P3PC-3182-01ENZ0 ScanSnap N1800 Network Scanner Operator's Guide
Contents Copyright .................................................................................... 18 Introduction ................................................................................ 24 ■ About This Manual .............................................................. 25 ■ Opening Help ....................................................................... 28 Chapter 1 Overview ................................................................... 30 1.1 Scanner Features ...................
1.4.6 1.4.7 Scanner Requirements for Central Admin ............................. 52 Port Number List .................................................................... 53 Chapter 2 Basic Scanner Operations ...................................... 56 2.1 Turning the Power On/Off .............................................. 57 2.1.1 2.1.2 2.2 Turning the Power On ............................................................ 57 Turning the Power Off .......................................................
.2.2 4.2.3 Setting up for Administrator Access via the Admin Tool ........ 80 ■ Checking the Internet Explorer Cache Settings ................ 80 ■ Setting the Internet Explorer Trusted Sites ....................... 81 ■ Installing the Admin Tool ................................................... 82 ■ Uninstalling the Admin Tool ............................................... 86 Administrator Login: via the Admin Tool ............................... 87 4.
4.8.7 4.8.8 4.8.9 4.9 Checking the Network Operating Status .............................. 121 ■ Checking the Network Status .......................................... 121 ■ Setting the Link Speed/Duplex Mode .............................. 122 ■ Setting Wake On LAN ..................................................... 122 Setting the Admin Connection.............................................. 123 Setting a Central Admin Server............................................
4.13 Setting the Network Printers ........................................ 159 ■ Checking the Printer Drivers ........................................... 160 ■ Setting the Printer Properties .......................................... 161 ■ Registering a Network Printer (Network Tree) ................ 164 ■ Registering a Network Printer (Network Path) ................ 167 ■ Renaming a Network Printer ........................................... 168 ■ Removing a Network Printer ................................
4.16 Maintaining the System ................................................ 185 4.16.1 Updating the Scanner's System Software............................ 185 4.16.2 Checking for New Updates .................................................. 187 ■ Checking for New Updates Manually .............................. 187 ■ Checking for Updates at Scanner Startup ....................... 188 ■ Requesting e-Mail Notification When a New Update is Available .............................................................
■ Assigning Job Menus to Users Not Included in a Job Group ............................................................................. 221 ■ Filtering the LDAP List ..................................................... 223 4.18 Messages ...................................................................... 224 4.18.1 Administrator Window Messages......................................... 225 Chapter 5 Administrator Operations (Central Admin Console) ........................................... 226 5.
■ Cloning a Scanners Configuration ................................... 257 ■ Editing Scanner Configuration ......................................... 257 ■ Deleting Scanner Configuration ...................................... 258 ■ Viewing the Scanner List ................................................. 259 5.8 Monitoring and Maintaining the Scanner Network .... 260 5.9 Updating the System .................................................... 261 5.10 Installing an Add-in ..............................
5.18.3 Backup/Restore Command Messages................................. 290 ■ Information ...................................................................... 290 ■ Error ................................................................................ 290 5.18.4 Audit Log Export Command Messages................................ 295 Chapter 6 Regular User Operations ...................................... 296 6.1 Loading Documents ..................................................... 297 6.1.1 6.1.2 6.
6.9 Setting the Scan Options ............................................. 356 6.9.1 6.9.2 6.9.3 6.9.4 6.9.5 6.9.6 6.9.7 6.9.8 6.9.9 6.9.10 6.9.11 6.9.12 6.9.13 6.9.14 6.9.15 6.9.16 6.9.17 6.9.18 6.9.19 6.9.20 Carrier Sheet........................................................................ 362 Color Mode........................................................................... 363 Paper Size............................................................................ 364 ■ Long Page Mode ............
6.14.3 Checking the Number of Sheets to Be Scanned.................. 411 6.15 Changing a User Password ......................................... 414 Chapter 7 Scanner Care ......................................................... 416 7.1 Cleaning Supplies and Part to Clean .......................... 417 ■ Cleaning Supplies ........................................................... 417 ■ Which Parts and When .................................................... 418 7.
8.2.2 8.2.3 8.3 ■ Checking the NTP Server Settings by Synchronizing the System Time .................................................................. 449 ■ Checking the Mail Server by Sending a Test Mail ........... 450 Other Network Connection Troubleshooting ........................ 451 ■ Failure to Connect to a Server Using Its IP Address ....... 451 ■ Failure to Connect to a Server Using Its Host Name or FQDN .............................................................................
A.4 Area not to be Perforated ............................................. 477 A.5 Multifeed Detection Conditions ................................... 478 A.6 Conditions for Using the Carrier Sheet ...................... 480 A.6.1 Paper Size............................................................................ 480 A.6.2 Paper Quality ....................................................................... 480 Appendix B Management Settings and Files ....................... 482 B.
E.3 Pre-settings ................................................................... 499 E.3.1 Installing User Editor ............................................................ 499 E.3.2 Uninstalling User Editor........................................................ 502 E.4 Windows of User Editor ............................................... 503 E.5 Starting/Exiting User Editor ......................................... 505 ■ Starting User Editor ....................................................
E.10 Saving the Mail Address Book/Local Account ........... 519 ■ Saving the Edited Information to the Scanner ................. 519 ■ Saving the Edited Information to a File ........................... 520 E.11 User Editor Information Shown in User Log .............. 521 Appendix F Compatibility with Different Versions ................ 522 F.1 Updating System Settings from the Central Admin Server ............................................................................. 523 F.
Copyright NetAdvantage 2007 Copyright© 2000-2007 Infragistics, Inc. LEADTOOLS for .NET Copyright© 2005 LEAD Technologies, Inc. WinPcap3.1 Copyright© 1999 - 2005 NetGroup, Politecnico di Torino (Italy). Copyright© 2005 - 2006 CACE Technologies, Davis (California). All rights reserved.
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Introduction Thank you for purchasing the Network Scanner ScanSnap N1800. This easy-to-operate network scanner is used to scan documents for further use. Trademarks Microsoft, Windows, Windows Vista, Windows Server, and SharePoint are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Manuals The following manuals are prepared for the scanner. Read them as needed. Manual Description ScanSnap N1800 Getting Started (paper) Provides useful and detailed information on the scanner setup and cable connections. Read this manual first. Referred to as "Getting Started" in this manual. ScanSnap N1800 Operator's Guide (PDF) Contains further information about scanner settings, scanner administration, and scanner operations, and may be used as a general reference.
Symbols Used in This Manual Besides warning indicators, the following symbols are also used in this manual: This symbol alerts operators to particularly important information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operations. This symbol is used to indicate information about administrator operations. Each operation method is indicated by the following symbols: z Administrator operating via the LCD touch panel.
Abbreviations Used in This Manual The following abbreviations are used in this manual: Abbreviation Used Option Windows Windows® operating system Windows XP Windows® XP Professional operating system Windows® XP Home Edition operating system Windows Vista Windows Vista® Home Basic operating system Windows Vista® Home Premium operating system Windows Vista® Business operating system Windows Vista® Enterprise operating system Windows Vista® Ultimate operating system Windows 7 Windows® 7 Starter operat
Abbreviation Used Option Solaris 10 Solaris™ 10 Operating System Red Hat Enterprise Linux Red Hat® Enterprise Linux® 4 Suse Linux Enterprise Server Suse® Linux Enterprise Server 10 Internet Explorer Microsoft® Internet Explorer® IIS Microsoft® Internet Information Services SQL Server 2005 Express Edition Microsoft® SQL Server™ 2005 Express Edition Adobe Acrobat Adobe® Acrobat® Adobe Reader Adobe® Reader® RightFax RightFax Business Server (Version 9.
Chapter 1 Overview 1.1 Scanner Features .................................................................................................. 31 1.2 Part Names and Functions................................................................................... 34 1.3 User Types and Operations ................................................................................. 37 1.4 System Requirements ..........................................................................................
1.1 Scanner Features ■ Basic Uses for Scanned Data This easy-to-operate network scanner is used to scan documents for further use: 1. Scanned data can be sent as an e-mail attachment. 2. Scanned data can be sent by fax. 3. Scanned data can be printed on a network printer. 4. Scanned data can be saved in a network folder. 5. Scanned data can be saved in a SharePoint folder.
1.1 Scanner Features ■ Configure and Manage with Ease Configuration and management of the scanner can be easily performed via the LCD touch panel on the scanner or via the "Admin Tool" or the "Central Admin Console" installed on a computer.
z Secure initialize When initializing the data in the scanner, the free disk space can be also overwritten with meaningless random data. When the user data store is cleared from the scanner, the old cipher key is deleted and a new cipher key is generated. This totally eliminates the possibility of access to any user data remaining in the free disk space. There is no input pathway to the scanner for files via external memory media, and input pathways of files via the network are limited to the minimum.
1.2 Part Names and Functions 1.2 Part Names and Functions ■ Front View Extension ADF paper chute Side guides Top cover release catch Power button Scan button LCD touch panel Top cover Stacker Part Name Function Extension Can be pulled out and adjusted to the size of the document being scanned. ADF paper chute Holds the documents waiting to be scanned. Side guides Adjust to the width of the paper, to prevent skewing of the scanned pages. Top cover release catch Pull to open the top cover.
Part Name Function Top cover Frames the LCD touch panel, and covers the upper scanner/ADF mechanism. Must be opened to clean inside the scanner, or when replacing consumable parts. Stacker Open before scanning. Scanned documents are ejected on the stacker. ■ Rear View Ventilation ports LAN connector Power connector Security cable slot Part Name Function Ventilation ports Lets out the heated air from the inside of the scanner to the outside.
1.2 Part Names and Functions ■ Removable Parts ADF paper chute Sheet guide Pick roller Pad assy Part Name ADF paper chute Sheet guide Function Help to guide documents from the ADF paper chute to the stacker.
1.3 User Types and Operations When you use the scanner, login to the scanner as a user with the following operation right. z Regular user rights Operation rights given when you login to the scanner with a regular user account. When you login to the scanner with these rights, you are a "regular user" of the scanner. A regular user can scan documents and then send, print, or save the resulting data. z Administrator rights Operation rights given when you login to the scanner with an administrator account.
1.3 User Types and Operations 1.3.1 Operations with Administrator Right ■ System Settings LCD touch panel Item Function Basic mode Advanced mode Admin Tool Central Admin Console See...
LCD touch panel Item Function Basic mode Advanced mode Admin Tool Central Admin Console See... Login Settings Login Settings Set the login settings (*1) NA A A A page 107 Standby Mode Set the standby mode and/or automatic logout NA A A A page 110 Admin Password Change the admin password (*1) A A A NA page 112 A: available NA: not available (*1): Operations can be performed in the Installation Wizard. (*2): The [Date / Time] input field and [Get Time] button cannot be used.
1.3 User Types and Operations LCD touch panel Item Function Basic mode Advanced mode Admin Tool Central Admin Console See...
LCD touch panel Item Function Fax Server Set the fax server Admin Tool Central Admin Console See...
1.3 User Types and Operations ■ Monitoring & Management LCD touch panel Item Function Basic mode Advanced mode Admin Tool Central Admin Console See...
LCD touch panel Item Function Basic mode Advanced mode Admin Tool Central Admin Console See...
1.3 User Types and Operations ■ Device Test LCD touch panel Item Function Basic mode Advanced mode Admin Tool Central Admin Console See... Screen Calibration Calibrate the LCD touch panel A A NA NA page 439 Scan Test Perform a scan test A A NA NA page 436 Admin Tool Central Admin Console See...
1.3.2 Regular User Operations Item Function See...
1.4 System Requirements 1.4 System Requirements 1.4.1 Requirements for Admin Tool For use of the Admin Tool, the following requirements apply: Software (English Versions) z Operating System z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later z Windows Server 2008 z .NET Framework 2.0 SP2 or later, .NET Framework 3.0 SP2 or later, or .NET Framework 3.5 SP1 or later (*1) z Internet Explorer 6 SP2 or later (*2) (*1): If .
1.4.2 Requirements for Central Admin Console For use of the Central Admin Console, the following requirements apply: Software (English Versions) z Operating System z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later z Windows Server 2008 z Admin Tool z .NET Framework 2.0 SP2 or later, .NET Framework 3.0 SP2 or later, or .NET Framework 3.5 SP1 or later (*1) z Internet Explorer 6 SP2 or later (*2) (*1): If .
1.4 System Requirements 1.4.3 Requirements for Central Admin Server For use of the Central Admin Server, the following requirements apply: Software (English Versions) z Operating System z Windows Server 2003 SP2 or later z Windows Server 2008 (*1) z .NET Framework 2.0 SP2 or later, .NET Framework 3.0 SP2 or later, or .NET Framework 3.5 SP1 or later z Internet Explorer 6 SP2 or later (*2) z IIS 5.
1.4.
1.4 System Requirements Server NTP Server Operating System Windows Server 2003 Function NTP Windows Server 2008 Red Hat Enterprise Linux Fax Server Windows Server 2003 RightFax Windows Server 2008 (*): To use as network printer, Windows XP compatible printer driver must be installed. LDAP Server LDAP (Lightweight Directory Access Protocol) is a protocol for accessing a directory databases over a TCP/IP network.
FTP Server FTP (File Transfer Protocol) is a standard network protocol used for copying files between hosts on the network based on TCP/IP. An FTP server which connects with SSL encryption is called an "FTPS Server". Using this FTP server enables scanned data to be saved to an FTP server network folder. Print Server The print server refers to the computer or device used when multiple client computers use a printer on the network.
1.4 System Requirements 1.4.5 Network Requirements for Central Admin This section describes the required network conditions for Central Admin. For Central Admin, the following network conditions are required.
1.4.
1.
Chapter 2 Basic Scanner Operations 2.1 Turning the Power On/Off .................................................................................... 57 2.2 Using the Scanner Buttons .................................................................................. 59 2.3 Using the LCD Touch Panel ................................................................................. 62 2.4 Using the On-Screen Keyboard ...........................................................................
2.1 Turning the Power On/Off 2.1.1 Turning the Power On CAUTION Do not move or shake the scanner when it is turned on. This may damage components in the scanner and cause data to be lost. 1. Press the power button. D After the scanner starts up, the [Login] window appears. After turning the power off, wait for at least 10 seconds before turning the power back on again.
2.1 Turning the Power On/Off 2.1.2 Turning the Power Off 1. Press the [Shutdown] button on the [Login] window. To turn the power of the scanner off, make sure to press the [Shutdown] button. Do not turn the power of the scanner off forcibly by pressing and holding down the power button for 4 seconds. It may cause the scanner to function abnormally. D A confirmation window appears. 2. Press the [OK] button. D The scanner power is turned off.
2.2 Using the Scanner Buttons ■ Using the Power Button When the scanner is off or in standby mode, pressing the power button will start the scanner up and display the login window. When the scanner is on and a window displaying the [Shutdown] button is shown, pressing the power button opens a shutdown confirmation window via which the scanner can be shutdown.
2.2 Using the Scanner Buttons z When the scanner is starting up or in standby mode, be careful to never hold the power button down for 4 seconds, as this will cause the scanner to shutdown. If this happens, saved scanned data may become unusable. If the power button is accidentally held down too long, causing the scanner to shutdown, temporally detach the AC adaptor to ensure that the power is completely off. z After turning the power off, wait for at least 10 seconds before turning the power back on again.
■ Using the Top Cover Scan Button When a button with is displayed on the LCD touch panel, the Scan button becomes available. When a button with is displayed, the Scan button can be pressed to start the scan. Scan The LCD touch panel [Scan] button with may appear as follows: z [Scan] z [Scan & Send] z [Scan & Print] z [Scan & Save] z [Scan More] One of those buttons on the LCD touch panel can be pressed to start the scan.
2.3 Using the LCD Touch Panel 2.3 Using the LCD Touch Panel When using the LCD touch panel, buttons only need to be lightly pressed to select them. For details about the LCD touch panel, refer to the following: z "4.1.1 Administrator Windows via the LCD Touch Panel" (page 75) z "6.2 Using LCD Touch Panel Windows: Regular User" (page 303) z Do not use a pen or other hard object on the LCD touch panel. The LCD touch panel may be damaged.
2.4 Using the On-Screen Keyboard On the LCD touch panel, the on-screen keyboard can be used to enter text in the input field on the window. The on-screen keyboard can be used in the following ways. ■ Showing/Hiding the On-Screen Keyboard To show/hide the on-screen keyboard, press the following button displayed on the LCD touch panel. Button Description Press this button to show the on-screen keyboard. The on-screen keyboard is displayed to enable entering characters.
2.4 Using the On-Screen Keyboard ■ Using the On-Screen Keyboard Key Function Tab Switches focus to the input field. Enter Performs the following. z Closes the on-screen keyboard if it is displayed. z Inserts a line feed when multiple lines are input in the input field. z Commits the input in the [Login] window. When logged in via the LCD touch panel, the administrator cannot select the menu items using the on-screen keyboard. Select buttons in the menu by pressing the LCD touch panel.
Chapter 3 Administrator Operations (Overview) 3.1 Operating and Managing Scanners..................................................................... 67 3.2 Required Scanner Function Settings ..................................................................
3.1 Operating and Managing Scanners The administrator can configure and manage the scanner in the following ways. z LCD touch panel Scanner settings management can be implemented directly via the scanner's LCD touch panel. Setting mode The administrator can operate the LCD touch panel in the following setting modes. z Basic mode A setting mode for Administrators with basic knowledge of computers. Basic required scanner settings can be performed.
3.
3.2 Required Scanner Function Settings Which scanner settings are required differs according to scanner functions to be used by the user. The function buttons are displayed on the [Main Menu] window, in accordance with the settings specified by the administrator. Buttons are displayed in accordance with the settings specified by the administrator The following shows the necessary settings for each function to be used.
3.2 Required Scanner Function Settings System Settings e-Mail Fax Print Save Scan to SharePoint See ...
Network Settings e-Mail Fax Print Save Scan to SharePoint See ...
3.2 Required Scanner Function Settings e-Mail Fax Print Save Scan to SharePoint See ...
Chapter 4 Administrator Operations (LCD Touch Panel and Admin Tool) This chapter provides an explanation of administrator operations (setting up and managing the scanner) via the scanner's LCD touch panel, or via the network interface using the Admin Tool. The same operations may also be performed via the scanner settings edit window and the job mode edit window of the Central Admin Console.
4.1 Windows 4.1.1 Administrator Windows via the LCD Touch Panel Selecting a menu displays its sub-menu. The sub-menu items are shown in the right-side of the window. Selecting the lowest level menu displays the setting window for the menu.
4.1 Windows 4.1.2 Administrator Windows via the Admin Tool Administrator windows via the Admin Tool are as follows. z When the [Scanner Settings] button is pressed Selecting a menu displays its sub-menu. Selecting the lowest level menu displays the setting window for the menu.
z When the [Job Menu Settings] button is pressed When a tab is selected in the job mode settings menu, the related setting window is displayed.
4.2 Administrator Login 4.2 Administrator Login 4.2.1 Administrator Login: via the LCD Touch Panel ■ When Automatic Login is Not Set z The default user name and password for the administrator are set as follows: User name: admin Password: password z The scanner setup can be configured by one user. 1. Enter the user name and password of the administrator. If [Active Directory Global Catalog] is selected for the login LDAP server, the [UPN Suffix] input field is displayed.
■ When Automatic Login is Set When automatic login has been set, login to the administrator windows from the regular user window. 1. From the [Maintenance] window, press the [Administrator Login] button. D The [Administrator Login] window appears. 2. Enter the administrator user name and password. 3. Press the [OK] button. D When authenticated, the system settings window is shown.
4.2 Administrator Login 4.2.2 Setting up for Administrator Access via the Admin Tool This section describes the required settings for logging in via the Admin Tool. The following are required for administrator login via the Admin Tool: z "4.5.1 Setting the Scanner Name" (page 94) z "4.7.3 Changing the Admin Password" (page 112) z "4.8.1 Giving the Scanner an IP Address" (page 113) z "4.8.8 Setting the Admin Connection" (page 123) z "4.8.2 Setting the DNS Server" (page 115) z "4.8.
■ Setting the Internet Explorer Trusted Sites Enter the target scanner URL as Internet Explorer trusted sites. If not set, connection to a scanner is blocked, and certification cannot be installed. 1. From the Internet Explorer [Tools] menu, select [Internet Options]. D The [Internet Options] dialog box appears. 2. On the [Security] tab, select [Trusted sites]. 3. Press the [Sites] button. D The [Trusted sites] dialog box appears. 4.
4.2 Administrator Login ■ Installing the Admin Tool To setup the scanner via the network interface, install the Admin Tool to your computer. 1. To access a scanner, specify the scanner name as a URL using a Web browser. According to the settings described in "4.8.8 Setting the Admin Connection" (page 123), specify the URL in one of the following ways.
4. Press the [Next] button for the Network Scanner Admin Tool download. D The Network Scanner Admin Tool download window appears. 5. Press the [Download] button. Downloading is not possible while a scanner operation is in process. D The [File Download - Security Warning] dialog box appears.
4.2 Administrator Login 6. Press the [Run] button. D The Network Scanner Admin Tool Setup Wizard appears. Do not close the Web browser or logout until installation is complete. If .NET Framework is not installed, the Microsoft Web site is accessed when installing the Admin Tool. After installing .NET Framework, try again from Step 1. 7. Press the [Next] button. D The [Select Installation Folder] window appears.
8. Specify an installation folder for the Admin Tool and the target user setting. To select a different folder, press the [Browse] button. To check the free space available for the currently selected folder, press the [Disk Cost] button. Installation fails if the length of any installation path (folder path plus installation file name) exceeds 259 characters. Select an installation folder that respects this limit. 9. Press the [Next] button.
4.2 Administrator Login z If this tool has already been installed, skip to section "4.2.3 Administrator Login: via the Admin Tool" (page 87) for details about Admin Tool operations. z From the Web browser [Tools] menu, select [Internet Options], and note the following points about the settings shown on the [Internet Options] dialog box. z In the [Accessibility] dialog box shown when pressing the [Accessibility] button on the [General] tab, do not change the formatting and user style sheet settings.
4.2.3 Administrator Login: via the Admin Tool The Admin Tool can be set up to manage the scanner via a computer. This section explains how to login using the Admin Tool. When an administrator or user is already logged into a scanner, login via the Admin Tool is not possible. However, if automatic login is set, login via the Admin Tool is possible while the main menu or job menu is displayed.
