P3PC-1522-01ENZ0 Color Image Scanner S500 Operator’s Guide SC AN PO W ER
Introduction Thank you for purchasing the ScanSnap S500 Color Image Scanner product. ScanSnap S500 comes with a color image scanner and office applications. It is a complete Office Solution designed to improve your productivity and to solve your office scanning problems. ScanSnap product has the following features. ■ Just pressing the Scanner button allows you to turn images on paper into PDFs! You can turn the documents that clutter up your desktop into PDFs, and manage and archive them on your computer.
ii
Introduction ................................................................................... i ■ Regulatory Information ........................................................ vi ■ Note, Liability ...................................................................... viii ■ Trademarks ........................................................................... ix ■ Safety Precautions ................................................................ x Chapter 1 Before You Start Using Your Scanner........
4.3 Scanning Business Cards ............................................. 119 4.4 Using ScanSnap Organizer............................................ 124 4.5 Using ABBYY FineReader.............................................. 130 Chapter 5 Troubleshooting ...................................................... 135 5.1 Clearing Document Jams............................................... 136 5.2 Troubleshooting Checklist ............................................ 138 Chapter 6 Daily Care ...............
Index.........................................................................................................
■ Regulatory Information FCC declaration This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
Bescheinigung des Herstellers / Importeurs Für den S500 wid folgendes bescheinigt: •In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört •Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger, gemäß EN ISO 7779. International ENERGY STAR® Program As an ENERGY STAR® Partner, PFU LIMITED has determined that this product meets the ENERGY STAR® guidelines for energy efficiency.
■ Note, Liability READ ALL OF THIS MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF THIS PRODUCT IS NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS OR BYSTANDERS.
■ Trademarks ScanSnap, ScanSnap logo, and CardMinder are the trademarks of PFU LIMITED. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, the Adobe logo, and Acrobat are either registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other product names are the trademarks or registered trademarks of the respective companies. ABBYY™ FineReader™ 7.
■ Safety Precautions This manual describes important details for ensuring the safe and correct use of this product. Thoroughly read this manual before you start to use this product. In particular, be sure to read and fully understand the Safety Precautions described in this manual before you use this product. Also, store this manual in a safe place so that it can be easily referred to during use of this product.
A TRIANGLE symbol indicates that special care and attention is required. The drawing inside the triangle shows the specific caution. A CIRCLE with a diagonal line inside shows action which users may not perform. The drawing inside or under the circle shows the specific action that is not allowed. R Outline characters on a colored background show instructions users should follow. It may also include the drawing that shows the specific instruction.
WARNING The following describes important warnings described in this manual. Do not touch the AC cable with wet hands. Do not touch the power plug with wet hands. Doing so might cause electric shock. Do not damage the AC cable. A damaged AC cable may cause fire or electric shock. Do not place heavy objects on AC cables, or pull, bend, twist, heat, damage or modify AC cables. Do not use damaged AC cables or power plugs, and AC cables or power plugs when the wall socket is loose.
Do not use the scanner if you smell strange odor. If you detect heat coming from the device or detect other problems such as smoke, strange smells or noises, immediately turn off the scanner and then disconnect its power plug. Make sure that the smoking has stopped, and then contact the store where you bought the scanner or an authorized FUJITSU scanner service provider. Turn the scanner OFF if it is damaged.
CAUTION The following illustrates important cautions described in this manual. Do not install the scanner on unstable surfaces. Install the scanner on a flat, lever surface. Make sure none of the scanner parts protrude outside the desktop. Make sure that the scanner is installed on a flat, level surface. Do not install the scanner on unstable surfaces. Install the scanner on a level surface that is free of vibration to prevent it from falling.
Protect the scanner from static electricity. Install the scanner away from strong magnetic fields and other sources of electronic noise. Also, protect the scanner from static electricity as this might cause the scanner to malfunction. Do not use aerosol sprays near the scanner. Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and dust to enter the scanner, resulting scanner failure and malfunction. Avoid any contact when scanner is in use.
xvi
Chapter 1 1 Before You Start Using Your Scanner This chapter describes the necessary preparations before using ScanSnap. 1.1 Checking the Contents of the Scanner Package ................................................. 2 1.2 Names and Functions of Parts ..............................................................................
1.1 Checking the Contents of the Scanner Package When you unpack the scanner package, make sure that the package contains all the parts on the list included in the package.
1.2 Names and Functions of Parts 1.2 Names and Functions of Parts This section describes the names of parts and their functions. 1 ■ Front Side Before You Start Using Your Scanner Paper chute Open the cover to use the scanner. ⇒Opening the cover turns on the scanner. ADF (ADF:Automatic Document Feeder) Paper chute After opening it, load the documents to be scanned on this unit. Side guide Adjust the side guides to the width of documents so that the scanned images will not get skewed.
■ Operation Button [SCAN] button Press this button to start the scanning. [POWER] button Turns on/off the power supply. SCAN POWER Power lamp Indicates the scanner status. Blue (Solid): Ready Blue (Blinking): Scanning Orange (Solid): Error Light off: Power off ■ Rear Side USB connector AC adapter connector Seal (inform you that the installation of the software has to be performed first) After installing the software, remove this seal.
Chapter 2 Connecting ScanSnap 2 This chapter describes how to connect ScanSnap to your personal computer. Before you connect the ScanSnap scanner, install the supplied programs (Adobe Acrobat, ScanSnap Manager, ScanSnap Organizer and CardMinder) on your personal computer. ATTENTION HINT • Install ScanSnap Manager before connecting ScanSnap scanner to your personal computer. If you connect ScanSnap before installing the ScanSnap Manager, ScanSnap will not operate correctly.
2.1 Installing ScanSnap "Installation" is the operation of copying the program files supplied with ScanSnap to the hard disk of your personal computer, and creating the environment for using ScanSnap on the personal computer installed with the ScanSnap program files. ■ Before Installing ScanSnap Before installing ScanSnap, perform the following preparation. 1. Check your system.
2.1 Installing ScanSnap ■ RAM • 128MB or more (recommended: 256MB or more) • ScanSnap may not function if it is connected to the USB ports for the keyboard ATTENTION or monitor. • If you are using a commercially available USB hub, use a type equipped with an AC adapter. • If you connect the scanner with USB 2.0, it is required that the USB port and the hub are compliant with USB 2.0. The scanning speed may slow down when you connect the scanner with USB 1.1. If your computer has the USB 2.
■ Installing Adobe Acrobat Install Adobe Acrobat using the following procedure from the "Adobe Acrobat 7.0 CD-ROM" supplied with the scanner. ATTENTION "Adobe Acrobat 7.0 Standard" system requirements: • OS: Windows 2000 (Service Pack 2 or later). Windows XP Professional or Home Edition. • Internet Explorer 5.5 or later • Screen Resolution: 800 x 600 or higher * Note: Adobe Acrobat 7.0 is not supported by Windows 98 and Windows Me.
2.1 Installing ScanSnap Operation Prepare the Adobe Acrobat 7.0 CD. Adobe Acrobat 7.0 is not supported by Windows 98 and Windows Me. HINT 2 1. Insert the "Adobe Acrobat 7.0 CD" into the CD-ROM drive. HINT Connecting ScanSnap ⇒ The "Adobe Acrobat 7.0 Standard - Setup" window appears. This window is not displayed automatically when the "Auto play" setting of your computer is deactivated. In this case, run "AutoPlay.exe" of this CD directly using the "Explore" or "My computer." 2.
3. Select "Install Adobe Acrobat 7.0 Standard." 4. Follow the instructions to install the software. HINT 10 Select "How to install" on the "Adobe Acrobat 7.0 Standard" window to learn more about the Adobe Acrobat 7.0 installation. Refer to "Adobe Acrobat Help" about how to use Adobe Acrobat 7.0.
2.1 Installing ScanSnap ■ Installing ABBYY FineReader Install ABBYY FineReader by using the following procedure from the "ABBYY FineReader CD" supplied with the scanner. Operation Prepare the ABBYY FineReader CD. 1. Insert the ABBYY FineReader CD into the CD-ROM drive. 2 ⇒ The "ABBYY FineReader for ScanSnap" screen appears. • If Windows Service Pack 2 is installed in your computer, you may see the following window when inserting the CD described above.
Finally, click the [Yes] button on the [Security Warning] dialog to proceed. 2. Click [Install>] to proceed with installation. ⇒ The file folder containing the setup.exe file appears.
