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GFI MailEssentials 10 Email Management | 205
10. Select Plain Text tab and insert the text to include for use in plain text emails directly into the
Text Disclaimer field.
11. Optionally add variables in disclaimer by clicking Variable…. The variables that can be added
are email fields (sender name, recipient email address, etc…) or Active Directory fields (name,
title, telephone numbers, etc..). Select the variable to add and click OK.
NOTE
The recipient display name and email address variables will only be included if the email
is sent to a single recipient. If emails are sent to multiple recipients, the variables are
replaced with 'recipients'.
12. Specify the encoding to be used for the plain text disclaimer if the email body’s character set is
not plain text:
Option Description
Convert to unicode Converts both email body and disclaimers to Unicode so that both are properly
displayed
Use character set of the email
body
Disclaimer is converted to the email body's character set
NOTE
If this option is selected, some of the disclaimer text might not be displayed
properly.
13. Import or export a plain text disclaimer format using the Import and Export buttons.
14. From the Exclusions tab, specify any senders or recipients for whom not to apply this
disclaimer. Click Add and specify the User or Email Address to exclude.
NOTE
All recipients must be included in the exclusion list to not add a disclaimer in the email.
15. Click OK to save settings.
10.1.2 Disabling and enabling disclaimers
By default, disclaimers are automatically enabled. To disable or enable a disclaimer:
1. Click Start > All Programs > GFI MailEssentials > Email Management Tools to load Email
Management Tools.
2. Select Disclaimers node and right click the disclaimer.
3. Select Disable or Enable to perform the desired action.
10.2 Auto-Replies
Auto-replies enable the sending of automated replies to specific inbound emails. A different auto-
reply for each email address or subject can be specified. Variables can also be used in an auto-reply
to personalize emails.