4.2 Administrator Login 1. Select the [Start] menu J [All Programs] J [Network Scanner] J [Network Scanner Admin Tool]. D The Admin Tool is started. 2. Specify the [Connect to] (of the scanner). Enter the IP address, scanner name, or FQDN for the scanner to be setup or managed. z If the port number was changed in "4.8.8 Setting the Admin Connection" (page 123), enter the port number changed in [Port Number].
4. Enter a [User Name] and [Password]. 5. Press the [Login] button. D If the user name and password are valid, the [System Settings] window appears.
4.3 Setting the System Settings with the Installation Wizard on the LCD Touch Panel 4.3 Setting the System Settings with the Installation Wizard on the LCD Touch Panel Using the Installation Wizard on the LCD touch panel, you can set the following items: z Scanner Name z Region/Timezone z Date/Time z Login Settings z Admin Password z IP Address z DNS Server z Central Admin Server 1. On the [Admin Menu] window, press . D The [Admin Settings] window appears.
2. Press the [Installation Wizard] button. D The [Installation Wizard] window appears. 3. Select the check boxes for items you want to configure with the Installation Wizard. When the [Region/Timezone Date/Time] check box is selected, the window for setting the region/timezone and the window for setting the date/time will be displayed. 4. Press the [Start] button. D A window for configuring the selected items appear in the Installation Wizard. 5. Follow the wizard to configure the settings.
4.4 Setting the Setting Mode for the LCD Touch Panel 4.4 Setting the Setting Mode for the LCD Touch Panel Set the setting mode used for configuring or managing system settings via administrator windows on the LCD touch panel. For details about setting modes, refer to "3.1 Operating and Managing Scanners" (page 67). For details of the operations available in each setting mode, refer to "1.3.1 Operations with Administrator Right" (page 38). 1.
2. Press the [Select Mode] button. D The [Select Mode] window appears. 3. Press to select a setting mode. 4. Select the check boxes of the functions to be enabled for the setting mode. 5. Press the [OK] button. D The setting mode is set.
4.5 Configuring the System 4.5 Configuring the System 4.5.1 Setting the Scanner Name Set a scanner name to provide a network alias for the scanner. Do not use a name already being used in the network. Name duplication will cause a network connection error. For details about how to deal with such errors, refer to "4.18.1 Administrator Window Messages" (page 225). 1. Select [System Settings] J [Local Settings] J [Scanner Name]. D The [Scanner Name] window appears. 2. Enter a [Scanner Name]. 3.
In the following case, the authentication window appears. z When specifying the scanner as a domain member z When changing the name of a scanner that is a member of a domain Check the required authentication information when adding to a domain, and enter a user name that can be added to the domain and the password. User names may be up to 256 characters long. Passwords may be up to 256 characters long. [User Name] and [Password] are case sensitive.
4.5 Configuring the System 4.5.2 Setting the Language 1. Select [System Settings] J [Local Settings] J [Language Selection]. D The [Language Selection] window appears. You can select whether or not to display this window again at the next scanner startup. To display the window again, for "Show the "Language Selection" screen at next start up?", select [Yes]. To not display this window at next start up, select [No]. 2. Select a language. Select the desired language for the operating environment.
4.5.3 Setting the Region/Timezone Central Admin Console 1. Select [System Settings] J [Local Settings] J [Region/Timezone]. D The [Region/Timezone] window appears. 2. Select a region/timezone. 3. If you select a region/timezone in which daylight savings time is used, select whether [Daylight Savings Time] should be on or off. 4. Press the [OK] button. D The region/timezone is set.
4.5 Configuring the System Central Admin Console 4.5.4 Setting the Date/Time 1. Select [System Settings] J [Local Settings] J [Date/Time]. D The [Date/Time] window appears. For Central Admin Console, the [Date/Time] input field and [Get Time] button cannot be used. 2. Select a date format. 3. Enter the current date and time in the [Date/Time] input field. Pressing the [Get Time] button refreshes the [Date/Time] input field with the current value of the internal system date/time. 4.
Central Admin Console 4.5.5 Setting the Keyboard Set the keyboard. 1. Select [System Settings] J [Local Settings] J [Keyboard Settings]. D The [Keyboard Settings] window appears. 2. Select a keyboard language. 3. Press the [OK] button. D The keyboard is set.
4.5 Configuring the System 4.5.6 Managing Certificates Certificates to be used for server authentication in SSL communication can be imported or removed. ■ Importing a Certificate File Central Admin Console X.509 certificate files (*.cer, *.crt) can be imported. Up to 100 certificate files can be imported. 1. Select [System Settings] J [Local Settings] J [Certificate Management]. D The [Certificate Management] window appears. 2. Specify an authentication certificate file.
■ Deleting a Certificate File Central Admin Console 1. Select [System Settings] J [Local Settings] J [Certificate Management]. D The [Certificate Management] window appears. 2. Select a certificate file to be deleted, and press the [Delete] button. D The delete confirmation window appears. 3. Press the [Yes] button. D The certificate file is deleted.
4.6 Setting the Scan Options 4.6 Setting the Scan Options 4.6.1 Setting the Multifeed Detection Method Central Admin Console "Multifeed" is an error that occurs when two or more sheets are fed simultaneously into the ADF. The detection of the difference in length is also regarded as multifeed. By default, multifeed detection monitors for paper overlaps in the central column (25 mm either side from the center of the document) of the document being scanned.
2. Set the area for multifeed detection in the [Ultrasonic Multifeed Detection Zone] section. Starting from the top edge of a document sheet, set the area to be checked for multifeeds. Multifeed may not be detected for the top and bottom 30 mm of a document. 3. In Step 2, if [Middle] or [Top & Bottom] is selected, enter both "#1" (upper limit) and "#2" (lower limit). z Middle Multifeeds will be detected within "#1" (upper limit) and "#2" (lower limit) set.
4.6 Setting the Scan Options z Top & Bottom Multifeeds will be detected from the top of the page to "#1" (upper limit), and from "#2" (lower limit) to the bottom of the page. (b) 25 mm 25 mm #1 (b) #2 Up to 510 mm (b) Outside of multifeed detection area Center of paper z For multifeed detection, a length of at least 5 mm is required. Specify a value for "#2" that is at least 6 mm greater than that for "#1". z "#2" can have a maximum value of 510 mm.
4.6.2 Adjusting the Scan Starting Position (Offset/Magnification) Usually, it is not necessary to make any setting changes. Configure the following setting items. z Offset settings When the scanned output is found to be displaced relative to the actual documents being scanned, the scan offsets can be adjusted.
4.6 Setting the Scan Options 4.6.3 Setting General Scanner Settings Central Admin Console Usually, it is not necessary to make any setting changes. The operating mode for scanning can be set. 1. Select [System Settings] J [Scanner Settings] J [General Scanner Settings]. D The [General Scanner Settings] window appears. 2. Set the operating mode for a scan.
4.7 Configuring the Login-Related Settings Central Admin Console 4.7.1 Setting the Login Settings Set the login settings. z Authentication mode setting Specify whether to use an LDAP server account or a local account saved on the scanner during the authentication process at login. If both accounts are used, you can set the search order for the authentication information.
4.7 Configuring the Login-Related Settings 2. For [Authentication Mode], select an authentication mode. When searching for authentication information in the LDAP server or local account, the search order of authentication information can be selected. If [LDAP to Local] or [Local to LDAP] is selected, the operation becomes as follows. z If a password error occurred at the first authentication destination, the authentication process moves to the next destination.
z When the [Server Type] of the LDAP server is [Other LDAP Server] User Name Format Authentication Process uid Authenticate the user login name (uid). Example: user cn Authenticate the user login name (cn). Example: user z For users registered in a local account Authenticate the specified user login name for a local account saved in the scanner. If a UPN suffix is entered for a user name for automatic login, it is ignored. Even if entered, it is not used. 5.
4.7 Configuring the Login-Related Settings 4.7.2 Setting the Time to Standby Mode Central Admin Console The scanner can be set to automatically log out and then enter a standby state after specified periods of non-use. For any window after regular user login, if no operations have been performed for the specified [Logout after] period of time, the scanner automatically logs the user out.
2. For [Logout after], select the desired time before automatic logout. 3. For [Standby after], select the desired time before switching to standby mode. z If the [Never] is selected for [Logout after], the selected time for [Standby after] is used as the wait time before switching to standby mode. z If a time other than [Never] is selected, set a [Standby after] time that is longer than the [Logout after] time. 4. Press the [OK] button.
4.7 Configuring the Login-Related Settings 4.7.3 Changing the Admin Password If a password is lost or forgotten, login is not possible. Manage passwords carefully. If the password has been lost or forgotten, contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider. 1. Select [System Settings] J [Login Settings] J [Admin Password]. D The [Admin Password] window appears. 2. Enter the current password and a new password. 3. Press the [OK] button. D The new admin password is set.
4.8 Configuring the Network Settings 4.8.1 Giving the Scanner an IP Address An IP address must be set in order to connect the scanner to a network. 1. Select [Network Settings] J [Basic] J [IP Address]. D The DHCP or IP address setting window appears. 2. Select whether or not a DHCP is used. 3. When [Off] is selected, enter the following numerical addresses: z IP Address z Subnet Mask z Default Gateway 4. Press the [OK] button. D The information entered is set.
4.8 Configuring the Network Settings z If the IP address is the same as one already in use, network communication problems will occur. In this case, try the following steps: 1. Disconnect the LAN cable. 2. Press the [Shutdown] button on the LCD touch panel to turn the scanner off. 3. Press the power button to start the scanner with the LAN cable disconnected. 4. Enter a non-duplicated IP address. 5. Re-connect the LAN cable to the scanner.
Central Admin Console 4.8.2 Setting the DNS Server A primary DNS and secondary DNS can be set. 1. Select [Network Settings] J [Basic] J [DNS Server]. D The [DNS Server] window appears. 2. Enter the following numerical addresses: z Primary DNS z Secondary DNS 3. For [DNS Dynamic Update], select whether or not to dynamically update the DNS. 4. Enter a [DNS Suffix]. 5. Press the [OK] button. D The information entered is set.
4.8 Configuring the Network Settings Central Admin Console 4.8.3 Setting the WINS Server A primary WINS and secondary WINS can be set. 1. Select [Network Settings] J [Basic] J [WINS Server]. D The [WINS Server] window appears. 2. Enter the following numerical addresses: z Primary WINS z Secondary WINS 3. Press the [OK] button. D The information entered is set.
Central Admin Console 4.8.4 Setting the NTP Server Set the NTP server. 1. Select [Network Settings] J [Basic] J [NTP Server]. D The [NTP Server] window appears. For Central Admin Console, the time synchronization is not possible. 2. Enter the NTP server IP address, host name, or FQDN. If an NTP server is not required, leave this field blank. 3. Press the [Sync Time] button. D The result of the time synchronization for the specified NTP server is shown.
4.8 Configuring the Network Settings Central Admin Console 4.8.5 Setting the Proxy Server Set whether a proxy server is used when connecting to the FTP server or SharePoint server. When a proxy server is used for update check, an HTTP proxy server should be set. 1. Select [Network Settings] J [Basic] J [Proxy Server]. D The [Proxy Server] window appears. 2. Use the [FTP Proxy Server] option to set whether or not a proxy server is used for FTP server connection.
4.8.6 Checking the Network Connection with a Ping Test Check the network connection using a ping test. 1. Select [Network Settings] J [Basic] J [Ping]. D The [Ping] window appears. 2. For [Address], enter the IP address, host name, or FQDN for the server to be used to check the network connection.
4.8 Configuring the Network Settings 3. Press the [Ping] button. D A ping test is performed and the results are displayed. For details about the result, refer to "Checking Basic Network Operation with a Ping Test" (page 446).
4.8.7 Checking the Network Operating Status ■ Checking the Network Status The operating status of the network can be checked. The following information is shown. If values are not shown, the network is not working normally. Refer to "8.2 Network Connection Troubleshooting" (page 446), and check the settings. z MAC Address z IP Address z Subnet Mask z Default Gateway z DNS Server z WINS Server 1. Select [Network Settings] J [Basic] J [Network Status].
4.8 Configuring the Network Settings z If connection to LDAP server is not possible, try the following steps: 1. Disconnect the LAN cable. 2. Press the [Shutdown] button on the LCD touch panel to turn the scanner off. 3. Press the power button to start the scanner with the LAN cable disconnected. 4. Enter a non-duplicated IP address. 5. Re-connect the LAN cable to the scanner. z If the DHCP server cannot be reached when DHCP is set to [On], the IP address is set to "169.254.XXX.
4.8.8 Setting the Admin Connection Central Admin Console To use the Admin Tool or Central Admin Server for the scanner, perform the connection settings. 1. Select [Network Settings] J [Network Admin] J [Admin Connection]. D The [Admin Connection] window appears. For Central Admin Console, contents of the SSL Certificate are not shown. 2. For [SSL], select whether or not to enable SSL. 3.
4.8 Configuring the Network Settings z If the admin connection settings are changed using the Admin Tool, the Admin Tool is disconnected from the scanner. If any further actions are required, the Admin Tool will need to be reconnected to the scanner. z If SSL is enabled, SSL is also used for communication between the Central Admin Server and the scanner. When Central Admin is enabled, change the settings on the Central Admin Console [Scanner Central Admin Server Settings] window.
4.8.9 Setting a Central Admin Server Central Admin Console If [On] is selected for [Central Admin], scanners can be targeted for Central Admin. 1. Select [Network Settings] J [Network Admin] J [Scanner Central Admin Server]. D The [Scanner Central Admin Server] window appears. For Central Admin Console, [Address] and [Port Number] cannot be set. 2. For [Central Admin], select whether or not to enable Central Admin Server.
4.8 Configuring the Network Settings 7. For [Update Scheduler], set whether to enable automatic update for the scanner systems (including security, installed options), scanner settings, and Add-ins. z Automatic updates start when the scanner is in a standby mode or when no user is logged in while it is turned on. Even if notifications from the Central Admin Server or Wake-On-LAN cannot be used, an update can be performed according to the specified date and time.
4.9 Configuring the LDAP Settings 4.9.1 Setting the Login LDAP Server Central Admin Console If a login LDAP server is set, user authentication will be checked. 1. Select [Network Settings] J [Authentication Server] J [Login LDAP Server]. D The [Login LDAP Server] window appears. 2. For [Server Type], set the connection settings for the login LDAP server. Select [Off] if an LDAP server is not required for user logins. No other settings can be entered. Press the [OK] button to confirm the setting. 3.
4.9 Configuring the LDAP Settings 7. For [Search Timeout], select the LDAP List search timeout delay. D The selected [Search Timeout] value is displayed. 8. For [Login User Attributes], select login user attributes. When [Other LDAP Server] is selected for the [Server Type], select whether LDAP server login users can be searched for by "uid" or "cn". 9.
■ LDAP Search Target The search range and method for LDAP server searches differs according to the LDAP server connection, or search base (DN) settings (Step 2 or Step 6 of "4.9.1 Setting the Login LDAP Server" (page 127)). z For connecting with LDAP server (when [Active Directory] or [Other LDAP Server] is selected in Step 2) The following shows an example (where the domain name is example.com) for the [Search Base (DN)] to be entered in Step 6. The italic text represents variable character strings.
4.9 Configuring the LDAP Settings Example 1: When searching for (administrator, user A, user B) CN=Users, DC=example, DC=com Active Directory configuration is as follows. Example 2: When searching for (user C, user D, user E) OU=department, DC=example, DC=com Active Directory configuration is as follows.
Example 3: When searching for (user C, user D) OU=section A, OU=department, DC=example, DC=com Active Directory configuration is as follows.
4.9 Configuring the LDAP Settings z For connecting with Global Catalog (when [Active Directory Global Catalog] is selected in Step 2) The following shows an example (where the parent domain name is example.com, and subdomain name is sub.example.com) for the [Search Base (DN)] to be entered in Step 6. The italic text represents variable character strings. LDAP Tree: Example userPrincipalName example.com sAMAccountName CN=Users Administrator01 User A userA userA@example.com User B OU=department sub.example.
4.9.2 Setting the e-Mail LDAP Server Central Admin Console If an e-mail LDAP server is set, the searches within the LDAP LIST on the [e-Mail Address Book] window can be performed. 1. Select [Network Settings] J [Authentication Server] J [e-Mail LDAP Server]. D The [e-Mail LDAP Server] window appears. 2. For [Server Type], set the connection settings for the e-mail LDAP server. Select [Use Login LDAP] to reuse the user login LDAP server settings for e-mail address searches or lookup.
4.9 Configuring the LDAP Settings 5. If [Other LDAP Server] is selected for [Server Type], press the [Schema] button. D The window for adjusting the search item schema for LDAP search appears. 6. When schema names are assigned to search items, press the [OK] button. D The [e-Mail LDAP Server] window appears again. 7. Press the [OK] button. D The e-mail LDAP server is set. To use the e-mail LDAP server, use a login user account.
4.9.3 Setting the LDAP Search Parameters Central Admin Console Set the LDAP search parameters. LDAP search parameters are search conditions specified for the (left and middle) buttons displayed on the LDAP List in the [e-Mail Address Book] window. The buttons are, for example, the [First Name] and [Last Name] buttons on the following window.
4.9 Configuring the LDAP Settings The following shows the correspondence between the administrator [Customize LDAP Search] window settings, and the regular user search condition buttons on the [e-Mail Address Book] - [LDAP List] tab. z Left Button Determines the setting of the left button on the [LDAP List] tab. z Middle Button Determines the setting of the middle button on the [LDAP List] tab. 2. Select the search item(s) to set for the left or middle button. Multiple search items can be selected.
4.10 Configuring the e-Mail-Related Settings Central Admin Console 4.10.1 Setting the e-Mail Server e-Mail cannot be sent if authentication is required by the e-mail server before sending. 1. Select [Network Settings] J [e-Mail] J [SMTP Server]. D The [SMTP Server] window appears. 2. Enter the SMTP server IP address, host name, or FQDN in the [Address] input field. 3. For [SSL], select whether or not to use SSL for the communication with the SMTP server and select the SSL method. 4.
4.10 Configuring the e-Mail-Related Settings 8. Set the [Maximum Attachment Size] for e-mails (total data size when sending an e-mail). Set this value so as not to exceed the value of the message size restriction set in the SMTP server. 9. For [Address Warning Limit], set the maximum number of addresses to which e-mail can be sent without confirmation.
4.10.2 Configuring Settings for Sending e-Mail Central Admin Console Configure the user [Send e-Mail] window used by a regular user to send a scanned image by e-mail. Set the character encoding used when e-mails are sent. 1. Select [Network Settings] J [e-Mail] J [Send e-Mail]. D The [Send e-Mail] window appears. 2.
4.10 Configuring the e-Mail-Related Settings 4.10.3 Setting a File Name Format for When Attaching Scanned Data to e-Mail Central Admin Console Set a file name format for when attaching scanned data to an e-mail. The "File Name" entered on the [Send e-Mail] window is displayed as the default value for this setting. z The following file names cannot be used: z CON z PRN z AUX z CLOCK$ z NUL z COM0 to COM9 z LPT0 to LPT9 z The following symbols cannot be used for a file name. \/:*?"<>| 1.
2. Select a file name format. When multiple file names are selected, file names are created in the following order. z Prefix z Scanner Name z User Name z Date z Time The date format and delimiter are set according to the [Date Format] and [Delimiter] settings. For example, for prefix "file", scanner name "Scanner", user name "user", date "20101231", time "12:00:30", delimiter "_", the file name is "file_Scanner_user_20101231_120030". 3. For [Date Format], select a date format. 4.
4.11 Setting the Fax Server 4.11 Setting the Fax Server Central Admin Console Set the fax server (RightFax). 1. Select [Network Settings] J [Fax] J [Fax Server]. D The [Fax Server] window appears. 2. Enter a monitored fax server (RightFax) e-mail address. If the fax server setting is not required, leave the field blank. For details about e-mail address settings values, refer to "B.1 e-Mail Address Setting Values" (page 483). 3. Press the [OK] button. D The fax server is set.
4.12 Setting Folders for Saving Scanned Data The following folders can be set as the folders for saving scanned data. z Network Folder z FTP Server Folder z SharePoint Folder 4.12.1 Setting the Network Folders Central Admin Console A list of network folders may be set as [Save] targets for scanned data. Any accessible file server folder can be specified as a network folder. Up to 100 network folders and FTP server folders can be added. For details about setting FTP server folders, refer to "4.12.
4.12 Setting Folders for Saving Scanned Data ■ Registering a Network Folder (Network Tree) 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Press the [Add] button. D The window for selecting a network folder appears. Desired domains may not be shown in the Network Folders. In this case, directly enter the path alias for the file server, or wait for a few minutes and reopen the window for adding a network folder.
3. Select a domain . D The network tree expands and the subordinate computer names are displayed. If an authentication window is displayed, enter a user name and password. If authentication is successful, the subordinate computer names are displayed. 4. Select a computer . D The network tree expands and the subordinate network folder names are displayed. If an authentication window is displayed, enter a user name and password.
4.12 Setting Folders for Saving Scanned Data ■ Registering a Network Folder (Network Path) 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Press the [Add] button. D The window for selecting a network folder appears. 3. Press the [Network Path] button. D The window for adding a network folder appears. 4. Enter a network folder alias and network path. 5. Press the [OK] button. D The network folder is added to the network folder list.
■ Renaming a Network Folder 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Select the network folder that is to be renamed. 3. Press the [Edit] button. D The window for editing the network folder appears. 4. Enter a folder alias. 5. Press the [OK] button. D The network folder is renamed. ■ Removing a Network Folder 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2.
4.12 Setting Folders for Saving Scanned Data ■ Viewing the Network Folder Details 1. Select [Network Settings] J [Network Folder] J [Network Folder]. D The [Network Folder] window appears. 2. Select the desired network folder from the folder list. 3. Press the [Details] button. D The information for the selected network folder is displayed.
4.12.2 Setting the FTP Server Folders Central Admin Console A list of FTP server folders may be set as [Save] targets for scanned data. Any FTP server folder can be specified as an FTP server folder. Up to the total of 100 FTP server folders and network folders can be added. For details about setting network folders, refer to "4.12.1 Setting the Network Folders" (page 143). For details about setting a file name for scanned data to be saved in an FTP server folder, refer to "4.12.
4.12 Setting Folders for Saving Scanned Data 2. Press the [Add] button. D The window for setting an FTP server folder appears. 3. Enter a [Folder Alias] for the FTP server folder. 4. Enter an [FTP Path] for the FTP server folder. 5. Set a [Port Number] for the FTP server. 6. In the [User Name] and [Password] input fields, enter the authentication information for logging in to the FTP server. 7. For [Authentication], specify whether or not to save the entered [User Name] and [Password]. 8.
