Product manual
GFI MailArchiver 5 Using GFI MailArchiver | 56
OPTION DESCRIPTION
View email headers.
Click to view email Internet headers. These are displayed in a panel. Click this button again or select close
to close panel.
View conversation thread
Click button to view the whole conversation in the mail view window. All emails forming part of the
conversation are listed. Click this button again or select close to close the panel.
Edit email labels (Personal and Global)
Enables you to categorize emails through labeling. This feature is useful during searches for specific mail
types, For example search all emails labeled as “Important”.
To add a label:
1. From ‘Available Labels’, key in a new email label or select an existing one.
2. Click Label Email to label email with the keyed in or selected label.
To remove a previously assigned label:
1. Select a previously assigned label.
2. Click Remove label.
Click this button again or select close to close panel.
NOTE
Labels are displayed in the ‘Labels’ field in black. Labels assigned at an organization level through
categorization policies are in red. You cannot remove categorization policies labels from an email.
Restore email
Restores emails using the OneClick Restore feature that restores an archived email to a specific mailbox or
forwards a copy to an email address.
In the restore email panel, key in the email address where to send a copy of the current email and click
Restore Email.
Save email to disk (EML format)
Downloads the whole email to disk including any attachments, in .eml format. This format is compatible with
a number of email clients such as Microsoft Outlook
®
Express, Windows
®
Mail, and Mozilla Thunderbird. In
the File download dialog box, select Save, and select the location where to save the file.
Save email to disk (MSG format)
Downloads the whole email to disk including any attachments, in .msg format, which is compatible with
Microsoft Outlook
®
. In the File download dialog box, select Save, and select the location where to save the
file.
Print email
Displays email in a printer friendly format in a new browser window. Use the print function of your browser
to print the email.
Show images in email
Use this button to display embedded images within the email.
Mark as not SPAM
Use this button to mark as not SPAM an email that was previously identified as SPAM by an anti-spam
solution. Requires a SPAM retention policy to be set up
Delete Email
Deletes the current email if Email Deletion has been enabled by your System Administrator. If Email
Deletion is not enabled, this icon will not be displayed.
NOTE
Emails cannot be deleted from Read-only Archive Stores or when Legal-hold is enabled.
Table 28: Email View options
5.4 Searching Archived Emails
Within GFI MailArchiver, you can search for emails using the Search Archived Emails text box. When
searching for emails, GFI MailArchiver will query the email index retrieve any matching email and its