2.1 Installing ScanSnap 3. Double-click the [Setup.exe] icon. 2 Connecting ScanSnap 4. Select the language for this installation and click [OK]. ⇒ The InstallShield Wizard for ABBYY FineReader for ScanSnap appears.
⇒ Follow the instructions to install the software. HINT 14 Select [Start] -> [All Programs] -> [ABBYY FineReader for ScanSnapTM 2.0] -> [User’s Guide] to learn more about the ABBYY FineReader installation. Refer to "ABBYY FineReader for ScanSnap Help" about how to use ABBYY FineReader.
2.1 Installing ScanSnap ■ Installing Supplied Programs Install the supplied programs (ScanSnap Manager, ScanSnap Organizer, CardMinder) for ScanSnap from the "Setup CD" supplied with the scanner. Operation 1. Insert the scanner Setup CD into the CD-ROM drive. ⇒ The "ScanSnap Installer" starts up and then the "ScanSnap Setup" dialog box is dis- 2 played.
2. Click the [Readme] button in the "ScanSnap Setup" window. This item describes the precautions when installing or uninstalling ScanSnap, as well as the structure of the files on the Setup CD, and other information. ⇒ When you finished reading the Readme file, close the screen. 3. Click the [Install Products] button in the "ScanSnap Setup" dialog box. ⇒ The "Welcome to the InstallShield Wizard for ScanSnap" screen is displayed.
2.1 Installing ScanSnap 4. Click the [Next] button in "Welcome to the InstallShield Wizard for the ScanSnap" 2 5. Read the details of the "License Agreement." If you agree with them, click the [Yes] button. If you do not accept the terms, click the [No] button. This will abort the installation. ⇒ When you click the [Yes] button, the "Choose Destination Location" screen is displayed. ScanSnap S500 Operator's Guide 17 Connecting ScanSnap ⇒ The "License Agreement" screen is displayed.
6. In the "Choose Destination Location" screen, choose the installation directory and click the [Next] button. To install ScanSnap in the default folder, click the [Next] button. Normally, there is no need to change the folder in the installation directory. Change the installation directory if there is not enough free disk space available for the selected drive. To change the installation folder, click the [Browse] button. The "Select Directory" dialog box is displayed.
2.1 Installing ScanSnap HINT Depending on the selected item, the following programs are installed. • Typical "ScanSnap Manager", "ScanSnap Organizer" and "CardMinder" are installed including their manuals. • Compact "ScanSnap Manager" is installed including its manual. • Custom You can select the software and the manuals to install. ⇒ The next "ScanSnap Manager Setting 2" screen appears. • You can change this setting after installation.
9. In the "ScanSnap Manager Setting 2" screen, mark the "Notify scanning result" checkbox to notify you of scanning results after scanning, and then click the [Next] button. If the checkbox is marked, the notification screen showing will show the details about the status of blank page removal and image rotation. ⇒ This displays the "Start Copying Files" screen. • You can change this setting after installation. HINT Refer to "3.4 Changing Scan Settings" (page. 53) for more details.
2.1 Installing ScanSnap 11. In the "InstallShield Wizard Complete" screen, click the [Finish] button. 2 Setup" dialog box appears; click the [Exit] button to close the "ScanSnap Setup" dialog box. (To complete the installation, you have to restart your personal computer.) • To display the "ScanSnap S500 Operator’s Guide", "ScanSnap Organizer HINT User's Guide", and "CardMinder User’s Guide, " Adobe Acrobat or Adobe® Acrobat® ReaderTM is required.
2.2 Connecting ScanSnap to your PC Follow the procedure below to connect ScanSnap to your personal computer. 1. Connect ScanSnap to a power outlet using the AC cable. 2. Connect ScanSnap to your personal computer using the USB cable. ATTENTION • Be sure to connect the AC cable first before connecting the USB cable. • Be sure to install ScanSnap Manager to your personal computer before connecting ScanSnap to your personal computer.
2.2 Connecting ScanSnap to your PC ■ Connecting the USB Cable Connect the USB cable as shown below. ATTENTION • Use only the USB cable supplied with the Scanner. The operation with a commercially available USB cable is not guaranteed. • When connecting to a USB hub, be sure to connect the scanner to the hub Operation 1. Remove the seal on the rear side of ScanSnap scanner. DC 16V USB cable Seal 2.
3. Open the paper chute of ScanSnap. Paper chute ⇒ ScanSnap is automatically turned on and detected by your personal computer. ATTENTION If the scanner is not automatically turned on, push the [POWER] button on the scanner. Operation 4. ScanSnap is added as new hardware. How to add hardware varies with the OS running on your computer. ■ For Windows 98 The "Insert Disk" dialog box is displayed. Insert the Windows 98 CD into the CD drive, and then click the [OK] button.
2.2 Connecting ScanSnap to your PC ■ For Windows XP 1) When the "Found New Hardware Wizard" dialog box is displayed, select "No, not this time" and then click the [Next ->] button. 2 Connecting ScanSnap ATTENTION The above windows may not appear unless Windows XP Service Pack 2 is installed. 2) Click the [Next] button in the following window. ATTENTION Although the message "If your hardware came with an installation CD or floppy disk, insert it now.
3) The "Hardware Installation" dialog box is displayed. Click the [Continue Anyway] button. 4) When the "Found New Hardware Wizard" dialog box informing you that the Wizard will end is displayed, click the [Finish] button. ⇒ ScanSnap is added to your personal computer as new hardware. ATTENTION It may take some time for the "ScanSnap Manager" icon on the taskbar to become ready S status. Push the [POWER] button on the scanner when the icon appears in not-ready status.
2.2 Connecting ScanSnap to your PC HINT The power supply of this scanner is controlled by performing the following actions: • Open/close the paper chute on the scanner. • Turn on/off the personal computer to which the scanner is connected. • Press the [POWER] button on the scanner (when the paper chute is opened). Opening /closing the paper chute controls the scanner’s power. For example, the scanner will not be turned on even when you have switched on your personal computer if the paper chute is closed.
28
Chapter 3 Basic Scanner Operations This chapter describes the basic operations of ScanSnap. 3 3.1 Flow of Operations ............................................................................................... 30 3.2 Scanning Different Document Types .................................................................. 36 3.3 Loading Documents ............................................................................................. 39 3.4 Changing Scan Settings......................................
3.1 Flow of Operations This section describes the flow of operations starting with the scanning of documents on ScanSnap to the saving of scanned images in PDF format. ■ Preparation Operation 1. Make sure that the AC cable is connected to the scanner. 2. Make sure that the scanner is correctly connected to your personal computer. HINT You can connect the scanner to your computer after turning it on. When the scanner is already connected to your personal computer, you do not need to reconnect it. 3.
3.1 Flow of Operations ■ Scanning documents Operation 1. Make sure that the "ScanSnap Manager" icon is displayed on the taskbar. 2. Load the document onto the scanner. Refer to "3.2 Scanning Different Document Types" (page 36) and "3.3 Loading Documents" (page 39) for more information. 3. Press ([SCAN] button). ⇒ This starts the scanning. HINT ATTENTION As the default setting, documents are scanned with the "Duplex" mode when you press the [SCAN] button.
⇒ The lamp on the scanner lights blue during the scanning operation. The following window appears to indicate the scanning status. ⇒ The supplied application (ScanSnap Organizer) is started up and the scanned image is displayed. For details about the settings for the scanning, file names and the destination folder to save the data, refer to "3.4 Changing Scan Settings" (page 53). About the scanning of Business cards, refer to "4.3 Scanning Business Cards" (page 119).
3.1 Flow of Operations HINT • Before scanning documents containing printed or handwritten text, select the ScanSnap S500 Operator's Guide 33 3 Basic Scanner Operations "Setting for text only document" checkbox under [Option] on the [Scanning] tab in the "Scan and Save Settings" dialog box. For details, refer to "3.4 Changing Scan Settings" (on page 53).
■ Turning the Scanner ON/OFF ScanSnap is automatically turned on/off by performing the following actions: • Turn on/off the personal computer. • Open/close the paper chute of the scanner. In general, you do not need to turn on/off the scanner when it is connected to your personal computer. Turn off your personal computer or close the paper chute. The lamp on the scanner goes off and the scanner is turned off. Turn on your personal computer or open the paper chute.
3.1 Flow of Operations ■ End of Operation Closing "ScanSnap Manager" Operation Right-click "ScanSnap Manager" icon S on the taskbar, and select "Exit" from the menu. "ScanSnap Manager" should be started for operating ScanSnap. To start "ScanSnap Manager", select [All Programs] -> [ScanSnap Manager] -> [ScanSnap Manager]. (*Generally, there is no need to quit "ScanSnap Manager.") HINT Basic Scanner Operations Disconnecting the scanner Operation 1. Close the paper chute to turn off the scanner.