12. Press the [OK] button. D User authentication may be required to access the FTP server. When the user name and password are valid, the [FTP Server Folder] window appears again and the FTP server folder is set. Select a readable and writable FTP server folder. ■ Changing the FTP Server Folder Settings 1. Select [Network Settings] J [FTP Server Folder] J [FTP Server Folder]. D The [FTP Server Folder] window appears. 2. Select an FTP server folder to be changed. 3. Press the [Edit] button.
4.12 Setting Folders for Saving Scanned Data ■ Viewing the FTP Server Folder Details 1. Select [Network Settings] J [FTP Server Folder] J [FTP Server Folder]. D The [FTP Server Folder] window appears. 2. Select the desired FTP server folder from the folder list. 3. Press the [Details] button. D The information for the selected FTP server folder is displayed.
4.12.3 Setting the SharePoint Folders Central Admin Console A list of SharePoint folders may be set as [Scan to SharePoint] targets for scanned data. For details about setting a file name for scanned data to be saved in a SharePoint folder, refer to "4.12.4 Setting a File Name Format for When Saving Scanned Data" (page 156). 1. Select [Network Settings] J [SharePoint Folder] J [SharePoint Folder]. D The [SharePoint Folder] window appears. 2.
4.12 Setting Folders for Saving Scanned Data 5. Select the folder that is to be a save target from the [SharePoint Site Folders] list, and press the [<<<] button. D The selected folder is added to the [Scan to SharePoint Folders] list, making it available to users as a save target. z To set a SharePoint folder from the Central Admin Server, install .NET Framework 3.0 Service Pack 1 or later into the Central Admin Server, and restart it. z If .NET Framework 3.
4. Enter the name that is to be shown for the selected SharePoint folder. 5. Press the [OK] button. D The SharePoint folder is renamed. ■ Removing a SharePoint Folder 1. Select [Network Settings] J [SharePoint Folder] J [SharePoint Folder]. D The [SharePoint Folder] window appears. 2. From the [Scan to SharePoint Folders] list, select the folder that is to be removed. 3. Press the [Remove] button. D A confirm removal window appears for the selected folder. 4.
4.12 Setting Folders for Saving Scanned Data 4.12.4 Setting a File Name Format for When Saving Scanned Data Central Admin Console A file name format can be set to be used when scanned data is saved in a network folder, FTP server folder, or SharePoint folder. The specified file name format is used for the default value in the [File Name] input field on the [Save] or [Scan to SharePoint] window for regular users.
2. For [Sub-folder Name Format], set a folder in which to save the scanned data. z Do not select a name format for a sub-folder if you save the scanned data directly in the network folder, FTP server folder, or SharePoint folder. z Select a name format for a sub-folder if you save the scanned data in the subfolder under the network folder, FTP server folder, or SharePoint folder. If the specified folder does not exist, it is created.
4.12 Setting Folders for Saving Scanned Data 4. For [Seq. Number], select a sequence number format. If the file name which exceeds the maximum sequence number possible already exists in the target folder for saving, the sequence numbers are not added correctly. The following explains the way in which sequence numbers are added. z Sequence numbers start from 1. When there are files with file names containing sequence numbers, sequence numbers following the largest value will be used.
4.13 Setting the Network Printers Central Admin Console Set a printer connected to the network. The procedure for setting a network printer is as follows. 1. Check the printer driver. For details, refer to "Checking the Printer Drivers" (page 160). 2. Set the printer properties. For details, refer to "Setting the Printer Properties" (page 161). 3. Register the network printer. Up to 100 network printers can be registered. A network printer can be registered in the following ways.
4.13 Setting the Network Printers ■ Checking the Printer Drivers The driver installed on the print server must be compatible with Windows XP. Use the following procedure to check whether the drivers installed on the print server are Windows XP compatible drivers. 1. From the [Start] menu on the print server, select [Control Panel] J [Printers and Faxes]. D The [Printers and Faxes] window appears. 2. Right-click on a printer, and select [Properties]. D Printer properties appear. 3.
■ Setting the Printer Properties Use the following procedures to set a printer. 1. From the [Start] menu on the print server, select [Control Panel] J [Printers and Faxes]. D The [Printers and Faxes] window appears. 2. Right-click on a printer, and select [Properties]. D Printer properties appear. 3. Press the [Printing Defaults] button on the [Advanced] tab. D The printing defaults window is displayed. 4. Change the settings and press the [OK] button. D The printer properties are set.
4.13 Setting the Network Printers It is recommended that the same printer be added to the print server multiple times for each instance of property settings. For example, "for color printing" and "for black & white printing". For a color printing example, the procedure for adding a printer is as follows. 1. From the [Start] menu on the print server, select [Control Panel] J [Printers and Faxes]. D The [Printers and Faxes] window appears. 2. Double-click the [Add Printer].
Since the shared name is displayed on the windows of the scanner, it is recommended to name the printer with an alias that indicates the contents of the properties settings as follows. D Follow the prompts on the window. The "Completing the Add Printer Wizard" message indicates that the printer addition has completed. Press the [Finish] button. D The printer is added on the [Printers and Faxes] window. 7. Right-click the added printer and select [Properties]. D Printer properties appear. 8.
4.13 Setting the Network Printers ■ Registering a Network Printer (Network Tree) 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Press the [Add] button. D The window for selecting a network printer appears. Some domains may not be shown in the window for selecting a network printer. In this case, directly enter the network printer path name, or wait for a few minutes and re-open the window for selecting a network printer.
3. Select a domain . D The network tree expands and the subordinate computer names are displayed. If an authentication window is displayed, enter a user name and password. If authentication is successful, the subordinate computer names are displayed. 4. Select a computer . D The network tree expands and the subordinate network printer names are displayed. If an authentication window is displayed, enter a user name and password.
4.13 Setting the Network Printers 6. Press the [OK] button. D The window returns to the [Network Printer] window, and the registered network printer is added to the network printer list. z Once the network printer is registered, do not change the shared name or printer alias on the print server. z To change the shared name or printer alias, remove the registered network printer first, and then change the share name/printer alias, and register it again.
■ Registering a Network Printer (Network Path) 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Press the [Add] button. D The window for selecting a network printer appears. 3. Press the [Network Path] button. D The window for adding a network printer appears. Pressing the [Network Tree] button returns to the window for selecting a network printer from the network tree. 4. Enter a network printer alias and network path. 5. Press the [OK] button.
4.13 Setting the Network Printers ■ Renaming a Network Printer 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Select the network printer that is to be renamed. 3. Press the [Edit] button. D The window for editing the network printer alias appears. 4. Enter a new printer alias. 5. Press the [OK] button. D The network printer is renamed.
■ Removing a Network Printer 1. Select [Network Settings] J [Print] J [Network Printer]. D The [Network Printer] window appears. 2. Select the network printer that is to be removed from the printer list. 3. Press the [Remove] button. D The window for removing a network printer appears. 4. Confirm the details of the network printer that is to be removed are correct, and press the [Yes] button. D The selected network printer is removed from the network printers list.
4.14 Viewing the Scanner Details 4.14 Viewing the Scanner Details Central Admin Console 4.14.1 Viewing the System Status 1. Select [Monitoring & Management] J [Status Details] J [System Status]. D The system status information is displayed.
Central Admin Console 4.14.2 Viewing the Usage Status Information about the number of documents that have been scanned and the status of the scanner's consumable parts (pad assy or pick roller) can be viewed. For details about replacing consumable parts, refer to "7.5 Replacing Parts" (page 426). ■ Viewing the Status of Consumable Parts 1. Select [Monitoring & Management] J [Status Details] J [Usage Status]. D The [Usage Status] window appears.
4.14 Viewing the Scanner Details 4.14.3 Viewing the Status of Installed Options Central Admin Console 1. Select [Monitoring & Management] J [Status Details] J [Installed Options]. D The [Installed Options] window appears.
4.14.4 Managing the User Log The most recent 1,000 user log entries are saved by the scanner. z User logs may contain private information such as e-mail addresses or fax numbers, so care should be taken when managing such data. z If a log file error is detected during scanner operation, the log file will be cleared and the log entry "Error 81001004 Corrupted user log file was deleted." is recorded. ■ Viewing the User Log Details The user log summary is shown in date/time order.
4.14 Viewing the Scanner Details ■ Downloading the User Logs in CSV Format User logs can be downloaded to a computer in CSV format. The file is saved in the following format: "Date","Time","User","Result","Code","Operation","Pages","Description" The default file name is "OperationLog.csv". 1. Select [Monitoring & Management] J [Status Details] J [User Log]. D The [User Log] window appears. 2. Press the [Download] button. D The [File Download] dialog box appears. 3. Press the [Save] button.
4.14.5 Managing the System Log Up to 1,000 system information logs (such as for startup, shutdown, and system errors) are saved in the scanner. z System logs may contain private information such as e-mail addresses or fax numbers, so care should be taken when managing such data. z If a log file error is detected during scanner operation, the log file will be cleared and the log entry "Error 81001003 Corrupted system log file was deleted." is recorded.
4.14 Viewing the Scanner Details ■ Downloading the System Log in CSV Format When downloaded to a computer, the file will contain CSV format data. The file is saved in the following form: "Date","Time","Type","Message" The default file name is "SystemLog.csv". 1. Select [Monitoring & Management] J [Status Details] J [System Log]. D The [System Log] window appears. 2. Press the [Download] button. D The [File Download] dialog box appears. 3. Press the [Save] button.
4.15 Managing the User Data Store and System Settings 4.15.1 Maintaining the User Data Store The scanner's user data store can be backed-up, restored, and deleted.
4.15 Managing the User Data Store and System Settings 5. The user data store (containing users A001 to A100) backed up in Step 2 is restored. D Users A001 to A100 are to be restored, of whom 50 are already in the current user data store (users A001 to A050) and so will be overwrite targets. Users A051 to A100 are considered "new" users and thus need to be added to the user data store. However 960 existing users + 50 new users = 1010 users.
2. Press the [Backup] button. D The [File Download] dialog box appears. 3. Press the [Save] button. Make sure there is enough free space on the disk where it is to be saved and press the [Save] button. If there is not enough free disk space, an incomplete file may be saved. D The [Save As] dialog box appears. 4. Enter a file name, and specify a folder for saving the file. Use of a name that includes the scanner name and backup date is recommended. 5. Press the [Save] button.
4.15 Managing the User Data Store and System Settings ■ Restoring the User Data Store The scanner's user data store can be restored from a backed-up user data store file. z Restoring user data overwrites all user information stored at the time of restoration, and returns all e-mail address books, fax number list, and scan settings to the time the backup was taken.
4.15.2 Maintaining the System Settings The scanner's system settings set by the administrator can be saved in CSV format, backed up, restored, or returned to their factory default values. ■ Downloading the System Settings in CSV Format System settings downloaded in CSV format may be viewed by using spreadsheet software. CSV system settings files are of the following format: "Function_name", "Option_name", "Value" The default file name is "Configuration_download.csv". 1.
4.15 Managing the User Data Store and System Settings ■ Backing up System Settings The administrator can back up the scanner system settings. Backup files can later be used to restore system settings. Make backups periodically just in case. The default file name is "SystemSettingsFile". 1. Select [Monitoring & Management] J [Data Management] J [System Settings File]. D The [System Settings File] window appears. 2. Press the [Backup] button. D The [File Download] dialog box appears. 3.
■ Restoring the System Settings Restore the system settings. The system settings can be restored in the following ways. z Return the system settings backup file to the same scanner z Import the system settings backed up from another scanner to the current scanner 1. Select [Monitoring & Management] J [Data Management] J [System Settings File]. D The [System Settings File] window appears. 2. Select the backup file of the system settings to be restored. Press the [Browse] button to select a file. 3.
4.15 Managing the User Data Store and System Settings ■ Resetting Factory Defaults The system settings or entire system can be reset to factory defaults. 1. Select [Monitoring & Management] J [Data Management] J [System Settings File]. D The [System Settings File] window appears. 2. Perform either of the following steps. z To reset system settings to factory defaults, press the [Reset] button for [Reset system settings to factory defaults and clear logs.].
4.16 Maintaining the System 4.16.1 Updating the Scanner's System Software The scanner system, security system, and installed options can be updated as follows. 1. Select [Monitoring & Management] J [Maintenance] J [System Update]. D The [System Update] window appears. 2. Select a system update file. Press the [Browse] button to select a file.
4.16 Maintaining the System 3. Press the [Upload] button. D The [Current System Version] and [Was Updated On] values are displayed. When installed options or the system including installed options are updated, the following window appears. 4. Press the [OK] button. D The system update process is started. After the system has updated, the scanner is restarted. z Wait for the system to restart.
4.16.2 Checking for New Updates You can check whether new updates are available from the published server for the scanner system, security system, and installed options. You can also set whether to receive an e-mail notification if a new update is released. To use the proxy server to check for released updates, set the HTTP proxy server as necessary. For details about settings, refer to "4.8.5 Setting the Proxy Server" (page 118). ■ Checking for New Updates Manually 1.
4.16 Maintaining the System ■ Checking for Updates at Scanner Startup You can set the function for automatically checking for updates each time the scanner is started. 1. Select [Monitoring & Management] J [Maintenance] J [System Update]. D The [System Update] window appears. 2. Select the [Check for updates at scanner startup.] check box. ■ Requesting e-Mail Notification When a New Update is Available The administrator can set to receive an e-mail notification if a new update is released. 1.
4.16.3 Maintaining Add-in Modules An "Add-in" is an application created by using the ScanSnap N1800 SDK (development kit). This section describes how to check the Add-in status, how to install/uninstall an Add-in module, how to upload an Add-in settings file, and how to set the on-screen keyboard to be displayed when running an Add-in. ■ Installing an Add-in Module Up to six Add-in modules can be installed. 1. Select [Monitoring & Management] J [Maintenance] J [Add-in Software].
4.16 Maintaining the System ■ Uninstalling an Add-in Module 1. Select [Monitoring & Management] J [Maintenance] J [Add-in Software]. D The [Add-in Software] window appears. 2. Perform either of following operations: z To uninstall one Add-in module, select the Add-in module from the list and press the [Uninstall] button. z To uninstall all Add-in modules listed, press the [Uninstall All] button. D A confirmation message appears. 3. Press the [Yes] button.
■ Uploading an Add-in Settings File 1. Select [Monitoring & Management] J [Maintenance] J [Add-in Software]. D The [Add-in Software] window appears. 2. When multiple Add-ins are installed, select the target Add-in from the list. 3. Press the [Browse] button and specify the Add-in settings file to be uploaded. 4. Press the [Upload] button. D The specified Add-in settings file is stored in the folder for managing Add-ins (program installation folder in C drive).
4.16 Maintaining the System 4.16.4 Setting the Information Output Level 1. Select [Monitoring & Management] J [Maintenance] J [Technical Support]. D The [Technical Support] window appears. 2. Enter the desired information output level. Set the level requested by your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider. 3. Press the [OK] button. D The information output level is set.
4.16.5 Obtaining Technical Support If any problems occur when setting up or using the scanner, technical support information can be collected to help determine the cause of the problem. The information obtained should be sent to your FUJITSU scanner dealer along with the scanner when given for repair. 1. Select [Monitoring & Management] J [Maintenance] J [Technical Support]. D The [Technical Support] window appears. 2. Press the [Download] button. D The [File Download] dialog box appears. 3.
4.16 Maintaining the System 4.16.6 Setting the Destination for Alert Notifications Central Admin Console An alert notification can be sent by e-mail whenever a scanner alert situation occurs. This section describes how to specify an e-mail address as the destination for alert notification. When the destination for alert notification is set, an alert notification message is sent to the registered e-mail address entitled "Network Scanner (XXXX) Error" if an error occurs on the scanner.
4. To perform SMTP authentication, for [SMTP Server Authentication], specify the user authentication information to be used for sending email. To perform the SMTP authentication, enable SMTP authentication and configure the required settings for the authentication in the [SMTP Server] window. For details, refer to "4.10.1 Setting the e-Mail Server" (page 137). 5. Press the [OK] button. D The destination for alert notifications is set. 4.16.
4.16 Maintaining the System 3. Press the [Get Screenshot] button. D A screenshot of the current window on the LCD touch panel is acquired and displayed. 4. Select a file format (BMP or JPEG) of the image of the screenshot to be saved. 5. When you refer to a date/time, the scanner as the connection destination, or a comment to define a file name for the file to be saved, enter a proper string for the file name in the relevant input field.
4.17 Setting a Job Sequence After the job sequence, job menu, and job group settings are performed on the Job Menu, a regular user can use each assigned job menu at login, and process a job. 1. setting a job sequence A job sequence is a single operation that pulls together several user operations (eMail/Fax/Print/Save) according to the settings on the [Scan Settings] window. For example, the operation of sending scanned data by e-mail and then saving it in a folder can be set as a single job sequence.
4.17 Setting a Job Sequence 3. Job Group Settings A job group is a group of users assigned with the same job menu, by the administrator. Users associated with a group can use its job menu. All users who are not included in any job group belong to a default group. For example, job menu A is assigned to group A, and job menu D is assigned to the default group. User C is included in group A, therefore can use job menu A. Users not included in a job group are able to use job menu D.
4.17.1 Job Setting Quick User Guide The procedure for an administrator to set up job is shown below. Setting a job sequence For details, refer to "4.17.2 Setting a Job Sequence" (page 201). Jobs List View, add to, or edit the Jobs List. Job Details Set the scan options, message screen, and operations after scanning for a selected job. Setting a job menu For details, refer to "4.17.3 Setting a Job Menu" (page 210). Job Menus List View, add to, or edit the Job Menus List.
4.17 Setting a Job Sequence Processing a job Process the job. When a user logs in, the assigned job menu is displayed, and a job can be selected and processed. Before processing a job set on the job mode edit window of the Central Admin Console, the job mode settings set on the [Job Mode Settings] window must be released. 200 For details, refer to "6.14 Processing a Job" (page 405).
Central Admin Console 4.17.2 Setting a Job Sequence Set the scan options and job item (e-Mail/Fax/Print/Save) to be processed together as a job sequence. Up to 1,000 job sequences can be set. ■ Adding a Job Sequence This section describes how to add a job sequence. 1. Press the [Job Sequences] button. D The [Jobs List] window appears. 2. Press the [New] button. D The [Job Details] window appears. 3. Set the [Job Name] and [Comment].
4.17 Setting a Job Sequence 4. Press [ ] to the left of [Common Settings], and set the operations for when a job is processed. The layout of the message displayed in the message screen settings, and the actual [Message Screen] layout in the scanner may differ. Check the layout in the scanner and then enter the title and message in the [Message Screen]. Press the [Name Format] button to specify a [Common File Name] on the [File Names (Common)] window.
5. Press [ ] to the left of [Scan Settings]. Set the desired scan options, such as Carrier Sheet, Color Mode, and Paper Size. For details about setting values, refer to "6.9 Setting the Scan Options" (page 356). 6. Set a job item. For [Job Items], select one of following items: z e-Mail z Fax z Print z Save Up to ten items can be set.
4.17 Setting a Job Sequence 7. If [e-Mail] is selected for the job item in Step 6, perform settings related to sending e-mail. For details about setting values, refer to "6.4 Sending the Scanned Data by e-Mail" (page 309). z Press the [Browse] button to set a different e-mail address from the [LDAP List] window. To filter the LDAP List, refer to "Filtering the LDAP List" (page 209) for more details. z Press the [Name Format] button to specify a file name on the [File Names (eMail)] window.
8. If [Fax] is selected for the job item in Step 6, perform settings related to sending a fax. For details about setting values, refer to "6.5 Sending the Scanned Data by Fax" (page 324). Press the [Browse] button to set a different e-mail address from the [LDAP List] window. To filter the LDAP List, refer to "Filtering the LDAP List" (page 209) for more details. 9. If [Print] is selected for the job item in Step 6, perform settings related to printing. For details about setting values, refer to "6.
4.17 Setting a Job Sequence 10. If [Save] is selected for the job item in Step 6, perform settings related to saving. For details about setting values other than those for a [Save process results file], refer to "6.7 Saving the Scanned Data to a Network Folder" (page 344). Process results files are formatted as follows: z Process results files are in an XML format. z Process results files use the UTF-8 character set. z Process results files contain the following output: Item Value ResultFileVersion V1.
11. Press the [OK] button. D A job sequence is added to the [Jobs List] window. ■ Cloning a Job Sequence This section describes how to clone a job sequence. 1. Press the [Job Sequences] button. D The [Jobs List] window appears. 2. Select the job sequence to be cloned. 3. Press the [Clone] button. D The [Job Details] window appears. 4. Clone the detailed job sequence settings. 5. Press the [OK] button. D A job sequence is added to the [Jobs List] window.
4.17 Setting a Job Sequence ■ Deleting a Job Sequence This section describes how to delete a job sequence. 1. Press the [Job Sequences] button. D The [Jobs List] window appears. 2. Select the job sequence to be deleted. 3. Press the [Delete] button. D The confirmation window appears. 4. Press the [OK] button. D The job sequence is deleted. ■ Filtering Job Sequences This section describes how to filter job sequences. 1. Press the [Job Sequences] button. D The [Jobs List] window appears. 2.
■ Filtering the LDAP List This section describes how to filter the LDAP List on the [LDAP List] window. 1. For [User Name], select the display format for the user names shown on the user name/e-mail address list. 2. Enter the LDAP server and character string to be used for LDAP searches in the [Search Base] field. The LDAP entries under the character string entered here will become the search target. 3. For [Search Position], select the filtering method. 4.
4.17 Setting a Job Sequence 4.17.3 Setting a Job Menu Central Admin Console Assign the job sequence set in "4.17.2 Setting a Job Sequence" (page 201) to a job button, and job buttons on a job menu. Up to 100 job menus can be set. ■ Adding a Job Menu This section describes how to add a job menu. 1. Press the [Job Menus] button. D The [Job Menus List] window appears.
2. Press the [New] button. D The [Job Menu Layout] area becomes active. 3. Enter the job menu name. 4. Select the job button position, and press the [Edit] button. D The [Job Button Settings] window appears. 5. Enter the job button name. 6. For [Select Button Pixmap], select a job button pixmap. The selected job button pixmap is shown as a mockup image on the right.
4.17 Setting a Job Sequence 7. To start the Add-in module when the job button is pressed, select the Add-in module to be started from [Add-in]. If an Add-in module is not installed in a scanner, you cannot select it. 8. Select a job sequence from the list to set as the job button. To filter jobs, enter part of a [Job Name] and [Comment], or select all, and press the [Find] button. 9. Press the [OK] button. D A job button is set on the [Job Menu Layout] area. 10.
