WordSmith Manual 2.2 WordSmithManual © Handmark, Inc.
Introduction Thank you for choosing WordSmith! WordSmith is the most revolutionary, intuitive and full-featured word processor, doc viewer and enhanced memo pad available for the Palm organizer.
Table of Contents INTRODUCTION ...................................................................................................................................................................................................................................................... I FEATURES AND REQUIREMENTS ........................................................................................................................................................................ 3 NEW FEATURES IN WORDSMITH 2.2 .....
Memo Record Menu............................................................................................................................................................................................................................... 32 Memo Edit Menu .................................................................................................................................................................................................................................... 32 Memo Options Menu ....
1 Chapter Features and Requirements New Features in WordSmith 2.2 • Support for Palm OS 5 implemented. WordSmith for OS 5 is actually 3k smaller than before! • New High Resolution application icons for FineType and WordSmith for Palm OS 5 devices. • Extend Selection: Allows you to select large blocks of text easily. Similar to using shift-arrow keys on keyboard.
New Features in WordSmith 2.1 • Virtual File System (VFS) Support. This enables users of the Palm m500/m505, Sony Clie, Handspring Treo 90 and Handera 330 to read and write to and from the Secure Digital (SD) card, MultiMediaCard (MMC) card or Sony Memory Stick®. You can also compress documents on the expansion card. • Spell Checker. The spell checker is integrated with WordSmith and comes with 2 dictionaries, large and small. The Spell Checker was developed by DDH Software, Inc. (www.ddhsoftware.com).
• Ability to preserve page setup (such as paper sizes, page orientation and margins), default language and tables. • Greatly enhanced find/replace feature is significantly faster and includes a new search progress meter, replace all option and the ability to cancel search and replace all operations. • Improved support for the onscreen keyboard, enables users to view rich text in the onscreen keyboard’s window and scroll through the whole document without ever closing the window.
• Fast compression of documents during HotSyncs and on demand. • Auto-scrolling, pen scrolling and special teleprompter style scrolling for easy viewing of documents. • Ability to synchronize documents to multiple computers! • Word count and Font styles, sizes and color – preserved and adjustable on the organizer! Even supports background colors, superscript, subscript and strikethrough.
2 Chapter Getting Started Installing WordSmith Once you have installed WordSmith, you should have a WordSmith icon on your desktop (if that is where you saved it), WordSmith added as a menu in Microsoft Word (to the right of the Help menu but only if you are using Word 97 or better and is not supported with Windows XP ) and a WordSmith and FineType Manager application on your organizer.
Really Getting Started… Now that you have successfully installed WordSmith, let’s start editing docs and memos and reading (or “viewing,” as they say).
WordSmith or in WordSmith Preferences (accessible on your desktop – please see Chapter 3 for more information on the desktop application). You can open the document by doing any of the following: • Open WordSmith on your desktop, select the document and double-click on it. • Open Microsoft Word and then click on the File menu and choose Open. Select the directory that your document was saved in earlier (e.g.
Action and Backup Copies for important information regarding synchronization of documents on your organizer with your desktop computer. Open and Edit the Document in WordSmith To open and edit the synced document on your organizer, follow these steps: Step 1 Tap on the WordSmith icon on your organizer to launch the application. Step 2 Tap on the Doc Title Tab in the upper left hand corner (if it is not already highlighted) and tap on the name of the synced document to open it.
Step 2 Tap on the Memo Title Tab in the upper left hand corner (“Memo” should now be highlighted). Step 3 Tap on the New button in the lower left hand corner to create a new memo or select from an existing memo to revise or view it. Step 4 Edit your memo by using Graffiti, the onscreen keyboard or an external keyboard, such as the Palm Portable or Stowaway keyboard. Step 5 To close and save the memo, tap on the Done button in the lower left hand corner.
fuller text) or Heavy (sharper text) depending on your preference. Please note: if you are using high resolution FineType fonts, you will not be able to view color fonts and backgrounds (other than the highlight color) on your device. Step 3 Open a document or memo (or create a new one) in Edit mode, open the Format menu and select Font…or tap on the font selector in the lower right toolbar in an open document.
Bold, Underline, Italics, Superscript, Subscript, Strikethrough, Color Fonts & Color Backgrounds To add rich text to your memos and docs, simply follow these steps: Step 1 Launch WordSmith and select a doc or memo to edit. Step 2 You can enter new rich text or select* old text to be formatted. To turn bold, underline or italics** on, you can tap on the B, U or I buttons in the Toolbar. Newly entered text will be in that style and selected text will change to that style.
