P3PC-2722-01ENZ0 Operator's Guide
Introduction Thank you for purchasing FUJITSU color image scanner, ScanSnap S1300 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this guide, "Safety Precautions" and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe® Reader® (7.0 or later) is required to display or print this manual.
Introduction Disclaimer zReproducibility of the scanned image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color). zDisposing of the original document Check the image data using the application where you transfered the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap.
Introduction Manual ScanSnap Organizer User's Guide CardMinder User's Guide Description Read these manuals when using this product for the first time, or when you need more information on product features, windows, operating environment and functions. Reference Method Select the [Start] menu J [All Programs] J [ScanSnap Organizer]J [Manual] Select the [Start] menu J [All Programs] J [CardMinder] J [Manual] Cardiris GETTING STARTED From the Finder, select [Applications] J [Cardiris 3.
Introduction ■About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains the features, the names of parts and their functions, the system requirements, and basic operations of the ScanSnap. Installing the Software This chapter provides a brief summary of the bundled software and explanation on how to install them.
Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows: Indication Description WARNING This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.
Introduction Screen Examples in This Manual zWindows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you are using. zMac OS screen The screenshots used in this manual are of Mac OS X v10.5. The actual windows and operations may differ depending on the Mac OS that you are using.
Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: Windows 7 : Microsoft® Windows® 7 Starter operating system, English Version Microsoft® Windows® 7 Home Premium operating system, English Version Microsoft® Windows® 7 Professional operating system, English Version Microsoft® Windows® 7 Enterprise operating system, English Version Microsoft® Windows® 7 Ultimate operating system, English Version Windows Vista : Microsoft® Windows Vista® Home Basic operating
Introduction Adobe Acrobat : Adobe® Acrobat® Adobe Reader : Adobe® Reader® ABBYY FineReader for ScanSnap : ABBYY FineReader for ScanSnap™ All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with this product. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with this product. Note that ABBYY FineReader for ScanSnap bundled with this product may be upgraded without notice.
Contents Introduction ............................................................................. 2 About This Manual ........................................................................... 5 ScanSnap Overview.............................................................. 14 Features of the ScanSnap ...................................................................... 15 Parts and Functions ................................................................................ 18 Front......................
Contents Setting the ScanSnap ............................................................................. 53 Changing the Scan Settings............................................................................... 53 Saving Scan Settings ......................................................................................... 56 Automatic Linkage with Applications.................................................................. 66 Showing the Scanning Progress Status....................................
Contents Saving Scan Settings ....................................................................................... 183 Automatic Linkage with Applications................................................................ 194 Showing the Scanning Progress Status........................................................... 195 About Actions ........................................................................................ 197 Saving Data in a Specified Folder.............................................
Contents Appendix.............................................................................. 300 Updating ScanSnap Manager .............................................................. 301 Updating on a Windows OS ............................................................................. 301 Updating on a Mac OS..................................................................................... 303 Uninstalling the Software .....................................................................
ScanSnap Overview This chapter explains the features, part names and functions, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Parts and Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Features of the ScanSnap Features of the ScanSnap The ScanSnap is a scanner that is capable of duplex (double-sided) monochrome and color scanning. The ScanSnap has the following features: zTurn documents into digital data by just pressing the [Scan] button! You can turn documents cluttering up your desk into PDF or JPEG files so that you can conveniently view, edit, manage and archive them on your computer. Digitized documents are easy to print and attach to e-mail messages.
Features of the ScanSnap zCompact, lightweight and portable! The ScanSnap is compact and lightweight, allowing you to carry it around together with your laptop computer. You also do not need to worry about finding an electrical outlet when you use the USB bus power cable provided to connect the ScanSnap to your laptop computer. zThe Quick Menu lets even first time users operate the ScanSnap with ease! The Quick Menu is simple enough to operate even for first time users.
Features of the ScanSnap zConvert paper documents into Word/Excel/PowerPoint files! Use ABBYY FineReader for ScanSnap bundled with the ScanSnap to convert the scanned image data directly into a Word/Excel/PowerPoint file. In Mac OS, only conversion to Word and Excel files is supported.
Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front ADF paper chute (cover) Open the cover to use the ScanSnap. D Opening the cover turns on the ScanSnap. ADF top section (ADF: Automatic Document Feeder) Open the cover to remove jammed documents, replace pad assy and pick roller, and clean the inside of the ScanSnap. Extension Pull this part up when scanning long documents.
Parts and Functions ■ Back Tape seal Remove this tape seal after installing the software. Security cable slot Insert a commercially available security cable into this slot (anti-theft).
System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows zOperating system - Windows 7 Windows Vista Windows XP Windows 2000 Windows 7 Windows Vista Windows XP (*1) Windows 2000 (*2) ScanSnap Manager OK OK OK OK ScanSnap Organizer OK OK OK OK CardMinder OK OK OK OK ABBYY FineReader for ScanSnap OK OK OK OK Scan to Microsoft SharePoint OK OK OK OK Bundled software OK: Supported *1 : Service Pack 2 or later required *2 : Servic
System Requirements zHard disk space - ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Scan to Microsoft SharePoint 480 MB 690 MB 280 MB 600 MB 147 MB When installing ScanSnap Organizer or Scan to Microsoft SharePoint in Windows XP/Windows 2000, the following software is also installed: For Windows XP: If .NET Framework 3.0 (or later) is not installed, the following software is installed at the same time when installing ScanSnap Organizer or Scan to Microsoft SharePoint: z .
System Requirements The following shows the standard image data size when scanning a color document in simplex mode: File format Compression rate PDF 3 Paper size A4 (catalog) Estimated image data size (KB) Color mode Auto Normal Better Best Color 415.4 268.7 410.6 838.4 3415.6 Gray 374.4 243.6 371.7 753.8 3015.0 B&W 172.3 115.8 173.0 347.3 2504.0 Color high compression 217.5 162.5 226.2 159.
System Requirements ■ Mac OS zOperating system - Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4 Bundled software Mac OS X v10.6 (*1) Mac OS X v10.5 (*1) Mac OS X v10.4 (*1) ScanSnap Manager OK OK OK Cardiris OK (*2) OK OK ABBYY FineReader for ScanSnap OK OK OK OK : Supported *1 : It is recommended to apply the latest updates to the Mac OS. *2 : Rosetta must be installed to use Cardiris. You can install Rosetta from the [Optional Installs] package on the Mac OS installation disk.
System Requirements z It is recommended to apply the latest updates to Mac OS. z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap. (it may not function properly.) z Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub. z It is required that the USB port and the USB hub comply with USB 2.0. to connect the ScanSnap with USB 2.0. The scanning speed slows down when the ScanSnap is connected with USB 1.1. Therefore, use USB 2.
Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer. zTurning the ScanSnap on Open the ADF paper chute (cover) when the computer is turned on. D The [Scan] button lights in blue, indicating that the ScanSnap is turned on.
Paper Sizes of Documents Paper Sizes of Documents Paper sizes of documents are as follows: Standard office paper, postcards, business cards Paper type Standard office paper, postcards, business cards Weight 64 to 104.7 g/m2 (17 to 28 lb) Size Width: 50.8 to 216 mm (2 to 8.5 in.) Length: 50.8 to 360 mm (2 to 14.17 in.) Maximum long page scanning (*) 216 × 863 (mm) / 8.5 × 34 (in.) *: Long page scanning is available only when the [Scan] button on the ScanSnap is pressed for three seconds or longer.
Paper Sizes of Documents Picture postcards You can scan picture postcards only when the ScanSnap is connected via the power cable. Paper type Picture postcard Weight 64 to 326 g/m2 (17 to 87 lb) Size Width: 50.8 to 100 mm (2 to 3.9 in.) Length: 50.8 to 148 mm (2 to 5.8 in.) z Satisfy all conditions below when scanning picture postcards.
How to Load Documents How to Load Documents Load the documents in the ScanSnap as follows: 1. Check the number of sheets. The maximum number of sheets that can be loaded in the ScanSnap is as follows: For A4-size or smaller paper: A document stack of 1 mm or less (Ten sheets at 80 g/m2 or at 20 lb) If you try to scan more sheets than the maximum amount that can be loaded, the following problems may occur: z Paper jams may occur during scanning.
How to Load Documents 4. Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) 5. Pull up the extension.
How to Load Documents 6. Load documents in the ADF paper chute (cover). Load documents face-down (so that you have the back of the last page facing you) and top-first in the ADF paper chute (cover). Do not load documents beyond the reference marks within the side guides. Side guide Right-click the ScanSnap Manager taskbar icon or , and select [Scan Button Settings]. In the ScanSnap setup dialog box that appears, click the [Detail] button, select the [Scanning] tab, and then click the [Option] button.
Basic Flow of Operations Basic Flow of Operations This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. z Using the Quick Menu Select an action to be performed from the Quick Menu after scanning. For Windows (J page 44) For Mac(J page 173) z Without Using the Quick Menu Select a profile to be executed before scanning.
Basic Flow of Operations Using the Quick Menu Without Using the Quick Menu Select a profile Press the [Scan] button to scan the document Select an action to be performed from the Quick Menu The selected item is performed. When the ScanSnap is interacting with an application, the application dialog box/window appears.
Installing the Software This chapter provides a brief summary of the bundled software and explanation on how to install Scan to Microsoft SharePoint and trial version of the software. Refer to "Getting Started" for information on how to install the other software from the ScanSnap Setup DVD-ROM. Bundled Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Installing Scan to Microsoft SharePoint . . . . . . . . . . . . . . . . . . . . . . . .