11. Change the position of the job buttons as necessary. Select the job button to move, and then select either the [S] button or the [T] button to move it. The relationship between the order of job buttons on the [Job Menu Layout] area and the arrangement of buttons on the [Job Menu] is shown below. 12. For [Message Screen], set whether to show [Message Screen] on the [Job Menu] window. 13. For [Scan Viewer], set whether to show [Scan Viewer] on the [Job Menu] window. 14. Press the [OK] button.
4.17 Setting a Job Sequence ■ Cloning a Job Menu This section describes how to clone a job menu. 1. Press the [Job Menus] button. D The [Job Menus List] window appears. 2. Select the job menu to view. 3. Press the [Clone] button. D The [Job Menu Layout] area becomes active. 4. Clone the detailed job menu settings. 5. Press the [OK] button. D A job menu is added to the [Job Menus List] window. ■ Editing a Job Menu This section describes how to edit a job menu. 1. Press the [Job Menus] button.
■ Deleting a Job Menu This section describes how to delete a job menu. 1. Press the [Job Menus] button. D The [Job Menus List] window appears. 2. Select the job menu to be deleted. 3. Press the [Delete] button. D The confirmation window appears. 4. Press the [OK] button. D The job menu is deleted. ■ Viewing the Detailed Settings for a Job Menu This section describes how to view the detailed settings for a job menu. 1. Press the [Job Menus] button. D The [Job Menus List] window appears. 2.
4.17 Setting a Job Sequence 4.17.4 Setting a Job Group Central Admin Console Assign the job menu set in "4.17.3 Setting a Job Menu" (page 210) to a job group. Users included in a job group can use the job menus assigned to the group. Users included in multiple job groups can use the multiple job menus assigned to those groups. Up to 100 job groups can be set. ■ Adding a Job Group This section describes how to add a job group. 1. Press the [Job Groups] button. D The [Job Groups List] window appears.
2. Press the [New] button. D The [Settings For Selected Group(s)] area become active. 3. Enter the job group name for [Job Group Name]. 4. Press the [Select] button. D The [Select Job Menu] window appears. 5. Select a job menu. 6. Press the [OK] button. D A job menu is set on the [Settings For Selected Group(s)] area.
4.17 Setting a Job Sequence 7. Set whether or not to display the Multi-Function Menu. If the same user is included in multiple job groups, the [Modes Available To User] settings of the group that appears first in the list on the [Job Groups List] window are used. For example, if a user belongs to the 3rd and 5th groups in the list, the settings for the 3rd group will be used. Therefore, specify the same [Modes Available To User] settings for all groups. 8. Press the [Edit] button.
12. Press the [<<<] button. D The user, Active Directory group, or local account is added to the [Group Membership List]. z Up to 1,000 members can be added as job group members. z To delete a member added to the [Group Membership List], select the check box in the [Member Name] list, and then press the [>>>] button. z To filter job group members, enter the [Member Name] and [Details] in part or in full, and then press the [Find] button.
4.17 Setting a Job Sequence ■ Editing a Job Group This section describes how to edit a job group. 1. Press the [Job Groups] button. D The [Job Groups List] window appears. 2. Select the check box for the job group to be edited. 3. Press the [Edit] button. D The [Settings For Selected Group(s)] area becomes active. 4. Change the detailed job group settings. 5. Press the [OK] button. D The details of the job group are changed. ■ Deleting a Job Group This section describes how to delete a job group. 1.
■ Viewing the Detailed Settings for a Job Group This section describes how to view the detailed settings for a job group. 1. Press the [Job Groups] button. D The [Job Groups List] window appears. 2. Select the job group to view. D The details for the selected job group appear in view mode in the [Settings For Selected Group(s)] area. The information for the selected job group shown in view mode in the [Settings For Selected Group(s)] area cannot be edited.
4.17 Setting a Job Sequence 3. Press the [Edit] button. D The [Settings For Selected Group(s)] area becomes active. 4. Press the [Select] button. D The [Select Job Menu] window appears. 5. Select a job menu. 6. Press the [OK] button. D A job menu is set on the [Settings For Selected Group(s)] area. 7. For [Modes Available To User], set whether or not to display the MultiFunction Menu. 8. Press the [OK] button. D A job menu is assigned to users who are not included in a job group.
■ Filtering the LDAP List This section describes how to filter the LDAP List on the [Job Group Member Settings] window. 1. For [Filter Conditions] of the LDAP List, select the filtering method. 2. Enter the filter character string. 3. Select the filter target. If multiple items are selected, a search operation tries to find entries containing any of the search items. 4. Press the [Find] button. D The filtered results appear.
4.18 Messages 4.18 Messages The following shows an example of the window that appears to display a message for the administrator. The following lists the meanings of icons shown on message windows. Icon Details Indicates a warning message. This icon is displayed also for improper input values. Read the message and press the [OK] button. Indicates an error message. Read the message and press the [OK] button. Indicates an information message. Read the message and press the [OK] button. No action required.
4.18.1 Administrator Window Messages For details about messages and system logs, other than those shown in the table below, refer to Help. Window Admin Tool Message Action Connection error For details about the action to be taken, refer to "8.2.3 Failure to Access the Scanner using a Web Browser, Admin Tool, or Central Admin Server" (page 456). Cannot connect to this system version. Install the Admin Tool from the scanner, and try again.
Chapter 5 Administrator Operations (Central Admin Console) This chapter explains scanner setting and management of the scanner performed using the Central Admin Console. 5.1 Function List........................................................................................................ 227 5.2 Central Admin Console Window........................................................................ 230 5.3 Central Admin Console Quick Guide ................................................................
5.1 Function List The functions that can be used in the Central Admin Console are as follows. Function Used to... See... Scanner Configuration Management View information for each scanner in the Central Admin Console. Also you can export the information in CSV format by using the export function. z Edit Scanner Configuration Settings for the configuration of scanners can be added, edited and deleted in the Central Admin Console. Files can also be imported or exported in CSV format.
5.1 Function List Function Scanner Settings Update Automatic Update Status Monitoring Used to... See... Create scanner settings in the Central Admin Server, and upload/release them to multiple scanners. The contents of the scanner settings can be changed per settings group. z Update Call Scanner settings can be applied to multiple scanners at once. "5.
Function Used to... See... Job Mode Settings Share jobs between multiple scanners. Job mode settings can be created and edited in the Central Admin Console. "5.12 Setting the Job Mode" (page 269) User Data Roaming Share user information such as the email address book and scan settings between scanners. "4.8.9 Setting a Central Admin Server" (page 125) "5.
5.2 Central Admin Console Window 5.2 Central Admin Console Window The windows of the Central Admin Console are as follows. When a button in the menu is pressed, the corresponding window is shown. z [Scanner Admin Operations] window z [Scanner Operation Monitor] window z [Scanner Config List] window z [Event Log] window You can set the [Scanner Admin Operations] window or [Scanner Operation Monitor] window as the Main window to be displayed after a Central Admin Console login.
5.3 Central Admin Console Quick Guide Administrator operations for management using the Central Admin Console are as follows. Pre-settings 1. Installing the Central Admin Server Software 2. Installing the Central Admin Console 3. Setting up a Firewall for the Central Admin Server 4. Configuring the Scanner Settings for Central Admin Management Login to Central Admin Console For details, refer to "5.4 Pre-settings for Using Central Admin Console" (page 233). For details, refer to "5.
5.3 Central Admin Console Quick Guide Scanner settings / management For details, refer to the following. z "5.8 Monitoring and Maintaining the Scanner Network" (page 260) z "5.9 Updating the System" (page 261) z "5.10 Installing an Add-in" (page 263) z "5.11 Updating the Scanner Settings" (page 266) z "5.12 Setting the Job Mode" (page 269) z "5.
5.4 Pre-settings for Using Central Admin Console This section explains the required pre-settings for using the Central Admin Console. 5.4.1 Installing the Central Admin Server Software Install the Central Admin Server software in a computer. 1. Perform Step 1 to Step 3 of "Installing the Admin Tool" (page 82). D The download window appears. 2. Press the [Next] button for [Central Admin Server]. D The Central Admin Server download window appears.
5.4 Pre-settings for Using Central Admin Console 3. Press the [Download] button. z Downloading is not possible while a scanner operation is in process. z Do not close the Web browser or logout until installation is complete. z Installation requires 700 MB of free disk space, which includes 200 MB required to install SQL Server 2005 Express Edition. D Follow the instructions displayed on the window. The following settings will be required. Determine the port number and protocol to be used in advance.
z For details about the operating environment required for installing the Central Admin Server software, refer to "1.4.3 Requirements for Central Admin Server" (page 48). z When installing the Central Admin Server software, the same necessary presettings before logging in with the Admin Tool are required. For details, refer to "4.2.2 Setting up for Administrator Access via the Admin Tool" (page 80). z To install the Central Admin Server software on Windows Server 2008, login as an administrator.
5.4 Pre-settings for Using Central Admin Console z If an interruption or error occurs during the installation or uninstallation process, the following software components may be installed. z AMMANAGER instance of Microsoft SQL Server 2005 z Microsoft SQL Server Native Client z Microsoft SQL Server Setup Support Files z Microsoft SQL Server VSS Writer z MSXML 6.0 Parser In this case, uninstall the software components described above.
■ Importing the Certificate This section uses Windows Server 2003 as an example. 1. To startup IIS Manager, on the [Start] menu, point to [Administrative Tools], and select [Internet Information Services (IIS) Manager]. 2. Show the Web sites for importing the certificate. Certificates are imported to the following Web sites: z AmConsole z AmService 3. Right-click the Web site and select [Properties]. 4. On the [Directory Security] tab, select [Server Certificate] in the [Secure communications] frame.
5.4 Pre-settings for Using Central Admin Console 5.4.2 Installing the Central Admin Console Install the Central Admin Console in a computer. 1. Perform Step 1 to Step 3 of "Installing the Admin Tool" (page 82). D The download window appears. 2. Press the [Next] button for [Central Admin Console]. D The Central Admin Console download window appears. 3. Press the [Download] button. z Downloading is not possible while a scanner operation is in process.
D Follow the instructions displayed on the window. When "Installation complete" is displayed, the installation is complete. Press the [Close] button. D After installation is completed, log out from the scanner on the Web browser and close the Web browser. D After installation, the Central Admin Console can be started by selecting the [Start] menu - [All Programs] - [Scanner Central Admin Server] - [Scanner Central Admin Console].
5.4 Pre-settings for Using Central Admin Console 5.4.3 Setting up a Firewall for the Central Admin Server This section describes the firewall settings for the Central Admin Server. Set the following port number for communication in the Central Admin Server, to enable management by the Central Admin Console.
5.4.5 Uninstalling the Central Admin Server Software/Central Admin Console This section describes how to uninstall the Central Admin Server Software/Central Admin Console. Refer to this section if uninstallation is required. ■ Uninstalling the Central Admin Server Software This section uses Windows Server 2008 as an example. Uninstall the Central Admin Server from [Control Panel] - [Programs] - [Programs and Features] in the computer in which it is installed.
5.5 Central Admin Server Login: via the Central Admin Console 5.5 Central Admin Server Login: via the Central Admin Console Using the Central Admin Console allows an administrator to set multiple scanners via the network interface. This section describes how to login from the Central Admin Console. If the normal screen display does not appear (for example: an "X" mark appears), wait for a few minutes and try again.
z If the port number was changed in "5.6 Setting the Central Admin Server" (page 245), enter the port number changed for [Port Number]. z To use SSL, select the [Use HTTPS] check box. z If Central Admin Console is started while there is insufficient free memory, a script error may occur. Try again after ensuring that there is enough free memory.
5.5 Central Admin Server Login: via the Central Admin Console 5. Press the [Login] button. D If the user is authenticated, the Central Admin Console main window appears. The main window shown after login can be changed. For details, refer to "5.6 Setting the Central Admin Server" (page 245).
5.6 Setting the Central Admin Server Operating environment for the Central Admin Server is set up by changing the administrator password and setting network and LDAP server. ■ Setting the Operating Environment 1. Click the [Scanner Central Admin Server Settings] link on the Central Admin Console main window. D The [Scanner Central Admin Server Settings] window appears.
5.6 Setting the Central Admin Server 2. Select the [Automatically add new scanners to the Central Admin configuration when they are discovered.] check box to add a new scanner automatically. 3. In [Network Connection], set up the network to communicate with scanners and the Central Admin Console. 4. In [Screen Settings], configure the Central Admin Console main window. 5. In [LDAP Server], configure the LDAP server.
Search Item Description Initials Enter the schema name that is to be associated with the [Initials] search item. The default value is "initials". Comment Enter the schema name that is to be associated with the [Comment] search item. The default value is "description". Workplace Enter the schema name that is to be associated with the [Workplace] search item. The default value is "physicalDeliveryOfficeName".
5.6 Setting the Central Admin Server 7. In [Software Update Time-Period Restrictions], set whether to automatically update the scanner system, security, installed options, and Add-ins using the Central Admin Server. z When an update is available for both systems (security and installed options included) and Add-ins, if the update of systems is completed outside the specified time-period, update is not run for Add-ins.
3. Enter a new administrator password and press the [Change Password] button. D The [Scanner Central Admin Server Settings] window is shown again.
5.6 Setting the Central Admin Server ■ Clearing the User Roaming Data 1. Click the [Scanner Central Admin Server Settings] link on the Central Admin Console main window. D The [Scanner Central Admin Server Settings] window appears. 2. Press the [User Roaming Data (Select & Clear)] button. D The [User Roaming Data (Select & Clear)] window appears. 3. Select the check box for the user(s) whose user roaming data is to be deleted and press the [Clear] button.
5.7 Setting Scanner Configuration Scanner configuration is set by adding, editing and deleting scanner configuration. Scanner configuration is information used to identify scanners on the Central Admin Server, when registering configuration information from a scanner to the Central Admin Server. The registered scanners can be reviewed, and modified by the Central Admin Server functions. Initially, scanner configuration for each scanner in the scanner group is automatically added.
5.
Item Comment Configuration from file Configuration from scanner PAD ASSY (Sheets) Number of times pad assy has been used — Yes PICK ROLLER (Sheets) Number of times pick roller has been used — Yes Total Throughput (Sheets) Total number of scanned sheets — Yes Initial Use Date on which scanner was registered — Yes Cumulative On Time (Hours) Total scanner "On" time, in hours — Yes Last Audit Log Collected Last date and time audit log was collected — (*1) — (*1) Security Update Versi
5.7 Setting Scanner Configuration ■ Importing Scanner Configuration Scanner configuration can be registered for several scanners at once, by importing the scanner configuration file. For details about the importable data (settings) allowed in a scanner configuration file, refer to "B.2.1 Scanner Configuration File Format (for Importing)" (page 484). Also note that imported scanner configuration data can be updated at once for the scanners.
4. Press the [Import] button. D The scanner configuration file is imported and the scanners are registered. z Importing a scanner configuration file that contains zero scanner entries will cause all of the existing scanner configuration information to be deleted. z The imported scanner configuration file overwrites the current scanner configuration.
5.7 Setting Scanner Configuration ■ Adding Scanner Configuration This section describes how to add scanner configuration. 1. Press the [Config List] button in the Central Admin Console main window. D The [Scanner Config List] window appears. 2. Press the [New] button. D The [Edit Scanner Details] window appears. 3. 4. 5. 6. In [Scanner Name], enter the scanner name. This entry is required. In [IP Address], enter the numeric IP address of the scanner.
■ Cloning a Scanners Configuration This section describes how to clone a registered scanners configuration. 1. Press the [Config List] button in the Central Admin Console main window. D The [Scanner Config List] window appears. 2. Select the check box for the scanner to be cloned. 3. Press the [Clone] button. D The [Edit Scanner Details] window appears. 4. Check and edit the scanner configuration. 5. Press the [OK] button. D The scanner configuration is added.
5.7 Setting Scanner Configuration ■ Deleting Scanner Configuration This section describes how to exclude scanners from Central Admin management. 1. Press the [Config List] button in the Central Admin Console main window. D The [Scanner Config List] window appears. 2. Select the check box for the scanner to be deleted. 3. Press the [Delete] button. D A confirmation window for whether or not to exclude the specified scanner(s) from Central Admin management appears. 4. Press the [OK] button.
■ Viewing the Scanner List This section describes how to view scanner configuration. 1. Press the [Config List] button in the Central Admin Console main window. D The [Scanner Config List] window appears. 2. Click the link of the scanner whose configuration you want to view. The [Scanner Details] window appears. 3. View the scanner information details. When the Admin Tool is started up by pressing the [Network Scanner Admin Tool [Start]] button, scanners are identified by their IP addresses.
5.8 Monitoring and Maintaining the Scanner Network 5.8 Monitoring and Maintaining the Scanner Network The registration status of scanners, the status of various scanner processes, and the event log can be viewed. 1. Press the [Admin Operations] button in the Central Admin Console main window. D The [Scanner Admin Operations] window appears. 2. View the state of the scanner network. For details on how to read the [Scanner-Side Update Status], refer to "5.13 Viewing the Update Status Lists" (page 272).
5.9 Updating the System The system, security, and installed options can be updated by uploading a new system update module and setting update calls.
5.9 Updating the System 2. In [Model List], select [N1800]. D [Registered System Update] shows the details of the currently available update modules. 3. Press the [Browse] button to specify the update module to be registered. 4. Press the [Upload] button to upload the update module. 5. Select the [Issue an Update Call] check box to issue an update call.
5.10 Installing an Add-in An Add-in for scanner can be installed by uploading an Add-in module and setting update calls. Up to six Add-in modules can be installed.
5.10 Installing an Add-in 3. In [Add-in Groups], select a group to which the new Add-in module is to be registered. To cancel release of the Add-in module, press the [Cancel] button to delete the module. D [Registered Add-in Module] shows the details of the currently available Add-in modules. 4. Press the [Add-in Upload] button. D The [Add-in Upload] window appears. 5. Press the [Browse] button to specify the Add-in module file. 6. Press the [Upload] button to upload the Add-in module.
9. In [Scanner Notification Schedule], set the schedule to notify Add-in modules. When issuing a call, set a time that does not conflict with that set for [Software Update Time-Period Restrictions] on the [Scanner Central Admin Server Settings] window. 10. Press the [Register] button. D The uploaded Add-in module is registered to the selected Add-in group. When a new Add-in module is available, it will only be not installed in a scanner if both the name and version match that of the current Add-in.
5.11 Updating the Scanner Settings 5.11 Updating the Scanner Settings The scanner settings can be updated by uploading new sets of scanner settings and setting update calls.
3. In [Settings Groups], select a settings group to which the new set of scanner settings is to be registered. D [Registered Scanner Settings] shows the release date of the currently available system settings. To cancel release of the scanner settings, press the [Cancel] button to delete the scanner settings. If the scanner settings are canceled, checking or changing the settings contents becomes difficult.
5.11 Updating the Scanner Settings The current configuration of the scanners saved by using the Admin Tool can be sent to the Central Admin Server from the [Import Scanner Settings] window. The current configuration of the scanners is the information saved in "Backing up System Settings" (page 182). The current configuration of the scanners can be imported in the following way. 1 Specify the scanner configuration file to be imported. Press the [Browse] button to select a file. 2 Press the [Import] button.
5.12 Setting the Job Mode The job mode can be set by registering a new job mode and setting a release schedule. After registering a new set of job mode settings, the job mode settings are replaced. 1. Press the [Admin Operations] button in the Central Admin Console main window. D The [Scanner Admin Operations] window appears. 2. Select the [Job Mode Settings] link. D The [Job Mode Settings] window appears.
5.12 Setting the Job Mode 4. Configure job mode settings. The contents of the last configured job mode settings are shown. z [Job Sequences] button The setting items are the same as those set in the [Job Sequences] tab in the job mode settings menu in the window for administrator operations. For details, refer to "4.17.2 Setting a Job Sequence" (page 201). To set [Print] or [Save] for a job sequence, a network printer or network folder must be previously added on the job mode edit window.
7. Press the [Back] button. D The Central Admin Console main window appears again.
5.13 Viewing the Update Status Lists 5.13 Viewing the Update Status Lists Status details can be viewed for the following update types: z System Updates z Add-in Installs z Scanner Settings 1. Press the [Admin Operations] button in the Central Admin Console main window. D The [Scanner Admin Operations] window appears. 2. Select the [Targeted] numeral link in [Scanner-Side Update Status]. D The [Update Status List] window corresponding to the update type appears.
6. [Back] button D The Central Admin Console main window appears again. When issuing an update call or clearing an error, you can select or deselect all the scanners by the following operations: z Press the [Select All] button to select all scanners. z Press the [Deselect All] button to clear the check boxes of all scanners.
5.14 Viewing the Scanners Operating Status 5.14 Viewing the Scanners Operating Status The operating status of the scanners can be viewed. 1. Press the [Operation Monitor] button in the Central Admin Console main window. D The [Scanner Operation Monitor] window appears. Press a scanner icon to show the [Scanner Details] window. Immediately after the Central Admin Server starts up, the operating status of the registered scanners is shown as "Unreported".
5.15 Viewing Event Log Event logs output from the scanners or the Central Admin Server can be viewed. The latest 100 event log items can be viewed on the [Scanner Admin Operations] window. z Log for all events that occur on the Central Admin Server z Log for events that occur in the scanners, where "Type" is "Error" or "Warning" To view all event logs, check the [Event Log] window. ■ Viewing Event Log 1. Press the [Event Log] button in the Central Admin Console main window.
5.15 Viewing Event Log ■ Downloading Event Log 1. Press the [Event Log] button in the Central Admin Console main window. D The [Event Log] window appears. 2. Press the [Export] button. D A confirmation window for whether or not to download the event log appears. 3. Press the [OK] button. D The [File Download] dialog box appears. 4. Press the [Save] button. D The [Save As] dialog box appears. 5. Specify the download destination where the event log is to be saved. D The events are output to the file.
5.16 Collecting and Exporting Audit Logs Scanner system logs and user logs can be collected and saved in the Central Admin Server. System logs collected in the Central Admin Server are referred to as "audit logs (system)", and user logs as "audit logs (user)". Both types of logs are referred to collectively as "audit logs". By automatically collecting system logs and user logs in the Central Admin Server, you can record users' past operations.
