Specifications

10
Sending and receiving faxes
GFI FAXmaker 14 for Exchange/Lotus/SMTP
Resending a fax
GFI FAXmaker stores a copy of the fax on the server so that it can
immediately r
esend
all
fax
es
.
Simply reply to the failed or success
transmission report sent by the FAXmaker server.
GFI FAXmaker also
ensure
s
that the reply to address is the fax
number of the original recipient.
H
it reply to resend the exact same fax
to the same reci
pient.
NOTE 1:
GFI FAXmaker will not include the transmission report in the
fax. If
required
, you can edit the recipient number in the
To
field.
NOTE 2:
D
o not edit the subject field;
it contains a code to
locate
your
fax.
GFI FAXmaker stores failed faxe
s for
1
week on the server and
succesful faxes for 2 days on the server. Beyond that, you can resend
a fax in 2 ways:
1. From the transmission report e
-
mail, hit the reply button and edit the
transmission report. GFI FAXmaker will set the reply to address
to the
fax number of the original recipient. The original text of the fax will be
in the body of the reply mail. Click
Send
to resend the fax.
2. If yo
ur original fax had attachments
not included in the cover page
text, you have to use the forward
function
of your e
-
mail client. This
is
because
replying to a mail will not attach the original fax files. In this
case, from the transmission report e
-
mail, hit the
Fo
rward
button.
Now copy and paste the fax number from the ‘from field’ of the
transmission report
. Hit the
Send
button to resend the fax.
Previewing a fax
For some very important faxes, you may want to see how the fax will
look before you send it. In this case you can ask the fax server to send
you a preview:
Screenshot
8
-
Request preview
1. In the
toolbar of the FAXmaker New fax form, click the
Request
Preview
button
.
2. The fax server convert
s
the fax and send
s
it back as an attachment
to your email i
nbox
.
NOTE:
The subject will have a code similar to [::send=pbc123ff].
3. To
send the fax,
select
R
eply
and click
S
end
. The fax will be sent
immediately by the server.
N
OTE
:
A fax sent for preview must be sent within 1 day, otherwise it
will be deleted.
R
eceiving fax
es
Incoming faxes are received in the Microsoft Outlook Inbox. The
message will read
‘Fax received’. To view the fax: