Getting to Know Your Machine (For Facsimile) UF-4000 Problem Solving Printout Journals and Lists Network Features Advanced Features Basic Operations Model No. Installing Your Machine Operating Instructions Programming Your Machine Facsimile English Appendix Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
IMPORTANT INFORMATION When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future. Model No. Serial No.
Table of Contents Getting to Know Your Machine Safety Information.......................................................................................................... 6 Precaution....................................................................................................................... 8 Function Key................................................................................................................... 9 External View ..............................................................
Table of Contents Basic Operations Sending Documents....................................................................................................... 40 ! General Description ....................................................................................... ! Memory Transmission.................................................................................... ! Direct Transmission ....................................................................................... ! Voice Mode Transmission.
Table of Contents Advanced Features Fax Forward .................................................................................................................... 78 ! Setting Fax Forward ....................................................................................... 78 Network Features Sub-Addressing.............................................................................................................. 79 ! General Description.............................................................
Getting to Know Your Machine Safety Information ! WARNING denotes a potential hazard that could result in serious injury or death. • TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED. • THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
Getting to Know Your Machine Safety Information Manufacturer's name and address Factory ID ! CAUTION denotes hazards that could result in minor injury or damage to the machine. • TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE. • DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
Precaution ! CAUTION denotes hazards that could result in minor injury or damage to the machine. Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects. Do not block the ventilation openings. Do not place heavy objects or spill liquids on the machine.
Getting to Know Your Machine Function Key Any function can be started by first pressing FUNCTION and then enter the function number, or by pressing or scroll keys repeatedly until the desired function appears on the display.
External View Paper Tray Cover Paper Tray Document Sub Tray Control Panel Document Return Tray Handset (Available as an option, See page 110) Recording Paper Tray 10
Getting to Know Your Machine Control Panel - Used to switch the machine into energy saving mode. (See page 34) - Used to set Normal, Lighter or Darker. (See page 38) - Used to set Standard, Fine, Super-Fine or Halftone. (See page 38) - Use this button when resetting all the previously set functions. One-Touch Keys (01-16) - Used for One-Touch Dialing. (See pages 43 and 47) Program Keys (P1-P2) - Used to record long dialing procedures or Group Dialing Number keys.
Control Panel LCD Display Indicates date and time, or the current status can be confirmed by one of the following colours. Green : Machine is activated for communication, printing data or scanning a document. Orange : Document(s) are set on ADF. The machine is ready to Accept or Perform a task. Red : An error has occurred or the machine needs immediate attention. Keypad - Used for manual number dialling, recording phone numbers, and numerical entries.
Installing Your Machine Installing Your Machine Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated. Machine Drum Unit Starter Toner Cartridge (See Note 1) Paper Tray Paper Tray Cover Document Sub Tray Document Return Tray Telephone Line Cable Power Cord CD-ROM Handset Cradle Stopper Operating Instructions NOTE 1. The Starter Toner Cartridge yields approx. 1,000 pages. (Based on 3% Black, ITU-T Image No.
Installing the Accessories 8 1/2 A4 Final Installed View Paper Tray Hook the projections into the holes on the machine and push the Tray down until it locks in place. Paper Tray Cover Document Sub Tray Handset Cradle Stopper Hook the projections into the holes on the machine. Handset [Available as an Option] Document Return Tray Handset Cord Hook the projections into the holes on the machine.
1 Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside. 2 Remove the protective seal. Note: Pull on the seal slowly and straight out. 3 Slide the Toner Cartridge all the way into the Drum Unit and rotate the green lever upwards to lock the Toner Cartridge in place. Continued on the next page...
Installing the Drum Unit/Toner Cartridge Assembly 4 Open the ADF Door and Printer Cover. 5 Align the projections on both sides of the Drum Unit/Toner Cartridge Assembly with the grooves in the machine as shown and insert the Drum Unit/Toner Cartridge Assembly into the machine. 6 (1) Push the Drum Unit/Toner Cartridge Assembly down into the machine, snapping it in place. (2) Close the ADF Door and Printer Cover NOTE 1.
Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications. (See page 108) How to Load the Recording Paper 1 2 Remove the Paper Tray Cover. Paper Width Guide Clip Max.
Connecting the Telephone Line Cable and Power Cord Power Cord Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine. Warning: This apparatus must be properly grounded through an ordinary 3 prong AC outlet. Do not break off the earth (ground) prong to fit a 2 prong outlet.