3.2 Scanning Different Document Types The table below summarizes the types of documents that can be scanned with this scanner. When scanning documents directly Media Paper commonly used in offices, Post card, Business card Weight 52 g/m2 to 127 g/m2 (14 lb to 34 lb) Size Letter Legal A4 A5 A6 B5 (JIS) B6 (JIS) Post card Business card Custom (8.5 x 11 in (216 x 279.4 mm)) (8.5 x 14 in (216 x 355.
3.2 Scanning Different Document Types ATTENTION • Documents written or filled with a pencil may be smeared during a scan. It is recommended to use Carrier Sheet. If such documents are scanned without using Carrier Sheet, the rollers get dirty and the paper may not be fed properly. In the case where you scan such documents without using Carrier Sheet, clean the rollers as often as possible. For details refer to "6.2 Cleaning the Scanner Exterior" (page 147).
Also, pay attention to the following when you use the Carrier Sheet. ATTENTION • Use only the Carrier Sheet for ScanSnap. • Avoid writing, coloring, staining or cutting the black and white pattern part of • • • • • • • • • 38 the Carrier Sheet. Otherwise, the scanner cannot recognize the Carrier Sheet correctly. Load the Carrier Sheet one by one on the scanner. Do not place the Carrier Sheet upside-down on the scanner. Otherwise, a paper jam may happen, or the Carrier Sheet may be damaged.
3.3 Loading Documents 3.3 Loading Documents This section describes how to load documents onto the scanner. ■ How to load documents 1. Align the edges of the document. Align the edges of the document as follows: 1) Straighten the edges of the document. Straighten both edges of the document stack for scanning it correctly. 2) Check the number of sheets in the document stack.
3) Firmly holding the document with both hands and bend back the document as follows so that the bent section rises up in the middle of the document. 4) Repeat steps 1) to 3) a few times. 5) Turn the document staple 90 degrees, hold the other two sides of the document, and fan it again. 2. Load the document onto the paper chute. Load the document so that the top side of the two-sided document (in the case of two or more document sheets, the first page) faces towards the paper chute.
3.3 Loading Documents HINT Before loading long-sized documents, first pull out the extension of the paper chute. Extension Paper chute 3 Document Side guide ScanSnap S500 Operator's Guide 41 Basic Scanner Operations 3. Adjust the side guides to the document width. Move the side guides so that there is no space between the document edges and the side guides. If there is a space between the document edges and the guides, the scanned images may be skewed.
HINT If you use the stacker, scanned document sheets will not be separated when they have passed through the scanner. For details on how to attach the stacker to the scanner, refer to "Names and Functions of Parts" on page 3. Use the stacker as described below. 1. Pull out the stacker towards you while holding it by its handle. Stacker 2. Extend the stacker.
3.3 Loading Documents ■ Loading Documents with the Carrier Sheet The Carrier Sheet is a sheet for loading document specifically designed for ScanSnap S500/fi5110EOX2 Series. It allows you to scan documents that cannot be scanned as it is. A document larger than A4 up to A3, B4 or 11 x 17 (single side) can be scanned by folding it in two, inserting it into the Carrier Sheet and scanning in duplex mode.
For "Create facing pages in one image" This mode is for scanning documents larger than A4 size, such as A3/B4/11" x 17." Fold a document in two, scan in duplex and an image joined together is generated. (If a document smaller than A4 printed on both sides is scanned, it is possible to output a two-page spread image.) Operation 1. Right-click "ScanSnap Manager" icon S on the taskbar, and select "Settings." 2. On the [Paper Size] tab, click the "Carrier Sheet Settings" button.
3.3 Loading Documents 3. On the "Carrier Sheet Settings" window, change "Mode" to "Create facing pages in one image" and click [OK]. 3 Basic Scanner Operations 4. Select "Duplex Scan" in "Scanning side’" on the [Scanning] tab.
5. Select "Automatic Detection" in "Paper size" on the [Paper size] tab, and click the [OK] button.
3.3 Loading Documents Operation 6. Spread the page to be scanned facing outwards and fold it in half from the center. Fold it neatly so that the folded portion does not appear puffed. If the folded portion is not folded neatly, it may cause skewing. 3 7. Open the Carrier Sheet and place the document inside. Basic Scanner Operations Align the top of the document to the top of the Carrier Sheet, and the folded portion to the top-right corner closely. 8. Load the Carrier Sheet onto the scanner.
9. Press the [SCAN] button. ⇒ The front and back image data are set in a facing-page state and generated side by side. ATTENTION 48 • There may be a gap in the joined portion, or a line may appear in the output image. If you are scanning a thick document, the image has a tendency to skew in such a way that the upper portions tilt towards each other at the joined area. In these situations, the skew is caused by the way in which the document is folded, or the loading method. Do the following.
3.3 Loading Documents For "Create front and back images separately" This mode is for scanning documents such as photographs which you do not want to scratch, or clippings of information that are difficult to be fed. Operation 1. Right-click "ScanSnap Manager" icon S on the taskbar, and select "Settings." 3 Basic Scanner Operations 2. On the [Paper Size] tab, click the "Carrier Sheet Settings" button.
3. On the "Carrier Sheet Settings" window, change "Mode" to "Create front and back images separately" and click [OK]. 4. Select "Automatic detection" in "Paper size" on the [Paper size] tab.
3.3 Loading Documents Operation 5. Open the Carrier Sheet and place the document inside. Align the top of the document so that it touches the top of the Carrier Sheet. Place the document on its width in the center, in order not to protrude out of the Carrier Sheet. 3 Basic Scanner Operations 6. Load the Carrier Sheet onto the scanner. • Place the top of the sheet with the black ATTENTION Back side & white printed pattern downwards and load it in the direction of the arrow.
7. Press the [SCAN] button. ⇒ Scanning starts, and the image data is generated in the specified size. ATTENTION HINT • The output image is generated with the scanned document image placed in the center of the specified size. In the "Carrier Sheet Settings" window, when "Automatic Detection" in "Output image size" is selected, an ideal size among the standard sizes is selected automatically (refer to "3.6 Changing Carrier Sheet Settings" (page 86)).
3.4 Changing Scan Settings 3.4 Changing Scan Settings All the operations of ScanSnap are controlled by the "ScanSnap Manager." Generally, ScanSnap Manager is registered on the taskbar and displayed as the icon S . Right-click this icon to show the following menu. With this menu, you can start scanning, configure settings for scanning, or check consumables. Start Duplex/Simplex scanning. The "Scan and Save Settings" window appears. 3 The "Profile Management" window appears.
The following describes how to change the settings. Operation 1. Right-click the "ScanSnap Manager" icon on the taskbar and select "Settings" from the displayed menu. ⇒ The "Scan and Save Settings" dialog box is displayed. HINT You can launch the "Scan and Save Settings" dialog box by simultaneously pressing [Ctrl] + [Shift] + [Space] or double-clicking the icon on the taskbar. 2. Change the scan settings on the "Scan and Save Settings" window. 3. Click the [OK] button.
3.4 Changing Scan Settings The following describes each setting on the "Scan and Save settings" window. [Setting when left-clicked] 3 Basic Scanner Operations Select a scan setting profile. • Standard • CardMinder • Searchable PDF (OCRs during scan) HINT You can register scan setting profiles. Registered setting profiles are added to the "Setting when left-clicked" dropdown menu. For details on how to register a profile, refer to "3.5 Saving Scan Settings" (page 78).
[Application] tab ■ Application: Specify the application to be executed and linked to ScanSnap. The specified program is started up after the document is scanned on ScanSnap. Click the drop-down arrow to select the application. You can select one of the following applications.
3.4 Changing Scan Settings HINT • The above applications automatically become available when they are installed. If they are uninstalled, they are no longer displayed among the selection items. • If you select "Scan to File (only saves image data as files)", the scanned image is saved to file after the scanning is completed. The scanning result is not displayed on screen. This setting is ideal when the scanning result needs not be confirmed each time a document is scanned.
4) The following screen is displayed and the new application is added. Click the [Close] button to close the screen. HINT When you add an application, select an application that is able to process files of the following formats. JPEG (*.jpg), PDF (*.pdf) Scanned images cannot be displayed properly unless these file formats are supported. Depending on applications, password-protected PDF files may not be opened.
