Product manual

GFI MailArchiver 4 Upgrading From Previous Versions | 48
4 Upgrading From Previous Versions
4.1 Why Upgrade to GFI MailArchiver 2012?
GFI MailArchiver 2012 includes a number of new features aimed at making email archiving an easier
job for you, with improved user experience and performance. Most importantly, this edition includes
a simplified archiving configuration, where the archiving process is fully automatic, making it easier to
understand and manage.
Other important features in GFI MailArchiver 2012:
Anywhere, anytime access via IMAP to the email archive from any device - iPhone
®
, iPad
®
,
Android
™
and more.
Archive business-critical documents in addition to email - all the benefits of the email archive
have been extended to other important files.
Choose how to archive using rule-based archiving which allows for selective archiving and the
deletion of archived email.
Extract business intelligence from your email archive - MailInsights reports can help you identify
potential security breaches, legal risks and productivity issues by extracting key data from your
email archive. Reports can be issued on demand or scheduled and sent to your inbox on a regular
basis.
4.1.1 What Benefits do the new Archive Stores offer?
New functionality within GFI MailArchiver automatically creates new Archive Stores ensuring all
emails are correctly categorized into their respective Archive Stores, enabling users to manage and
browse the email archive better and in a more organized fashion.
As soon as a new email is waiting to be archived, GFI MailArchiver categorizes the email based on the
received date and assigns the email to the respective Archive Store. If no valid Archive Store is found,
a new one is created automatically based on the New Archive Store Settings configured using the
Post Install Wizard. A valid Archive Store is one that is not marked as Full or Read-only.
NOTE
You can prevent email archiving in a particular archive store. This will mark the archive
store as full and a new archive store will be created when new emails need to be
archived to that particular date range. For more information, refer to Editing Existing
Archive Store Details (page 119).
Another new feature related to Archive Stores is the ability to define a naming pattern for new
Archive Stores. This pattern ensures consistency, creates uniformity and makes it more
understandable to the users when they are browsing their Archive Stores.
4.2 Upgrading from Versions Earlier than GFI MailArchiver 2012
Archive Stores from an older version of GFI MailArchiver can be upgraded and used under the new
architecture. When the upgrade procedure is carried out, GFI MailArchiver 2012 prompts you to
upgrade all existing Archive Stores. This is mandatory in order for GFI MailArchiver to automatically
detect a date range for each archive store. Once this is done then all Archive Stores will have their
respective date ranges assigned and new emails can be archived to them. Empty Archive Stores will
be marked as invalid and can be safely deleted.