Installing Your Machine Connecting the Telephone Line Cable and Power Cord External Telephone (Optional) You can connect an additional standard single line telephone to the machine.
Setting the Dialing Method (Tone or Pulse) Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below. 1 SET MODE (1-8) 7 2 NO.=❚ (01-99) 4 3 DIALING METHOD? 0 6 4 TONE<> 5 PULSE<> 1 or for “PULSE“. TONE<> or 2 for “TONE“. 6 NOTE 20 1.
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Volume 1 ENTER TEL NO. You will hear the dial tone through the speaker. 2 L [❚ ❚ ❚ ❚ ❚ ❚ ❚ ❚] H repeatedly to raise the volume. or L [❚ ] H repeatedly to lower the volume.
User Parameters General Description Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.
User Parameters Installing Your Machine Setting Your LOGO (NAME/COMPANY) When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your transmission. 1 2 3 SET MODE 7 USER PARAMETERS? 1 COMPANY/NAME? 2 4 5 (1-8) NAME:❚ Enter your LOGO (max. 25 characters and digits) by using the Keypad.
User Parameters Setting Your Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display. 1 2 3 SET MODE 7 USER PARAMETERS? 1 CHARACTER ID? 3 4 5 (1-8) ID:❚ Enter your Character ID (max. 16 characters and digits) by using the Keypad.
Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display. We suggest you use your facsimile telephone number as your ID number. (Max. 20 digits) 1 2 3 SET MODE 7 USER PARAMETERS? 1 FAX TEL NO.? 4 4 5 (1-8) TEL:❚ Enter your ID (max.
Entering Characters The Keypad also serves as character and symbol input key when recording LOGO, Character ID and station name.
Programming Your Machine One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure. To enter a One-Touch key, follow the steps below 1 3 4 5 (1-8) 7 Programming Your Machine 2 SET MODE 1:ONE-TCH 2:ABBR 2 PRESS ONE-TOUCH 1 Ex: (See Note 1) <01>ENTER TEL.
One-Touch/Abbreviated Dialing Numbers Entering One-Touch/Abbreviated Dialing Numbers To set an Abbreviated Dialing Number, follow the steps below 1 2 3 4 5 6 7 8 SET MODE (1-8) 7 1:ONE-TCH 2:ABBR 2 ABBR. NO.=❚ 2 Ex: 2 2 (01 to 82) [22]ENTER TEL.# Enter the telephone number (up to 36 digits including pauses and spaces). [22]9-555 2345❚ Ex: 9 PAUSE 5 5 5 SPACE 2 3 4 5 [22]ENTER NAME Enter the station name using the Keypad (up to 15 characters). [22]ACCOUNTING Ex: A C C O U N T I N G ABBR. NO.
One-Touch/Abbreviated Dialing Numbers Editing One-Touch/Abbreviated Dialing Numbers If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialing number 1 3 4 (1-8) 7 Programming Your Machine 2 SET MODE 1:ONE-TCH 2:ABBR 2 Press 1 for One-Touch Dialing Number. Press 2 for ABBR. Dialing Number. Ex: 1 PRESS ONE-TOUCH Enter the station you wish to change. Ex: <01>9-555 1234 5 <01>ENTER TEL.
One-Touch/Abbreviated Dialing Numbers Editing One-Touch/Abbreviated Dialing Numbers To erase the settings of a One-Touch/ABBR dialing number 1 2 3 4 SET MODE 7 1:ONE-TCH 2:ABBR 2 Press 1 for One-Touch Dialing Number. Press 2 for ABBR. Dialing Number. Ex: 1 PRESS ONE-TOUCH Enter the station you wish to erase. Ex: <01>9-555 1234 5 6 <01>ENTER TEL.# PRESS ONE-TOUCH To return to standby, press NOTE STOP . 1.
One-Touch/Abbreviated Dialing Numbers Printing Out a Directory Sheet After programming a one-touch dialing number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch keys under the Directory Sheet Cover. To print out a directory sheet, follow the steps below. 1 6 Programming Your Machine 2 PRINT LIST (1-7) * PRINTING * 7 Your machine prints out the directory sheet.
Customizing Your Machine General Description Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made.