Cmd L, Cmd R, Cmd E and Cmd H) and keyboard shortcuts (e.g., Ctrl+l, Ctrl+r, Ctrl+e and Ctrl+p). Please note that although you can select Full justification in a doc, it will not display on your organizer (only on your desktop when the doc is synced). * Please see Cut, Copy & Paste above for instructions on how to select text.
the location. To access this option, open the File menu and select Go To Previous or tap on viewing a document. when Pop-Up Menus In addition to WordSmith’s many pull-down menus, WordSmith has some very handy pop-up menus for stylus users. For example, if you are viewing a list of your docs, you can access a popup menu that lists the following: Edit, Beam, Delete, Duplicate, Rename, Category, Print and Details (a slightly different pop-up menu will appear for memos).
3 Chapter Synchronization and Conversion Introduction WordSmith’s synchronization technology is based upon the same technology that has made BackupBuddy & InstallBuddy such popular and easy to use products (available from www.bluenomad.com).
Please note that since WordSmith works directly with RTF files, you don’t actually need Microsoft Word to use it. You can use any RTF editor on your computer, including WordPad, WordPerfect, etc. Simply save your document as an RTF file and add it to the WordSmith desktop application per the instructions below. WordSmith Desktop The WordSmith desktop application is very similar in form to your organizer’s default installation tool. In addition, the Windows and Macintosh versions are very similar.
User Select your Palm username by using the arrow to the right of the User name box. Document Name Clicking on the document name will cause its properties to appear in the Document Properties box (described below, Windows only) and will select the document. Double-clicking on the document name will open the document on your desktop.
First, the Preferences screen allows you to change the default directory into which documents created on your organizer are saved when they are synchronized to your desktop computer. By default these documents are synchronized to your My Documents folder (for Windows) or in the WordSmith folder in the Palm user folder inside the Palm desktop folder (for Macintosh) on your desktop. You can hit the Choose button to select a different location for these files to go.
Note regarding WordSmith Menu in Microsoft Word (Windows only) The WordSmith menu is added to Microsoft Word during the installation of WordSmith. If would like to remove the add-on from Word, select the following: Tools -> Templates and Add-Ins and uncheck the box in front of WordSmith.dot. To add the WordSmith add-on, simply check the box described above. This option may not be supported in Windows XP.
Basic FineType Features Before you select the fonts you want to install, confirm that your device’s user name appears in the user window! To select a font for installation, click on the font name and then click on the Install button. To select multiple fonts for installation use the ctrl and/or shift keys like you would in any other Windows application. The font(s) will be installed to your organizer during the next HotSync operation. Each font will be installed as a separate .pdb file to your device.
We do not have a FineType Converter for Macintosh Users. If you have access to a PC, we suggest installing fonts from there or getting a PC friend to send you fonts. Alternatively, please run Virtual PC on your Macintosh and install the fonts from there. We have a link on our WordSmith download page for some free converted display fonts. Advanced FineType Features To access the Advanced features shown below, simply click on the Advanced button.
FineType Manager on the Handheld WordSmith includes an optional FineType Manager application that you can install to your handheld device (please note that this is installed by default). The FineType Manager lets you preview your display fonts in three sizes at once. You can also beam or delete fonts by using the manager. To preview a display font, tap on the font name and you will see it display in the lower half of the screen.
• • Using the WordSmith add-on menu in Microsoft Word (Windows only), select WordSmith -> Open to open the WordSmith list of documents. Simply double click on the document name and it will open. Open the document like you would any other document on your desktop. For example, if you chose to have docs created on your Palm go to My Documents, open My Documents to open your document.
• Poetic License-orig.doc (or with the .rtf extension if you are a Macintosh user or depending upon how you have set WordSmith Preferences (Windows users)) – this is a copy of your unedited, original of Poetic License. In the event of a “collision,” a situation where you have not only edited Poetic License on your organizer but also on the desktop before syncing, WordSmith will conclude that the version on your organizer is the most recent version.
For information about the Synchronize the files option, please see above. Desktop overwrites handheld copies all files from your WordSmith desktop’s file list to your organizer (this action will replace the files on your organizer with the ones from your desktop). Handheld overwrites desktop causes all documents on your organizer to be placed in the directory you selected for WordSmith and overrides the files that are there. Do nothing turns off synchronization of your WordSmith files.