3.4 Changing Scan Settings [Save] tab 3 Basic Scanner Operations ■ Folder path to save an image: Specify the folder to save the scanned image. When you click the [Browse] button, the "Browse for Folder" screen is displayed. Select the folder to save the scanned image and then click the [OK] button. ATTENTION The function "Make New Folder" is not provided for Windows 98.
When "ScanSnap Organizer" is selected at [Application], the [Image saving folder:] and the [Browse] button are grayed out, and you cannot specify the folder to save images from this window. In this case, scanned images are saved in the "My ScanSnap Folder" specified by ScanSnap Organizer (page 122). HINT ■ [Filename format] button Set the name of the file to save the scanned image. When you click the [File name format] button, the following screen is displayed.
3.4 Changing Scan Settings Clicking the [OK] button enables the settings. (An example of the file name that you set is displayed under the [Filename format] button.) ■ Rename file after scanning If the checkbox is selected, the [Save scanned image as] window appears after scanning. 3 HINT • The filename is set in the [Filename format] screen in advance. If there is no need to rename, click the [Save] button. • If multiple files are generated with one scan, counters are appended after the file name.
[Scanning] tab ■ Image quality: Specify whether to scan documents quickly or at higher quality. Select one of the following modes: • Normal (Fastest) Select this mode when you wish to scan documents quickly. • Better (Faster) Select this mode when you wish to scan documents at higher quality. • Best (Slow) Select this mode when you wish to scan documents at even higher quality.
3.4 Changing Scan Settings ■ Color mode: Specify whether to scan documents in color or black-and-white. Select one of the following modes: • Auto Color Detection (Automatically recognize each document color) ScanSnap automatically recognizes whether the document to scan is colored or black-and-white and switches the scan mode accordingly. • Color Scans the document in the color mode. This setting is ideal for scanning colored documents. • B&W Scans the document in the B&W mode.
■ Scanning side: You can select the type of scanning (single-sided or double-sided) when pressing the [SCAN] button on the scanner. Select [Duplex Scan] or [Simplex Scan] from the menu. ■ Continue scanning after current scan is finished If the checkbox is marked, the following message appears after scanning. To continue scanning, load a document onto the scanner, and then click the [Continue Scanning] button. To finish scanning, click the [Finish Scanning] button.
3.4 Changing Scan Settings - Brightness (Black and White scanning only) Sets the density for scanning black-and-white images. Moving the slider control to the left will lighten the scanned image, while moving the slider control to the right results in a darker scanned image. * This setting becomes available when "B&W" is selected at "Color mode" or when "Auto Color Detection" is selected in the "Color mode" drop-down list and black-and-white documents are automatically recognized.
This setting automatically detects skewed documents and corrects them for the output data. Up to +/-5 degrees of skews can be corrected. ATTENTION 66 This function judges a document skew based on the characters on the document.
3.4 Changing Scan Settings - Allow automatic image rotation. This setting automatically judges the orientation of a text on the document, and changes the orientation of the image. ATTENTION - Set the documents with its face up Select the checkbox if you want to scan the document in your hand as shown in the picture. Scanning starts from the last page. After all the documents are scanned, the data is sorted in order from the first page onwards and output to a file.
[File option] tab ■ Selecting the file option Specify the type of file for the scanned image. Click the drop-down arrow to select the file format. You can select one of the following. • PDF (*.pdf) • JPEG (*.jpg) ATTENTION 68 "JPEG" setting is not available when "Auto Color Detection," "B&W," or "Color high compression" is selected in the [Color mode] drop-down list on the [Scanning] tab, or when "ScanSnap Organizer" is selected in the [Application] dropdown list.
3.4 Changing Scan Settings ■ Searchable PDF (OCRs during scan) You can use this function only when PDF is selected in the [File format:] drop-down list. By marking the checkbox, you can create a searchable PDF file. ■ Select text recognition language: You can select a language for conversion to recognize text. ■ Select page for text recognition: • All pages All pages are recognized as text when a PDF file is created. • First page Only the first page is recognized as text when a PDF file is created.
■ [Option] button This function is used for configuring detailed settings of PDF files. This button is enabled when "PDF(*.pdf)" is specified at [File format:]. Click [Option] button to display the following dialog box. • "Multipage PDF (whole batch in one PDF)" Creates a merged PDF file of all the scanned images. • "Generate one PDF file per xx pages" Create a new PDF file at each set page. For example, when "2" pages are set in this option, scanning 6 pages of documents creates 3 files.
3.4 Changing Scan Settings If you select the checkbox, the [Password] and the [Confirm] fieldes become enabled. Enter the same password in these two fieldes. ATTENTION • You can set a password using the following: Maximum number of characters: 16 Characters: A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ • If the operating system you are using is Window 98 or Window Me, this function is enabled only if Adobe Acrobat is installed on your computer.
[Paper size] tab ■ Paper size: Specify the size of the document to be loaded on the scanner. Click the drop-down arrow to select the size. The following paper sizes (W x L) can be selected. • Automatic detection • Letter (8.5 x 11 in (216 x 279.4 mm)) • Legal (8.5 x 14 in (216 x 355.
3.4 Changing Scan Settings ■ [Custom] button You can use this function to register up to 10 customized document sizes at the [Paper size] menu. Clicking this button displays the following setting window: 3 ‘ 1) Click the [Add] button. Basic Scanner Operations 2) The following screen appears. - Enter the document size within the range given below. Width: 50.8 - 216 mm (2 - 8.5 in) Length: 50.8 - 360 mm (2 - 14.17 in) - Enter a name in the [Name] field.
1) In the "Add or Remove Custom sizes" window, select the document size to be changed and click the [Change] button. 2) Change the settings in the "Additional custom size settings" womdow. 3) To complete the setting, click the [OK] button. 4) The screen returns to the "Add or Remove Custom sizes" window and the changes are saved. Click the [Close] button to exit the "Add or Remove Custom sizes" window.
3.4 Changing Scan Settings [Compression] tab 3 ATTENTION HINT When the compression rate is increased, the quality of scanned images deteriorates. If you select "Color high compression" mode on the [Scanning] tab, the file size becomes far more smaller by increasing the compression rate. ScanSnap S500 Operator's Guide 75 Basic Scanner Operations ■ Compression rate: Control the compression rate to specify the size of the file for the scanned image.
ATTENTION 76 • In "Color high compression" mode, characters and backgrounds on the document are compressed separately, and thus, the file size of the document that mostly consists of text characters becomes smaller while keeping the quality of the characters as they are. However, this mode is not appropriate for scanning photographs or figures because these graphical materials are recognized as background and compressed as such, causing degradation in images.
3.4 Changing Scan Settings About the size of image data HINT The following table shows a rough guideline for calculating the size of images when a single color document is scanned in the Simplex mode.
3.5 Saving Scan Settings You can save and assign names to the current settings in ScanSnap Manager. With just a click of the ScanSnap icon, you can retrieve and use the saved settings easily. You can create different types of frequently used scanning conditions in advance, and when you open the Settings screen during scanning, it is easy to scan without changing the settings one by one. The following explains the operation procedure. ■ Creating Scan Settings Operation 1.
3.5 Saving Scan Settings 3. When you have finished changing the settings, click the [Add Profile] button. ⇒ The "Left-click menu" window appears. 4. Enter a profile, and click the [OK] button. ⇒ The new profile becomes available for selection from the "Setting when left-clicked" drop-down menu. Basic Scanner Operations 5. Click the [OK] button, and the "Scan and Save Settings" window closes. ⇒ A new profile is created.
■ Scanning with a Saved Scan Setting Operation 1. Left-click the ScanSnap icon S . ⇒ A list of saved profiles appears. (The icon of the application on the left of the profile name.) 2. Select the scan setting to use. ⇒ A check mark appears on the selected profile. 3. Load the document on the scanner. 4. Press the [SCAN] button . ⇒ Scanning is carried out with the selected scan profile.
3.5 Saving Scan Settings ■ Changing the configurations of a Scan Setting Operation 1. Right-click the ScanSnap icon S , and select "Setting." 3 3. Change the configurations on the selected profile. For detailed information on how to configure the scan settings on a profile, refer to ."3.4 Changing Scan Settings" (page 53) ScanSnap S500 Operator's Guide 81 Basic Scanner Operations 2.
4. After changing the configurations on the selected profile, click the [OK] button. ⇒ A file overwrite confirmation message appears. HINT If you select another profile from the "Setting when left-clicked" drop-down list before clicking the [OK] button, the following message will appear. Clicking the [Yes] button will change the configurations on the current profile, and switch to another profile. Clicking the [No] button will cancel the changes for the current profile and switch to another profile.