Customizing Your Machine Fax Parameter Table Parameter 01 CONTRAST (HOME) 02 05 06 07 08 09 10 12 13 RESOLUTION (HOME) Setting Number Setting *1 Normal 2 Lighter 3 Darker *1 Standard 2 Fine 3 S-Fine 4 Halftone MEMORY (HOME) 1 Off *2 On DIALING METHOD 1 Pulse *2 Tone *1 Inside 2 Outside 3 No print HEADER PRINT HEADER FORMAT RCV'D TIME PRT KEY/BUZZER VOL. COMM.
Customizing Your Machine Fax Parameter Table No. Parameter Setting Number Setting Comments 22 SUBSTITUTE RCV 1 Invalid *2 Valid Selecting whether the machine receives to memory when the recording paper runs out, toner runs out or the recording paper is jammed. 23 24 25 PRINT REDUCTION REDUCTION RATIO 26 POLLING PWD 32 COPY REDUCTION 34 35 36 34 REC.
Customizing Your Machine Fax Parameter Table Parameter 38 ACCESS CODE 39 PIN CODE ACCESS 47 51 REMOTE RCV REMOTE DIAG. Setting Number Setting Comments (----) Enter a 4-digit Access Code to secure the machine from unauthorized use. (See page 73) *1 None 2 Suffix Selecting the access method (Prefix or Suffix) to dial a number with PIN Code. (See page 76) 3 Prefix 1 Invalid *2 Valid *1 Invalid 2 Valid Programming Your Machine No.
Basic Operations Loading Documents Documents You Can Send In general, your machine will send any document printed on A4, Letter or Legal size paper. Document Size Maximum Size 10.1 in (257 mm) (See Note) Document Thickness Minimum Size Single sheet: 0.0024 in (0.06 mm) to 0.0060 in (0.15 mm) 5.8 in (148 mm) 5.0 in (128 mm) Multiple sheets: 0.0024 in (0.06 mm) to 0.0039 in (0.10 mm) 78.7 in (2000 mm) Direction Direction Note: The maximum document width that can be sent through the machine is 10.
Loading Documents How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops. If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up to 20 PAGES on the ADF at one time.
Basic Transmission Settings General Description You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows • Contrast • Resolution • Communication Journal After your document(s) have been sent, your machine will automatically return to the preset settings. Contrast Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter.
Basic Transmission Settings Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows. When COMM. JOURNAL = OFF : a Communication Journal will not print. When COMM. JOURNAL = ON : a Communication Journal will print automatically after every communication. When COMM. JOURNAL = INC. : a Communication Journal will print only if the communication has failed. 1 COMM.
Sending Documents General Description You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document(s) to multiple stations. • You have to retrieve the document immediately. • You want to take advantage of Dual the Operation design. Use Direct Transmission if: • The memory is full. • You want to send the document(s) immediately. Use Voice Mode Transmission if: • You want to send the document(s) after talking with the other party first.
Sending Documents Memory Transmission Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically. 2 1 Store document(s) in memory 3 Transmit Destination A Receive A Basic Operations A Destination B A NOTE 1. If memory overflow occurs while storing document(s), the remaining document(s) on the ADF will be ejected.
Sending Documents Memory Transmission Manual Number Dialing To dial the telephone number manually, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 Enter a telephone number from the Keypad. (Up to 36 digits) You can also designate more that one destination. 5551234❚ Ex: 5 5 5 1 2 3 4 3 * STORE * 05% The document(s) begin to store into memory. Then starts dialing the telephone number. NOTE 1.
Sending Documents Memory Transmission One-Touch Dialing One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 27. 1 DOCUMENT SET Set document(s) face down. Press a One-Touch key (01 - 16). Ex: 3 <01> Station name * STORE * Basic Operations 2 05% The document(s) begin to store into memory. Then starts dialing the telephone number.
Sending Documents Memory Transmission Directory Search Dialing Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. 1 DOCUMENT SET Set document(s) face down. 2 3 ENTER LETTER(S) Enter the full station name or part of a station name by using the Keypad. Ex: S A for searching SALES DEPT 4 SA [10]SALES DEPT or repeatedly until the display shows the station name you want to send to.
Sending Documents Memory Transmission Multi-Station Transmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically. 1 DOCUMENT SET Set document(s) face down.
Sending Documents Direct Transmission If your machine's memory is full or you wish to send the document(s) immediately, use Direct Transmission. Manual Number Dialing (Direct Transmission) To dial the telephone number manually, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 3 4 5 MEMORY XMT? 8 9 DOCUMENT SET 1 Enter a telephone number from the Keypad. 5551234❚ Ex: 5 5 5 1 2 3 4 Your machine starts dialing the telephone number. NOTE 1.