Bundled Software Bundled Software This section gives an overview of each bundled software and their functions. You can edit, manage and arrange scanned image data by using the following software: zScanSnap Manager This software is required to scan documents with the ScanSnap. The scanned image data can be converted into a PDF or JPEG file to be saved. zScanSnap Organizer You can use this software to display image data (PDF or JPEG files) without opening them, create folders and arrange files as you like.
Installing Scan to Microsoft SharePoint Installing Scan to Microsoft SharePoint Follow the procedure below to install Scan to Microsoft SharePoint. Refer to "Readme" of Scan to Microsoft SharePoint for more details about system requirements. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive.
Installing Scan to Microsoft SharePoint 4. Click the [Install] button. D Installation starts. 5. Follow the instructions on the screen to complete the installation. z Refer to "Readme" of Scan to Microsoft SharePoint for more details about the installation. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box. z For information on how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide.
Installing Trial Version of the Software Installing Trial Version of the Software Follow the procedure below to install the trial version of the software. Refer to "Readme" of the trial version for more details about system requirements. You can display the "Readme" by clicking the [Readme] button on the trial version setup dialog box. 1. Turn on the computer and log on as a user with Administrator privileges. 2. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap Setup] dialog box appears.
Installing Trial Version of the Software 4. Click the button of the trial program you want to install. D The Setup dialog box for the trial program that you want to install appears. 5. Click the [Install Products] button. D Installation starts. 6. Follow the instructions on the screen to complete the installation. z Refer to "Readme" of the trial version for more details about the installation. You can display the "Readme" by clicking the [Readme] button on the trial version setup dialog box.
Using the ScanSnap (for Windows Users) This chapter explains how to perform a scan with the ScanSnap, change or save scan settings, use the ScanSnap in various ways and each ScanSnap function. ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Setting the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ScanSnap Manager Icon and Operations (for Windows users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. Normally, the ScanSnap Manager icon is added to the taskbar in the lower right of the Windows desktop. The icon automatically appears on the taskbar when Windows is started up. The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
ScanSnap Manager Icon and Operations (for Windows users) ■ Right-Click Menu This menu appears when you right-click the ScanSnap Manager icon . Right-click Item Function Duplex scan Scans both sides of the document. Follows [Scan Button Settings] for other settings. Simplex scan Scans only one side of the document. Follows [Scan Button Settings] for other settings. Scan Button Settings Displays the ScanSnap setup dialog box.
ScanSnap Manager Icon and Operations (for Windows users) ■ Left-Click Menu This menu appears when you click the ScanSnap Manager icon . Currently saved profiles are displayed in a list. Left-click Left-Click Menu example You can switch to the previously saved scan settings by selecting a profile from the Left-Click Menu. If you are not using the Quick Menu, you can select a profile from the Left-Click Menu. For details about how to save and manage profiles, refer to "Saving Scan Settings" (page 56).
How to Perform a Scan (for Windows users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation 1. Make sure that the power cable is connected to the ScanSnap properly. 2. Make sure that the ScanSnap is connected to your computer properly. You can turn the computer on before connecting the ScanSnap. There is no need to disconnect and reconnect the ScanSnap if it is already connected to your computer. 3. Turn on the computer.
How to Perform a Scan (for Windows users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. 1. Check for the ScanSnap Manager icon on the taskbar as shown below. z If the ScanSnap Manager icon is not displayed, select [Start] menu J [All Programs] J [ScanSnap Manager] J [ScanSnap Manager] to start up ScanSnap Manager. Normally, ScanSnap Manager is registered under [Startup] when installed so its icon is displayed on the taskbar when Windows starts.
How to Perform a Scan (for Windows users) 4. Click one of the profile buttons. Profile Button Description [Recommended] button Settings are [Auto] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition.
How to Perform a Scan (for Windows users) z By default, the [Scan] button setting is set to [Duplex Scan (Double-sided)]. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Changing the Scan Settings" (page 53). z You can start scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 41). z Do not connect and disconnect the ScanSnap and other USB devices during scanning.
How to Perform a Scan (for Windows users) Item *1 *2 *3 *4 *5 : : : : : Description Scan to CardMinder (*2) Text recognition is performed on the scanned card image data which is then managed in the card database. For information on how to continue the process after you select this item, refer to "Scanning Business Cards" (page 113). Scan to Folder PDF or JPEG files are created from the scanned image data and saved in a specified folder (shared folder).
How to Perform a Scan (for Windows users) z Before scanning documents of printed or handwritten text, select the [Scanning] tab J [Option] button J [Setting for text only document] check box from the ScanSnap setup dialog box. For information on how to change scan settings, refer to "Changing the Scan Settings" (page 53). z The output image may slightly differ from the original document in size.
How to Perform a Scan (for Windows users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. 1. Check that the ScanSnap Manager icon is on the taskbar. z If the ScanSnap Manager icon is not displayed, select [Start] menu J [All Programs] J [ScanSnap Manager] J [ScanSnap Manager] to start up ScanSnap Manager. Normally, ScanSnap Manager is registered under [Startup] when installed so its icon is displayed on the taskbar when Windows starts.
How to Perform a Scan (for Windows users) 4. Select a profile to be executed after scanning. Select a profile by either of the following: z [Profile] drop-down list in the ScanSnap setup dialog box. z Left-Click menu 5. Load the document in the ScanSnap. For information on how to load documents, refer to "How to Load Documents" (page 28).
How to Perform a Scan (for Windows users) 6. Press the [Scan] button on the ScanSnap. D Scanning starts. z By default, the [Scan] button setting is set to [Duplex Scan (Double-sided)]. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Changing the Scan Settings" (page 53). z You can alo start the scanning from the Right-Click Menu. For more details, refer to "Right-Click Menu" (page 41).
How to Perform a Scan (for Windows users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu J [All Programs] J [ScanSnap Manager] J [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover) to turn off the ScanSnap.
Setting the ScanSnap (for Windows users) Setting the ScanSnap This section explains how to change and save scan settings, automatic linkage with applications, and dialog boxes displayed during scanning. ■ Changing the Scan Settings Use the Right-Click Menu to change scan settings for ScanSnap. The following explains how to change the settings. 1. Open the ScanSnap setup dialog box. Select [Scan Button Settings] from the Right-Click Menu.
Setting the ScanSnap (for Windows users) 3. Change the scan settings in each tab in the ScanSnap setup dialog box. The following items can be changed in each tab: For details, refer to the ScanSnap Manager Help.
Setting the ScanSnap (for Windows users) 4. Click the [OK] or [Apply] button. D Scan settings are changed. If you press the [Scan] button on the ScanSnap while the ScanSnap setup dialog box is displayed, the ScanSnap setup dialog box closes and scanning starts. Changes made up to this point are saved and documents are scanned by these settings. Note that when other dialog boxes are open, scanning does not start even if you press the [Scan] button on the ScanSnap.
Setting the ScanSnap (for Windows users) ■ Saving Scan Settings You can save up to 20 sets of pre-defined settings called profiles in the Left-Click Menu. You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon . Left-Click menu Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup dialog box to change settings every time you perform scanning.
Setting the ScanSnap (for Windows users) Saving Profiles 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected. 3. Change the scan settings in each tab in the ScanSnap setup dialog box. For details about each tab, refer to the ScanSnap Manager Help.
Setting the ScanSnap (for Windows users) 4. Select [Add Profile] from the [Profile] drop-down list. D The [Add new profile] dialog box appears. 5. Type in a new profile name and click the [OK] button. D The new profile name appears in the [Profile] drop-down list.
Setting the ScanSnap (for Windows users) 6. Click the [OK] button to close the ScanSnap setup dialog box. D The new profile is saved. z Up to 20 profiles can be saved including the [Standard] profile. z You can change the displayed order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box or from the Right-Click Menu. D The [ScanSnap Manager-Profile Management] dialog box appears. 2.
Setting the ScanSnap (for Windows users) Changing Settings for Saved Profiles 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected. 3. Select the profile you want to change from the [Profile] drop-down list. 4.
Setting the ScanSnap (for Windows users) 5. When you finish changing the settings for the selected profile, click the [OK] button. D A confirmation message appears asking if you want to overwrite the current profile settings. If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears. When you click the [Yes] button, the modified settings are overwritten and the profile switches to the one you selected from the [Profile] drop-down list.
Setting the ScanSnap (for Windows users) Renaming Profiles 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected. 3. Select [Profile Management] from the [Profile] drop-down list. D The [ScanSnap Manager - Profile Management] dialog box appears.
Setting the ScanSnap (for Windows users) 4. Select the profile you want to rename, and click the [Rename] button. D The [Rename] dialog box appears. 5. Type in a new name, and click the [OK] button. D The profile is renamed. 6. Click the [Close] button to close the [ScanSnap Manager- Profile Management] dialog box.
Setting the ScanSnap (for Windows users) Deleting Profiles 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected. 3. Select [Profile Management] from the [Profile] drop-down list.
Setting the ScanSnap (for Windows users) 4. Select the profile you want to delete from the list and click the [Delete] button. The [Standard] profile cannot be deleted. D The [Delete Profile] dialog box appears. 5. Click the [Yes] button. D The selected profile is deleted. 6. Click the [Close] button to close the [ScanSnap Manager- Profile Management] dialog box.
Setting the ScanSnap (for Windows users) ■ Automatic Linkage with Applications ScanSnap Organizer, CardMinder, Rack2-Filer trial version (bundled with the ScanSnap), and Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately) automatically link with the ScanSnap upon startup. Automatic Linkage Mode There are two modes for automatic linkage.
Setting the ScanSnap (for Windows users) zAlways link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the ScanSnap dialog box automatically switches to the running application. In this case, when you perform a scan by pressing the [Scan] button, ScanSnap Manager automatically links with the active application in which the scan result is displayed.