3.5 Saving Scan Settings ■ Renaming Scan Settings Operation 1. Right-click the ScanSnap icon S , and select "Setting." 3 Basic Scanner Operations ⇒The "Scan and Save Settings" screen appears. 2. Click the [Edit Profile] button. ⇒The "Profile Management" screen appears. 3. Select the profile name from the list, and click the [Rename] button. 4. On the "Rename" window, type a new name and click the [OK] button.
HINT You can also invoke the "Profile Management" screen by right-clicking ScanSnap icon S . The "Profile Management" screen appears when selected on the Right-click menu. Follow the same procedures described in the previous page to change the profile name. Select a profile from the list and then click the [Rename] button. ■ Deleting Scan Settings Operation 1. Right-click the ScanSnap icon S , and select "Setting." ⇒ The "Scan and Save Settings" screen appears. 2. Click the [Edit Profile] button.
3.5 Saving Scan Settings 3. Select a profile name from the list, and then click the [Delete] button. HINT You can also invoke the "Profile Management" screen by right-clicking Scan- 4. The "Delete Profile" window appears with the confirmation message. Click the [Yes] button to delete the profile. ScanSnap S500 Operator's Guide 85 3 Basic Scanner Operations Snap icon S . The "Profile Management" screen appears when selected on the Right-click menu.
3.6 Changing Carrier Sheet Settings Carrier Sheet settings are changed on the "Carrier Sheet Settings" screen. The "Carrier Sheet Settings" screen appears when the [Carrier Sheet Settings] button on the [Paper size] tab is clicked. Right-click the "ScanSnap Manager icon" S on the taskbar, and select "Settings" from the menu. ⇒ The "Scan and Save Settings" screen appears. Click the [Carrier Sheet Setting] button on the [Paper size] tab to display "Carrier Sheet Settings" screen.
3.6 Changing Carrier Sheet Settings Change the Carrier Sheet settings here. The image of the [Mode]. A simple explanation for the [Mode]. 3 Show help. Cancel the setting, and close the screen. The following explains the settings that can be changed on the "Carrier Sheet Settings." Mode Specifies the scanning method for using the Carrier Sheet. The following are two modes.
Output Image Size Specifies an image size when generating a scanned image. You can select it from the following document sizes. HINT Mode: Create facing pages in one image Mode: Create front and back images separately Automatic Detection Automatic Detection A3 (297 x 420 mm) - - Carrier Sheet size (216 x 297mm) - A4 (210 x 297mm) - A5 (148 x 210mm) - A6 (105 x 148mm) - Post Card (100 x 148mm) B4 (JIS) (257 x 364 mm) - - B5 (JIS) (182 x 257mm) - B6 (JIS) (128 x 182mm) - Letter (8.
3.6 Changing Carrier Sheet Settings [Add custom size] button You can create up to 10 custom sizes. When you click the button, the following settings screen appears. 3 To add custom size documents Basic Scanner Operations 1)Click the [Add] button. 2)The following screen appears. •Enter the document sizes. You can set within these range: Width: 50.8 - 216 mm (2 - 8.5 in) Length: 50.8 - 297 mm (3 - 11.69 in) •Enter a name you want to display in [Name:].
To change settings 1)On the [Add or Remove custom sizes] screen, select the setting of the document size you want to change, and click the [Change] button. 2)The [Additional custom sizes settings] screen appears. Change the items you want to change. 3)When you have completed the settings, click the [OK] button. 4)The "Add or Remove custom sizes" screen appears, and the settings have changed. Click the [Close] button, and the screen closes.
Chapter 4 Various settings according to your needs This chapter describes the basic operations of ScanSnap. 4 4.1 Using ScanSnap Manager.................................................................................... 92 4.2 Using Adobe Acrobat ......................................................................................... 115 4.3 Scanning Business Cards.................................................................................. 119 4.4 Using ScanSnap Organizer.......................
4.1 Using ScanSnap Manager When you use ScanSnap with the default settings, you do not have to change any configuration. All you need to do is simply pressing the [SCAN] button to scan the documents, save images with the optimized settings and display the scanned images on the screen without any complicated operation. However, you can also manually configure the settings as you need. This section describes how to scan documents for specific purposes or how to edit scanned images, etc.
4.1 Using ScanSnap Manager ■ Scanning only one side of a document As the default setting, pressing the [SCAN] button on ScanSnap scanner starts scanning docu- ments in "Duplex" mode. If you wish to use "Simplex" scanning by pressing the [SCAN] button, change the settings by following the procedure below. Operation 1. Right-click the "ScanSnap Manager" icon S on the task bar and select "Settings" from the menu. 4 Various settings according to your needs 2.
⇒ The document is scanned in the "Simplex" mode. HINT To return the setting to the "Duplex" mode, select [Duplex scan] in Step 2. The selected setting is applied to further scans unless it is changed again. ■ Scanning color document in black and white As the default, ScanSnap automatically recognizes whether a document is black & white or colored. Accordingly colored documents are scanned in the color mode, while black & white documents are scanned monochrome.
4.1 Using ScanSnap Manager 3. Click the [OK] button to close the dialog box. 4. Load the document onto the scanner. 5. Press the [SCAN] button . ⇒ Scanned images will be output in black and white. ■ Scanning color documents in high compression mode Operation 1. Right-click the "ScanSnap Manager" icon S on the task bar and select "Settings" from the menu.
2. Click the [Scanning] tab and select "Color high compression" at "Color mode." 3. Click the [OK] button to close the dialog box. 4. Load the document onto the scanner. 5. Press the [SCAN] button . ⇒ Scanned documents will be output as highly compressed color images.
4.1 Using ScanSnap Manager ■ Skipping blank pages ScanSnap is able to recognize blank pages and remove them from the output data. When scanning documents in "Duplex" mode, both sides of the documents are scanned regardless if their backsides are printed or not. Though the empty back sides are scanned, they are recognized as "blank" and automatically removed, so they will not appear on the output data. To change the setting, follow the procedure below. Operation 1.
3. Select the "Allow automatic blank page removal" checkbox. 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. ATTENTION The following types of documents may be accidentally recognized as blank pages: • Almost blank documents containing only a few characters • Documents of only one color (including black) and without any patterns, lines, or characters *When you scan such documents, clear the checkbox.
4.1 Using ScanSnap Manager 2. Select the [Scanning] tab and click the [Option] button. 4 3. Select the "Correct skewed character strings automatically" checkbox. ATTENTION Up to +/-5 degrees of skews can be corrected.
■ Correcting the orientation of scanned images When there are different types of page orientation in a document, ScanSnap is able to automatically correct the orientation of the scanned images for the document. For example, it is often seen that a document has portrait pages for text contents and landscape pages for tables. For the case of double-sided documents in calendar style, their rear sides are printed upside down. To change the setting, follow the procedure below. Operation 1.
4.1 Using ScanSnap Manager 3. Select the "Allow automatic image rotation" checkbox. 4 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. This function determines a document orientation based on the characters printed on the document.
1. Right-click the "ScanSnap Manager" icon S on the task bar and select "Settings" from the menu. 2. Select the [Paper size] tab. 3. Mark the "Scan mixed paper size" checkbox.
4.1 Using ScanSnap Manager 4. Click the [OK] button to close all the windows opened. ATTENTION This function is available only when "Automatic detection" is selected from the "Paper size" drop-down menu. 5. Align the edge of all documents. 4 Various settings according to your needs 6. Load documents onto the paper chute.
ATTENTION • Place all documents in the center under the pick roller. (Documents that are not under the pick roller cannot be fed.) • Adjust the side guide to the widest document. • Carefully load the smaller documents, which cannot contact the side guide, so that they can be fed straight. If the documents are skewed during a scan, the quality of scanned images may be degraded (chipped images/slant lines produced) or scanned images may be output in different size from the original.
4.1 Using ScanSnap Manager ■ Saving scanned images in multiple files ScanSnap can save scanned images in multiple files based on the specified number of pages. For example, you can scan a batch of documents and create files for every single page. To change the setting, follow the procedure below. Operation 1. Right-click the "ScanSnap Manager" icon S on the task bar and select "Settings" from the menu. 4 Various settings according to your needs 2.