5.16 Collecting and Exporting Audit Logs 5.16.2 Exporting Audit Logs To export audit logs collected in the Central Admin Server, execute "AmExportLog.exe" in the command prompt on the computer installed with the Central Admin Server software. z Command storage location Under the [\AmManager\Bin] folder in the installation folder of the Central Admin Server software z Command executable format AmExportLog -d OutputFolder [-v] The italic text represents variable character strings.
5.16.3 File Format of Audit Logs Audit log files are formatted as follows: z Audit logs use the UTF-8 character set. z Audit logs are in a CSV format. z Audit logs contain the following output: z Audit log (system) This log contains the following output items: "Sequence_number","Date","Time","Type","Code","Message" These items are defined as follows: Log Item Description Sequence number A file sequence number between "1" and "4294967295".
5.16 Collecting and Exporting Audit Logs z Audit log (user) This log contains the following output items: "Sequence_number","Date","Time","User","Code", "Operation","Result","Pages","Description" These items are defined as follows: Log Item Description Sequence number A file sequence number between "1" and "4294967295". This number increments from "1" as files are added, and resets to "0" (indicating an overflow) after "4294967295". Date Corresponds to the user log [Date].
5.17 Maintaining Central Admin Server Settings Central Admin Server settings set by the administrator can be backed up, restored, and obtained. Audit logs are not backed up or restored by the operations described below, because they are not included in the Central Admin Server settings. 5.17.1 Backing Up Central Admin Server Settings All data managed in the Central Admin Server (excluding audit logs) can be backed up. Central Admin Server settings can be restored using the backup file.
5.17 Maintaining Central Admin Server Settings z Specify a folder without files and sub-folders as the backup folder. If the specified backup folder does not exist, it is created. z Do not change the backup folder structure. If changed, restoration may not be processed correctly. z Do not change the content of the backup file of Central Admin Server settings. If the backup file content is changed and restored, processes related to the Central Admin Server may operate improperly.
5.17.2 Restoring Central Admin Server Settings Central Admin Server settings that have been backed up can be restored to the Central Admin Server. To restore Central Admin Server settings, execute "AmRestore.exe" in the command prompt on the computer installed with the Central Admin Server software. z Command storage location Under the [\AmManager\Bin] folder in the installation folder of the Central Admin Server software z Command executable format AmRestore.
5.17 Maintaining Central Admin Server Settings 5.17.3 Obtaining Technical Support on the Central Admin Server If any problems occur when setting up or using the Central Admin Server, technical support information on the Central Admin Server can be collected to help determine the cause of the problem. To obtain technical support information, execute "AmInvestigate.exe" in the command prompt on the computer installed with the Central Admin Server software.
5.17.4 Migrating Data to an Updated Version of the Central Admin Server Software When updating the Central Admin Server software version in order to use a different server as the Central Admin Server, data from the previous version of the Central Admin Server software must be transferred to the new version. The data can be migrated by executing the "AmBackup.exe" and "AmRestore.exe" commands in the computer in which the Central Admin Server software is installed. If you back up data by executing "AmBackup.
5.17 Maintaining Central Admin Server Settings 3. Execute "AmRestore.exe" in the following folder of the new version of the Central Admin Server. For details about "AmRestore.exe", refer to "5.17.2 Restoring Central Admin Server Settings" (page 283). Under the [\AmManager\Bin] folder in the installation folder of the Central Admin Server software D The data backed up in Step 2 is restored in the new version of the Central Admin Server.
5.18 Messages The following lists the messages that may appear during central admin operations. 5.18.1 Central Admin Console Messages Window Connect Message Action Check the port number setting. Enter a port number. Check the target server setting. Enter a target server. Connection error Check the connection target and port number, and try again. Central Admin Console Network Scanner Admin Tool could not be started. Check that it has been installed.
5.18 Messages 5.18.2 Event Log ■ System Event Log The system event log shows a list of all system events. z Log Type: Application z Event source: Scanner Central Admin Server Code Message Action 11001 Scanner Central Admin Server started up. 11002 Scanner Central Admin Server shut down. 12001 Default setting is being used in place of invalid value.Parameter: XXXX Invalid value: XXXX Default value: XXXX 12002 Tried to exceed the scanner registration limit. Delete unneeded scanner configuration.
Code Message Action 13005 Settings used for communication between the Central Admin Server and Central Admin Console could not be changed.Details: Error details Restart the Scanner Central Admin Server service. 13901 Scheduler could not be started. (XXXX) Restart the Scanner Central Admin Server service. 13902 Schedule notification failed. (XXXX) Check the operating status of the Web site using IIS Manager.
5.18 Messages 5.18.3 Backup/Restore Command Messages Backup/restore command messages which may appear during central admin operations can be arranged into the following two categories: z Information z Error Backup/restore command messages will be shown on the command prompt. ■ Information Code Message 0A040001 Starting backup. 0A040002 Finishing backup. 0A040003 Starting restore. 0A040004 Finishing restore. Action No action required.
Code Message Action 7A040014 Backup file already exists. A file or folder exists in the backup folder. Specify an empty folder. If a folder which does not exist is specified, it will be created. 7A040015 Backup folder specification is invalid. This error message is output in the following cases. After checking the error, run the command again. z The backup folder specified in the parameter for the restore command does not have write access.
5.18 Messages Code 7A040017 Message Action Backup failed. If this message appears with auxiliary code [7A041012], free disk space may be insufficient. Ensure that there is enough free disk space available, and try again. If this message appears with auxiliary code [7A041015], it is possible that the database file used in the Central Admin Server is being used with software other than the Central Admin Server software. Stop using the database file and try again.
Code Message Action 7A040018 Restore failed. If this message appears with auxiliary code [7A041013], free disk space may be insufficient. Ensure that there is enough free disk space available, and try again. If this message appears with auxiliary code [7A041008], a file in the restoration folder may be in use. Check that the file is not in use, and try again.
5.18 Messages Code 7A040023 Message Action Restoration from this version of backup file is not possible. The backup file saved by executing the AmBackup.exe command in the Central Admin Server of the previous version cannot be restored with the AmRestore.exe command in the Central Admin Server of new version. Refer to "5.17.4 Migrating Data to an Updated Version of the Central Admin Server Software" (page 285), and try backing up again.
5.18.4 Audit Log Export Command Messages Code Message Action 7A050010 Scanner Central Admin Server is not installed. Detail error message: XXXXXXXXXX Check that the Central Admin Server has been installed correctly. Check whether the command is being executed with administrative privileges for the computer. 7A050012 Audit log export failed. Detail error code: XXXXXXXXXX Detail error message: XXXXXXXXXX Check the error message, and try the following: 7A050014 Command is already running.
Chapter 6 Regular User Operations This scanner is used to scan documents which then can be sent by e-mail or fax, printed on a network printer, or saved to a folder. To perform the operations described in this chapter, the scanner must first be set up by the administrator. For details about scanner setup, refer to "Chapter 4 Administrator Operations (LCD Touch Panel and Admin Tool)" (page 74). 6.1 Loading Documents............................................................................................
6.1 Loading Documents This section describes how to load documents onto the scanner. 6.1.1 How to Load Documents 1. Check the number of document sheets. For document sheet limits, refer to "A.3 Maximum Document Loading Capacity" (page 476). 2. When loading multiple document sheets, fan the document stack. 1. Lightly grip the ends of the document stack in both hands, and fan two or three times. 2. Rotate the documents 90 degrees, and fan again. 3. Align the edges of the document sheets. 3.
6.1 Loading Documents The stacker holds the document sheets after they have been scanned. It can be pulled out and adjusted to the size of the document being scanned. 4. Load the documents into the ADF paper chute. Load the document front side down, with the top of the document entering the scanner first (when multiple document sheets are loaded, the last page is on the top).
5. Adjust the side guides to the width of the documents. Move the side guides so that they touch both sides of the documents. If there is any space between the side guides and the edges of documents, the scanned data may be skewed.
6.1 Loading Documents 6.1.2 Loading Documents Using a Carrier Sheet With an optional carrier sheet, you can scan documents larger than A4 size, such as A3, Double Letter, and B4. To do this, you fold the document in half and scan both sides continuously in duplex mode, one side at a time. The scanned images will be merged and saved as one image page. When scanning a document larger than A4 size, change the settings as follows: z When using a carrier sheet, set the size of the scanned document to be output.
2. Open the carrier sheet and insert the document. Align the fold with the right edge of the Carrier Sheet so that the document fits into the Carrier Sheet at the upper corner. z When placing the carrier sheet with the printed black and white pattern to be at the top, the front of the carrier sheet has the thick vertical line at the right side.
6.1 Loading Documents 4. Start the scan. D The front and back side images are merged into a double-page spread image. z There may be a gap between the front and back side images, or a line may appear on the output scan image. If a thick document is scanned with the carrier sheet, scanned images on the both right and left sides may be skewed to a trapezoidal shape. These problems may be improved in the following ways.
6.2 Using LCD Touch Panel Windows: Regular User 6.2.1 [Main Menu] Window The type of buttons displayed on the menu differs according to the settings of the relevant server. The following describes display examples according to settings for e-Mail, Fax, Print, Save and Scan to SharePoint.
6.2 Using LCD Touch Panel Windows: Regular User 6.2.2 [Job Menu] Window The type of buttons displayed on the menu differs according to the job settings. In the following example, six jobs are set up. When a regular user belongs to multiple job groups, menus and buttons to switch the [Job Menu] window appear as shown below.
6.2.3 Regular User Settings Overview Regular users can configure the following setting items as long as these items have been enabled by the administrator. z Login Setting Set the scanner to automatically login without displaying the [Login] window, when the scanner power is switched on or restarted. Also, set whether or not to enable login with the guest account. To change these settings, contact the administrator. z Initial Post-Login Menu Set whether to display the [Main Menu] or [Job Menu] window.
6.3 Logging in: Regular User Mode 6.3 Logging in: Regular User Mode CAUTION Do not move or shake the scanner when it is turned on. This may damage components in the scanner and cause data to be lost. Depending on the authentication mode and the specified user name, the following authentication process is performed for login authentication. z For users registered in the LDAP server Specify a user name from the user information registered with the LDAP server.
z When using a scanner without using an LDAP server or registering a local account, enter the following user name and password. For details about the LDAP server, refer to "LDAP Server" (page 50). User Name: guest Password: guest However, this cannot be used if login with the guest account is disabled. z For details about automatic login or enabling login with the guest account, refer to "4.7.1 Setting the Login Settings" (page 107). z Only one administrator or user can login to the scanner at same time.
6.3 Logging in: Regular User Mode 2. Enter a user name and password. If [Active Directory Global Catalog] is selected for the login LDAP server, the [UPN Suffix] input field is displayed. z User names including a UPN suffix may be up to 64 characters long. The entered UPN suffix is remembered and used again at the next login. z If a UPN suffix is entered, "@" and the UPN suffix will be appended to the user name. For example, if the user name is "user" and the entered UPN suffix is "example.
6.4 Sending the Scanned Data by e-Mail If an LDAP server is set, register the user e-mail address with the LDAP server. If a local account is set, register the user e-mail address. If the user e-mail address is not registered, e-mails cannot be sent. 1. On the [Main Menu] window, press the [e-Mail] button. D The [Send e-Mail] window appears. The scan information can be changed by pressing of [Scan Settings]. For details, refer to "6.9 Setting the Scan Options" (page 356). 2.
6.4 Sending the Scanned Data by e-Mail 3. Enter an e-mail address in the [From] field. This field can be entered if logged in with the the guest account, that has no set email address. For details about e-mail address settings values, refer to "B.1 e-Mail Address Setting Values" (page 483). [From] e-mail addresses can be selected from the e-mail address book by pressing . For details, refer to "6.4.1 Selecting an e-Mail Target from the e-Mail Address Book" (page 313).
9. Press the [Scan] button. When [Scan Viewer] is [Off], this will be a [Scan&Send] button. D The scanning starts. The scanning status and scan settings are shown during the scan. The maximum number of pages that can be scanned is 999. When [Blank Page Skip] is enabled, the number of scanned pages excluding skipped blank pages is shown. Additional pages can be scanned in place of skipped blank pages, until the maximum number of scanned pages is reached.
6.4 Sending the Scanned Data by e-Mail D The [Main Menu] window is shown again. z The following items are set by the administrator in advance. z The maximum number of e-mail addresses to be specified in the [To] field z Whether to split an e-mail to be sent, and the maximum size of a split email z The maximum size of an attached file To change these settings, contact the administrator. For more details, refer to "4.10.1 Setting the e-Mail Server" (page 137).
6.4.1 Selecting an e-Mail Target from the e-Mail Address Book The following explains how to use an e-mail address book to specify destinations when sending an e-mail, instead of directly entering e-mail addresses with a keyboard. The details to select e-mail addresses from an e-mail address book are described in Step 2 and Step 3 of "6.4 Sending the Scanned Data by e-Mail" (page 309). z Type of the e-Mail Address Book There are two types of e-mail address books, My List and LDAP List.
6.4 Sending the Scanned Data by e-Mail 1. On the [Send e-Mail] window, press in the e-mail address field. D The [e-Mail Address Book] window appears. 2. Select the [LDAP List] tab. D The [e-Mail Address Book] window for the LDAP List appears. 3. Press a search parameter button (either the left, middle, or [e-Mail Address] button) to select a search item.
6. Select a search position setting. When the LDAP server contains thousands of entries, [Anywhere (...abc...)] and [Tail (...abc)] searches can take a long time. D The window returns to the [e-Mail Address Book] LDAP List. The selected position is displayed in [Search Position]. 7. Press . D The search results are displayed on the right side. Five results are displayed at a time.
6.4 Sending the Scanned Data by e-Mail z The number of search results to be displayed can be set by the administrator. For details, refer to "4.9.2 Setting the e-Mail LDAP Server" (page 133). z If items are missing for search results according to the display format of the search results, "----" is shown instead. For example, if the display format is "LastName FirstName", and the user "LastName: Fujitsu, FirstName: None" is registered on the LDAP server, the search result is displayed as "Fujitsu ----".
6.4.2 Adding an e-Mail Target to the e-Mail Address Book The following explains how to add an e-mail address or a distribution list to your My List in the e-mail address book. e-Mail targets cannot be added to the LDAP List. The maximum number of e-mail targets that can be stored in the e-mail address book is as follows. z Total of 5,000 e-mail targets which include groups, distribution lists and/or e-mail addresses z Total of 10,000 e-mail addresses 1.
6.4 Sending the Scanned Data by e-Mail 3. Press the [Edit e-Mail Address Book] button. D The [Edit e-Mail Address Book] window appears. 4. Press . To add an e-mail address or distribution list to a group, display the target group and press the button. D The [Add e-Mail Address] window appears.
5. Enter the information of the e-mail address to be added. z For e-mail addresses On the [e-Mail Address] tab, enter the e-mail address, first name, and last name to be added. For details about e-mail address settings values, refer to "B.1 e-Mail Address Setting Values" (page 483).
6.4 Sending the Scanned Data by e-Mail z For distribution lists On the [Distribution List] tab, enter the list name and e-mail addresses to be added to the distribution list. For details about e-mail address settings values, refer to "B.1 e-Mail Address Setting Values" (page 483). e-Mail addresses can be selected from the e-mail address book, which can be accessed by pressing . For details, refer to "6.4.1 Selecting an e-Mail Target from the e-Mail Address Book" (page 313).
6.4.3 Editing an e-Mail Target in the e-Mail Address Book The following explains how to edit My List in the e-mail address book. LDAP List cannot be edited. 1. Open the [e-Mail Address Book] window in either of the following ways. z On the [Send e-Mail] window, press for the e-mail address input field. z On the [Main Menu] or [Job Menu] window, press the [Maintenance] button, then on the [Maintenance] window, press the [Edit e-Mail Address] button. 2. Select the [My List] tab. 3.
6.4 Sending the Scanned Data by e-Mail z For distribution lists Enter the list name and e-mail addresses to be added to the distribution list. For details about e-mail address settings values, refer to "B.1 e-Mail Address Setting Values" (page 483). e-Mail addresses can be selected from the e-mail address book, which can be accessed by pressing . For details, refer to "6.4.1 Selecting an e-Mail Target from the e-Mail Address Book" (page 313).
6.4.4 Deleting an e-Mail Target from the e-Mail Address Book The following explains how to delete an e-mail address or a distribution list from your My List. e-Mail targets cannot be deleted from the LDAP List. 1. Open the [e-Mail Address Book] window in either of the following ways. z On the [Send e-Mail] window, press in the e-mail address field. z On the [Main Menu] or [Job Menu] window, press the [Maintenance] button, then on the [Maintenance] window, press the [Edit e-Mail Address] button. 2.
6.5 Sending the Scanned Data by Fax 6.5 Sending the Scanned Data by Fax 1. On the [Main Menu] window, press the [Fax] button. D The [Send Fax] window appears. The scan information can be changed by pressing of [Scan Settings]. For details, refer to "6.9 Setting the Scan Options" (page 356). 2. Enter a fax number into the [Recipient Fax No.] field. Fax numbers can be selected from the fax number list by pressing . For details, refer to "6.5.1 Selecting a Fax Number from the Fax Number List" (page 327).
4. Press the [Scan&Send] button. When [Scan Viewer] is [On], this will be a [Scan] button. D The scanning starts. D The scanned data is sent by fax immediately after the scanning is completed, and the LCD touch panel screen returns to the [Main Menu] window. If the [SMTP Authentication] window appears, enter authentication information needed to access the SMTP server and press the [OK] button.
6.5 Sending the Scanned Data by Fax z If the [Scan] button is pressed (when [Scan Viewer] is [On]), the scanning status and scan settings are shown during a scan. The maximum number of pages that can be scanned is 999. When [Blank Page Skip] is enabled, the number of scanned pages excluding skipped blank pages is shown. Additional pages can be scanned in place of skipped blank pages, until the maximum number of scanned pages is reached. When the scanning has completed, the [Scan Viewer] window appears.
6.5.1 Selecting a Fax Number from the Fax Number List When sending a fax, instead of directly entering a fax number with keyboard, fax numbers may be selected from a fax number list. To enter a fax number using the fax number list, refer to Step 2 of "6.5 Sending the Scanned Data by Fax" (page 324). 1. On the [Send Fax] window, press . D The [Fax Number List] window appears. 2. Press a search parameter button (either the [Recipient] or [Fax No.] button) to select a search item. 3.
6.5 Sending the Scanned Data by Fax 5. Select a search position setting. D The window returns to the [Fax Number List]. The selected position is displayed to the right of the [Search Position] button. 6. Press . D The search results are displayed on the right side. Five results are displayed at a time. 7. Select a fax number. 8. Press the [OK] button. D The fax number is added to the field in the [Send Fax] window. Only one fax number can be entered at a time.
6.5.2 Adding a Contact to the Fax Number List This section describes how to add a contact to the fax number list. A maximum of 1,000 fax numbers can be stored in the fax number list. You cannot add any more fax numbers if the list already contains 1000 fax numbers. Fax contact numbers added to the list are accessible to all users. 1. Open the [Fax Number List] window in either of the following ways. z On the [Send Fax] window, press .
6.5 Sending the Scanned Data by Fax 3. Enter the fax contact details. 4. Press the [OK] button. D The contact is added to the fax number list.
6.5.3 Editing a Contact in the Fax Number List Edited fax contact numbers are accessible to all users. 1. Open the [Fax Number List] window in either of the following ways. z On the [Send Fax] window, press . z On the [Main Menu] or [Job Menu] window, press the [Maintenance] button, then on the [Maintenance] window, press the [Edit Fax Numbers] button. 2. Select a fax number to be edited. 3. Press . D The [Edit Fax Number] window appears. 4. Edit the information. 5. Press the [OK] button.
6.5 Sending the Scanned Data by Fax 6.5.4 Deleting a Contact from the Fax Number List Fax contact numbers deleted from the list are no longer accessible to any user. 1. Open the [Fax Number List] window in either of the following ways. z On the [Send Fax] window, press . z On the [Main Menu] or [Job Menu] window, press the [Maintenance] button, then on the [Maintenance] window, press the [Edit Fax Numbers] button. 2. Select the fax contact that is to be deleted. 3. Press .
6.6 Printing the Scanned Data 1. On the [Main Menu] window, press the [Print] button. D The [Print] window appears. The scan information can be changed by pressing of [Scan Settings]. For details, refer to "6.9 Setting the Scan Options" (page 356). 2. To change the printer, press . D The [Printer List] window appears.
6.6 Printing the Scanned Data 3. Select a target printer and press the [OK] button. Only printers which were added in the list by the administrator can be selected. To change the printers in the list, contact the administrator. For more details about adding printers, refer to "4.13 Setting the Network Printers" (page 159). D This returns you to the [Print] window.
4. Enter a number in [No. of Copies] field. According to the printer being used, settings from the printers properties window may be used instead. 5. Make any required print setting changes. The scaling, positioning, and print mode settings can be changed. For details, refer to the following. "6.6.1 Scaling" (page 337) "6.6.2 Positioning" (page 341) "6.6.3 Print Side" (page 343) To return the print settings to the factory settings, press the [Default] button.
6.6 Printing the Scanned Data 8. On the [Scan Viewer] window, press the [Print] button. D The scanned data is sent to the print server and printed. The document name for the scanned data to be printed is the name of the scanner. The printing status is displayed in the user log until printing has finished. The network printer printing result is not displayed. For more details about the user log, refer to "6.12 Checking the User Log" (page 402).
6.6.1 Scaling Set the print size for the scanned data. The setting selected here will be used every time the user prints a document. 1. On the [Print] window, press the [Scaling] button. D The [Scaling] window appears. 2. Select the print scale of the scanned data. Printing results will vary as shown below, depending on the positioning setting. For more details on the positioning setting, refer to "6.6.2 Positioning" (page 341).
6.
z 100% The image is printed at full scale, regardless of the paper size. z If the positioning setting is [Center], the control point for printing is the center point of the print sheet. z If the positioning setting is [Top Left], the control point for printing is the top left corner of the print sheet.
6.6 Printing the Scanned Data D This returns you to the [Print] window. The selected scaling setting is displayed to the right of the [Scaling] button. z Nothing is printed in the margin set in the printer settings. If edge cropping has been set, the width of the edge cropping setting may be larger than the margin set in the printer settings. For more details, refer to "6.9.20 Edge Cropping" (page 393). z If [Shrink to Fit] is set, the edge cropping area is not included in the print data.
6.6.2 Positioning Set the print position of the scanned data. The setting selected here will be used every time the user prints a document. 1. On the [Print] window, press the [Positioning] button. D The [Positioning] window appears. 2. Select the print positioning of the data. Printing results will vary as shown below, depending on the scaling setting. For more details on the scaling setting, refer to "6.6.1 Scaling" (page 337).