Setting the ScanSnap (for Windows users) Changing Automatic Linkage Mode Follow the procedure below to change automatic linkage mode options. 1. Select [Help] J [Preferences] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The [ScanSnap Manager - Preferences] dialog box appears. 2. In the [Automatic Linkage] tab, select the automatic linkage mode and click the [OK] button.
Setting the ScanSnap (for Windows users) ■ Showing the Scanning Progress Status When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears on the computer screen. This dialog box shows the current processing status, the number of pages that has been saved to file, and summary of the current settings for scanning. Also, you can stop scanning by clicking the [Stop] button.
Setting the ScanSnap (for Windows users) 2. In the [Status Display] tab, clear the [Show the scan progress status (recommended)] check box and click the [OK] button. D The [ScanSnap Manager - Image scanning and file saving] dialog box is hidden from next scanning on. When the scanning progress status dialog box is hidden, the ScanSnap Manager icon alternates between ( for USB bus powered connection) and 70 .
Setting the ScanSnap (for Windows users) ■ About the ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap. zWhen the ScanSnap is on Power cable connection USB bus power cable connection zWhen the ScanSnap is turned off You can disable notifications of the ScanSnap‘s communication status by clicking the pop-up balloon.
Setting the ScanSnap (for Windows users) 2. In the [Status Display] tab, either select or clear the [Notify of the communication status] check box and click the [OK] button. D When you select the [Notify of the communication status] check box, you will be notified of the communication status in conjunction with the ScanSnap being turned ON/OFF. D When you clear the [Notify of the communication status] check box, you will not be notified of the communication status.
About Actions (for Windows users) About Actions The ScanSnap keeps the frequently-used functions available as Actions to help with your office work. Actions allow you to: zShare the scanned document files with others. You can save scanned image data directly in a shared folder on a network upon scanning. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated. zSend document files to participants of a meeting via e-mail.
About Actions (for Windows users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a folder on the network to share information among others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated.
About Actions (for Windows users) The application configured in Internet Explorer is used as the e-mail program. The e-mail program may not properly link to the ScanSnap even it is the e-mail program set in Internet Explorer. In this case, contact the manufacturer of the e-mail software. Windows 7/Windows Vista 1. In Internet Explorer, select the [Tools] menu J [Internet Options] J the [Programs] tab J the [Set programs] button J [Set your default programs]. D The [Set default programs] dialog box appears.
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Windows users) 4. Check the scanned image in the [Scan to Folder] dialog box. You can also change file names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] dialog box, refer to ScanSnap Manager Help.
About Actions (for Windows users) 5. Click the [Save] button. D The scanned image data is saved in the specified folder. D When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created listing the destination folder path where the file is saved.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 4. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 5. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, the [Scan to Folder] dialog box appears. 6. Check the scanned image in the [Scan to Folder] dialog box.
About Actions (for Windows users) 7. Click the [Save] button. D The scanned image data is saved in the specified folder. D When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created listing the destination folder path where the file is saved. z When the [Scan to Folder] dialog box is displayed, you cannot perform a scan with the ScanSnap.
About Actions (for Windows users) ■ Attaching Files to E-Mail This section explains how to send the scanned image data by e-mail.
About Actions (for Windows users) The application configured in Internet Explorer is used as the e-mail program. The e-mail program may not properly link with the ScanSnap even it is the e-mail program set in Internet Explorer. In this case, contact the manufacturer of the e-mail software. Windows 7/Windows Vista 1. In Internet Explorer, select the [Tools] menu J [Internet Options] J the [Programs] tab J the [Set programs] button J [Set your default programs].
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Up to ten files can be attached to an e-mail message.
About Actions (for Windows users) 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box. 4. Click the [Scan to E-mail] icon. D The [Scan to E-mail] dialog box appears. If you clear the [Show preview] check box in Step 3., an e-mail program starts, and the files are directly attached to an e-mail message.
About Actions (for Windows users) 5. Check the scanned image in the [Scan to E-mail] dialog box. You can also change file names, specify whether to set a "Document Open Password" and save scanned files after sending them by e-mail. For details about the [Scan to E-mail] dialog box, refer to ScanSnap Manager Help.
About Actions (for Windows users) 6. Click the [Attach] button. D When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears. Enter a password, and then click the [OK] button. D An e-mail program is started and the file is attached to an e-mail message.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 3. Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Settings] button. DThe [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box.
About Actions (for Windows users) 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Up to ten files can be attached to an e-mail. When you scan multiple sheets with the scan settings shown below, multiple files are created. Pay attention to the number of document sheets loaded: z File format: JPEG (*.jpg) z [Generate one PDF file per (n) page(s)] check box is selected 6. Press the [Scan] button on the ScanSnap.
About Actions (for Windows users) 8. Click the [Attach] button. D When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears. Enter a password, and then click the [OK] button. D An e-mail program is started and the file is attached to an e-mail message.
About Actions (for Windows users) ■ Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer. You can use the ScanSnap as a copy machine by printing scanned image data directly with a printer. z By default, the printer set in [Set as Default Printer] in Windows Control Panel is used. You may change the settings and select another printer after scanning.
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Windows users) 4. Click the [Scan to Print] icon. D The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in Step 3., printing is immediately performed. 5. Check the scanned image in the [Scan to Print] dialog box. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed. For details about the [Scan to Print] dialog box, refer to ScanSnap Manager Help.
About Actions (for Windows users) 6. Click the [Print] button. D Printing is performed. z After the Quick Menu is displayed and before the [Scan to Print] dialog box is closed, you cannot perform a scan with the ScanSnap. Close the [Scan to Print] dialog box before scanning the next document. z Do not move, delete, or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to Print] dialog box is closed.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 3. Change settings for the [Scan to Print] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Settings] button. DThe [Scan to Print - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Print - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box.
About Actions (for Windows users) 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, the [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in Step 3., printing is immediately perfomed. 7. Check the scanned image in the [Scan to Print] dialog box. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.
About Actions (for Windows users) ■ Saving Files to Picture Folder This section explains how to save scanned image data in the pictures folder.
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Windows users) 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. 4. Click the [Scan to Picture Folder] icon. D The [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in Step 3., the scanned image data is directly saved in the pictures folder.
About Actions (for Windows users) 5. Check the scanned image in the [Scan to Picture Folder] dialog box. You can rename the file in this dialog box. For details about the [Scan to Picture Folder] dialog box, refer to ScanSnap Manager Help. Preview In [Specify destination folder], you can change the destination folder to a folder other than the pictures folder. 6. Click the [Save] button. D The scanned image data is saved in the pictures folder.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 3. Change settings for the [Scan to Picture Folder] (If you do not want to change settings, go to Step 4.). 1. Click the [Application Settings] button. DThe [Scan to Picture Folder - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. 4.
About Actions (for Windows users) 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, the [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in Step 3., the scanned image data is directly saved in the pictures folder. 7. Check the scanned image in the [Scan to Picture Folder] dialog box. You can rename the file in this dialog box. For details about the [Scan to Picture Folder] dialog box, refer to ScanSnap Manager Help.
About Actions (for Windows users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image data into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. ... ABCD z ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition. z Use this function in a computer environment where Word, Excel and PowerPoint are installed.
About Actions (for Windows users) About the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications. z The optical character recognition has the following features.
About Actions (for Windows users) z The following message appears when you convert a long page document into a Word file, and the conversion result may be divided into more than one page. z When converting to Excel files, if the recognition result exceeds 65,536 lines, no more results are output. z When converting to Excel files, information about the layout of the entire document, diagrams, and length/width of graphs and tables is not duplicated. Only tables and character strings are reproduced.
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 6. Click the [Scan to Word], [Scan to Excel] or [Scan to PowerPoint(R)] icon. When [JPEG(*.jpg)] is selected for [File format] in the [File option] tab in the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file. D The following dialog box appears, and the image data conversion to Word, Excel or PowerPoint files starts.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 3. Click the [OK] button to close the ScanSnap setup dialog box. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. 4. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 5. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Windows users) ■ Scanning Business Cards This section explains how to manage image data of scanned business cards in CardMinder. z Blank pages are not removed even if the [Allow automatic blank page removal] is selected when the ScanSnap is interacting with CardMinder. z Data of up to 500 sheets (1,000 pages), including blank pages, can be exported to CardMinder at once.
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 4. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load business cards in a pile. z Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides. 5. Press the [Scan] button on the ScanSnap. D Scanning of the business card starts. D When scanning is completed, the Quick Menu appears. 6.
About Actions (for Windows users) z You cannot perform a scan when the Quick Menu is displayed. Complete the interaction with CardMinder before scanning another document. z Do not move, delete, or rename the scanned image data in other applications when the Quick Menu is displayed. 7. Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 3. Click the [OK] button to close the ScanSnap setup dialog box. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. 4. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load business cards in a pile. z Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides. 5.
About Actions (for Windows users) 6. Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
About Actions (for Windows users) ■ Saving Data in SharePoint This section explains how to easily save the scanned image data in SharePoint and Office Live.
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Windows users) 4. Click the [Scan to SharePoint] icon. D Scan to Microsoft SharePoint starts up. z You cannot perform a scan when the Quick Menu is displayed. Complete the interaction with Scan to Microsoft SharePoint before scanning another document. z Do not move, delete, or rename the scanned image data in other applications while the Quick Menu is displayed. 5. Save the scanned image data.
About Actions (for Windows users) zConnecting to SharePoint 1. Select a folder in which you want to save the scanned image data. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. DThe scanned image data is saved in the specified folder. zConnecting to Office Live Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Select [Connect to Office Live] from the menu.
About Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. D The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3. Select a folder in which you want to save the scanned image data. 4. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. DThe scanned image data is saved in the specified folder.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 3. Change settings for the [Scan to SharePoint] (If you do not want to change the settings, go to Step 4.). 1. Click the [Application Settings] button. DThe [Scan to SharePoint - Options] dialog box appears. 2. Change the setting. For details about the [Scan to SharePoint - Options] dialog box, refer to ScanSnap Manager help. 3. Click the [OK] button to close the [Scan to SharePoint - Options] dialog box. 4. Click the [OK] button to close the ScanSnap setup dialog box.
About Actions (for Windows users) 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, Scan to Microsoft SharePoint starts up. 7. Save the scanned image data. z To save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting. z When you start up Scan to Microsoft SharePoint for the first time, you need to register a SharePoint site.
About Actions (for Windows users) zConnecting to Office Live Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Select [Connect to Office Live] from the menu. DThe Office Live logon dialog box appears. 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. DThe [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
About Actions (for Windows users) 4. In the Scan to Microsoft sharePoint Index Pane, enter information, such as the title, and click the [Accept] button. DThe scanned image data is saved in the specified folder. For details, refer to the Scan to Microsoft SharePoint User Guide.
About Actions (for Windows users) ■ Saving to Rack2-Filer This section explains how to save PDF files created with the ScanSnap in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately). z Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately) is required to use this function.
About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Windows users) 2. Change the settings. In this dialog box, specify the destination to save the scanned image data. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help. 3. Click the [OK] button to close the [ScanSnap -> Rack2] dialog box. 4. Click the [Scan to Rack2-Filer] icon.
About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Windows users) 3. Change settings for the [Rack2-Filer] (If you do not want to change the settings, go to Step 4.). 1. Click the [Application Settings] button. DThe [ScanSnap -> Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image data. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help. 3.
About Actions (for Windows users) 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2Filer in accordance with the settings specified in Step 3.
Using the ScanSnap in Various Ways (for Windows users) Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button performs scanning in Duplex mode. When you want to scan in Simplex mode, change the settings by following the procedure below. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.
Using the ScanSnap in Various Ways (for Windows users) 4. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 5. Press the [Scan] button on the ScanSnap. When you select [Simplex scan] from the Right-Click Menu, the scan is performed in Simplex mode even if [Duplex Scan (Double-sided) is set in [Scanning side] in the [Scanning] tab. D The document is scanned in Simplex mode.
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in Black & White or Gray Mode By default, the ScanSnap automatically recognizes whether scanned documents are color, gray or black & white, and outputs color documents in color mode, gray documents in gray mode, and black & white documents in black & white mode. If you want to scan color documents in gray or black & white mode, change the settings by following the procedure below. 1.
Using the ScanSnap in Various Ways (for Windows users) 4. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 5. Press the [Scan] button on the ScanSnap. D Scanned image data is output in gray or black & white.
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image data of scanned color documents in high compression mode. You can scan large quantities of documents in high compression mode and save them as a compact PDF file. To scan color documents in high compression mode, perform the following steps to change the setting. In [Color high compression] mode, different compression rates are applied to characters and backgrounds.
Using the ScanSnap in Various Ways (for Windows users) 4. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 5. Press the [Scan] button on the ScanSnap. D The scanned document is output as highly compressed color image data.
Using the ScanSnap in Various Ways (for Windows users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. When you scan documents in Duplex mode with this function enabled, both sides of the documents are scanned regardless of whether anything is printed on the back side or not. When a blank side is scanned, it is recognized as "blank" and the image data is automatically removed.
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Allow automatic blank page removal] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Image data is output without any blank pages.
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings by following the procedure below. Up to +/-5 degrees of skew can be corrected.
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Correct skewed character strings automatically] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Image data is output with skewed character strings corrected.
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. Moreover, the reverse sides of double-sided documents in calendar style are printed upside down. The ScanSnap is able to automatically rotate each page to its correct orientation for such document batches.
Using the ScanSnap in Various Ways (for Windows users) 2. Click the [Option] button in the [Scanning] tab. D The [Read mode option] dialog box appears. 3. Select the [Allow automatic image rotation] check box. 4. Click the [OK] button to close all open dialog boxes. 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Image data is output in the correct orientation.
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents of Different Widths or Lenghts at the Same Time The ScanSnap is able to scan documents of different widths or lenghts in one batch. To scan documents of different widths or lenghts in one batch, change the settings by following the procedure below. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu.
Using the ScanSnap in Various Ways (for Windows users) 3. Select [None] in [Multifeed Detection]. Scanning documents of different widths or lenghts at the same time with [Check Length] selected results in scan failure due to detection of these documents as multifeeds. Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection. 4. Click the [OK] button to close the ScanSnap setup dialog box. 5. Load documents in the ScanSnap. 1.
Using the ScanSnap in Various Ways (for Windows users) 2. Place the documents at the center of the ADF paper chute (cover). z Place all documents over one another above the pick roller (center). Documents that are not placed above the pick roller cannot be fed. Width of the pick roller z Adjust the side guides to the widest document to be scanned. z Carefully load small documents that cannot reach the side guide straight into the ADF paper chute (cover).
Using the ScanSnap in Various Ways (for Windows users) 6. Press the [Scan] button on the ScanSnap. D The size of all output image conforms to the respective document sizes. If the document is scanned skewed, the output image may be a different size than the original document.
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Long Pages Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load the document in the ScanSnap. For details about document types that can be loaded, refer to "Paper Sizes of Documents" (page 26). z Long page documents should be loaded one sheet at a time in the ADF paper chute (cover).
Using the ScanSnap in Various Ways (for Windows users) 2. Press the [Scan] button on the ScanSnap for three seconds or longer until it flashes in blue. D Scanning starts. When you scan the first page as a long page and continue scanning, the rest of the pages is also scanned as long pages. z When [Image quality: Excellent] is specified in the [Scanning] tab, the error message shown below appears, indicating that Long page scanning cannot be performed.
Using the ScanSnap in Various Ways (for Windows users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings by following the procedure below. 1. Select [Scan Button Settings] from the Right-Click Menu.
Using the ScanSnap in Various Ways (for Windows users) 3. Select [Generate one PDF file per (n) page(s)] and enter a number. One PDF file is created every time the number of pages specified here has been scanned. In Duplex mode, two pages (front/back) are created per document sheet.
Using the ScanSnap in Various Ways (for Windows users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file. To create searchable PDF files, change the settings by following the procedure below. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2.
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Convert to Searchable PDF] check box. D The following message appears. D Click the [OK] button to close the dialog box. z Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected. z Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 4.
Using the ScanSnap in Various Ways (for Windows users) 6. Press the [Scan] button on the ScanSnap. D Scanning starts. Text recognition is performed on the image data which is then saved as a searchable PDF file. z It may take extra time to process text recognition when you enable this setting depending on your computer system environment. z The following types of documents (characters) may not be recognized correctly.
Using the ScanSnap in Various Ways (for Windows users) ■ Automatically Setting Keywords to PDF Files Character strings such as titles of black & white documents can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
Using the ScanSnap in Various Ways (for Windows users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: Bad example 1: (does not cover the entire section) Bad example 2: (unevenly colored) z Do not mark more than ten sections per page. z When you use colors such as pink or yellow for marking, the marked sections may not be recognized as keywords. In that case, try using a blue or a green highlight pen.
Using the ScanSnap in Various Ways (for Windows users) Change the settings by following the procedure below to automatically set keywords to PDF files. 1. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The ScanSnap setup dialog box appears. 2. In the [File format] drop-down list in the [File option] tab, select [PDF (*.pdf)].
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Set the marked text as a keyword for the PDF file] check box. z Target marked sections Select [First marked section] to perform text recognition only for the first marked section and [All marked sections] for all marked sections. The following explanation is for when you use [First marked section]: z Select this button to set a character string such as a title of a document as a keyword for the PDF file.
Using the ScanSnap in Various Ways (for Windows users) 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Scanning starts. Text recognition is performed on marked character strings and the image data is saved as a PDF file with keywords. z It may take extra time to process text recognition depending on your computer system environment when you enable this setting.
Using the ScanSnap in Various Ways (for Windows users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for the PDF files when saving the scanned image data as PDF files. The password-protected PDF files cannot be opened unless a Document Open password is entered. You can protect important information by setting a password for private or confidential documents. To set passwords to PDF files, change the settings by following the procedure below.
Using the ScanSnap in Various Ways (for Windows users) 3. Select the [Set a password for PDF file] check box. zTo set a different password per scan Clear the [Use a fixed password] check box. DYou can set a different password per scan.
Using the ScanSnap in Various Ways (for Windows users) zTo use a preset password 1. Select the [Use a fixed password] check box. DThe same password is used for all PDF files. You do not have to type in a password every time a document is scanned. 2. Type in the same password in the [Password] and [Confirm] fields. The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters: A-Z, a-z, 0-9 Symbols:! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ 4.
Using the ScanSnap in Various Ways (for Windows users) 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D When the [Use a fixed password] check box is cleared in Step 3., the following dialog box appears. In the [Password] and [Confirm] fields, type in the same password, and then click the [OK] button. z The following characters can be used to set passwords: Up to 16 characters Alphanumeric characters: A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - .
Using the ScanSnap (for Mac OS Users) This chapter explains how to perform a scan with the ScanSnap, change or save scan settings, use the ScanSnap in various ways and each ScanSnap function. ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Setting the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ScanSnap Manager Icon and Operations (for Mac OS users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. Normally, the ScanSnap Manager icon is added in the Dock. The icon automatically appears in the Dock when Mac OS is started up. The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below.