3. In the "PDF File Option" window, select "Generate one PDF file per x page(s)" and enter a number. One PDF file is created every time when the specified number of pages have been scanned. HINT In "Duplex" mode, two pages (front/back) are created per document sheet. It is recommended that you clear "Allow automatic blank page removal"; select the [Scanning] tab -> [Option] button to open the window.
4.1 Using ScanSnap Manager ■ Merging scanned images divided by scanning errors into one PDF file When you are scanning documents and saving them in PDF format, the following window appears if the scanning is interrupted by a paper jam or error. 4 Various settings according to your needs You can resume or abort the scanning by the following procedure. Operation To resume scanning: 1. Check the last page scanned on the "Message" window. 2. Load the unscanned pages back onto ADF. 3.
ATTENTION The [Continue Scanning] button may not be displayed on the window and an error message like the example below may appear. In this case, it is not possible to resume scanning. You will use Adobe Acrobat if you want to merge two divided image files. (This operation is only available for files of PDF format.) The following shows the procedures for this operation: 1. Confirm the last page scanned on the "Message" window. 2. Click the [Quit] button, then the following window appears. 3.
4.1 Using ScanSnap Manager ATTENTION 7. Select "File B" in the "Select File to Insert" screen and click the [Select] button. 4 8. Select "After" from the Location menu and "Last" from Page radio buttons, then click [OK]. ScanSnap S500 Operator's Guide 109 Various settings according to your needs ⇒The "Insert Pages" window will appear.
■ Setting Passwords for Scanned Documents You can set passwords for files scanned with ScanSnap and saved in PDF format. No one can read the content of a password-protected PDF file unless he/she enters the password to open the file. Thus, if you save confidential or important documents with passwords after scanning, you can prevent such information from being leaked. Operation 1. Right-click the ScanSnap icon S , and select "Settings." 2. Click the [File Option] tab, and then click the [Option] button.
4.1 Using ScanSnap Manager 3. Select the checkbox for "Set a password for PDF file" on "PDF File Option." To enter a password for every scan Clear the checkbox for "Use a fixed password." 4 Various settings according to your needs ⇒ You can enter a different password for every scan. To use a fixed password decided in advance 1) Select the checkbox for "Use a fixed password." ⇒ The same password is used for all PDF files. There is no need to enter a password for every scan.
⇒ In step 3, if the checkbox for "Use a fixed password" is cleared, the following screen appears. In the "Password" and "Confirm" fields, enter the same password, and click the [OK] button. • You can use the following characters to set your password. HINT Maximum number of characters: 16 Characters: A-Z, a-z, 0-9 Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ • If you click the [Cancel] button, the PDF file is saved without a password.
4.1 Using ScanSnap Manager ■ Performing text recognition when scanning documents You can perform text recognition when scanning documents. Doing so can make a searchable PDF file (OCRs during scan). Operation 1. Right-click the ScanSnap icon S , and select "Settings." 4 3. Mark the checkbox in order to "Searchable PDF (OCRs during scan)." When performing text recognition for all pages, select "All pages" or for the first page, select "First page" on the tab.
4. Click the [OK] button to close all the screens. 5. Load the document onto the scanner. 6. Press the [SCAN] button . ⇒ Scanning starts. The document scanned is saved as a searchable PDF file, which has been recognized as text. ATTENTION • Marking this checkbox may require an extended period of processing depending on your personal computer environment. • ScanSnap may fail to correctly recognize the following kinds of documents (characters) as text.
4.2 Using Adobe Acrobat 4.2 Using Adobe Acrobat ■ Rotating the page view of a PDF file Even after scanning a document and saving it as a PDF file, you can change the page view orientation of this PDF file with Adobe Acrobat. When the [Allow automatic image rotation] function (page 100) fails to correct the orientation of a page view, or you want to change the orientation of other pages, follow the procedure below. Operation 1. With Adobe Acrobat, open the PDF file.
3. Specify the page in which you want to change the orientation and click the [OK] button. Direction: Specify the angle and the direction of the rotation. Page range: Specify the page number of the pages you want to rotate. ⇒ The orientation of the specified page(s) is (are) changed. For details of this function, refer to "Adobe Acrobat Help.
4.2 Using Adobe Acrobat ■ Deleting pages from a PDF file Unnecessary pages of a document which has been scanned and saved as a PDF file can be deleted with Adobe Acrobat 7.0. When a blank page could not be skipped with [Allow automatic blank page removal] function (page 97), or you want to delete another unnecessary page, follow the procedure below. Operation 1. With Adobe Acrobat, open the PDF file targeted for deletion. 2. From the menu bar, select [Document] -> [Delete Pages].
■ Converting scanned images to searchable text with OCR When you scan a document, you will get a whole image of the document including signs, letters and numbers. However, the system cannot recognize the image data as text. This means that you are not able to search the content of your document without using OCR (Optical Character Recognition). You can convert such image data into searchable text data by using OCR processing ("Recognize Text" function) of Adobe Acrobat 7.0. Operation 1.
4.3 Scanning Business Cards 4.3 Scanning Business Cards A ScanSnap product comes with "CardMinder", an application software for managing business card data. Using CardMinder, you can convert business cards into image data, and create a database of business cards by recognizing their image data using the OCR (Optical Character Recognition) technology. The following describes how to start CardMinder and how to scan business cards with it. HINT • For further details, refer to the "CardMinder User’s Guide.
■ Starting CardMinder The following describes how to create scanned images of business cards on ScanSnap. In this example, the [SCAN] button on the scanner is used to scan business cards. Business cards can also be scanned by starting up CardMinder and clicking the [Scan] button at the upper left of the window. For details, refer to the "CardMinder User’s Guide." HINT Operation 1.
4.3 Scanning Business Cards 2. Select "CardMinder" from the "Application" drop-down list on the [Application] tab. 4 HINT "Image quality" and "Color mode" can be changed on the [Scanning] tab. (Refer to "[Scanning] tab" on page 62.) The defaults are "Best" and "Color" for the scan mode. (In this section, business cards are scanned using these default settings.
Operation 1. Load the business cards onto the scanner. • Load the business cards face down. • When you scan two or more business card, set them in piles. • Adjust the side guides so that they contact both sides of the business cards. If there is a space between the business cards and the side guides, place the cards along the left side guide. Paper chute Business card Side guide [SCAN] button 2. Press the [SCAN] button on the scanner. ⇒ Scanning will be started.
4.3 Scanning Business Cards Operation 3. Confirm the image data of the scanned business cards on the [CardMinder] main window. Data list Card image 4 Various settings according to your needs Recognition result The image data of scanned business cards are displayed on the right. A list of already saved business cards is displayed on the left. Under the image data, the recognized characters are displayed. 4. Should there be any mistake of the recognition, correct the data manually.
4.4 Using ScanSnap Organizer ScanSnap Organizer is a software application for displaying and sorting image files such as the PDF and JPEG files. Images scanned by ScanSnap can be displayed without opening, folders can be created for different purposes, and files can also be sorted. This following explains how to use ScanSnap Organizer. For details, refer to "ScanSnap Organizer User’s Guide" .
4.4 Using ScanSnap Organizer HINT • You can also double-click the ScanSnap Organizer icon on the desktop. • Password-protected PDF files are not thumbnailed because of security reasons.* These files are displayed in the form of the Adobe Acrobat ■ Connecting to ScanSnap Scanning with ScanSnap, and how "ScanSnap Organizer" displays the scanned images is explained. Operation 1. Right-click the "ScanSnap Manager" icon S on the task bar and select "Settings" from the menu.
2. Select "ScanSnap Organizer" from the "Application" drop-down list on the [Application] tab. 3. Click the [OK] button. ⇒ The "Scan and Save Settings" screen closes.
4.4 Using ScanSnap Organizer Operation 1. Load the document onto the scanner. 2. Press the [SCAN] button . ⇒ Scanning is started. When scanning is complete, "ScanSnap Organizer" starts and displays the scanned image as a thumbnail. 4 The scanned image is saved in the folder specified in [My ScanSnap Folder] on the [Option Settings] window. (Refer to page 124) *The initial setting is the [My ScanSnap] folder under [My Documents].
How to create a new Cabinet and folder and how to move scanned files to the Cabinet and folder are explained here. The idea is similar to arranging a big pile of documents (files) in the room ([My ScanSnap] folder), purchasing a new shelf (Cabinet) and a new document tray (folder), and classifying them according to subject to sort out the documents. HINT Operation 1. On the [File] menu, select [New] -> [Cabinet]. ⇒ Under [My ScanSnap] folder in Folder View, [New Cabinet] is created. 2.
