Product manual

GFI MailArchiver 4 Upgrading From Previous Versions | 49
In GFI MailArchiver 2012, Archive Store Management is redesigned to automate the Archive Store
creation process. This has an effect on how several features within the product work. There are also
new requirements that must be met for new Archive Store automation to work.
The table below lists the new feature requirements and changes:
FEATURE / REQUIREMENT DESCRIPTION
Database Schema Upgrade Ensure that the Database Schema is upgraded during the installation /
upgrade process, otherwise Archive Store automation is not implemented
and GFI MailArchiver 2012 does not work. The Database Schema can also
be upgraded manually using the Database Schema Upgrader tool. For
more information, refer to Upgrading the Database Schema (page 130).
Databases cannot be created manually Archive Stores can no longer be created manually. Archive Store man-
agement is an automated process handled by GFI MailArchiver.
Automatic Archive Store Creation To facilitate Archive Store management, GFI MailArchiver creates new
Archive Stores as required. The new Archive Stores are created when
emails are received into GFI MailArchiver from Journaling or from Manual
Archiving, based on the template settings specified in the New Archive
Store Settings.
New Archive Store Settings A template for automatically creating new Archive Stores is created
based on New Archive Store Settings specified during post installation
tasks. This template can be modified later from the GFI MailArchiver UI.
For more information, refer to Configuring New Archive Store Settings
(page 117).
Scheduling Archive Stores Archive Stores are automatically created periodically on a predefined
schedule. The default and recommended rollover period is Bi-Monthly.
For more information, refer to Scheduling Archive Stores (page 123).
No active / inactive Archive Store Created Archive Stores remain active until the Archive Store is full, or
set as read-only, so emails with dates that span the Archive Store period
are archived within the respective container.
A read-only Archive Store An Archive Store can be set as Read-only. When this happens, a new
Archive Store for the same period is created when an email that falls
within that time bracket needs to be archived. For more information,
refer to Editing Existing Archive Store Details (page 119).
A full Archive Store A new Archive Store for the same period is created if the recommended
size limit for that Archive Store is reached. This feature is only available
for Archive Stores based on SQL Server
®
Express and Firebird databases.
Single instance storage Using a single-instance storage system, GFI MailArchiver ensures that no
duplicate emails are kept within the same Archive Store.
Importing emails into GFI MailArchiver When using the GFI MailArchiver Import Export Tool to import emails in
GFI MailArchiver, emails are sorted and archived according to their date
without the need of creating a plan. New Archive Stores are created as
required if none exist for a particular period. If an email is imported for 1
user, then all recipients / senders in the email have ownership of that
email, and they can access it. Archive Stores created during import
process can be used for normal GFI MailArchiver operations when emails
are archived from journaling or manual archiving. For more information,
refer to Import and Export Emails (page 185).
Table 25: New feature requirements related to Archive Store automation
4.3 Before You Upgrade
1. Ensure that you are logged on as Administrator or using an account with administrative privileges.
2. Before starting installation, save and close all open applications on the machine.
3. Check all the System requirements before proceeding with upgrade.