6.6 Printing the Scanned Data Button Center Scaling 100% Control Point Uses the center point of the sheet as a control point. Center Control Point Available Area for Printing Top Left Shrink to Fit Uses the top left corner of the area available for printing as a control point. Top Left Control Point Available Area for Printing 100% Uses the top left corner of the print sheet as a control point. Top Left Control Point Available Area for Printing D This returns you to the [Print] window.
6.6.3 Print Side Set whether to print on one side (simplex mode) or both sides (duplex mode). 1. On the [Print] window, press the [Print Side] button. D The [Print Side] window appears. 2. Select a print mode. According to the printer, settings from the printers properties window may be used instead. D This returns to the [Print] window. The selected mode is displayed to the right of the [Print Side] button.
6.7 Saving the Scanned Data to a Network Folder 6.7 Saving the Scanned Data to a Network Folder Save the scanned data to a network folder or an FTP server folder. 1. On the [Main Menu] window, press the [Save] button. D The [Save] window appears. The scan information can be changed by pressing of [Scan Settings]. For details, refer to "6.9 Setting the Scan Options" (page 356). 2. Press . D The [Folder List] window appears.
3. Select a folder. Only folders which are in the list may be selected. Only the administrator may add folders to the list, or edit the details of folders already on the list. To change the folders in the list, contact the administrator. For more details about adding network folders, refer to "4.12.1 Setting the Network Folders" (page 143). For more details about adding FTP server folders, refer to "4.12.2 Setting the FTP Server Folders" (page 149). 4. Press the [OK] button.
6.7 Saving the Scanned Data to a Network Folder 5. In the [Save as] field, enter a file name for the scanned data to be saved. z The following file names cannot be used: z CON z PRN z AUX z CLOCK$ z NUL z COM0 to COM9 z LPT0 to LPT9 z \ and / are used as delimiters in a folder path. z The following symbols cannot be used. :*?"<>| z When the file format is changed in [Scan Settings], the file name set on the [File Names (Save)] window is reset in the [Save As] field. 6.
9. On the [Scan Viewer] window, press the [Save] button. D A file in the specified file format is saved in the selected folder. D The [Main Menu] window is shown again. If saving to the folder fails, an error message e-mail with the following title is sent from the scanner to the currently logged-in user's e-mail address registered in the LDAP server.
6.8 Saving the Scanned Data to a SharePoint Folder 6.8 Saving the Scanned Data to a SharePoint Folder 1. On the [Main Menu] window, press the [Scan to SharePoint] button. D The [Scan to SharePoint] window appears. The scan information can be changed by pressing of [Scan Settings]. For details, refer to "6.9 Setting the Scan Options" (page 356). 2. Press for the [Save in] field. D The [Folder List] window appears.
3. Select a SharePoint folder and press the [OK] button. Only SharePoint folders which are in the list may be selected. Only the administrator may add folders to the list, or edit the details of folders already on the list. To change the folders in the list, contact the administrator. For more details about adding SharePoint folders, refer to "4.12.3 Setting the SharePoint Folders" (page 153).
6.8 Saving the Scanned Data to a SharePoint Folder 4. In the [Save as] field, enter a file name for the scanned data to be saved. z The following file names cannot be used: z CON z PRN z AUX z CLOCK$ z NUL z COM0 to COM9 z LPT0 to LPT9 z \ and / are used as delimiters in a folder path. z The following symbols cannot be used. ~"#%&*:<>?{|} z When the file format is changed in [Scan Settings], the file name set on the [File Names (Save)] window is reset in the [Save As] field. 5.
7. In the [Max. File Size] field, enter the maximum file size at which a file is to be split into multiple files, and press the [OK] button. z When the file size of a single page exceeds the specified maximum file size, the page is saved as one file. z The file name format of split files is: "original_file_name-file_number-total_number_of_split_files" File numbers and the total number of split files are added in four digits. File numbers are the numbers assigned to individual split files.
6.8 Saving the Scanned Data to a SharePoint Folder 9. Select a content type used to manage the scanned data on the SharePoint server, and press the [OK] button. D The selected content type is set. According to the selected content type, a list of properties defined on the SharePoint server is shown in the [Scan to SharePoint] window.
10. Set properties in either of the following ways. z Enter properties directly in the input fields that correspond to the properties to be edited. z Press for a property to be edited, and set the property in the [Edit Properties] window.
6.8 Saving the Scanned Data to a SharePoint Folder 11. Press the [Scan] button. When [Scan Viewer] is [Off], this will be a [Scan&Save] button. D The scanning starts. The scanning status and scan settings are shown during the scan. The maximum number of pages that can be scanned is 999. When [Blank Page Skip] is enabled, the number of scanned pages excluding skipped blank pages is shown. Additional pages can be scanned in place of skipped blank pages, until the maximum number of scanned pages is reached.
D The [Main Menu] window is shown again.
6.9 Setting the Scan Options 6.9 Setting the Scan Options On the following windows, press of [Scan Settings] to access the [Scan Settings] windows. z [Send e-Mail] window z [Send Fax] window z [Print] window z [Save] window z [Scan to SharePoint] window The following classes of scan settings are available. z Default These are the factory settings. To set the recommended values automatically, press the [Default] button.
Changing these scan options may influence other scan settings items. z Setting an option may cause other option settings to become invalid. z Other option settings may cause option settings to become invalid. Scan option settings may be influenced in the following ways.
6.
Tab Save (*1) Settings which become invalid Item Text Recognition (*2) First Page — z Paper Size, long page mode z Other than PDF file format All Pages Pages — z Paper Size, long page mode z Other than PDF file format z Resolution, [600dpi] First marked section only All marked sections z Brightness z Contrast z Background Removal z Color Mode, [Grayscale] and [Black & White] z Other than PDF file format z Paper Size, long page mode — z Other than PDF file format High Compression for Color PDF
6.
(*1): When the [Scan Settings] window is opened from the [Print] or [Send Fax] window, the [Save] tab is not displayed. (*2): Text Recognition includes conversion to searchable PDF and output of marked character strings as keywords.
6.9 Setting the Scan Options 6.9.1 Carrier Sheet Set whether or not a carrier sheet is used. When using a carrier sheet, set the size of the scanned document to be output. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Carrier Sheet] button. D The [Carrier Sheet] window appears. 3. If a carrier sheet is to be used, select the output size for the scanned image. D This returns you to the [Scan Settings] window.
6.9.2 Color Mode Set whether the document is scanned in "color" or "black and white". 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Color Mode] button. D The [Color Mode] window appears. 3. Select the color mode. D This returns you to the [Scan Settings] window. The selected mode is displayed to the right of the [Color Mode] button. z Usually, the color mode should be set as [Auto].
6.9 Setting the Scan Options 6.9.3 Paper Size Set a paper size for the document to be scanned. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Paper Size] button. D The [Paper Size] window appears. 3. Select a paper size. D This returns you to the [Scan Settings] window. The selected size is displayed to the right of the [Paper Size] button. When the [Auto] setting is used, the paper size is set to the same size (Maximum: 215.9 × 355.6 mm/8.5 × 14 in.
■ Long Page Mode When scanning pages which are longer than standard documents, the [Allow long pages] setting must be specified. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Paper Size] button. D The [Paper Size] window appears. 3. Press the [Custom] button. D The [Custom Paper Size] window appears. 4. For [Unit], select a paper size unit. 5. For [Allow long pages?], select [Yes]. 6. Enter a paper size. 7. Press the [OK] button.
6.9 Setting the Scan Options 6.9.4 Resolution Changing the resolution level affects the scanned data in the following ways. Item High resolution Low resolution Scan speed Slow Fast Scan quality High Low File size Large Small 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Resolution] button. D The [Resolution] window appears. 3. Select a resolution level. D This returns you to the [Scan Settings] window.
6.9.5 Scan Mode Set the scan mode for the documents. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Scan Mode] button. D The [Scan Mode] window appears. 3. Select [Simplex] if only the front sides of the documents are to be scanned. Select [Duplex] if both front and reverse sides are to be scanned. D This returns you to the [Scan Settings] window. The selected mode is displayed to the right of the [Scan Mode] button.
6.9 Setting the Scan Options 6.9.6 Document Feed Direction Set the feed direction of the document when loading onto the scanner. 1. On the [Scan Settings] window, select the [Basic] tab. 2. Press the [Document Feed Direction] button. D The [Document Feed Direction] window appears. 3. Select the document feed direction. D This returns you to the [Scan Settings] window. The selected feed direction is displayed to the right of the [Document Feed Direction] button.
6.9.7 File Format Set the file format for the scanned data. Some scan settings cannot be used for certain file formats. Option PDF JPEG TIFF MTIFF Text Recognition A — — — PDF Password A — — — A (*1) A A (*1) A (*1) Compression A: Format can be used, —: Format cannot be used (*1): Can only be used if the [Color Mode] is [Auto] , [Grayscale], or [RGB Color].
6.9 Setting the Scan Options When PDF format is selected, select whether or not to use [High Compression for Color PDF] mode. When [High Compression for Color PDF] is selected, characters and backgrounds on the document are compressed separately. In order to do this, the file size of the document that mostly consists of text characters becomes smaller while keeping the quality of the characters as they are.
6.9.8 Searchable PDF When the file format is PDF, the scanned data can be converted to a searchable PDF by automatically recognizing character strings contained in the document. z Conversion to searchable PDF may take extra time. z In the following documents, highlighted character strings cannot be set as a keyword. The scanner may fail to correctly recognize the following kinds of documents (characters) as text.
6.9 Setting the Scan Options 4. For [Text Recognition Language], select a language used when text is to be recognized in the document. 5. Under [Text Recognition for Pages], specify the pages to be output in searchable PDF. 6. Press the [OK] button. D This returns you to the [Scan Settings] window. The selected setting is displayed to the right of the [Text Recognition] button.
6.9.9 Setting a Keyword for the PDF A character string such as the title of a black-and-white document can be used as a keyword for the created PDF file. The keyword is useful when searching the PDF file. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered. When you perform a scan, the marked character strings are recognized and set as keywords for the PDF file.
6.9 Setting the Scan Options The color of an entire marked section should be even in thickness. Good Example Bad Example 1 (The characters are not completely covered) Bad Example 2 (The color is not even) z Up to 10 sections can be marked in a page.
To automatically set a keyword for a PDF file, change the settings as shown below. z Conversion to searchable PDF may take extra time. z In the following documents, highlighted character strings cannot be set as a keyword. The scanner may fail to correctly recognize the following kinds of documents (characters) as text. However, by changing the color mode and/or improving the image quality for scanning, such documents may be successfully recognized.
6.9 Setting the Scan Options 3. For [Marker Index], select an option to specify the range of marked sections for text recognition. The range of marked sections for text recognition can be selected when the color mode is [Auto] or [RGB Color]. Even if the color mode is [Auto], depending on the way sections are marked, the document may be detected as black and white, and character strings in the marked sections may not be recognized. For details of automatic color mode selection, refer to "6.9.
4. When [First marked section only] or [All marked sections] is selected in Step 3, select whether or not to enable editing of character strings in marked sections at [Edit Marked String]. z To make detected character strings in marked sections editable, set the [Scan Viewer] window to appear after scanning. If the [Scan Viewer] window is not set to appear, editing is not possible.
6.9 Setting the Scan Options 6.9.10 PDF Password PDF files can be locked with a user-specified password. The password will need to be entered every time the password-protected PDF file is opened. Do not forget or lose this password. 1. On the [Scan Settings] window, select the [Save] tab. 2. Press the [PDF Password] button. D The [Require PDF Password] window appears. 3. Select whether or not to set a password. D When [Yes] is selected, the [PDF Password] window appears.
4. Enter a password and confirm password. 5. Press the [OK] button. D The PDF will be created with password protection.
6.9 Setting the Scan Options 6.9.11 Compression When [Auto], [RGB Color], or [Grayscale] is selected as described in "6.9.2 Color Mode" (page 363), it is also possible to set the compression rate of scanned data. For photos and images, a high compression rate can be used to create a smaller file. Changing the compression rate affects the scanned data in the following ways. High compression Low compression Quality Low High File size Small Large 1.
z When the [High Compression for Color PDF] button is pressed, characters and their backgrounds on a document are detected separately, and only the backgrounds are compressed. For a text based document, the resulting file size can be smaller while the characters remain clear. However, note the following: z Photographs or pictures are recognized as background and compressed at a high rate, causing degradation in the scanned image.
6.9 Setting the Scan Options z When one color page is scanned, the file size criteria are shown as follows. These numbers are for reference, other documents may vary in size.
6.9.12 Brightness The brightness setting can be adjusted to improve the visual appearance of the scanned data. 1. On the [Scan Settings] window, select the [Quality] tab. 2. Press the [Brightness] button. D The [Brightness] window appears. 3. Select a brightness level. D This returns you to the [Scan Settings] window. The selected level is displayed to the right of the [Brightness] button.
6.9 Setting the Scan Options 6.9.13 Contrast The color contrast setting can be adjusted to improve the visual appearance of the scanned data. 1. On the [Scan Settings] window, select the [Quality] tab. 2. Press the [Contrast] button. D The [Contrast] window appears. 3. Select a contrast level. D This returns you to the [Scan Settings] window. The selected level is displayed to the right of the [Contrast] button.
6.9.14 Sharpness The sharpness setting adjusts the sharpness of characters on an image to improve the visual appearance of the scanned data. When using the sharpness setting, the sharpness level can be adjusted with this setting. 1. On the [Scan Settings] window, select the [Quality] tab. 2. Press the [Sharpness] button. D The [Sharpness] window appears. 3. If the sharpness setting is to be used, select a sharpness level. D This returns you to the [Scan Settings] window.
6.9 Setting the Scan Options 6.9.15 Dropout Color The colors red, green and blue (primary colors) can be deleted during scanning. For example, if a document with black characters and a green border is scanned, only the black characters will appear on the scanned image. When using the dropout color setting, you can set whether to remove color details and select color details to be removed. This setting is effective only for pale colors. Deep colors may not be removed. 1.
6.9.16 Background Removal The background of a scanned image can be removed to make image clearer. The level of background removal can be adjusted. 1. On the [Scan Settings] window, select the [Quality] tab. 2. Press the [Background Removal] button. D The [Background Removal] window appears. 3. Select a background removal level. D This returns you to the [Scan Settings] window. The selected level is displayed to the right of the [Background Removal] button.
6.9 Setting the Scan Options 6.9.17 Blank Page Skip The scan process can be set to skip any blank pages in the scanned data. For example, when a stack of documents containing both two-sided and one-sided documents is scanned in duplex scan mode, this feature removes only the reverse side (i.e. blank page) of one-sided documents from the scanned data. z If the Brightness setting (see "6.9.12 Brightness" (page 383)) is set to [Dark] or [Medium Dark], blank pages may not be recognized as such by the scanner.
6.9.18 Page Orientation Automatically rotates each scanned data page that contains text through 0°, 90°, 180°, or 270°, so the text is upright. This function determines a document orientation based on Roman characters printed on the document. Therefore, it may not work properly for the following kinds of documents. When scanning such documents, do not set automatic page orientation.
6.9 Setting the Scan Options In duplex mode, the bind direction can be selected when the page rotation angle is set. The following table shows the bind directions and the resulting scanned data. Bind Direction Long Edge Scanned Data Select this setting when scanning a document with opposing left and right pages (facing pages with long side as the middle crease). The scanned data is output with the same orientation as the original document.
4. Press the [OK] button. D This returns you to the [Scan Settings] window. The selected setting is displayed to the right of the [Page Orientation] button. Irrespective of what page orientation is decided, pages may still be manually rotated as desired in the [Scan Viewer] window. For details, refer to "6.11 Editing the Scanned Data in the Scan Viewer" (page 398).
6.9 Setting the Scan Options 6.9.19 Multifeed Detection (Layer and Length) "Multifeed" is an error that occurs when two or more sheets are fed simultaneously into the ADF. The scanner can be set to detect multifeeds and stop the scan with an error message. Multifeeds are to be detected by layer and length. The following explains how to set whether or not multifeeds are to be detected, and setup multifeed detection method. For multifeed requirements, refer to "A.5 Multifeed Detection Conditions" (page 478).
6.9.20 Edge Cropping For scanned data, the width of the area for edge cropping can be adjusted, so that unwanted sections are not scanned. If using edge cropping, the width of the edges to be cropped can be adjusted with this setting. The following are the areas of documents to be scanned when edge cropping is used and when not used.
6.9 Setting the Scan Options 1. On the [Scan Settings] window, select the [Advanced] tab. 2. Press the [Edge Cropping] button. D The [Edge Cropping] window appears. 3. If edge cropping is to be used, enter the width of the edges to be cropped. 4. Press the [OK] button. D This returns you to the [Scan Settings] window. The selected setting is displayed to the right of the [Edge Cropping] button.
6.10 Enabling/Disabling the Scan Viewer The [Scan Viewer] can be set to appear before the scanned data is processed. The scanned data can be checked and edited on the [Scan Viewer]. For details, refer to "6.11 Editing the Scanned Data in the Scan Viewer" (page 398). If desired, in the following windows, the [Scan Viewer] can be set to appear before the scanned data is finally processed.
6.10 Enabling/Disabling the Scan Viewer Operations vary according to whether the [Scan Viewer] is set to [On] or [Off]. If sending an e-mail, scan operation proceeds as follows: When the [Scan Viewer] button is [On] and sending an e-mail When the [Scan Viewer] button is [Off] and sending an e-mail On the [Send e-Mail] window, press the [Scan] button. On the [Send e-Mail] window, press the [Scan&Send] button. The scanning starts. The scanned data is shown on the [Scan Viewer] window and may be edited.
Even if [Scan Viewer] is set to [Off], the [Scan Viewer] window appears under the following circumstances. z Scan operation did not properly finish. z Scan operation was canceled by pressing the [Cancel] button in the [Scanning] window. During the scan, the following window is shown. The [Cancel] button is displayed when the scan starts. If the [Cancel] button is pressed, a message to confirm the scan cancellation appears.
6.11 Editing the Scanned Data in the Scan Viewer 6.11 Editing the Scanned Data in the Scan Viewer When the [Scan Viewer] is set to [On], the scanned data can be checked and edited in the [Scan Viewer]. 6.11.1 Viewing Scanned Data The scanned data shown in the [Scan Viewer] window can be displayed in actual or magnified size. The scanned data can be moved by dragging it across the window. 1. On the [Scan Viewer] window, use pages of scanned data. 2. Use to change the views.
6.11.2 Rotating a Scanned Page The scanned page showed on the [Scan Viewer] window can be rotated 90 degrees right or left, or 180 degrees. The rotated scanned page can be, in its rotated condition, sent as an e-mail attachment or faxed, printed, or saved to a network folder. 1. On the [Scan Viewer] window, use you want to rotate. 2. Use to display the page to rotate the page. The actual scanned data is updated to include the rotated page as soon as the button is pressed. 6.11.
6.11 Editing the Scanned Data in the Scan Viewer 6.11.4 Scanning an Additional Page On the [Scan Viewer] window, an additional page can be scanned. 1. Load the documents into the ADF paper chute. 2. On the [Scan Viewer] window, press the [Scan More] button. D The scanning starts. The scanning status and scan settings are shown during the scan. The page numbers of additional pages will follow on from the last page of the current scanned data. For [Print], up to 100 pages can be scanned.
6.11.5 Deleting a Scanned Page Specified pages can be deleted from the scanned data shown on the [Scan Viewer] window. If specified pages are deleted, the remaining scanned data is sent as an e-mail attachment or faxed, printed, or saved to a network folder, without the deleted pages. 1. On the [Scan Viewer] window, use you want to delete. 2. Press to display the page . D A confirmation message appears. 3. Press the [OK] button. D The page is deleted.
6.12 Checking the User Log 6.12 Checking the User Log The latest 100 user operation logs are shown for the current user. The user log summary is shown in date/time order. Even if the [Region/Timezone] or [Date/Time] settings are changed, the order of the log entries will not be changed. 1. On the [Main Menu] or [Job Menu] window, press the [User Log] button. D The [User Log] window appears. 2. Select the log you wish to view. D The details of the selected log are displayed.
6.13 Maintenance The following maintenance operations are possible: z Editing the e-Mail Address Book z Editing the fax number list z Roller cleaning z Scan test z Administrator login (when [Auto Login] is set to [On]) z Changing password (when logged in with a local account) 1. On the [Main Menu] or [Job Menu] window, press the [Maintenance] button. D The [Maintenance] window appears. 2.
6.13 Maintenance z [Edit Fax Numbers] button The [Fax Number List] window appears. Fax numbers can be added, edited, or deleted. For details, refer to the following. "6.5.2 Adding a Contact to the Fax Number List" (page 329) "6.5.3 Editing a Contact in the Fax Number List" (page 331) "6.5.4 Deleting a Contact from the Fax Number List" (page 332) z [Scan Test] button A scan test is performed. Scanned data can be checked on the [Scan Viewer] window.
6.14 Processing a Job This section uses an example where buttons from [Job1] to [Job6] have been set. 1. On the [Job Menu] window, press the [Job] button. When you are included in multiple job groups, the [Job Menu] windows can be switched by using the job menu switch buttons on the [Job Menu List] window, which appears when a list button is pressed. D The Message Screen appears.
6.14 Processing a Job 2. Press the [Scan] button on the [Message Screen]. D The scanning starts. Each page is briefly shown on the window as it is scanned. When the scan has completed, the [Scan Viewer] opens. For details about editing on the [Scan Viewer] window, refer to "6.11 Editing the Scanned Data in the Scan Viewer" (page 398). z When [Off] is set, the [Scan Viewer] is not shown. z When a file name can be changed, the [File Name] window is shown before a scan. For more details, refer to "6.14.
z To view the job report, press the [Job Report] button on the [Job Progress] window. This will show the job report. z To view detailed information for the job report, select a function name on the [Job Report] window and press . This will show the job report details. appears if the status is shown as "Error". Press the button to send detailed information of the job report to an administrator by e-mail. (The email address is the e-mail address set on the administrator [Alert Notification] window.
6.14 Processing a Job 6.14.1 Enabling/Disabling the Message Screen You can select whether to show the [Message Screen] for checking the contents of a job. When [Message Screen] is disabled, it is not possible to select whether or not to show the [Message Screen]. This section uses an example where buttons from [Job1] to [Job6] have been set. 1. On the [Job Menu] window, press for [Message Screen]. D Pressing the button toggles the setting between [On] and [Off].