4.4 Using ScanSnap Organizer 5. Enter a Folder name. 6. Repeat Steps 4, 5 to create folders as needed. As an example, create two folders named [July 2005] and [August 2005]. 7. Select the file. You can select several files at one time when you press down and hold the [Ctrl] key. 8. Drag-and-drop the selected file to the destination folder. 9. Repeat Steps 7, 8 to store files in the destination folders.
4.5 Using ABBYY FineReader Documents scanned with ScanSnap are very much like the original text, but they are essentially images and are not editable in Microsoft Word, Excel, and so on. You can convert such texts into files in Microsoft® Word, Microsoft® Excel, Microsoft® PowerPoint, or PDF formats by using ABBYY FineReader. ABBYY FineReader recognizes the scanned pages and immediately exports them into the application of your choice. The following section briefly explains how to use ABBYY FineReader.
4.5 Using ABBYY FineReader 2. On the [Application] tab, select an application into which the document you scan is exported from the "Application" drop-down list. For example, select ABBYY Scan2Word. 4 ATTENTION • Make sure that ABBYY FineReader for ScanSanp is installed in your computer. ScanSnap S500 Operator's Guide 131 Various settings according to your needs 3. Click the [OK] button. ⇒ The "Scan and Save Settings" screen closes.
HINT 132 • ABBYY FineReader comprises four utilities: Scan2Word, Scan2Excel, and Scan2PowerPoint. • You can also select the text recognition language and configure various settings on the "ABBYY FineReader for ScanSnap (TM) 2.0" window. To open the "ABBYY FineReader for ScanSnap" window, select [Start] -> [All Programs] -> [ABBYY FineReader for ScanSnap (TM) 2.0] -> [ABBYY FineReader for ScanSnap (TM) 2.0].
4.5 Using ABBYY FineReader Operation 1. Load the document onto the scanner. 2. Press the [SCAN] button . ⇒ Scanning is started. When scanning is complete, ABBYY FineReader automatically starts reading images. 4 HINT To get the document in a different format, select the application on the [Application] tab and scan the document again. ⇒Select ABBYY Scan2Excel if you wish recognized text to be exprted into Microsoft® Excel.
134
Chapter 5 Troubleshooting This chapter describes how to remove jammed documents and resolve other issues. 5 5.1 Clearing Document Jams................................................................................... 136 5.2 Troubleshooting Checklist.................................................................................
5.1 Clearing Document Jams If a paper jam occurs during scanning, follow the procedure below to remove the jammed document. CAUTION • Open the ADF before removing the jammed document. • Be careful when removing the jammed document. • When removing the jammed document, be careful not to get neckties or necklaces entangled in the scanner. • The surface of the ADF glass becomes hot during operation. Take care not to get burned. HINT Clean the ADF by following the guidelines in "6.
5.1 Clearing Document Jams 3. Remove the jammed document. 4. Close the ADF. 5 Paper chute Troubleshooting ADF ⇒ You should hear the ADF click when it returns to its original position. ATTENTION Make sure that the ADF is completely closed. Otherwise, paper jams or other feeding errors may occur.
5.2 Troubleshooting Checklist This section describes common problems that may occur during the usage of ScanSnap and how to resolve them. Before you request repair service, check the following list. If you cannot solve the problem after checking the following list, contact an authorized FUJITSU scanner service provider. Symptom The scanner cannot be turned on. 138 Check This Item Resolution Is the AC/USB cable and the AC adapter connected correctly? Correctly connect the AC/USB cable and AC adapter.
5.2 Troubleshooting Checklist Symptom Scanning does not start. Check This Item Resolution Is the USB cable connected correctly? Connect the USB cable correctly. (When a hub is used, check the hub’s power supply.) Does the LED light blink repeatedly? Disconnect and then re-connect the AC cable and AC adapter.
Symptom The scanned image Check This Item Is the document loaded correctly? Load the document correctly following the instruction in "3.3 Loading Documents" (page 39) Is the "Brightness (Black and White scanning only)" setting on [Option] of the [Scanning] tab set to extremely Light or Dark? Adjust "Brightness" at [Scanning] [Option] in the "Scan and Save Settings" window. Lines on the document are blurred. (Example: Ruled lines on a table cannot be seen.
5.2 Troubleshooting Checklist Symptom Paper is not fed (stops midway). Check This Item Resolution Is the Pick roller dirty? Clean the Pick roller by following the instructions in "6.3 Cleaning the Inside of the Scanner" (page 148). Is the Pick roller worn out? Clean the Pick roller by following the instructions in "7.3 Replacing the Pick Roller" (page 159). Are there any debris on the document feeding path? Remove any debris from the document feeding path. (Refer to "5.
Symptom Scanned images are skewed. Resolution Are the documents fed into the ADF with a skew of more than +/-5 degrees? The "Correct skewed character strings automatically" function can correct skewed images up to +/-5 degrees. Load the document onto the scanner so that the document skew does not exceed this limit. Depending on the contents of document, the automatic image deskew may not work properly. Refer to " Correct skewed character strings automatically.
5.2 Troubleshooting Checklist Symptom The scanned image is chipped/Slant lines are produced on the scanned image/The output image is wider than the original. Check This Item With "Automatic detection" being selected in the "Paper size" drop-down list, was the document skewed during a scan? Resolution Neatly align the edges of paper sheets with Side Guide.
- fi5110e.inf - fi5110e.PNF in the folder C:\Windows\Inf have been deleted. If the files still exist, remove these two files. HINT Note: The folder C:\Windows\Inf may be hidden. To check these two files and remove them, select [Explorer] -> [Tools] -> [Folder Options]. In the [View] tab, check if the checkbox of [Show hidden files and folders] under [Hidden files and folders] is marked. After this checkbox is marked and the setting is applied, the hidden C:\Windows\Inf folder becomes visible.
Chapter 6 Daily Care This chapter describes how to clean ScanSnap. WARNING Fire/Electric Shock Before you clean the scanner, turn off the scanner and disconnect the AC adapter from the power outlet. 6 6.1 Cleaning Materials .............................................................................................. 146 6.2 Cleaning the Scanner Exterior........................................................................... 147 6.3 Cleaning the Inside of the Scanner ...............................
6.1 Cleaning Materials Cleaning Materials Parts No. Cleaner F1 CA99501-0013 Lint-free dry cloth Commercially available. (*2) Remarks 1 bottle (100ml) Moisten a cloth with this fluid and wipe the scanner clean. (*1) *1) To purchase cleaning materials, contact the FUJITSU scanner dealer where you purchased the scanner. *2) Any lint-free cloth can be used.
6.2 Cleaning the Scanner Exterior 6.2 Cleaning the Scanner Exterior Clean the scanner exterior and the ADF paper chute with a cloth moistened with a small amount of Cleaner F1 or any neutral detergent. ATTENTION • Never use paint thinner and other organic solvents. • During the cleaning, prevent water or moisture from getting inside the scanner. • Do not use aerosol sprays to clean the scanner. Aerosol sprays cause dirt and dust to enter the scanner, resulting scanner failure and malfunction.
6.3 Cleaning the Inside of the Scanner Clean inside of the scanner with a cloth moistened with Cleaner F1. In an alternating succession of scanning documents, the accumulated paper-powder and dust inside the scanner causes a scanning error. As a guideline, clean the ADF every 1,000 scans. Note that this guideline varies according to the type of the documents you are scanning. For example, the ADF must be cleaned more frequently when scanning documents on that the toner has not been sufficiently fixed on.
6.3 Cleaning the Inside of the Scanner 2. Clean the following locations with a cloth moistened with cleaner F1. Pad ASSY Plastic roller Pick roller Feed roller Eject roller Glass 6 Turn off the scanner before cleaning the following locations. • ADF glass surfaces (x 2 located on the ADF cover and the opposite side) Clean lightly. • Pick roller (x 1) Clean lightly taking care not to scratch the surface of the roller.
Turn on the scanner before cleaning the following locations, and clean the following rollers while rotating them. • Feed rollers (x 2) Clean lightly taking care not to roughen the surface of the rollers. Take particular care in cleaning the feed rollers since black debris on the rollers adversely affect the pickup performance. • Eject rollers (x 2) Clean lightly taking care not to roughen the surface of the rollers.
6.4 Cleaning Carrier Sheet 6.4 Cleaning Carrier Sheet If the Carrier Sheet is used extensively, dirt and dust may stick onto the surface or the interior and cause scanning errors. Clean it regularly to avoid errors. Cleaning method Use dry, soft cloth, or soft cloth slightly moistened with Cleaner F1 (sold separately) or a mild detergent to lightly clean off the dirt and dust from the surface and the interior of the Carrier Sheet. ATTENTION • Never use paint thinner or other organic solvents.