ScanSnap Manager Icon and Operations (for Mac OS users) ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Duplex scan Scans both sides of the document. Follows [Settings] for other settings. Simplex scan Scans only one side of the document. Follows [Settings] for other settings. Settings Displays the ScanSnap setup window.
ScanSnap Manager Icon and Operations (for Mac OS users) ■ Profile Menu This menu appears when you click the ScanSnap Manager icon . Currently saved profiles are displayed in a list. Click Profile menu example You can switch to the previously saved scan settings by selecting a profile from the Profile menu. If you are not using the Quick Menu, you can select a profile from the Profile menu. For details about how to save and manage profiles, refer to "Saving Scan Settings" (page 183).
How to Perform a Scan (for Mac OS users) How to Perform a Scan This section explains how to perform a scan with the ScanSnap. ■ Preparation 1. Make sure that the power cable is connected to the ScanSnap properly. 2. Make sure that the ScanSnap is connected to your computer properly. You can turn the computer on before connecting the ScanSnap. There is no need to disconnect and reconnect the ScanSnap if it is already connected to your computer. 3. Turn on the computer.
How to Perform a Scan (for Mac OS users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. 1. Check that the ScanSnap Manager icon is displayed in the Dock. If the ScanSnap Manager icon is not displayed, from the Finder, select [Applications] and double-click [ScanSnap] J [ScanSnap Manager] to start up ScanSnap Manager.
How to Perform a Scan (for Mac OS users) 4. Click one of the profile buttons. Profile Button Description [Recommended] button Settings are [Auto] for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition.
How to Perform a Scan (for Mac OS users) 8. Press the [Scan] button on the ScanSnap. D Scanning starts. z The [Scan] button setting is set to [Duplex Scan (Double-sided)] by default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Changing the Scan Settings" (page 181). z Scanning can also be started from the ScanSnap Manager menu. For more details, refer to "ScanSnap Manager Menu" (page 170).
How to Perform a Scan (for Mac OS users) Item Description Scan to Print Scanned image data is printed. For information on how to continue the process after you select this item, refer to "Using the ScanSnap as a Copy Machine" (page 213). Scan to Word (*1) Text recognition is performed on the scanned image data which is then converted to a Word file.
How to Perform a Scan (for Mac OS users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. 1. Check that the ScanSnap Manager icon is displayed in the Dock. If the ScanSnap Manager icon is not displayed, from the Finder, select [Applications] and double-click [ScanSnap] J [ScanSnap Manager] to start up ScanSnap Manager.
How to Perform a Scan (for Mac OS users) 4. Select a profile to be executed after scanning is completed. Select a profile by either of the following: z [Profile] pop-up menu in the ScanSnap setup window z Profile menu 5. Load the document in the ScanSnap. For information on how to load documents, refer to "How to Load Documents" (page 28).
How to Perform a Scan (for Mac OS users) 6. Press the [Scan] button on the ScanSnap. D Scanning starts. z The [Scan] button setting is set to [Duplex Scan (Double-sided)] by default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Changing the Scan Settings" (page 181). z You can also start the scanning from the ScanSnap Manager menu. For more details, refer to "ScanSnap Manager Menu" (page 170).
How to Perform a Scan (for Mac OS users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Applications] J [ScanSnap] J [ScanSnap Manager] from the Finder to start up ScanSnap Manager when you want to use the ScanSnap. Disconnecting the ScanSnap 1. Close the ADF paper chute (cover) to turn off the ScanSnap.
Setting the ScanSnap (for Mac OS users) Setting the ScanSnap This section explains how to change and save scan settings, automatic linkage with applications, and windows displayed during scanning. ■ Changing the Scan Settings Use the ScanSnap Manager menu to change scan settings for ScanSnap. The following explains how to change the settings. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.
Setting the ScanSnap (for Mac OS users) z [Application] tab - Application to be used with the ScanSnap z [Save] tab - Folder in which scanned image data is saved - File name used for saving the scanned image data z [Scanning] tab - Scanning (Which image quality to scan with, use color, gray or black & white, simplex or duplex modes for scanning, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image r
Setting the ScanSnap (for Mac OS users) ■ Saving Scan Settings You can save up to 20 sets of pre-defined settings called profiles in the Profile Menu. You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon . Click Profile menu Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap Manager window to change settings every time you perform a scan. You can easily switch to the profile you want by just clicking on it.
Setting the ScanSnap (for Mac OS users) Saving Profiles 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected. 3. Change the scan settings in each tab in the ScanSnap setup window. For details about each tab, refer to the ScanSnap Manager Help.
Setting the ScanSnap (for Mac OS users) 4. Select [Add Profile] from the [Profile] pop-up menu. D The [Add new profile] window appears. 5. Type in a new profile name and click the [OK] button. D The new profile appears in the [Profile] pop-up menu.
Setting the ScanSnap (for Mac OS users) 6. Click the [Apply] button. D The new profile is saved. z Up to 20 profiles can be saved including the [Standard] profile. z You can change the displayed order of profiles except for the [Standard] profile. 1. Select [Profile Management] from the [Profile] pop-up menu in the ScanSnap setup window or from the ScanSnap Manager menu. D The [ScanSnap Manager - Profile Management] window appears. 2.
Setting the ScanSnap (for Mac OS users) Changing Settings for Saved Profiles 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected. 3. Select the profile you want to change from the [Profile] pop-up menu.
Setting the ScanSnap (for Mac OS users) 4. Change the scan settings in each tab in the ScanSnap setup window. For details about each tab, refer to the ScanSnap Manager Help. 5. When you finish changing the settings for the selected profile, click the [Apply] button. D The scan settings are changed.
Setting the ScanSnap (for Mac OS users) Renaming Profiles 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected. 3. Select [Profile Management] from the [Profile] pop-up menu. D The [ScanSnap Manager-Profile Management] window appears.
Setting the ScanSnap (for Mac OS users) 4. Select the profile you want to rename, click the [ ] button in the lower left corner, and select [Rename]. D The name field of the profile becomes editable. 5. Type in a new name. D The profile is renamed. 6. Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager - Profile Management] window.
Setting the ScanSnap (for Mac OS users) 7. Click the [Apply] button in the ScanSnap setup window. D The process is completed.
Setting the ScanSnap (for Mac OS users) Deleting Profiles 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected. 3. Select [Profile Management] from the [Profile] pop-up menu.
Setting the ScanSnap (for Mac OS users) 4. Select the profile you want to delete from the list and click the [ ] button. The [Standard] profile cannot be deleted. D The selected profile is deleted. 5. Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager - Profile Management] window. 6. Click the [Apply] button in the ScanSnap setup window. D The process is completed.
Setting the ScanSnap (for Mac OS users) ■ Automatic Linkage with Applications Cardiris automatically links with ScanSnap Manager upon startup. When you scan business cards by pressing the [Scan] button when Cardiris is active (when the menu is Cardiris), ScanSnap Manager automatically links with Cardiris, in which the scanned card image is displayed.
Setting the ScanSnap (for Mac OS users) ■ Showing the Scanning Progress Status When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears on the computer screen. This window shows the current processing status, the number of pages that has been saved to file, and summary of the current scan settings. Also, you can stop scanning by clicking the [Stop] button.
Setting the ScanSnap (for Mac OS users) 3. Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager - Preferences] window. D The [ScanSnap Manager - Image scanning and file saving] window is hidden from next scanning on. When the scanning progress status window is not displayed, the current number of pages saved is indicated on the ScanSnap Manager icon powered connection) in the Dock.
About Actions (for Mac OS users) About Actions The ScanSnap keeps the frequently-used functions available as Actions to help with your office work. Actions allow you to: zShare the scanned document files with others. You can save scanned image files directly in a shared folder on a network upon scanning. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated. zSend document files to participants of a meeting via e-mail.
About Actions (for Mac OS users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a folder on the network to share information among others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated.
About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Mac OS users) 4. Check the scanned image in the [Scan to Folder] window. You can also change file names, destination folders, and specify whether to state a path to the destination folder in an e-mail message to notify others. For details about the [Scan to Folder] window, refer to ScanSnap Manager Help.
About Actions (for Mac OS users) 5. Click the [Save] button. D The scanned image data is saved in the specified folder. D When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created showing the destination folder path where the file is saved. z After the Quick Menu is displayed and before the [Scan to Folder] window is closed, you cannot perform a scan with the ScanSnap.
About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
About Actions (for Mac OS users) 4. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, the [Scan to Folder] window appears. 7.
About Actions (for Mac OS users) 8. Click the [Save] button. D The scanned image data is saved in the specified folder. D When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created listing the destination folder path where the file is saved. z When the [Scan to Folder] window is displayed, you cannot perform scanning with the ScanSnap.
About Actions (for Mac OS users) ■ Attaching Files to E-Mail This section explains how to send the scanned image data by e-mail. The application configured in Mail when you start up Mail and select [Mail] menu J [Preferences] J [General] button J [Default email reader] is used as the e-mail program.
About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Up to ten files can be attached to an e-mail message.
About Actions (for Mac OS users) 4. Click the [Scan to E-mail] icon. D The [Scan to E-mail] window appears. If you clear the [Show preview] checkbox in Step 3., an e-mail program starts, and the files are attached to an e-mail message. 5. Check the scanned image in the [Scan to E-mail] window. You can also change file names and specify whether to save scanned files after sending them by e-mail. For details about the [Scan to E-mail] window, refer to ScanSnap Manager Help.
