Product manual

GFI MailArchiver 9 Import and Export Emails | 219
TYPE OF
SEARCH
SEARCH CRITERIA
Emails
with spe-
cific search
criteria
Advanced Search
Search in all Archive Stores
Restrict search on particular Archive Stores – Run search through specific Archive Stores. Click
hyperlink to select the Archive Stores to search in.
Search in mailbox(es) – Check this option to search for emails in specific mailboxes. Click … button
to select the mailboxes to search in.
Retrieve only the first 5000 occurrences – Search returns only the first 5000 emails that match
search criteria.
Query Criteria - select the search criteria and specify the condition from the drop-down list. Click
to add more criteria. Available conditions are:
Subject – Search for emails having a specific subject.
Sender - Specify the email address or Active Directory
®
display name of the email sender for
which to search emails.
Recipient - Specify the email address or Active Directory
®
display name of the email recipient for
which to search emails.
Sent Date - Search for emails sent before, after or exactly on a specific date. Key in or select a
date, and select Is before, Is after or Is exactly.
Received Date - Search for emails received before, after or exactly on a specific date. Key in or
select a date, and select Is before, Is after or Is exactly.
Size (KB) - Search for emails that are bigger, smaller or equal to a particular size. Key in a size
and select Is greater than, Is smaller than and Is exactly.
Message ID - Search using the ‘Message ID’ field contained in the email header. Key in or paste
the message ID of the email to find.
Whole Email - Search for emails that have some specific content anywhere in the email (includ-
ing the body, headers and attachments).
Body - Search for emails that have some specific content in the body.
Attachment - Search for emails that have some specific content anywhere in the attachment.
Folder - Search for emails contained in a specific mailbox folder.
Folder/Subfolders - Search for emails contained in a specific subfolder within a mailbox folder.
Personal Label - Search for emails labeled with a specific label.
Global Label - Search for emails labeled with a global label.
Classification Label - Search for emails labeled with a classification label.
SPAM Tag - Search for emails classified as SPAM.
Contains document - Search for emails with attachments of the following file types: .txt, .rtf,
.htm, .html, .xml, .zip, .pdf, .msg, .doc, .xls, .ppt, .docx, .xlsx, .pptx, .wpd, .wpf, .sxc, .sxd, .sxi,
.sxw, .sxg, .stc, .sti, .stw, .stm, .odt, .ott, .odg, .otg, .odp, .otp, .ods, .ots, .odf, .eml, .mht, .xps,
.zip.
NOTE
Click displayed next to a search condition to remove it.
8. Click Find to show all matching emails. To export the returned emails click Next.