152
Chapter 7 7 Replacing Consumables and Carrier Sheet This chapter describes how to replace consumables. WARNING Fire/Electric Shock Before you replace the consumables, turn off the scanner and disconnect the AC adapter from the power outlet. 7.1 Replacing Consumables .................................................................................... 154 7.2 Replacing the Pad ASSY .................................................................................... 156 7.3 Replacing the Pick Roller...
7.1 Replacing Consumables This section describes how to replace consumables. ■ Part Nos. and Replacement Cycle of Consumables The following tables list the part numbers of consumables and rough guidelines for replacing these parts. No. Description P/N Standard Replacement Cycle 1 Pad ASSY PA03360-0002 50,000 sheets or one year 2 Pick roller PA03360-0001 100,000 sheets or one year These replacement cycles are rough guidelines for the case of using A4/Letter wood-free paper 64 g/m2 (17 lb).
7.1 Replacing Consumables HINT By the following procedure, you can create a rough guideline for replacing consumables and for estimating how many sheets have been already scanned. 1. Right-click the "ScanSnap Manager" icon on the task bar. 2. Click [Check consumable supplies] at the menu. 7 indicates how many times consumables have been used. Replace consumables referring to "Target value to change supplies" as a rough guideline.
7.2 Replacing the Pad ASSY Replace the Pad ASSY following the procedure below. Operation 1. Remove the documents on the paper chute. 2. Open the ADF while pulling the cover open lever. Paper chute Cover open lever ADF 3. Remove the Pad ASSY. Pull out the Pad ASSY in the direction of the arrow while pinching both ends of the Pad ASSY.
7.2 Replacing the Pad ASSY 4. Attach the new Pad ASSY. Pad ASSY 7 ADF Replacing Consumables and Carrier Sheet ATTENTION Make sure that the Pad ASSY is completely attached. Otherwise, document jams or other feeding errors may occur. 5. Close the ADF. ADF Paper chute ⇒ You should hear the ADF click when it returns to its original position.
6. Turn on the scanner. 7. Right-click the "ScanSnap Manager" icon on the task bar, and select [Check consumable supplies] from the menu. ⇒ This displays the "Check consumable status" window. 8. In the "Check consumable status" window, click the [Reset] button of Pad ASSY Count. ⇒ The counter is reset to "0.
7.3 Replacing the Pick Roller 7.3 Replacing the Pick Roller Replace the Pick roller following the procedure below. 1. Remove the documents on the paper chute. 7 2. Open the ADF while pulling the cover open lever. Replacing Consumables and Carrier Sheet Paper chute Cover open lever ADF 3. Adjust the Side guide to the "A5" size.
4. Remove the sheet guide. Pinch the knobs on the sheet guide and pull the sheet guide to remove it. Handle Sheet guide 5. Rotate the pick roller bushing (left).
7.3 Replacing the Pick Roller 6. Remove the pick roller with its shaft. Slightly pull up the left part of the Pick roller shaft (about 5mm), move it towards the left side, and then raise it to remove from the scanner. 7 Pick roller ATTENTION If the around the pick roller is dirty by paper-powder, it may cause a scanning error. Remove the dirt using a dry cloth with dollop of Cleaner F1. * Don't use water, mild detergent or air-spray. 7. Remove the pick roller from its shaft.
ATTENTION If you push up the pick roller tab using your fingernail, your fingernail may be hurt or get chipped. If you cannot push it up successfully with your fingernail, use a paper clip to push up the pick roller tab. 1 2 8. Attach the new pick roller to the shaft. Insert the shaft aligning the protrusion with the slot on the new pick roller. Pick roller Protrusion Slot Shaft 9. Install the pick roller with it’s shaft to the scanner.
7.3 Replacing the Pick Roller 10. Rotate the roller bushing (left) by rotating it in the direction of the arrow. 7 ATTENTION Pick roller bushing Replacing Consumables and Carrier Sheet Pick roller Pick roller shaft Make sure that the Pick roller is completely attached. Otherwise, document jams or other feeding errors may occur. 11. Attach the sheet guide to the scanner. Pinch the knobs on the sheet guide and attach it to the scanner.
⇒ The sheet guide makes a clicking sound when the knobs fix into position. ATTENTION Make sure that the sheet guide is completely attached. Otherwise, document jams or other feeding errors may occur. 12. Close the ADF. Paper chute ADF ⇒ You should hear the ADF click when it returns to its original position. 13. Turn on the scanner. 14. Right-click the "ScanSnap Manager" icon in the task bar, and select [Check consumable supplies] from the menu. ⇒ This displays the "Check consumable status" window.
7.3 Replacing the Pick Roller 15. In the "Check consumable status" window, click the [Reset] button of the consumable you replaced. 7 Replacing Consumables and Carrier Sheet ⇒ The counter is reset to "0.
7.4 Purchasing the Carrier Sheet If the “Carrier Sheet” bundled in this product cannot be used for scanning due to damage or wearand-tear, you can purchase just the Carrier Sheet separately. As a guideline, it is recommended to replace the Carrier Sheet every 500 scans. However, it differs according to usage. If scratches and dirt are conspicuous, replace the Carrier Sheet accordingly.
Appendix A Updating ScanSnap Manager In an effort to improve the usability and functionality of ScanSnap Manager, program updates are carried out timely. ScanSnap Manager can automatically detect whether the latest program (Update Pack) is available and update the program. Update Packs are made available without notice. We recommend that you update your program regularly. HINT When updating ScanSnap Manager, follow the instructions below.
2. Click the [Yes] button. ⇒ If the latest Update program is available, a message appears for the confirmation of the download and installation of the program. If the latest update is already installed, an informational message appears. HINT Click the [OK] button to close the message. 3. Click the [Yes] button. ⇒ The program is downloaded, and a confirmation message to start installation appears. 4. Click the [Install] button.
Appendix B Uninstalling ScanSnap "Uninstallation" removes the ScanSnap program files that were copied during the installation from the hard disk and restores the system environment to its original state. This chapter describes how to uninstall ScanSnap. ■ Uninstalling Supplied Programs Follow the procedure below to uninstall programs (ScanSnap Manager, CardMinder, and ScanSnap Organizer) supplied with ScanSnap. 1. Start up your PC.
⇒ This executes the uninstallation. 7. After the uninstallation is completed, select "Yes, I want to restart my computer now!" and click the [Finish] button. ATTENTION Screen displays may vary slightly depending on the operating system (OS) of you personal computer. Follow the on-screen instructions of the OS.
Appendix C Installation Specifications The following table summarizes the installation specifications of this scanner. Item Dimensions (Note) Width Depth Height Minimum 284 mm 11.18 in. 159.2 mm 6.27 in. 147 mm 5.79 in. Maximum 284 mm 11.18 in. 436.7 mm 17.19 in. 299.5 mm 11.79 in. Weight Input power supply Power consumption Temperature/ Humidity Allowable Ranges C Specifications 2.7 kg (approximately 5.
172
Repairs Contact the store where you purchased your ScanSnap or an authorized service provider for performing repairs on this product. • The user must not perform any repairs on the scanner.
174
Index A Color scanning About the size of image data .................. 77 ........................................ 63 Compression rate .................................... 75 ..................................... 75 AC adapter connector ............................... 4 Compression tab ADF cover ................................................. 3 Connecting ScanSnap ............................. 22 ...... 65 Connecting the AC adapter .....................
Folder path to save image ...................... 59 POWER button .......................................... 4 ............................................... 4 Power lamp I image rotation Purchasing the Carrier Sheet ................ 166 ......................................... 67 R Installation Specifications ...................... 171 Installing Adobe Acrobat ..................... 8, 11 Recognize Text Installing CardMinder .............................. 15 Regulatory Information ..............
T Troubleshooting .................................... 135 Troubleshooting Checklist ..................... 138 U Uninstalling ScanSnap .......................... 169 Uninstalling Supplied Programs ............ 169 USB 2.0 ..................................................... 7 USB connector .......................................... 4 Use a fixed password .............................. 70 W Weight .....................................................
ScanSnap S500 Operator’s Guide P3PC-1522-01ENZ0 Date of issuance: February, 2006 Issuance responsibility: PFU LIMITED The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third party. z Copying of the contents of this manual in whole or in part and copying of the scanner application is forbidden under the copyright law.