Sending Documents Direct Transmission One-Touch Dialing (Direct Transmission) One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 27. 1 DOCUMENT SET Set document(s) face down. 2 4 8 9 Basic Operations 3 MEMORY XMT? DOCUMENT SET 1 Press a One-Touch key (01 - 16). Ex: <01> Station name The display will show the One-Touch number and station name. The full number will then be dialed.
Sending Documents Direct Transmission Abbreviated Dialing (Direct Transmission) Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated dialing number, see page 28. 1 DOCUMENT SET Set document(s) face down. 2 MEMORY XMT? 3 4 9 8 DOCUMENT SET 1 Press ABBR then enter a 2-digit code.
Sending Documents Direct Transmission Directory Search Dialing (Direct Transmission) Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers. 1 DOCUMENT SET Set document(s) face down. 2 8 9 DOCUMENT SET 1 4 5 6 Basic Operations 3 MEMORY XMT? ENTER LETTER(S) Enter the full station name or part of a station name by using the Keypad.
Sending Documents Voice Mode Transmission If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialing For Off-Hook Dialing, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 Lift the fax handset or the external telephone and dial the telephone number from the Keypad.
Sending Documents Voice Mode Transmission On-Hook Dialing For On-Hook Dialing, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 ENTER TEL NO. You will hear dial tone through the monitor speaker. NOTE Dial the telephone number from the Keypad. 5551234❚ Basic Operations 3 4 Ex: 5 5 5 1 2 3 4 When you hear a beep, 1. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause (represented by a "-") before dialing the full number.
Sending Documents Transmission Reservation You can do the following while sending a document(s) from memory or receiving a document(s). • Reserve the next transmission into memory. (Up to 5 different files) • Reserve a priority transmission. Memory Transmission Reservation (Multi-Tasking) If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure. 1 Your machine is on-line.
Sending Documents Transmission Reservation Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished. Note that you cannot send document(s) to multiple stations. To reserve your machine for sending the urgent documents 1 Your machine is on-line.
Sending Documents Redialing Automatic Redialing If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right. WAITING TO DIAL Manual Redialing You can also redial the last dialed number manually by pressing REDIAL key. To redial the last dialed number through memory 1 DOCUMENT SET Set document(s) face down.
Sending Documents Redialing To redial the last dialed number through ADF 1 DOCUMENT SET Set document(s) face down. 2 8 9 DOCUMENT SET 1 4 Basic Operations 3 MEMORY XMT? 5551234 Your machine starts to dial the last dialed number. NOTE 1. While the unit is displaying "WAITING TO DIAL", you can press REDIAL to start redialing immediately.
Receiving Documents Reception Modes You can select one of the four modes as shown below. Conditions You normally receive only voice calls. Suggested Reception Mode Telephone Mode (IN Mode) You can answer the incoming call via an External Telephone (Optional). If you receive a fax calling signal, simply press START to receive manually. You receive both voice and fax calls.
Receiving Documents Telephone Mode When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually. Setting the Telephone Mode 1 2 Change Fax Parameter No. 15 (IN MODE) to 1: Tel. (See page 33) RCV MODE=TEL Basic Operations Make sure that the lamp goes off. Operation of Telephone Mode 1 When your telephone rings, lift the handset of the External Telephone.
Receiving Documents Fax / Tel Auto Switching Mode When your machine is set to this mode, your machine will switch to document reception or voice communication automatically. Setting the Fax / Tel Auto Switching Mode 1 2 Change Fax Parameter No. 15 (IN MODE) to 2: Fax / Tel SW. (See page 33) RCV MODE=FAX/TEL Make sure that the lamp goes off.
Receiving Documents Fax Mode When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received. Setting the Fax Mode Change Fax Parameter No. 16 (OUT MODE) to 1: Fax. (See page 33) RCV MODE=FAX Basic Operations 1 2 Make sure that the lamp goes on. Operation of Fax Mode Your machine will begin receiving automatically when a fax call is received.
Receiving Documents TAM (Telephone Answering Machine) Interface Mode Setting the TAM Interface Mode 1 2 Change Fax Parameter No. 16 (OUT MODE) to 2: TAM / Fax (See page 33) RCV MODE=TAM/FAX Make sure that the lamp goes on. Operation of TAM Interface Mode If it is a Fax call, 1 When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to the calling station.