About Actions (for Mac OS users) 6. Click the [Attach to E-mail] button. D An e-mail program is started and the files are attached to an e-mail message. z After the Quick Menu is displayed and before the [Scan to E-mail] window is closed, you cannot perform a scan with the ScanSnap. Close the [Scan to E-mail] window before scanning the next document. z Do not move, delete, or rename scanned image data in other applications after the Quick Menu is displayed and before the [Scan to E-mail] window is closed.
About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
About Actions (for Mac OS users) 3. Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Setting] button. DThe [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. 4. Click the [Apply] button in the ScanSnap setup window. 5.
About Actions (for Mac OS users) 6. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). Up to ten files can be attached to an e-mail. Scanning a document with multiple sheets with the scan settings shown below creates multiple files. Pay attention to the number of document sheets loaded: z File format: JPEG (*.jpg) z [Generate one PDF file per (n) page(s)] checkbox is selected 7. Press the [Scan] button on the ScanSnap.
About Actions (for Mac OS users) 9. Click the [Attach to E-mail] button. D An e-mail program is started and the file is attached to an e-mail message. z When the [Scan to E-mail] window is displayed, you cannot perform scanning with the ScanSnap. Close the [Scan to E-mail] window before scanning the next document. z Do not move, delete, or rename the scanned image data in other applications when the [Scan to E-mail] window is displayed.
About Actions (for Mac OS users) ■ Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer. You can use the ScanSnap as a copy machine by printing scanned image data directly with a printer. z By default, the printer set as [Default Printer] in the Mac OS is used. You may change the settings and select another printer after scanning.
About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Mac OS users) 4. Click the [Scan to Print] icon. D The [Print] window appears. 5. Configure print setup options in the [Print] window. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed. For details about [Print] window, refer to the ScanSnap Manager Help. 6. Click the [Print] button. D Printing is performed.
About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
About Actions (for Mac OS users) 3. Change settings for the [Scan to Print] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Setting] button. DThe [Scan to Print - Options] window appears. 2. Change the settings. For details about the [Scan to Print - Options] window, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Print - Options] window. 4. Click the [Apply] button in the ScanSnap setup window. 5.
About Actions (for Mac OS users) 6. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 7. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, the [Print] window appears. 8. Configure print setup options in the [Print] window. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.
About Actions (for Mac OS users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image data into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. z ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition. z Use this function in a computer environment where Word and Excel are installed.
About Actions (for Mac OS users) About the OCR function of ABBYY FineReader for ScanSnap z ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications. z The optical character recognition has the following features.
About Actions (for Mac OS users) You can change the scan settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select the [Applications] J [ABBYY FineReader for ScanSnap] J [FineReader for ScanSnap Preferences]. Then, select [FineReader for ScanSnap] menu J [Preferences] to display the following window. For details about how to configure settings, refer to the ABBYY FineReader for ScanSnap Help.
About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager Menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup dialog box appears. 2.
About Actions (for Mac OS users) 7. Click the [Scan to Word] or [Scan to Excel] icon. When [JPEG(*.jpg)] is selected for [File format] in the [File option] tab in the ScanSnap setup window, scanned data cannot be converted into a Word or Excel file. If you click either of these icons, an error message will appear. D The following window appears and conversion is started. D When the conversion is completed, Word or Excel starts up, displaying the converted document in the applicable format.
About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
About Actions (for Mac OS users) 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. 5. Load the document into the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Mac OS users) ■ Scanning Business Cards This section explains how to manage image data of scanned business cards in Cardiris.
About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
About Actions (for Mac OS users) 5. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load business cards in a pile. z Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides. 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, the Quick Menu appears. 7. Click the [Cardiris] icon.
About Actions (for Mac OS users) 8. Check the scanned card image and the text recognition result. [Card Style] button Card image [Send] button [Format] button Recognition result Card toolbar The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image. Do not exit Cardiris while setup or message window is open.
About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
About Actions (for Mac OS users) 3. Click the [Apply] button in the ScanSnap setup window. 4. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. 5. Load a business card in the ScanSnap. z Load the business card so that the front side faces the ADF paper chute (cover). z To scan multiple business cards, load business cards in a pile.
About Actions (for Mac OS users) 7. Check the scanned card image and the text recognition result. [Card Style] button Card image [Send] button [Format] button Recognition result Card toolbar The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image . Do not exit Cardiris while setup or message window is open.
About Actions (for Mac OS users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. Do not exit Cardiris when setup or message window is open. 1. Click the [Format] button or select [Settings] J [Output Format] on the menu bar. D The following window appears. 2. Select [Address Book] in the [Format] pop-up menu. 3. Click the [OK] button.
About Actions (for Mac OS users) 4. Click the [Send] button or select [Process] J [Send] on the menu bar. D The Address Book window appears, and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book. 5. Select [Cardiris] J [Quit Cardiris] on the menu bar to quit Cardiris. z The recognition result of scanned business cards can be output in text or vCard format. z For more details, refer to Cardiris GETTING STARTED and Cardiris Help.
About Actions (for Mac OS users) ■ Saving Data in iPhoto This section explains how to save scanned image data in iPhoto.
About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu. 1. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 2. Press the [Scan] button on the ScanSnap. D Scanning starts.
About Actions (for Mac OS users) 4. Check the scanned image data.
About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
About Actions (for Mac OS users) 4. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap. 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Scanning starts. D When scanning is completed, iPhoto starts up. 7.
Using the ScanSnap in Various Ways (for Mac OS users) Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button performs scanning in Duplex mode. When you want to scan in Simplex mode, change the settings by following the procedure below. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.
Using the ScanSnap in Various Ways (for Mac OS users) 4. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Color Documents in Black & White or Gray Mode By default, the ScanSnap automatically recognizes whether scanned documents are color, gray or black & white, and outputs color documents in color mode, gray documents in gray mode, and black & white documents in black & white mode. If you want to scan color documents in gray or black & white mode, change the settings by following the procedure below. 1.
Using the ScanSnap in Various Ways (for Mac OS users) 5. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 6. Press the [Scan] button on the ScanSnap. D Scanned image data is output in gray or black & white.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. When you scan documents in Duplex mode with this function enabled, both sides of the documents are scanned regardless of whether anything is printed on the back side or not. If a blank side is scanned, it is recognized as "blank" and the image data is automatically removed.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select the [Allow automatic blank page removal] checkbox. 4. Click the [OK] button to close all open windows. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 7. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 8.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings by following the procedure below. Up to +/-5 degrees of skew can be corrected.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select the [Correct skewed character strings automatically] checkbox. 4. Click the [OK] button to close all open windows. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 7. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 8.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. Moreover, the reverse sides of double-sided documents in calendar style are printed upside down. The ScanSnap is able to automatically rotate each page to its correct orientation for such document batches.
Using the ScanSnap in Various Ways (for Mac OS users) 2. Click the [Option] button in the [Scanning] tab. D The [Read mode option] window appears. 3. Select the [Allow automatic image rotation] checkbox. 4. Click the [OK] button to close all open windows. 5. Click the [Apply] button in the ScanSnap setup window. 6. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 7. Load the document in the ScanSnap.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents of Different Widths or Lengths at the Same Time The ScanSnap is able to scan documents of different widths or lengths in one batch. To scan documents of different widths or lenghts in one batch, change the settings by following the procedure below. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select [None] in [Multifeed Detection] pop-up menu. Scanning documents of different widths or lengths at the same time with [Check Length] selected results in scan failure due to detection of these documents as multifeeds. Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Using the ScanSnap in Various Ways (for Mac OS users) 2. Place documents at the center of the ADF paper chute (cover). z Place all documents over one another above the pick roller (center). Documents that are not placed above the pick roller cannot be fed. Width of the pick roller z Adjust the side guides to the widest document to be scanned. z Carefully load small documents that cannot reach the side guide straight into the ADF paper chute (cover).
Using the ScanSnap in Various Ways (for Mac OS users) 7. Press the [Scan] button on the ScanSnap. D The size of all output image conforms to the respective document sizes. If the document is scanned skewed, the output image data may be a different size than the original document.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Long Pages Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. 1. Load the document in the ScanSnap. For details about document types that can be loaded, refer to "Paper Sizes of Documents" (page 26). z Long page documents should be loaded one sheet at a time the ADF paper chute (cover).
Using the ScanSnap in Various Ways (for Mac OS users) 2. Press the [Scan] button on the ScanSnap for three seconds or longer until it flashes in blue. D Scanning starts. When you scan the first page as a long page and continue scanning, the rest of the pages is also scanned as long pages. z When [Image quality: Excellent] is specified in the [Scanning] tab, the error message shown below appears, indicating that Long page scanning cannot be performed.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file. To save image data in multiple PDF files, change the settings by following the procedure below. 1. Select [Settings] from the ScanSnap Manager menu.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select [Generate one PDF file per (n) page(s)] and enter a number. One PDF file is created every time the number of pages specified here has been scanned. In Duplex mode, two pages (front/back) are created per document sheet.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file. To create searchable PDF files, change the settings by following the procedure below. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2.
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select the [Convert to Searchable PDF] checkbox. D The following message appears. D Click the [OK] button to close the window. z Language Select the language. English, French, German, Italian, Spanish, Russian, and Portuguese can be selected. z Target pages Select [All pages] to perform text recognition for all pages and [First page] for just the first page. 4. Click the [Apply] button in the ScanSnap setup window. 5.
Using the ScanSnap in Various Ways (for Mac OS users) 6. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 7. Press the [Scan] button on the ScanSnap. D Scanning starts. Text recognition is performed on the image data, and the image data is saved as a searchable PDF file. z It may take extra time to process text recognition when you enable this setting depending on your computer system environment.