Operations vary according to whether the [Message Screen] is set to [On] or [Off]. z If a job sequence is processed when [Message Screen] is set to [On], the [Message Screen] will be shown. After checking the message, press the [Scan] button to start the scan. If any further job setup steps are required, press the [OK] button that appears instead. z If a job sequence is processed when [Message Screen] is set to [Off], the job will be processed without showing the [Message Screen].
6.14 Processing a Job 6.14.2 Changing a File Name (for Save/e-Mail Attachment) When a job is processed, file names to be used when saving or attaching scanned data to an e-mail can be changed. It is not possible to change a file name when the [File Name] window is set not to be shown. 1. On the [Job Menu] window, press the [Job] button. 2. On the [File Name] window, enter the file name for the scanned data to be saved or sent by e-mail.
6.14.3 Checking the Number of Sheets to Be Scanned When a job is processed, the expected number of sheets to be scanned can be specified, so that the actual number of scanned sheets can be checked after a scan. For either of the following settings, the [Scan Count] window is not shown.
6.14 Processing a Job 3. Press the [Scan] button. D The scanning starts. When the [Scan Viewer] is shown after a scan, you can check whether the number of scanned sheets is the same as that set in the [Scan Count] window at the area shown below. Even if pages are deleted on the [Scan Viewer], the number of scanned sheets is not changed.
After scanning has completed, the following confirmation window is shown if the number of scanned sheets is set to be checked. Contact the administrator to change the setting of whether or not to check the scan count. For details, refer to "4.17.2 Setting a Job Sequence" (page 201). When the [Scan More] button is shown, press the button to add further pages. To continue, press the [OK] button. To cancel the process and delete the scanned data, press the [Cancel] button.
6.15 Changing a User Password 6.15 Changing a User Password A user password can be changed when logged in as a user registered in a local account. 1. On the [Maintenance] window, press the [Change Password] button. D The window for changing a user password appears. 2. Enter the new password in [New Password] and [Confirm New Password]. D The user password is changed. 3. Press the [OK] button.
Chapter 7 Scanner Care This chapter describes how to clean the scanner and replace parts in order to maintain the scanner in optimum scanning condition. WARNING CAUTION Do not use any aerosol sprays or alcohol based sprays to clean the scanner. Dust blown up by strong air from the spray may enter the inside of the scanner. This may cause the scanner to fail or malfunction. Sparks, caused by static electricity, generated when blowing off dust and dirt from the outside of the scanner may cause a fire.
7.1 Cleaning Supplies and Part to Clean ■ Cleaning Supplies Cleaning Supplies Part No. Remarks Cleaner F1 PA03950-0352 1 bottle (100 ml) Used to lightly moisten the cloths before wiping parts clean. When a large amount of the cleaner is used, it may take some time until it is dry. Use an appropriate amount to moisten the cloths. Also, wipe off Cleaner F1 well from the target part by dry cloth. Cleaning Paper CA99501-0012 1 pack (10 sheets) For use with Cleaner F1.
7.1 Cleaning Supplies and Part to Clean ■ Which Parts and When Part to Clean Pad assy Cleaning Frequency Clean after every 2,000 sheets scanned. Feed roller Eject roller Pick roller Idler roller Glass Ultrasonic sensor Cleaning frequency may be increased depending on the condition of documents. When the following types of documents are used, scanner parts must be cleaned more frequently than indicated above.
7.2 Cleaning the Exterior of the Scanner ■ Cleaning Parts Other Than the LCD Touch Panel Parts other than the LCD touch panel, such as the exterior, the ADF paper chute and the stacker, must be cleaned using a dry cloth or a cloth slightly moistened with Cleaner F1 or a mild detergent. Cleaning Wipes can also be used. z Never use paint thinner or other organic solvents. z Make sure that water does not get inside the scanner when cleaning.
7.3 Cleaning Inside the Scanner 7.3 Cleaning Inside the Scanner Clean the interior of the scanner with a cloth slightly moistened with Cleaner F1 or the Cleaning Wipe. As scanning is repeated, paper powder and dust may accumulate inside the scanner, possibly causing scanning to malfunction. The interior of the scanner should be cleaned after approximately every 1,000 scanned sheets. However, this criteria varies according to the type of documents scanned.
CAUTION Be careful that the top cover does not shut on your fingers. 3. Clean the following parts with a soft cloth slightly moistened with Cleaner F1 or with the Cleaning Wipe. Ultrasonic sensor (Also on the ADF paper chute) Idler rollers (× 4) Eject rollers (× 2) Pad assy (PAD ASSY) Pick spring (metal part) *Gray part Feed rollers (× 2) Pick roller Glass (× 2) (Also on the top cover) z Pad assy (× 1) Wipe the pad assy downwards.
7.3 Cleaning Inside the Scanner z Glass (× 2) Clean lightly with a soft cloth to wipe their surfaces clean. A vertical black line on the scanned data may indicate that the glass is dirty. z Pick roller (× 1) Gently rotate the pick roller from top down, to lightly wipe off the dirt and dust. Take care not to damage the soft rubber. The pick roller should be cleaned carefully and thoroughly, as a dirty pick roller can adversely affect the paper pickup performance.
3 Open the top cover. 4 Lightly press a soft cloth slightly moistened with Cleaner F1 or the Cleaning Wipe against the surface of the feed rollers. 5 Press the [Cleaning] button on the [Roller Cleaning] window. When the button is pressed, the feed rollers and eject rollers rotate slightly. Pressing the button continuously rotates the feed rollers and eject rollers for a fixed amount every few seconds. Gently clean the rollers as you rotate them. Stop pressing the button to stop the rollers rotating.
7.3 Cleaning Inside the Scanner 4. Close the top cover. D You should hear a click. z Be careful that the top cover does not shut on your fingers. z Confirm that the top cover is completely closed. If not completely closed, document jams and feeding errors may occur. z When closing the top cover, do not slam it shut by pushing the LCD touch panel as this may damage it.
7.4 Cleaning the Carrier Sheet Use a soft dry cloth, a cloth slightly moistened with Cleaner F1 or a mild detergent, or the Cleaning Wipe to clean the carrier sheet. Lightly wipe off the dirt and dust from the surface and interior of the carrier sheet. As the carrier sheet is repeatedly used, dirt and dust may collect on the surface of or inside the carrier sheet. To prevent scanning malfunction, the carrier sheet should be regularly cleaned. z Never use paint thinner or other organic solvents.
7.5 Replacing Parts 7.5 Replacing Parts 7.5.1 Part Numbers and Replacement Cycle The following table specifies the replacement part numbers and the standard replacement cycles. Part name Part No. Replacement cycle PAD ASSY PA03586-0002 After every 50,000 sheets scanned or once a year PICK ROLLER PA03586-0001 After every 100,000 sheets scanned or once a year These replacement cycles are rough guidelines for when using 80 g/m2 (20 lb) A4/Letter woodfree or wood containing paper.
7.5.2 Checking the Consumable Alert Status 1. On the [Main Menu] or [Job Menu] window, press the [Consumable Alert] button. D The [Consumable Alert] window appears. 2. Check which part needs to be replaced and press the [OK] button. Parts whose [Usage Counter] value is bigger than the [Replace at] value should be replaced. The value of the [Usage Counter] is in units of 500 sheets scanned. For details on how to check the status of consumable parts on the administrator window, refer to "4.14.
7.5 Replacing Parts 7.5.3 Replacing the Pad Assy 1. Remove any documents from the ADF paper chute. 2. Pull the top cover release catch toward you, place your hands at both sides of the top cover, and open the top cover. CAUTION Be careful that the top cover does not shut on your fingers. 3. Remove the pad assy. Squeeze the edges of the pad assy and remove it in the direction indicated by the arrow.
4. Insert the new pad assy. Holding the new pad assy by its sides, insert into the pad assy socket. Take care not to snag the pick springs. Pad assy Make sure that the pad assy is firmly and fully inserted. If it is not correctly attached, document jams and other feeding errors may occur. 5. Close the top cover. D You should hear a click. CAUTION Be careful that the top cover does not shut on your fingers. 6. Reset the pad assy usage counter. The usage counter must be reset by an administrator.
7.5 Replacing Parts 7.5.4 Replacing the Pick Roller 1. Remove any documents from the ADF paper chute. 2. Remove the ADF paper chute. Hold the ADF paper chute by both ends, and lift it while leaning it towards the front. 3. Pull the top cover release catch toward you, place your hands at both sides of the top cover, and open the top cover. CAUTION Be careful that the top cover does not shut on your fingers. 4. Remove the sheet guide.
5. Rotate the left bushing. Bushing Shaft Pick roller 6. Remove the shaft. Slightly lift the left side of the shaft (by approximately 5 mm), slide the shaft to the left, and lift it up and away. Pick roller Shaft The pick roller bushing may be hard to rotate. Do not try to turn it with your fingernail. Use a paper clip to turn the roller bushing if you can not rotate it with your fingertip.
7.5 Replacing Parts 7. Remove the pick roller from the shaft. Lift up the lock tab of the pick roller and pull out the shaft. Retaining clip Shaft Pick roller Take care if lifting the pick roller lock tab with your fingernail as it may get chipped or broken. If worried, try lifting the retaining clip using a paper clip as shown in the following diagram. 8. Attach the new pick roller onto the shaft.
9. Insert the shaft back in the scanner. Insert the top end of the shaft from above into the roller bushing located on the right side as seen from the front, then set down the shaft until it is fixed in the scanner. Then, adjust it slowly by setting it down. Shaft Bushing Pick roller 10. Fix the bushing (located on the left side from the anterior view). Rotate the left side bushing in the direction indicated by the arrow.
7.5 Replacing Parts 11. Attach the sheet guide. Squeeze the pickup tabs at both ends of the sheet guide with your fingers, and fit it back onto its original location. Pickup tab D The tab snaps open. Make sure that the sheet guide is firmly and fully inserted. If it is not correctly attached, document jams and other feeding errors may occur. 12. Close the top cover. D You should hear a click. CAUTION Be careful that the top cover does not shut on your fingers. 13. Attach the ADF paper chute.
7.5.5 Purchasing the Carrier Sheet If the carrier sheet provided with the scanner can no longer be used for scanning due to damage or wear-and-tear, you can purchase a new carrier sheet separately. As a guideline, it is recommended to replace the carrier sheet every 500 scans. However, replace the carrier sheet when it becomes scratched or dirty. The part name and the part number of the separately sold carrier sheet are as follows: Part name Part No. ScanSnap Carrier Sheet PA03360-0013 No.
7.6 Performing a Scan Test 7.6 Performing a Scan Test After scanner cleaning or replacement of consumable parts, perform a scan test. ■ Regular User 1. On the [Main Menu] or [Job Menu] window, press the [Maintenance] button. D The [Maintenance] window appears. 2. Press the [Scan Test] button. D The [Scan Test] window appears. 3. Load the document into the ADF paper chute for the scan test.
4. Press the [Scan] button. D The scan test starts. D When the scan test has completed, the [Scan Viewer] window appears. If the scanner fails to scan correctly, an error message is displayed. Deal with errors as required. 5. Check the scanned data. For more details about [Scan Viewer], refer to the following: "6.11 Editing the Scanned Data in the Scan Viewer" (page 398) 6. Press the [OK] button. D The [Maintenance] window is shown again.
7.6 Performing a Scan Test ■ Administrator 1. Select [Admin Menu] J [Device Test] J [Scan Test]. D The [Scan Test] window appears. 2. Load the document into the ADF paper chute for the scan test. 3. Press the [Scan] button. D The scan test starts. D When the scan test has completed, the [Scan Viewer] window appears. If the scanner fails to scan correctly, an error message is displayed. Deal with errors as required. 4. Check the scanned data.
7.7 Calibrating the LCD Touch Panel This should be done when the LCD touch panel responses seem out of alignment with the positions of objects on the LCD screen. 1. On the [Admin Menu] window, select [Device Test] J [Screen Calibration]. D The [Screen Calibration] window appears, with a red "+" (adjustment mark) shown on it. 2. Touch the "+" with your fingertip. After being touched, the "+" will move to the next calibration position. Each time it stops, touch it again.
7.7 Calibrating the LCD Touch Panel 4. When you are satisfied with the LCD touch panel response, press the [Update] button. D This saves the current calibration data, completing the calibration process, and returns you to the [Screen Calibration] window. If the red "+" (adjustment mark) is not touched accurately, a "Parameter Error. Please input, again" message may appear. In this case, perform the calibration from Step 2 again, being careful to touch each calibration point accurately.
Chapter 8 Troubleshooting This chapter provides information on dealing with scanner operation problems such as paper jams, points to check before contacting your FUJITSU scanner dealer, and help on how to check scanner labels. 8.1 Removing Jammed Documents......................................................................... 443 8.2 Network Connection Troubleshooting.............................................................. 446 8.3 Other Troubleshooting ..............................................
8.1 Removing Jammed Documents If a document jam occurs, follow the procedure below to remove the jammed documents. WARNING z Do not forcibly pull out jammed documents. Make sure to open the top cover before removing the documents. z Take care not to snag sharp-edged parts when removing jammed documents. Such parts may cause injury. z When removing jammed documents, take care with dangling objects such as neckties, necklaces and hair, as they may easily become entangled in the scanner.
8.1 Removing Jammed Documents 4. Holding both sides of the top cover, close the top cover. z Be careful that the top cover does not shut on your fingers. z Confirm that the top cover is completely closed. If not completely closed, document jams and feeding errors may occur. z When closing the top cover, do not slam it shut by pushing the LCD touch panel as this may damage it. D You should hear a click.
3. Align the edges of the document sheets to be loaded, and slightly skew the leading edge of the document. B a c k Slightly skew Feed direction Scanning the document sheets whose edges are not aligned might cause paper jams or damage to the document. 3. Load the documents into the ADF paper chute, as shown in the following diagram.
8.2 Network Connection Troubleshooting 8.2 Network Connection Troubleshooting If a network connection is not possible, first check the scanner status and system settings. The following section provides information about general troubles that may occur when connecting to a network. If the cause of the problem is unknown or the problem persists, check the items in "8.
When checking the network connection status by a Ping test, the following results are possible. Follow each action described below. "Ping statistics" shows "Lost=0 (0% loss)". ■ Details Network connection is working properly. "Ping statistics" shows "Lost=4 (100% loss)". ■ Details There is no response from the Ping target. ■ Action z The specified Ping target might not be correct. Check that the Ping target IP address, host name or FQDN is correct.
8.2 Network Connection Troubleshooting "Ping request could not find host xxxxxxxxx. Please check the name and try again." ■ Details The name-resolution or address-resolution for the device specified as the Ping target may have failed. ■ Action z Check that the Ping target host name or FQDN is correct. z Check that the DNS server or WINS server settings are correct.
■ Checking the NTP Server Settings by Synchronizing the System Time On the [NTP Server] window, press the [Sync Time] button to check if the system time can be synchronized. After pressing the [Sync Time] button, follow each action described below according to the message that is shown. The messages and their corresponding actions are as follows. System time has been successfully synchronized. ■ Action None System time synchronization failed.
8.2 Network Connection Troubleshooting ■ Checking the Mail Server by Sending a Test Mail On the [Scanner Central Admin Server Settings] window or [Alert Notification] window, press the [Test] button to check if an e-mail can be sent to the specified destination. After pressing the [Test] button, follow each action described below according to the message that is shown. The messages and their corresponding actions are as follows. Sending...
8.2.2 Other Network Connection Troubleshooting There are many reasons why a network connection may not be possible. The following section provides information about general troubles that may occur when connecting to a network. If the cause of the problem is unknown or the problem persists, check the items in "8.4 Points to Check before Contacting Your FUJITSU Scanner Dealer" (page 467) and contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider.
8.2 Network Connection Troubleshooting Another host or communication device is connected using the same IP address as the scanner. ■ Action If the same IP address has already been used by another host or communication device, then even if the other device has been given a different IP address, the server may not recognize the scanner's "duplicate" IP address until it is rebooted. Restart the server.
■ Failure to Connect to a Server Using Its Host Name or FQDN If a server cannot be connected to by using its host name or FQDN, and does not respond to a ping test, try the following steps: Same as in "Failure to Connect to a Server Using Its IP Address" (page 451). ■ Action Check if a network connection is possible by trying the same solution for "Failure to Connect to a Server Using Its IP Address" (page 451). The scanner's DNS server or WINS server settings are invalid.
8.2 Network Connection Troubleshooting ■ Failure to Add a Network Printer If adding a network printer to/from the scanner is not possible, try the following steps. Also, refer to how to set printer settings, how to add a network printer, and the printer manual beforehand. The Windows XP printer driver has not been installed on the print server. ■ Action Install the Windows XP printer driver on the print server. Check that the Windows XP printer driver has been correctly installed on the print server.
■ Failure to Print on a Network Printer If printing on a network printer which has been set in the scanner is not possible, try the following steps. Also, refer to how to set printer settings, how to add a network printer, and the printer manual beforehand. Same as in "Failure to Connect to a Server Using Its IP Address" (page 451). ■ Action Check if a network connection is possible by trying the same solution for "Failure to Connect to a Server Using Its IP Address" (page 451).
8.2 Network Connection Troubleshooting 8.2.3 Failure to Access the Scanner using a Web Browser, Admin Tool, or Central Admin Server If access is not possible when attempting to connect to the scanner using a Web browser or the Admin Tool, or when attempting to connect to the Central Admin Server from the Central Admin Console, try the following steps: Same as in "Failure to Connect to a Server Using Its IP Address" (page 451).
In Internet Explorer, the security level for the target zone is set to [High] on the [Security] tab in the [Tools] menu -[Internet Options]. In the case of a custom level, [Prompt] or [Disable] is set for [Active scripting] under [Scripting] in the [Settings] area. ■ Action When connecting using the scanner name, the connection will be an intranet connection. When connecting using an IP address, it will be an internet connection.
8.2 Network Connection Troubleshooting ■ Action Check the specified port number on the [Admin Connection] window. For details, refer to "4.8.8 Setting the Admin Connection" (page 123). In Internet Explorer, [Tools] menu - [Internet Options] - [Advanced] tab, the [Use SSL 3.0] check box under [Security] in the [Settings] area is not selected. ■ Action 1. In Internet Explorer, set the following settings in the [Tools] menu, [Internet Options]. 2. On the [Advanced] tab, select the [Use SSL 3.
8.3 Other Troubleshooting This section describes problems that may occur during scanning and gives information on how to deal with them. Before requesting repair, check the following list of common problems. If the problem still cannot be solved after consulting the troubleshooting suggestions, check the points in "8.4 Points to Check before Contacting Your FUJITSU Scanner Dealer" (page 467) and then contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider.
8.3 Other Troubleshooting ■ Scanner Cannot Be Turned On Scanner cannot be turned on. ■ Check item Has the power button been pressed? ■ Action Press the power button. ■ Check item Are the AC cable and AC adapter properly connected to the scanner? ■ Action z Connect the AC cable and the AC adapter. z Disconnect AC cable from the scanner to turn off the scanner, and connect the cable again. After turning the power off, wait for at least 10 seconds before turning the power back on again.
■ Data Cannot Be Scanned Properly Scanning does not start. ■ Check item Has the document been loaded correctly into the ADF paper chute? ■ Action Reload the documents into the ADF paper chute. ■ Check item Is the top cover completely closed? ■ Action Close the top cover completely. ■ Check item Does the same problem occur after turning the scanner power off and back on again, and re-logging in? ■ Action Disconnect AC cable from the scanner to turn off the scanner, and connect the cable again.
8.3 Other Troubleshooting Multifeed errors occur frequently. ■ Check item Do the documents satisfy the conditions given in "A.2 Paper Quality" (page 474)? ■ Action Use documents which satisfy the conditions described in "A.2 Paper Quality" (page 474). ■ Check item Has the document been loaded correctly into the ADF paper chute? ■ Action Riffle and realign the document stack, then load it back into the ADF paper chute.
■ Check item Is the pick roller worn out? ■ Action Replace the pick roller. For more details, refer to "7.5 Replacing Parts" (page 426). ■ Check item Is there any foreign matter in the document feed path? ■ Action Clean the document feed path. ■ Scanned Data Is Inappropriate Scanned data is elongated. ■ Check item Are the feed rollers dirty? ■ Action Clean the feed rollers. For more details, refer to "7.3 Cleaning Inside the Scanner" (page 420). Shadow on the leading edge of the scanned data.
8.3 Other Troubleshooting Quality of scanned data is poor. ■ Check item Is the glass dirty? ■ Action Clean the glass. Scanned data is partially cut off. ■ Check item Depending on the paper color of the document, scanned data may be partially cut off because the paper boundary is not recognized correctly. ■ Action Before scanning, set the paper size to a standard one. ■ Check item Is the document loaded correctly? ■ Action Load the document correctly. Scanned data is skewed.
The [Login] window is not displayed when connecting via the network. ■ Check item Are the SSL settings correct? ■ Action Close the window, correct the settings, and try connecting again. ■ Check item Was the [Yes] button selected on the [Security Warning] dialog box when connecting with HTTPS? ■ Action Close the window and try connecting again. Select the [Yes] button on the [Security Warning] dialog box when connecting.
8.3 Other Troubleshooting An error occurs when installing an Admin Tool. ■ Check item Is the language of the Admin Tool already installed different from that of the operating system? ■ Action Uninstall the existing Admin Tool. Then, install the Admin Tool of the same language as that of the operating system.
8.4 Points to Check before Contacting Your FUJITSU Scanner Dealer Before contacting your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider, check the following points. 8.4.1 General Details Info Model Findings ScanSnap N1800 Serial No. Example: 000001 For the serial number, refer to "8.5 Checking the Scanner Labels" (page 470). Production date Year Month Example: 2010-12 (December, 2010) For details, refer to "8.5 Checking the Scanner Labels" (page 470).
8.4 Points to Check before Contacting Your FUJITSU Scanner Dealer 8.4.
■ Problem with Central Admin Server Software Info Findings Type of OS (Windows) for Central Admin Server software Type of OS (Windows) for Central Admin Console Central Admin Server version Central Admin Console version Displayed error message ■ Sending an Original Document and Scanned Data Info Findings Can both the original document and scanned data be sent by fax or e-mail? 469 Circle one: Available Unavailable
8.5 Checking the Scanner Labels 8.5 Checking the Scanner Labels The following diagrams show where the labels are located on the scanner. The labels are on the back of the scanner. Label A Label B The following are the label examples. z Label A Example: Contains various scanner information. z Label B Example: Indicates the various standards that the scanner conforms to.