Receiving Documents Print Reduction This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below. 2.
Receiving Documents Receiving Oversize Documents If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of the first page will be overlapped on top of the next page. Transmitted Document Received Document Overlap print. 0.4 in (10 mm) The receiving document is divided into two sheets with overlap printing. NOTE 62 1.
Receiving Documents Substitute Memory Reception If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Notes 1 and 2) 2 Install the recording paper (see page 17) or replace the toner cartridge (see page 15). The machine will automatically start printing the document stored in the memory.
Making Copies Your machine has a copy function which can make single or multiple copies. 1 DOCUMENT SET Set document(s) face down. 2 3 4 NO. OF COPY=1 Enter the number of copies. NO. OF COPY=10 Ex: 1 0 * STORE * 05% The machine stores the document, then prints the copies. NOTE 1. The copy will be reduced automatically depending on the length of the original document. If you wish to be prompted for the reduction ratio when making copies, change the setting of Fax Parameter No.
Advanced Features Timer Controlled Communications General Description You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 5 built-in timers can be set for deferred communication. Deferred Transmission 1 DOCUMENT SET Set document(s) face down. 2 1 1 Enter the start time from the keypad and press (Use a 4-digit, 24-hour clock) Ex: 2 3 3 0 (11:30 p.m.) and 4 SET .
Polling General Description Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security. Setting the Polling Password If the polling password does not match with the polled station, your polling request will be refused automatically. To set the polling password, follow the steps below.
Polling To Poll Documents from Another Station The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling password before polling. (See page 66) 1 PASSWORD=1234 3 2 3 Enter a 4-digit polling password. (See Note 2) 4 Dial by any combination of the following methods: • One-Touch Dialing • Abbreviated Dialing PASSWORD=1111 Ex: 1 1 1 1 ENTER STN(S) • Directory Search Dialing, press SET station is entered (For details, see pages 42 to 44.
Program Keys General Description Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission sequence or an additional One-Touch key.
Program Keys Setting for Deferred Transmission To set a Program Key for deferred transmission 1 PROGRAM DIAL? 7 3 2 2 Ex: [P1]ENTER NAME Enter the Key Name (up to 15 characters) by using the Keypad. (See page 26) Ex: PROG. A and press PRESS FUNCTION SET 5 6 7 Advanced Features 3 4 PRESS P-KEY START TIME ❚ : Enter the starting time using 4 digits. Ex: 2 3 3 0 (11:30 p.m.) and press SET ENTER STN(S) Enter the station numbers by using One-Touch Key or ABBR and 2-digit code.
Program Keys Setting for Polling To set a Program Key for polling 1 PROGRAM DIAL? 7 3 2 2 3 4 PRESS P-KEY Ex: [P1]ENTER NAME Enter the Key Name (up to 15 characters) by using the Keypad. (See page 26) Ex: PROG. A and press 5 6 7 PRESS FUNCTION SET 3 PASSWORD=❚ ❚ ❚ ❚ Enter a 4-digit polling password. Ex: 1 1 1 1 and press ENTER STN(S) SET Enter the station numbers by using One-Touch Key or ABBR and 2-digit code.
Program Keys Setting for One-Touch Key To set a Program Key for One-Touch Key 1 ONE-TOUCH DIAL? 7 3 3 2 PRESS P-KEY 3 4 Ex: 5 Enter a telephone number (up to 36 digits including pauses and spaces). [P1]ENTER NAME Enter the station name (up to 15 characters) by using the Keypad. (See page 26) SET Ex: 9 PAUSE 5 5 5 SPACE 1 2 3 4 6 [P1]ENTER TEL.# Advanced Features Ex: PROG.
Program Keys Changing or Erasing the Program Key Settings To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 68 to 71. • Start time or station(s) for deferred transmission • Station(s) for polling • Station(s) for group dialing • Telephone number and station name for One-Touch key To erase the settings in a Program Key 1 DELETE PROGRAM? 7 3 4 2 3 4 5 72 PRESS P-KEY Press the Program Key you want to erase.
Access Code General Description The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again.
