Product manual

GFI MailArchiver 7 Configuring GFI MailArchiver | 122
Rebuilding a Search Index
Rebuilding a search index enables you to rebuild indexes that you think are no longer returning the
correct search results or became somehow corrupted.
Important Notes
Rebuilding a search index might take several hours, depending on the amount of emails stored in
the respective archive store.
During an index rebuild, users will not be able to find emails in that archive store through the
search feature.
Rebuilding a search index impacts performance on the server, since this is a processor and hard
disk intensive operation. It is recommended that this procedure is undertaken during off peak
hours, for example after office hours.
Always rebuild one index at a time for the reasons listed above.
Rebuilding a Search Index
1. Select Configuration tab and click Archive Stores.
2. Select the Archive Store for which to rebuild the index and click Rebuild Index.
Pausing and Resuming Indexing
Indexing can be paused and restarted through the and . This
enables you to pause lengthy indexing operations during peak hours and continue at a time of low
activity, for example, after office hours.
NOTE
Pausing an index during a merge stops users from finding emails in that archive store
through the search feature. Pausing a rebuild does enable users to use the archive
store.
Search Index States
The different states of a GFI MailArchiver search indexes:
STATE DESCRIPTION
Initializing - this is the status when the search index is being created. An index is not expected to stay in this
state for more than 10 minutes.
Invalid - this indicates that the search index is most likely to be corrupt.
Merging - GFI MailArchiver maintains sub-indexes which are smaller versions of the main index. These are
used to increase the performance of the search index. Sub-indexes for an archive store are merged to the
main search index when a number of sub-indexes are created or automatically at 2:00am.
Paused - the process is manually paused from the GFI MailArchiver Configuration. The index will remain in
this state until the Resume Index button is clicked.
Online - the search index is online.
Pending - this state shows that the search index will start rebuilding shortly.
Table 69: Search index states