8.6 Pre-Maintenance Preparations Before sending the scanner for maintenance, the user data store and system settings should be backed up. z "Backing up the User Data Store" (page 178) from "4.15.1 Maintaining the User Data Store" (page 177) z "4.15.2 Maintaining the System Settings" (page 181) After backing up the user data store and system settings, the original data may be deleted. Refer to the following sections for details.
Appendix A Paper Specifications This appendix describes the paper size and quality requirements for ensuring that the ADF operates correctly when scanning documents.
A.1 Paper Size The following paper sizes can be scanned with this scanner: Width: 52 to 216 mm (2.1 to 8.5 in.) Length: 74 to 355.6 mm (2.9 to 14.0 in.) (*) (*): When [Custom] paper size setting is used, a page length of up to 3,048 mm (120 in.) is allowed for document scanning.
A.2 Paper Quality Paper Type The following paper types are recommended for use with the ADF: z Woodfree paper z Wood containing paper When documents of a paper type other than those listed above are scanned, perform the test-scan with a same paper type first to check if the document can be scanned without problem.
z Carbonless paper contains chemical substances that may damage the pad assy or the pick and other rollers when documents are fed. Pay attention to the following: z cleaning If pick errors occur frequently, clean the pad assy and pick roller. For details about cleaning the pad assy and pick roller, refer to "Chapter 7 Scanner Care" (page 416). z Replacing parts The service life of the pad assy and pick roller may be shortened when compared to scanning only wood containing paper documents.
A.3 Maximum Document Loading Capacity The maximum number of sheets that can be loaded into the ADF paper chute is determined by the length and weight of the document paper. The following graph shows the maximum document loading capacity of ADF according to paper size and weight.
A.4 Area not to be Perforated ADF feed problems can occur while scanning if the document has any holes (punched, etc) in the shaded area shown in the following figure.
A.5 Multifeed Detection Conditions There are three multifeed detection modes: document layer, document length, and both document layer and length. To detect multifeeds with document layer, document length, or both document layer and length, specify [Ultrasonic], [Length], or [Both], in "6.9.19 Multifeed Detection (Layer and Length)" (page 392). The following conditions must be satisfied in each of these detection modes.
Figure 1 25 mm 25 mm Control point for scan Page top Front side Feed direction Page bottom Center of paper z Multifeed detection by layer will often mis-detect very thick paper. When scanning such documents, select [None] on the [Multifeed Setup] window. z Multifeed detection rate may decrease depending on the document condition. z Multifeed may not be detected for the top and bottom 30 mm of a document.
A.6 Conditions for Using the Carrier Sheet A.6.1 Paper Size The paper sizes that can be scanned are as follows: z A3 (297 × 420 mm) (*) z B4 (257 × 364 mm) (*) z 11 × 17 in. (279.4 × 431.8 mm) (*) (*) The above paper sizes must be folded in half to be scanned. A.6.2 Paper Quality Paper type Recommended paper type for scanning is as follows: Standard office paper Paper weight The following paper weights can be used: z Up to 127 g/m2 (Up to 34 lb) z Up to 63.
Appendix B Management Settings and Files This appendix describes the scanner operating environment and management settings and files.
B.1 e-Mail Address Setting Values e-Mail addresses may be up to 256 characters long. One of the following e-mail address formats must be used: z XXXXXXX@IP_address z XXXXXXX@Host_name z XXXXXXX@Domain_name XXXXXXX Comprised of alphanumerics and the following symbols. !#$%&'*+-/=?^_`{|}~. However, periods (.) cannot be used in the following cases. z Using periods (.) as a initial character z Using periods (.) as a last element z Using periods (.
B.2 Scanner Configuration File Format The scanner configuration file format requirements differ for the following two cases. z For importing z For exporting B.2.1 Scanner Configuration File Format (for Importing) This section describes the scanner configuration file format requirements for importing. z The file character set should be the same as the value on the Central Admin Console, [Central Admin Server Settings] window. The default value is UNICODE (UTF-8). z The file is in CSV format.
B.2.2 Scanner Configuration File Format (for Exporting) This section describes the scanner configuration file format requirements for exporting. z The default value for the file name is "scannerinfo.csv". z The file character set should be the same as the value on the Central Admin Console, [Central Admin Server Settings] window. The default value is UNICODE (UTF-8). z A title line can be added as the first line in a file when the file is exported. z The file is in CSV format.
Item Value and Format Last Inventory Taken YYYYMMDD hh:mm:ss Last System Update YYYYMMDD hh:mm:ss Last Add-in Install YYYYMMDD hh:mm:ss Last Scanner Settings Update YYYYMMDD hh:mm:ss Current System Update Status 0: NotTarget 1: Finished 2: Pending 3: Error 4: Unregistered Current Add-in Install Status 0: NotTarget 1: Finished 2: Pending 3: Error 4: Unregistered Current Scanner Settings Status 0: NotTarget 1: Finished 2: Pending 3: Error 4: Unregistered Scanner Version - PAD ASSY Numerical
Item Value and Format Error Status 0: No 1: Yes Operating Status 0: Unreported/Unregistered 1: Offline 3: Free 4: In use Installed Options - Serial Number - 487 Remarks When the [Include detailed scanner information.
Appendix C Root Certification Authority This appendix provides an explanation of root certification authority.
C.1 Root Certification Authority List SSL (Secure Socket Layer) encrypted communication may be used by the scanner for user authentication and save operations to the FTP server or a SharePoint folder. With SSL, trust certificates are exchanged to authenticate the communication opponents. The following root certificate authorities are pre-registered in the scanner, but further root certificates may be imported. For details about importing certificates, refer to "4.5.6 Managing Certificates" (page 100).
Issuer Valid until... (YYYY/MM/ DD) Equifax Secure Global eBusiness CA-1 2020/6/21 EUnet International Root CA 2018/10/3 FESTE, Public Notary Certs 2020/1/2 FESTE, Verified Certs 2020/1/2 First Data Digital Certificates Inc. Certification Authority 2019/7/4 FNMT Clase 2 CA 2019/3/19 GlobalSign Root CA 2014/1/28 GTE CyberTrust Global Root 2018/8/14 http://www.valicert.
Issuer Valid until... (YYYY/MM/ DD) UTN-USERFirst-Network Applications 2019/7/10 VeriSign Trust Network 2028/8/2 If the root certificate authority validation period expires, SSL connection is not possible.
Appendix D Scanner Specifications This appendix gives specifications for the scanner.
D.1 Installation Specifications Item Specification Dimensions (W × D × H) 300 × 226 × 172 mm (11.81 × 8.90 × 6.77 in.) Weight 6.0 kg (13.23 lb) LCD touch panel 8.4-inch XGA TFT LCD monitor Analog resistive touch panel Keyboard On-screen keyboard Network interface LAN (10Base-T/100Base-TX) Input power Voltage 100-240V ±10% Frequency 50/60 Hz Power consumption (AC) 50 W or less This scanner is installed with a Wake-On-LAN card.
D.2 Basic Scanner Specifications Item Specification Remarks Scanner type ADF (Automatic Document Feeder) Image sensor Color CCD × 2 Light source White cold cathode fluorescent discharge lamp × 2 (One for front side, and the other for reverse side) Maximum Legal (8.5 × 14 in.) Minimum A8 (portrait) (52 × 74 mm) or 2 × 3 in. When [Custom] paper size setting is used, a page length of up to 3,048 mm (120 in.) is allowed for document scanning. Scannable area Paper weight 0.06 to 0.
D.3 Changing the Functions on the On-Screen Keyboard The scanner supports the on-screen keyboard that enables entering characters on the LCD touch panel. For details on how to show/hide the on-screen keyboard, refer to "2.4 Using the OnScreen Keyboard" (page 63). D.3.1 Switching the Keyboard Layout There are two types of keyboard layouts on the on-screen keyboard: alphabetic layout and numeric and symbols layout. The keyboard layout can be switched in the following ways.
Appendix E Editing Using User Editor This appendix describes how to edit mail address books and local accounts using User Editor. A regular user can contact the administrator for details about settings of the User Editor. E.1 What is User Editor? .......................................................................................... 497 E.2 System Requirements ........................................................................................ 498 E.3 Pre-settings ....................................
E.1 What is User Editor? User Editor is an application that is used for editing a scanner mail address book (My List) or local accounts. A scanner mail address book or local accounts can be edited from a computer by connecting the computer installed with User Editor to a scanner via the network interface. User Editor facilitates operations such as outputting a mail address book or local accounts in a file (CSV format), and importing and saving a number of e-mail addresses in a file to a scanner.
E.2 System Requirements E.2.1 Requirements for User Editor For use of the User Editor, the following requirements apply: Software (English Versions) z Operating system z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later z Windows Server 2008 z .NET Framework 2.0 SP2 or later, .NET Framework 3.0 SP2 or later, or .NET Framework 3.5 SP1 or later z Internet Explorer 6 SP2 or later (*): If .NET Framework is not installed, it will be notified. Download .
E.3 Pre-settings E.3.1 Installing User Editor To edit a mail address book or a local account of a scanner via the network interface, install User Editor in a computer. 1. To access a scanner, specify the scanner name as a URL using a Web browser. According to the settings described in "4.8.8 Setting the Admin Connection" (page 123), specify the URL in one of the following ways.
4. Press the [Next] button for the [Network Scanner User Editor]. D The [Download Network Scanner User Editor.] window appears. 5. Press the [Download] button. Downloading is not possible while a scanner operation is in process. D The [File Download] dialog box appears.
6. Press the [Run] button. D The Network Scanner User Editor setup wizard appears. If .NET Framework is not installed, a confirmation window for .NET Framework installation appears. Press the [Yes] button to install .NET Framework, and then try again from Step 1. 7. Press the [Next] button. D The [Select Installation Folder] window appears.
8. Select the target folder(s) and user(s), and press the [Next] button. To select a different folder, press the [Browse] button. To check the free space available for the currently selected folder, press the [Disk Cost] button. Installation fails if the length of any installation path (folder path plus installation file name) exceeds 259 characters. Select an installation folder that respects this limit. D From here on after, follow the instructions displayed on the window.
E.4 Windows of User Editor The User Editor window contains the [Address Book] tab and [Local Account] tab. The following shows the details of each tab. z [Address Book] tab This tab page is used for editing the e-mail targets in the mail address book.
z [Local Account] tab This tab page is used for editing the local accounts saved in the scanner.
E.5 Starting/Exiting User Editor ■ Starting User Editor 1. Select [Start] menu J [All Programs] J [Network Scanner] J [Network Scanner User Editor]. D The [Network Scanner User Editor] window appears. ■ Exiting User Editor 1. Select the [File] menu, and then select [Exit]. D The exit confirmation window appears. 2. Press the [OK] button. D The User Editor exits.
E.6 Viewing the Mail Address Book/Local Accounts Load and view mail address books or local accounts. ■ Loading from a Scanner Load mail address books or local accounts from a scanner in the following ways. 1. Select [Address Book] tab to load mail address books. Select [Local Account] tab to load local accounts. 2. Perform either of the following. z Select the [File] menu, and then select [Load from Scanner]. z Press the [Load from Scanner] button on the toolbar.
■ Loading from a File Load mail address books or local accounts from a file in the following ways. 1. Select [Address Book] tab to load mail address books. Select [Local Account] tab to load local accounts. 2. Perform either of the following. z Select the [File] menu, and then select [Load from File]. z Press the [Load from File] button on the toolbar. D The dialog box for opening a file appears. 3. Select the file and press the [Load] button. D Mail address books or local accounts appear.
■ File Format of Mail Address Book Loaded from a File This section describes the file format available for an e-mail address book that can be loaded from a file. With User Editor, a mail address book in CSV format can be edited. z UNICODE (UTF-8) is used for the file character set. z Describe in CSV format as follows: "User Name","Group Name","Distribution List Name","First Name","Last Name","E-mail Address" The values for each item are as follows.
■ File Format of Local Accounts Loaded from a File This section describes the file format available for local accounts that can be loaded from a file. With User Editor, local accounts in CSV format can be edited. z UNICODE (UTF-8) is used for the file character set. z Describe in CSV format as follows: "User Name","Password","E-mail Address","Comment","Enabled/ Disabled","Account Type" The values for each item are as follows. Item Value and Format User Name Specify the name of the user.
E.7 Editing an e-Mail Target in the Mail Address Book This section describes how to edit e-mail targets in the mail address book. An mail address book can contain up to 5000 groups, distribution lists, and e-mail addresses. E.7.1 Setting a Group Set groups in the mail address book. A group can contain multiple distribution lists and e-mail addresses, which allows e-mail destinations to be sorted according to the respective purposes. Sub-groups can be created under a group.
■ Changing the Group Name 1. Select the [Address Book] tab. 2. In the group list, select the group name to be changed. 3. Open the [Edit Group] dialog box in either of the following ways. z Select the [Address Book] menu, and then select [Properties]. z Press the [Properties] button on the toolbar. 4. Enter a [Group Name]. 5. Press the [OK] button. D The group name is changed. ■ Deleting a Group Note that deleting a group also deletes the sub-groups and e-mail addresses belonging to the group. 1.
E.7.2 Setting a Distribution List Set distribution lists in the e-mail address book. Multiple e-mail addresses can be registered in a distribution list. By specifying a distribution list as an e-mail destination, an e-mail can be sent to all the email addresses registered in the list at the same time. ■ Adding a Distribution List 1. Select the [Address Book] tab. 2. Select a group to which the new distribution list is to be added. 3.
■ Editing a Distribution List 1. Select the [Address Book] tab. 2. Select the distribution list to be edited. 3. Open the [Edit Address] dialog box in either of the following ways. z Select the [Address Book] menu, and then select [Properties]. z Press the [Properties] button on the toolbar. 4. Edit the information. 5. Press the [OK] button. D The details of the distribution list are changed. ■ Deleting a Distribution List 1. Select the [Address Book] tab. 2. Select the distribution list to be deleted. 3.
E.7.3 Setting an e-Mail Address Set an e-mail address in the mail address book. ■ Adding an e-Mail Address 1. Select the [Address Book] tab. 2. Select a group to which the new distribution list is to be added. 3. Open the [Add Address] dialog box in either of the following ways. z Select the [Address Book] menu, and then select [Add Address]. z Press the [Add Address] button on the toolbar. 4. Enter the information of the e-mail address to be added.
■ Editing an e-Mail Address 1. Select the [Address Book] tab. 2. Select the e-mail address to be edited. 3. Open the [Edit Address] dialog box in either of the following ways. z Select the [Address Book] menu, and then select [Properties]. z Press the [Properties] button on the toolbar. 4. Edit the information. 5. Press the [OK] button. D The information of the e-mail address is changed. ■ Deleting an e-Mail Address 1. Select the [Address Book] tab. 2. Select the e-mail address to be deleted. 3.
E.8 Editing Local Accounts This section describes how to edit the local accounts saved in the scanner. Up to 100 local accounts can be added. E.8.1 Adding a Local Account 1. Select the [Local Account] tab. 2. Open the [Add Account] dialog box in either of the following ways. z Select the [Local Account] menu, and then select [Add Account]. z Press the [Add Account] button on the toolbar. 3. Enter the information of the local account to be added.
E.8.2 Editing a Local Account 1. Select the [Local Account] tab. 2. Select a local account to be edited. 3. Open the [Edit Account] dialog box in either of the following ways. z Select the [Local Account] menu, and then select [Properties]. z Press the [Properties] button on the toolbar. 4. Edit the information. 5. Press the [OK] button. D The information of the local account is changed. E.8.3 Deleting a Local Account 1. Select the [Local Account] tab. 2. Select a local account to be deleted. 3.
E.9 Discarding the Edited Mail Address Book or Local Accounts Discard the edited information of the mail address book or local accounts and restore it to its original state. 1. Select the [Address Book] tab to discard the edited information of the mail address book. Select the [Local Account] tab to discard the edited information of the local account. 2. Select the [File] menu, and then select [Discard]. D A discard confirmation dialog box appears. 3. Press the [OK] button.
E.10 Saving the Mail Address Book/Local Account Save the edited mail address book or local account to the scanner. ■ Saving the Edited Information to the Scanner Save the edited mail address book or local account to the scanner. By saving the mail address book to the scanner, My List is updated with the changes. 1. Select [Address Book] tab to save mail address books. Select [Local Account] tab to save local accounts. 2. Perform either of the following.
■ Saving the Edited Information to a File Save the edited mail address book or local accounts to a file in CSV format. 1. Select [Address Book] tab to save mail address books. Select [Local Account] tab to save local accounts. 2. Perform either of the following. z Select the [File] menu, and then select [Save to File]. z Press the [Save to File] button on the toolbar. D The dialog box for saving a file appears. 3. Specify the directory and name of the file, and press the [Save] button.
E.11 User Editor Information Shown in User Log In the administrator or regular user [User Log] window, user logs of User Editor can be viewed. The user log items for User Editor are shown as follows: Log Item Info options Description Operation Remote The User Editor loaded a mail address book. Or, the User Editor updated a mail address book. Pages 0 This item is always shown as 0.
Appendix F Compatibility with Different Versions This appendix explains the compatibility with different versions of scanner systems and the Central Admin Server software. F.1 Updating System Settings from the Central Admin Server ............................ 523 F.2 Functional Compatibility Between the Scanner and Central Admin Server . 524 F.3 Backing Up/Restoring Data Between Different Versions of the Central Admin Server Software..........................................................................
F.1 Updating System Settings from the Central Admin Server The following shows the compatibility of system setting updates between different versions of the Central Admin Server and the scanner system version. The version of the Central Admin Server software can be checked on the Central Admin Console login window. z ScanSnap N1800 Central Admin Server Version 3.0.x Scanner System Version ss001 01.01.xx.xxxx 2.x.x. or earlier Compatibility Yes No z fi-6010N Central Admin Server Version 3.0.
F.2 Functional Compatibility Between the Scanner and Central Admin Server The following shows the functional compatibility between different versions of the scanner system and the Central Admin Server. The version of the Central Admin Server software can be checked on the Central Admin Console login window. z ScanSnap N1800 Central Admin Server Version Scanner System Version 3.0.x ss001 01.01.xx.xxxx 2.x.x. or earlier Compatibility Yes No z fi-6010N Central Admin Server Version 3.0.
F.3 Backing Up/Restoring Data Between Different Versions of the Central Admin Server Software The following shows the compatibility between different versions of the Central Admin Server software for backing up or restoring data. The version of the Central Admin Server software can be checked on the Central Admin Console login window. Central Admin Server Software Version for Data Backup 3.0.x 2.0.x or earlier Central Admin Server Software Version for Data Restoration Compatibility 3.0.x Yes 3.0.
F.4 Event Source Name Output by Central Admin Server The event source name of the event log output by the Central Admin Server is as follows. Central Admin Server Version Event Source Name 3.0.x Scanner Central Admin Server 2.0.
Appendix G Glossary 528
A4 size A standard international paper size. (210 × 297 mm / approximately 8.27 × 11.7 in.) A5 size A standard international paper size. (148 × 210 mm / approximately 5.83 × 8.27 in.) A6 size A standard international paper size. (105 × 148 mm / approximately 4.13 × 5.83 in.) ADF (Automatic Document Feeder) A unit that allows the user to scan a number of pages consecutively. Documents are transported from the ADF paper chute past the scanning area to the output tray.
Default settings The settings installed at time of factory shipping. dpi (dots per inch) Dots per inch. Number of dots lined along one inch. The measurement of resolution normally used for scanners and printers. Higher dpi means better resolution. Duplex scan mode A scan mode where both sides of each document sheet are scanned. See also "Simplex scan mode". Eject roller Rollers that feed documents in the ADF to the stacker. Executive size A standard international paper size. (184.2 × 266.
Legal size A standard international paper size. (215.9 × 355.6 mm / 8.5 × 14 in.) Letter size A standard North American paper size. (215.9 × 279.4 mm / 8.5 ×11 in.) MMR ITU-T (CCITT) T.6 compression. A compression method used when the color mode is black and white. Multifeed detection A scanner function which detects accidental feeding of multiple sheets into the ADF. Noise Isolated white (black) dots appearing on black (white) areas of an image.
Resolution A measure of the fineness of details or grain of images. The customary metric of resolution is dpi (dots per inch). For any given image, the higher the resolution, the more dots or pixels that can be used, and the greater the resulting fineness of detail that can be expressed. Simplex scan mode A scan mode where only one side of each document sheet is scanned. See also "Duplex scan mode".
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product. Do not perform repairs on this scanner.
Index A automatic logout setting ........................ 110 Add-in .................................................... 189 Add-in group B ......................................... 256 background removal .............................. 387 adding e-mail address ................................. 317 backing up Central Admin Server fax number ...................................... 329 settings .................................................. 281 job group ......................................
user log ........................................... 402 DHCP cleaning ................................................. 417 carrier sheet DHCP server .................................... 425 exterior of the scanner .................................................... 113 ........................................... 51 discarding edited mail address book ..... 518 .................... 419 DNS server .............................................. 51 inside of the scanner .......................
file name (for save/e-mail attachment) .. 410 intelligent multifeed detection ................ 102 file server IP address ................................................ 50 ............................................. 113 filtering J job sequences ................................. 208 the LDAP List .................................. 209 filtering the LDAP List job menu ................................................ 304 ...........................
maximum number of fax contact part name numbers ................................................ 329 part to clean ........................................... 418 menu ................................................. 75, 76 PDF password ............................... 369, 378 message screen .................................... 408 PDF password lock setting .................... 378 migrating data to an updated version of pick roller .................................
network printer ................................ 169 scan settings renaming ......................................... 356 scan to SharePoint ................................ 348 network folder .................................. 147 scan viewer network printer scanner configuration file format ................................ 168 ........................................... 398 replacement cycle ................................. 426 file format for exporting ....................
T LDAP search parameters ................ 135 link speed/duplex mode login LDAP server .................. 122 text recognition .............................. 369, 371 ........................... 127 top cover .................................................. 35 NTP server ...................................... 117 top cover release catch on-screen keyboard turning the power on/off ........................... 57 proxy server .......................... 99 ........................... 34 .........
status of consumable parts ............. 171 status of installed options ................ 172 system log details ............................ 175 system status .................................. 170 update status lists ........................... 272 user log details ................................ 173 W windows of User Editor ......................... 503 WINS server ............................................ 51 wizard ......................................................
ScanSnap N1800 Operator's Guide P3PC-3182-01ENZ0 Issue date November 2010 Issued by PFU LIMITED zThe contents of this manual are subject to change without notice. zPFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product, and any claims by a third party. zCopying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.