Access Code Operating Your Machine with the Access Code (Restrict All Operations) 1 Enter the Access Code. Ex: 1 2 3 4 ACCESS CODE=❚ ACCESS CODE=**** 2 MMM-DD 15:00 00% Now you can operate the machine normally. Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only) The machine can restrict the operation of setting and printing the Fax Parameters only. Ex: When setting the Fax Parameter. 1 2 3 4 SET MODE 7 ACCESS CODE=❚ 4 Enter a 4-digit Access Code.
Distinctive Ring Detector (DRD) General Description Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one single phone line. Please check with your local telephone company on the availability of this service in your area.
PIN Code Access General Description If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing. Selecting the Access Method (Prefix or Suffix) 1 2 3 4 SET MODE (1-8) 7 NO.=❚ (01-99) 4 NONE<> 3 9 SUFFIX<> 2 for suffix code. or PREFIX<> 3 for prefix code.
PIN Code Access Dialing with a PIN Code 1 DOCUMENT SET Set document(s) face down. 2 Dial by any combination of the following methods: • One-Touch Dialing • Abbreviated Dialing • Manual Number Dialing, press SET station is entered (up to 7 stations) • Directory Search Dialing, press SET station is entered (For details, see pages 42 to 44.) Ex: after each after each <01> Station name 0 [10] Station name If you want to confirm the number of stations you have entered, press SET .
Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialing number. This function is convenient when you would like to receive faxes in another place (i. e. your home) at night or during a holiday. 1 2 3 4 SET MODE 7 NO.
Network Features Sub-Addressing General Description The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with Panasonic Internet Fax capable models. This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-Address.
Sub-Addressing Setting the Sub-Address into a One-Touch/ABBR. Dialing Numbers 1 2 3 SET MODE (1-8) 7 1:ONE-TCH 2:ABBR 2 Press 1 to select “One-Touch” or Press 2 to select “ABBR. NO.”. PRESS ONE-TOUCH Ex: 1 4 5 Press a One-Touch key (01 - 16). Ex: <01>ENTER TEL.# Enter the telephone number, press FLASH then enter the Sub-Address (up to 20 digits).
Sub-Addressing Sending a Fax with Sub-Address Use FLASH to separate the Telephone number and the Sub-Address. 1 DOCUMENT SET Set document(s) face down. 2 Enter the telephone number, press FLASH then enter the Sub-Address (up to 20 digits).
Printout Journals and Lists Journals and Lists General Description To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program List, Fax Parameter List and Directory Sheet.
Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) An Individual Transmission Journal contains the information on the latest transmission. 2 6 6 * PRINTING * Printout Journals and Lists 1 IND.
Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) Sample Transaction Journal (1) (2) ***************** -JOURNAL- ************************* DATE MMM-DD-YYYY ***** TIME 15:00 ********* (3) NO. (4) (5) COMM.
Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) Explanation of Contents (1) Printout date (2) Printout time (3) Journal number (4) Communication result : "OK" indicates that the communication was successful. "BUSY" indicates that the communication has failed because of busy line. "STOP" indicates that STOP was pressed during communication. "M-OK" indicates that the substitute reception message in memory was not printed.
Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. Only) in Function 8-1 or Fax Parameter No. 12. Sample COMM. JOURNAL *************** -COMM. JOURNAL- ****************** DATE MMM-DD-YYYY **** TIME 15:00 ******** (1) MODE = MEMORY TRANSMISSION (2) START=MMM-DD 14:50 (3) END=MMM-DD 15:00 FILE NO.= 050 (4) (5) STN NO.
Journals and Lists Communication Journal (COMM. JOURNAL) Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number (5) Station number : Sequential number of the Stations. (6) Communication result : "OK" indicates that the communication was successful. "BUSY" indicates that the communication has failed because of busy line. "STOP" indicates that STOP was pressed during communication.
Journals and Lists One-Touch/Abbreviated and Directory Search List To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored 1 SPEED DIAL LIST? 6 2 2 3 1:ONE/ABBR 2:DIR To print a One-Touch/ABBR.
Journals and Lists One-Touch/Abbreviated and Directory Search List Sample One-Touch List *************** -ONE-TOUCH LIST- ****************** DATE MMM-DD-YYYY ***** TIME 15:00 ******* (1) ONE-TOUCH (2) STATION NAME (3) TELEPHONE NO. <01> <02> <03> SERVICE DEPT. SALES DEPT. ACCOUNTING DEPT 121 555 1234 222 666 2345 313 333 3456 NO. OF STATIONS = 03 (4) -PANASONIC ************************************** -HEAD OFFICE - ***** - 201 555 1212- ********* Sample ABBR. Number List *************** -ABBR NO.