Using the ScanSnap in Various Ways (for Mac OS users) ■ Automatically Setting Keywords to PDF Files Character strings such as titles of black & white documents can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
Using the ScanSnap in Various Ways (for Mac OS users) z Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Good example: Bad example 1: (does not cover entire section) Bad example 2: (unevenly colored) z Do not mark more than ten sections per page. z When you use colors such as pink or yellow for marking, the marked sections may not be recognized as keywords. In that case, try using a blue or a green highlight pen.
Using the ScanSnap in Various Ways (for Mac OS users) To automatically set keywords to PDF files, change the settings by following the procedure below. 1. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. D The ScanSnap setup window appears. 2. From the [File format] pop-up menu in the [File option] tab, select [PDF (*.pdf)].
Using the ScanSnap in Various Ways (for Mac OS users) 3. Select the [Set the marked text as a keyword for the PDF file] checkbox. z Target marked sections Select [First marked section] to perform text recognition only for the first marked section and [All marked sections] for all marked sections. The following explanation is for when you select [First marked section]: z Select this button to set a character string such as a title of a document as a keyword for the PDF file.
Using the ScanSnap in Various Ways (for Mac OS users) 5. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. 6. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) and "How to Load Documents" (page 28). 7. Press the [Scan] button on the ScanSnap. D Scanning starts. Text recognition is performed on marked character strings and the image data is saved as a PDF file with keywords.
Troubleshooting This chapter explains how to remove jammed documents and resolve other problems. Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267 Troubleshooting Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing Paper Jams Clearing Paper Jams If a paper jam occurs during scanning, follow the procedure below to remove the jammed document. CAUTION z Open the ADF top section and remove the jammed document smoothly. z Be careful not to touch any sharp parts when removing the jammed document. Doing so may result in injuries. z Be careful not to get your accessories (ties, necklaces etc.) or hair caught inside the ScanSnap when removing jammed documents.
Clearing Paper Jams 3. Remove the jammed document. 4. Close the ADF top section. ADF paper chute (cover) ADF top section D You should hear the ADF top section click when it returns to its original position. Make sure that the ADF top section is completely closed. Otherwise, paper jams or other feeding errors may occur.
Troubleshooting Checklist Troubleshooting Checklist This section explains the problems that may occur while using the scanner and how to resolve them. Please check the following items before you request a repair. If the problem persists after going through these items, contact the dealer where you purchased the scanner or an authorized FUJITSU scanner service provider.
Troubleshooting Checklist Symptom The ScanSnap cannot be turned on. Check this Resolution Are the power cable/USB bus power cable and USB cable connected correctly? Check that the power cable/USB bus power cable and USB cable are connected correctly. When using a USB hub, check the hub's power supply. When a USB bus power cable is used, use a powered hub equipped with an AC adapter. The ScanSnap does not work properly if you connect it to a non-powered USB hub.
Troubleshooting Checklist Symptom Scanning does not start. Check this Resolution Do the following: Is ScanSnap Manager running properly? If ScanSnap Manager is not running properly, the ScanSnap Manager icon in the taskbar is displayed as . 1. Update the ScanSnap Manager driver. Select [Start] menu J [Control Panel] J [System and Maintenance] J [Device Manager]. In the [Device Manager], select [Imaging devices], right-click [ScanSnap S1300] and select [Update Driver Software] from the displayed menu.
Troubleshooting Checklist Symptom Check this Resolution Is the ScanSnap being used by another user? Restart ScanSnap Manager after the scan by the other user is completed. Has the ScanSnap been turned on/off, or have the cables been connected/ disconnected repeatedly? Make sure to leave at least five seconds between turning the power on/off or unplugging/plugging the cable. Vertical lines appear in the scanned image data.
Troubleshooting Checklist Symptom The scanning speed is very slow. Multifeed errors occur frequently. (Note: "Multifeed" error is an error that occurs when two or more sheets are fed simultaneously into the scanner) Check this Resolution Does your computer meet the recommended system requirements? Confirm the system requirements. For details about system requirements, refer to "System Requirements" (page 20).
Troubleshooting Checklist Symptom Paper is not fed. It stops midway. The ScanSnap is not recognized even when ScanSnap Manager is installed. Check this Resolution Is the pick roller dirty? Clean the pick roller. For information on how to clean the pick roller, refer to "Cleaning the Inside of the ScanSnap" (page 283). Is the pick roller worn out? Replace the pick roller. For information on how to replace the pick roller, refer to "Replacing the Pick Roller" (page 293).
Troubleshooting Checklist Symptom Check this Resolution Scanned image data is lost (when [Allow automatic blank page removal] is enabled). When the [Allow automatic blank page removal] check box is selected, almost blank documents with only a few characters may be accidentally recognized as blank pages and removed from scanned image data. From the ScanSnap setup dialog box/ window, select the [Scanning] tab J [Option] and clear the [Allow automatic blank page removal] check box.
Troubleshooting Checklist Symptom Check this Resolution Are you scanning documents with [Paper size] set to [Automatic detection]? In this case, the image data is trimmed and output in the same size as the original document by detecting the edges of the document. Therefore, failure to correctly detect document edges may result in output of the image with the maximum width.
Troubleshooting Checklist Symptom The Quick Menu is hidden. Check this Resolution Is the [Use Quick Menu] check box cleared? Select the [Use Quick Menu] check box in the ScanSnap setup dialog box/window. Is ScanSnap Organizer, CardMinder, or Rack2-filer running? Is Cardiris running? If one of these applications is active, the application automatically interacts with ScanSnap Manager and is used for scanning. Therefore, the Quick Menu is not displayed.
Troubleshooting Checklist Symptom The text recognition accuracy decreases significantly when "Scan to Word/Excel/ PowerPoint(R)" is used. The text recognition accuracy decreases significantly when "Scan to Word/Excel" is used. Check this Resolution Have you scanned documents written in small letters? Have you scanned lowquality documents with smeared or unclear characters? The optimum scan settings vary depending on the document type.
Troubleshooting Checklist Symptom Check this The text recognition accuracy decreases significantly when "Scan to Word/Excel/ PowerPoint(R)" is used. Is the [Allow automatic image rotation] check box cleared in [Option] in the [Scanning] tab of the ScanSnap setup dialog box/ window? The text recognition accuracy decreases significantly when "Scan to Word/Excel" is used. Resolution Select the [Allow automatic image rotation] check box.
Daily Care This chapter explains how to clean the ScanSnap. WARNING z Turn the ScanSnap off, and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you clean the ScanSnap. Failure to do so may result in fire or electric shock. z To avoid injuries, do not place internal parts of the scanner such as pad assy and pick roller anywhere within reach of small children. z Do not use aerosol spray or spray that contains alcohol to clean the scanner.
Cleaning Materials Cleaning Materials Cleaning materials and their part numbers are as below: Product Name Part No. Unit Note Cleaner F1 PA03950-0352 1 bottle Size: 100 ml Cleaning Wipe (*1) PA03950-0419 1 pack Contains 24 sheets Commercially available - - PFU LIMITED Lint-free dry cloth (*2) *1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used.
Cleaning the Exterior of ScanSnap Cleaning the Exterior of ScanSnap Clean the exterior of the ScanSnap with a dry cloth, or a cloth moistened with a small amount of Cleaner F1 or any mild detergent. z Never use paint thinner or any other organic solvents. z Be careful not to get any moisture or water inside the scanner during cleaning. z It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity.
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Clean the inside of the ScanSnap with a cloth moistened with Cleaner F1. Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, clean the inside of the ScanSnap every 200 sheets scanned. Note that this guideline varies depending on the types of documents you scan.
Cleaning the Inside of the ScanSnap 2. Clean the following locations with a cloth lightly moistened with Cleaner F1. Idler roller ( × 4) Eject roller ( × 2) Feed roller ( × 2) Pad assy Pick spring (metal part) Pick roller White backing strip ( × 2) (Including the one on the ADF top section.) Glass ( × 2) (Including the one on the ADF top section.) It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with a moderate quantity.
Cleaning the Inside of the ScanSnap Turn on the ScanSnap before cleaning the following rollers by rotating them: z Feed roller (× 2) Clean lightly taking care not to damage the surface of the rollers. Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance. z Eject roller (× 2) Clean lightly taking care not to damage the surface of the rollers.
Consumables This chapter explains how to replace consumables. WARNING z Turn the ScanSnap off, and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you replace any consumables. Failure to do so may result in fire or electric shock. z To avoid injuries, do not place internal parts of the scanner such as pad assy and pick roller anywhere within reach of small children.
Part Numbers and Replacement Cycle of Consumables Part Numbers and Replacement Cycle of Consumables The following table lists the part numbers and the standard replacement cycle of consumables: No. Part Name Part No. Standard Replacement Cycle 1 PAD ASSY PA03541-0002 10,000 sheets or every year 2 PICK ROLLER PA03541-0001 100,000 sheets or every year Note that the suggested replacement cycles are guidelines when using A4/Letter wood-free paper (80 g/m2 [20.
Part Numbers and Replacement Cycle of Consumables You can check how many times consumables have been used by following the procedure below. 1. Select [Check consumable supplies] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. D The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Check how many times consumables have been used. D Replace the consumables referring to [Target value to change supplies] as a guideline. 1.
Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy following the procedure below. 1. Turn off the ScanSnap. 2. Remove the documents from the ADF paper chute (cover). 3. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab 4. Remove the pad assy. Pull out the pad assy in the direction of the arrow by pinching both ends of the pad assy.
