 10.Click the [Quit] button. For Mac OS X v.10.5/Mac OS X v10.4, also perform the following. From the sidebar in Finder, select the [volume name] [Library] [Cardiris.pkg] into the Trash. [Receipts], and drag 11.Remove the Setup DVD-ROM from the DVD-ROM drive. Evernote for Mac 1. Turn on the computer. 2. Exit Evernote if it is running (select [Quit] form the Evernote menu).
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences. For details about setting items and default settings, refer to the ScanSnap Manager Help.
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Application Using the Quick Menu Without Using the Quick Menu NA(*) OK NA OK Scan to Folder NA OK Scan to E-mail NA OK NA OK NA OK NA OK NA OK NA OK NA OK NA OK Scan to Evernote (Note) NA OK Scan to Evernote (Document) NA OK Scan to Google Docs(TM) NA Application ABBYY Scan to Searchable PDF Scan to Searchable PDF Scan to Picture Folder Scan to Print Rack2-Filer Scan to ShareP
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Scanning File option Using the Quick Menu Without Using the Quick Menu Scanning side OK Simplex Scan (Single-sided) OK Continue scanning after current scan is finished OK Option OK Brightness (Black and White scanning only) OK Setting for text only document OK Allow automatic blank page removal OK Correct skewed character strings automatically OK Allow automatic image rotation OK File forma
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Paper Compression Using the Quick Menu Paper size Without Using the Quick Menu OK Automatic detection OK A4 (210 × 297 mm) OK A5 (148 × 210 mm) OK A6 (105 × 148 mm) OK B5 (JIS) (182 × 257mm) OK B6 (JIS) (128 × 182mm) OK Post card (100 × 148 mm) OK Business card (90 × 55 mm, 55 × 90 mm) OK Letter (8.5 × 11 in. (216 × 279.4 mm)) OK Legal (8.5 × 14 in. (216 × 355.
Purchasing/Cleaning the Carrier Sheet Purchasing/Cleaning the Carrier Sheet This section explains about how to purchase/clean the Carrier Sheet. ■ Purchasing the Carrier Sheet The product name and part number of the Carrier Sheet are as follows. Name Quantity ScanSnap Carrier Sheet 5 sheets Part No. PA03360-0013 The Carrier Sheet should be replaced approximately every 500 scans. However, replace it if damage or dirt is noticeable.
Purchasing/Cleaning the Carrier Sheet ■ Cleaning the Carrier Sheet As you keep using the Carrier Sheet, dirt and dust will accumulate on the surface and the inside. Clean the Carrier Sheet regularly because it may result in scanning errors. How to perform cleaning Gently wipe the dirt and dust off the surface and the inside of the Carrier Sheet with a cloth moistened with Cleaner F1/mild detergent. Do not use paint thinner or any other organic solvents.
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Minimum: 273 × 47.5 × 34 (mm) / 10.7 × 1.9 × 1.3 (in.) (when the feed guide is closed) Maximum: 273 × 77 × 52 (mm) / 10.7 × 3 × 2 (in.) (when the feed guide or the output guide is open) Weight 350g (approx. 0.77 lb.
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product. Do not perform repairs on this scanner.
Index A D ABBYY FineReader for ScanSnap ................................ 35, 38, 49 daily care .......................................... 358 deleting profiles Windows ....................................... 89 Mac OS ....................................... 253 actions Windows ........................................97 Mac OS ........................................258 documents for scanning ....................... 27 allow automatic image rotation Windows ......................................
Index K Right-Click Menu keyword Windows ..............................213, 215 Mac OS ................................352, 354 ................................. 59 S saving profiles Windows ....................................... 82 Mac OS ....................................... 246 L [Scan/Stop] button Left-Click Menu ....................................60 ............................... 19 M Scan to E-mail Windows ..............................107, 113 Mac OS ................................
Index ScanSnap Manager menu ...................224 ......................35, 38 [ScanSnap Setup] dialog box ................36 ScanSnap setup dialog box .............78, 79 ScanSnap setup window .....................242 [ScanSnap] window ..............................48 ScanSnap’s communication status .........93 ScanSnap Organizer setting keywords Windows ......................................215 Mac OS ........................................354 shared folder Windows ....................................
ScanSnap S1100 Operator’s Guide P3PC-3252-01ENZ0 Issue date: October 2010 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party. z Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.