Journals and Lists One-Touch/Abbreviated and Directory Search List Sample Directory Search List *************** -DIR. SEARCH LIST- ***************** DATE MMM-DD-YYYY ***** TIME 15:00 ******* (5) [A] (2) (1) STATION NAME ABBR NO. ACCOUNTING DEPT <03> (3) TELEPHONE NO. 313 333 3456 [E] ENG. DEPT. [01] 888 555 1234 [P] PURCHASE DEPT [02] 555 666 2345 [R] REGULATION DEPT [03] 777 333 3456 [S] SALES DEPT. SERVICE DEPT 121 555 1234 222 666 2345 <01> <02> NO.
Journals and Lists Program List To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys 1 PROGRAM LIST? 6 3 2 * PRINTING * Sample Program List *************** -PROGRAM (1) PROGRAM [P1] [P2] LIST- ******************** DATE MMM-DD-YYYY ***** TIME 15:00 ******* (2) PROGRAM NAME (3) TYPE (4) TIMER (5) ABBR NOS.
Journals and Lists FAX Parameter List To print a Fax Parameter List 1 FAX PARAM.
Journals and Lists Toner Cartridge and Drum Unit Supply Order Forms To print the Supply Order Forms 1 2 3 MAINTENANCE(1-9) 7 8 1:TONER 2:DRUM 3 To print a Toner Cartridge Order Form * PRINTING * 1 To print a Drum Unit Order Form 2 Sample Supply Order Forms *************************** > DRUM UNIT ORDER FORM < *************************** **** It is time to replace the Drum Unit **** To order a replacement Drum Unit from your Authorized Dealer Printout Journals and Lists *****************************
Problem Solving Troubleshooting If You Have Any of These Problems Mode During Standby Symptom The display is blinking During Transmission Document doesn't feed/multiple feeds Transmission Copy Quality During Reception Print Copy Quality 94 Cause / Action page The battery is completely discharged. This may happen at first installation. After setting the clock, the blinking will stop. -- 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2.
Troubleshooting Communication No Unit Operation Symptom Cause / Action page No dial tone 1. Check the connection of the telephone line. 2. Check the telephone line. 105 No auto answer 1. Check the connection of the telephone line. 2. Check the Reception mode setting. 3. If the Fax Parameter No.
Troubleshooting Mode Symptom TAM Interface Trouble Cannot utilize the in Unattended TAM I/F remote turn-on feature Mode (OUT Mode) of the telephone answering machine (TAM). The fax machine always answers after the 8th ring. Fax machine will not start up when the telephone answering machine is set to give only an outgoing message (OGM). Cause / Action page This feature is not compatible. The fax machine is designed to answer after 8 rings if the TAM does not answer.
Troubleshooting Symptom Cause / Action Increase the ring count for detection on the telephone TAM Interface Trouble Fax machine will not In Unattended Fax start to receive with the answering machine. Mode (OUT Mode) telephone answering machine in the autoanswer mode.
Troubleshooting Information Codes When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Code Meaning page 001 Recording paper jammed when feeding from the Paper Tray. Remove the jammed paper. 100 007 Recording paper did not completely exit out of machine. Remove the Drum Unit/Toner Cartridge Assembly Cartridge and remove the jammed paper. 100 010 No recording paper. Load the recording paper.
Troubleshooting Information Codes 456 Meaning • • Unit received a confidential document or was requested to be polled of a confidential document under any of following conditions. 1. Not enough space in memory to receive the confidential document. 2. Confidential Mailbox is full. 3. While printing received document(s). Unit was requested to relay a document. Action page 1. Print a File List and check the contents. 2. Wait until unit finishes printing.
Troubleshooting Clearing a Recording Paper Jam If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 007. To clear the jam, Info. Code 001 1 (1) Remove the Paper Tray Cover. (2) Remove the jammed or wrinkled paper. (1) (2) To clear the jam, Info. Code 007 1 (1) Open the ADF Door and Printer Cover. (2) Remove the Drum Unit/Toner Cartridge Assembly and Document Return Tray. (3) Remove the jammed paper. (1) (2) (3) NOTE 100 1.
Troubleshooting Clearing a Document Jam If a document becomes jammed in the machine, the display will show the Information Code 030 or 031. To clear the jam 1 (1) Open the ADF Door. (2) Remove the jammed document.
Troubleshooting Cleaning the Document Scanning Area If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned. To clean the Scanning Area 1 (1) (1) Open the ADF Door. (2) Release the Scanning Guide Levers on both sides.
Troubleshooting Cleaning the Printer Roller If you find toner on the back of the recording paper, the printer roller in the Fuser unit is probably dirty. To clean the rollers 1 2 MAINTENANCE(1-9) 7 8 * PRINTING * 1 1 The machine will print out 3 Cleaning Charts. Then, return to standby. HOW TO LOAD THE CLEANING CHARTS 1.REMOVE THE PAPER TRAY COVER 2.SET THESE 3 CLEANING CHARTS IN THE PAPER TRAY FACE DOWN 3.RE-INSTALL THE PAPER TRAY COVER 4.
Troubleshooting Adjusting the Automatic Document Feeder (ADF) If document misfeeding occurs frequently, we suggest you adjust the ADF. To adjust the ADF 1 Slide the Pressure Adjusting Lever to the desired position depending on the condition.
Troubleshooting Checking the Telephone Line If you do not hear a dial tone when the MONITOR key is pressed or the incoming call does not ring on your machine (no automatic receive). 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company. 2 Plug a different regular telephone into the same telephone jack. 3 Check for dial tone through the handset. If there is still no dial tone, report it to your local telephone company.
Appendix Specifications Compatibility ITU-T Group 3 Coding Scheme MH, MR, MMR (Conforms to ITU-T Recommendations) Modem Type ITU-T V.34, V.17, V.29, V.27 ter and V.21 Modem Speed 33600 - 2400 bps Document Size Max. : 10.1 x 78.7 in (257 x 2000 mm) (with operator's assistance) Min. : 5.8 x 5.
Specifications Recording Paper Capacity Approx. 150 sheets (using 20 lbs paper) One-Touch/Abbreviated Dialing Memory Capacity 100 stations (including 16 One-Touch keys and 2 Program keys) Each station can register up to 36 digits for each telephone number (including pauses and spaces) and up to 15 characters for each station name Image Memory Capacity 240 pages (Based on ITU-T Image No.
Recording Paper Specifications In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. The following table summarizes the major specifications to consider when selecting white or colored paper.
Options and Supplies Please contact your local Panasonic dealer for availability. A. Options: Order No. Picture UE-403167 Description Handset Kit B. Supplies: Picture Description UG-3220 Drum Unit UG-3221 Toner Cartridge 109 Appendix Order No.
FCC Notice for Users in USA ! WARNING This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
FCC Notice for Users in USA Your telephone company may make changes in it's facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for information on obtaining service or repairs.
Notice to Users in Canada NOTICE Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to this equipment should be made by an authorized Canadian maintenance facility designated by supplier.
Notice to Users in Canada Avis Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations.
Glossary ABBR. No. (Abbreviated Number) The ability to store full phone numbers into the dialer and then utilizing a short series of keystrokes to speed dial that number in the future. Access Code A 4-digit programmable access code that prevents unauthorized operation of your Fax. ADF (Automatic Document Feeder) The mechanism that delivers a stack of document pages to the scanner one page at a time. Automatic Reception The mode that allows you to receive fax documents without user intervention.
Glossary Function The control panel key that will be utilized to begin an operation or configuration of a feature. G3 Mode (Group 3) Refers to the standards and transmission capabilities of the current generation of facsimile machines. Group Dialing The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke. Halftone A scanning technique to distinguish levels of gray from black and white.
Glossary Polling The ability to retrieve a document(s) from another facsimile machine. Polling Password A 4-digit programmed code that enables the security of a document(s) being polled. Power Saver Mode To reduce the power consumption of the machine in standby, select the time period to turn OFF the high temperature fuser unit when the printer is idle. Print Reduction Modes The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine.
ITU-T Image No. 1 117 Appendix All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
Index A J ABBR Number List........................................ 88, 89 Abbreviated Dialing Numbers ..............................27 Access Code........................................................73 ADF Capacity.....................................................106 Automatic Document Feeder ...............................37 Automatic Reduction............................................61 Journal ................................................................. 82 C Loading Documents...........
Index T TAM Interface Mode............................................ 59 Toner Cartridge ................................................... 15 Transmission Reservation................................... 52 U User Parameters .................................................
USA Only WARRANTY PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.