Replacing the Pad Assy 5. Attach the new pad assy while pushing the pad plate down. Pad assy ADF top section Pad plate Make sure that you attach the pad assy with its front side on top. If it is attached the other way around, paper jams or other feeding errors may occur. Front Back 6. Make sure that the pad assy is completely locked into the retaining hooks. Make sure that the pad assy is completely attached. Otherwise, paper jams or other feeding errors may occur. 7. Close the ADF top section.
Replacing the Pad Assy 9. Reset the consumable counter. 1. Select [Check consumable supplies] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the RightClickMenu. DThe [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for the [PAD ASSY Count]. DA confirmation message appears. DClick the [Yes] button to reset the [PAD ASSY Count] to "0".
Replacing the Pad Assy 1. Select [Check consumable supplies] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. DThe [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [PAD ASSY Count]. DA confirmation message appears. DClick the [Yes] button to reset the [PAD ASSY Count] to "0".
Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller following the procedure below. 1. Turn off the ScanSnap. 2. Remove the documents from the ADF paper chute (cover). 3. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab 4. Remove the sheet guide. Hold the squeeze clips on the right of the sheet guide with your fingers, and then pull the sheet guide up to remove it.
Replacing the Pick Roller 5. Rotate the bushing (left). Bushing Pick roller shaft Pick roller 6. Remove the pick roller shaft. Slightly pull up the left part of the pick roller shaft (about 5 mm), move it towards the left side, and then pull it up to remove it from the ScanSnap. Pick roller shaft Pick roller The area around the pick roller may get dirty due to paper dust, and cause scan errors. Remove the dirt using a dry cloth moistened with Cleaner F1 in order to prevent such errors.
Replacing the Pick Roller 7. Remove the pick roller from the pick roller shaft. D Pull out the shaft from the pick roller lifting up the retaining clip. Retaining clip Pick roller shaft Pick roller Lifting the retaining clip with your fingernail may hurt or damage your fingernail. If you cannot lift it successfully, use a paper clip. 8. Attach the new pick roller to the shaft. Insert the pick roller shaft aligning the drive pin with the groove on the new pick roller.
Replacing the Pick Roller 9. Install the pick roller shaft in the ScanSnap. Insert the right end of the shaft into the bushing (right), and set the shaft into the slot gradually by lowering it. Pick roller shaft Pick roller 10.Secure the bushing (left) by rotating it in the direction of the arrow. Bushing Pick roller shaft Pick roller Confirm that the pick roller shaft is attached properly. Otherwise, paper jams or other feeding errors may occur.
Replacing the Pick Roller 11.Attach the sheet guide to the ScanSnap. Hold the squeeze clips on the right of the sheet guide between your fingers, and attach the sheet guide. Squeeze clip Sheet guide Squeeze clip D The sheet guide makes a clicking sound when the squeeze clips fix into position. Make sure that the sheet guide is completely locked in. Otherwise, paper jams or other feeding errors may occur. 12.Close the ADF top section.
Replacing the Pick Roller 14.Reset the consumable counter. 1. Select [Check consumable supplies] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. DThe [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for the [PICK ROLLER Count]. DA confirmation message appears. DClick the [Yes] button to reset the [PICK ROLLER Count] to "0".
Replacing the Pick Roller 1. Select [Check consumable supplies] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. DThe [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [PICK ROLLER Count]. DA confirmation message appears. DClick the [Yes] button to reset the [PICK ROLLER Count] to "0".
Appendix This appendix explains how to update ScanSnap Manager and uninstall the software, the setting items and the ScanSnap installation specifications. Updating ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301 Uninstalling the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305 Setting Items With/Without the Quick Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Updating ScanSnap Manager Updating ScanSnap Manager Software updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager. This section explains how to update ScanSnap Manager. ■ Updating on a Windows OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] J [Online Update] from the Right-click menu.
Updating ScanSnap Manager If the latest version of the software is already installed, the message below appears. Click the [OK] button to close the message. 3. Click the [Yes] button. D The update pack is downloaded, and a confirmation message to start the installation appears. 4. Click the [Install] button. When you click the [Information] button, Internet Explorer opens, displaying information about the latest update for ScanSnap Manager.
Updating ScanSnap Manager ■ Updating on a Mac OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] J [Online Update] from the ScanSnap Manager menu. z You can also update by selecting: - [Help] J [Online Update] from the menu bar. - [Applications] J [ScanSnap] and double-click [Online Update] from the Finder. z Update Packs are made available without notice. We recommend that you update your program regularly.
Updating ScanSnap Manager 3. Click the [Yes] button. D The update pack is downloaded, and a confirmation message to start the installation appears. 4. Exit the ScanSnap Manager. (Select [Quit] from the ScanSnap Manager menu.) 5. Click the [Install] button. When you click the [Information] button, the browser opens, displaying information about the latest update for ScanSnap Manager. D The ScanSnap Manager installer starts. Follow the instructions on the screen to continue with installation.
Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For information on how to install the software, refer to "Installing the Software" section in ScanSnap S1300 Getting Started. ■ Uninstalling on a Windows OS Follow the procedure below to uninstall ScanSnap Manager, ScanSnap Organizer, CardMinder, ABBYY FineReader for ScanSnap, and Scan to Microsoft SharePoint. 1. Start your computer.
Uninstalling the Software 6. Click the [Yes] button. D The program is uninstalled. Screen displays may vary slightly depending on the operating system of your computer. Follow the on-screen instructions of your operating system.
Uninstalling the Software ■ Uninstalling on a Mac OS Follow the procedure below to uninstall ScanSnap Manager, ABBYY FineReader for ScanSnap and Cardiris. When uninstalling ScanSnap Manager 1. Start your computer. 2. Exit ScanSnap Manager if it is running. (Select [Quit] from the ScanSnap Manager menu.) 3. If the ScanSnap Manager icon ScanSnap Manager icon still remains in the Dock, drag the into the Trash. 4. Select [System Preferences] from the Apple ( ) menu.
Uninstalling the Software 11.In a multi-user environment, every user must perform Steps 2 to 10. 12.Log in as a user with Administrator privileges. From the Finder, select [Applications] J [ScanSnap], and drag the [ScanSnap] folder into the Trash. 13.From the Finder, select [volume_name] J [Library] J [Receipts], and drag [ScanSnap Manager.pkg] into the Trash. Skip this step in Mac OS X v10.6. 14.Empty the Trash. D ScanSnap Manager is uninstalled. When Uninstalling ABBYY FineReader for ScanSnap 1.
Uninstalling the Software When uninstalling Cardiris 1. Start your computer, and log in as a user with Administrator privileges. 2. Exit Cardiris if it is running. (Select [Quit] from the Cardiris menu.) 3. Insert the Setup DVD-ROM into the DVD-ROM drive. D The [ScanSnap] window appears. 4. Scroll down and double-click the [Tool] folder, then [Cardiris 3.6 for ScanSnap]. D The [Cardiris 3.6 for ScanSnap] window appears. 5.
Uninstalling the Software 12.From the Finder, select [volume_name] J [Library] J [Receipts], and drag [Cardiris.pkg] into the Trash. Skip this step in Mac OS X v10.6. 13.Empty the Trash. D Cardiris is uninstalled. 14.Remove the Setup DVD-ROM from the DVD-ROM drive.
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences. For details about setting items and default settings, refer to the ScanSnap Manager Help.
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting Item Application Scan to SharePoint Cardiris iPhoto Save Without Using the Quick Menu NA OK NA OK NA OK Image saving folder OK File name format OK NA Rename file after scanning Scanning Using the Quick Menu Image quality OK OK Auto OK Normal (Color/Gray: 150 dpi, B&W: 300dpi) OK Better (Color/Gray: 200 dpi, B&W: 400dpi) OK Best (Color/Gray: 300 dpi, B&W: 600dpi) OK Excellent (Color/Gray: 600 d
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using the Quick Menu Setting Item File option File format OK PDF(*.pdf) OK JPEG (*.
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using the Quick Menu Setting Item Compression Compression rate Without Using the Quick Menu OK 1 OK 2 OK 3 OK 4 OK 5 OK * : When using the Quick Menu, you can start an application by selecting its action from the Quick Menu after scanning. Therefore, the [Application] tab is not displayed.
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap: Item Specification Dimensions (Width × Depth × Height) Minimum: 284 × 99 × 77 (mm) / 11.2 × 3.9 × 3.1 (in.) (when ADF paper chute (cover) is closed) Maximum: 284 × 231 × 240 (mm) / 11.2 × 9.1 × 9.4 (in.) (when ADF paper chute cover is open and the extension is extended) Weight 1.4 kg (approx. 3.08 lb.
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product. Do not perform repairs on this scanner.
INDEX A copy ABBYY FineReader for ScanSnap Windows ............................................ 92 ......... 34 Mac OS ............................................ 213 actions Windows ............................................ 73 correct skewed character strings Mac OS automatically ........................................... 197 ADF paper chute (cover) ......................... 18 Windows .......................................... 145 ADF release tab ......................................
INDEX I Q installing .................................................. 33 Quick Menu iPhoto .................................................... 236 Windows ............................................ 46 Mac OS ............................................ 175 L Left-Click Menu ....................................... 42 R loading documents .................................. 28 Rack2-Filer ............................................ 130 Rack2-Filer V5.0 trial version M multifeed ...............
INDEX Scan to Folder shared folder Windows ...................................... 76, 80 Windows ............................................ 74 Mac OS Mac OS ............................................ 198 ................................... 199, 203 Scan to Microsoft SharePoint ................. 34 showing the scanning progress status Scan to Picture Folder .......................... 101 Windows ............................................ 69 Scan to PowerPoint(R) .........................
ScanSnap S1300 Operator's Guide P3PC-2722-01ENZ0 Issue date December 2009 Issued by PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product, and any claims by a third party. z Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.