WordSmith on Linux/Intel Since Linux does not support a standard HotSync conduit API, such as the one available under Windows and MacOS, we are not currently able to offer conduit support for Linux. Nonetheless, we have provided a shell-based conversion application called wsconv for converting to and from RTF documents. If you are looking for a high-quality and free word-processor for Linux that is able to read and write RTF files, we recommend AbiWord (http://www.abiword.com). Please note: 1.
4 Chapter WordSmith Overview Introduction As mentioned above, WordSmith is not only a document editor but also an enhanced memo pad and document viewer. This section briefly covers the differences between the WordSmith memos and docs and the Edit Mode and View Mode of WordSmith.
justification and centering and the Palm Portable and Stowaway keyboard like no other application! Take a few minutes to check it out (see below for basic menu items and for additional menu items see Chapter 6. Note Regarding Remapping Memo Pad Button as WordSmith Button During the installation of WordSmith, you are given the opportunity to remap the Memo Pad button as the WordSmith button.
Memo/Doc List View Screen Features Pop-Up Menus In addition to WordSmith’s many pull-down menus, WordSmith also has some very handy pop-up menus for stylus users. For example, if you are viewing a list of your docs, you can access a pop-up menu that lists the following: Edit, Beam, Delete, Duplicate, Rename, Category, Print and Details (a slightly different pop-up menu will appear for memos). You can access the pop-up menu by tapping and holding anywhere on the listed doc or memo.
Delete To delete an existing category, simply select the category name you wish to delete, tap the Delete button and then tap OK to exit the Edit Categories dialog box. Memo or Doc Name To open the memo or doc, simply tap on its name. Doc Type To the left of each document that contains rich text (i.e., a WordSmith doc), you will see a small W, or icon. Please see below for more information. To the left of each WordSmith document (i.e.
To view these menus, launch WordSmith, tap on the Memo Title Tab and then tap on your organizer’s Menu icon. Memo Record Menu The Record menu for WordSmith memos has the following options: Beam Category… This option will allow you to beam the category of memos (e.g., All, Business, Personal, etc.) that you have selected on your Memo List View Screen. For example, if the screen shows All memos, selecting this option will beam all of your memos. Beam WordSmith… Beam WordSmith to a friend.
Undo, Cut, Copy, Paste and Select All These standard Edit options allow you to edit text for use in the Filter only. For example, if you copy a name from a document or another application, you can simply paste it into the Filter and quickly view the memos that have the selected name in the title. Keyboard Tapping on Keyboard will bring up the onscreen keyboard on your organizer. Graffiti Help This option provides you with a list of all of the Graffiti characters.
* The following table describes how the Display Size works.
For example, if your display size is set to 1, WordSmith will use its medium display font to display text that is 14 to 19 points. Please note that depending upon what Display Size and font size you are working with it is possible that you will not see a difference in the actual display size (e.g, under Display Size 3, font sizes 9 and up are all displayed as large).
better. Nevertheless, users of devices running Palm OS 3.0 or better will be able to mask records within WordSmith with this feature! Register… This option allows you register WordSmith. Simply tap on Register and input your registration code in the Register dialog box. For more information on registering, please see Chapter 10. About… Select About to see what version of WordSmith you are running.
Category Shows the category the doc is saved under and allows you to change the category by tapping on the arrow to the left of the category name. Enabling Sync will make sure that your document is synchronized with your desktop computer during Hotsyncs. Please see Chapter 3 on the conduit for more information on syncing. Sync Read-Only Enabling Read-Only will make the document uneditable and hence read-only. Private Enabling Private will make this doc private (i.e., hideable) in WordSmith only.
Doc Edit Menu The Edit menu for WordSmith docs is identical to the Memo Edit Menu described above. Please see above for assistance. Doc Options Menu The Options menu for WordSmith docs is identical to the Memo Options Menu described above. Please see above for assistance.
5 Chapter Document Editing This section describes the features and menu options that are available when one is editing a doc. To see these features and menus, you need to launch WordSmith on your organizer, select the Doc Title Tab and open a doc or create a new doc. You can open a doc by tapping on the doc name in the Doc List View Screen or by tapping the New button to create a new doc (please see Chapter 4 for more information).
category to get the category pop-up menu. You can change the categorization of the doc by tapping on one of the listed categories or by selecting Edit Categories and creating a new category, deleting categories you no longer need, etc. For information on moving a doc to and from the expansion card, please read Chapter 8 on VFS support. Tap the Done button to close and save the doc. Please note that with version 2.
Once you are inside of a doc, tap on your organizer’s Menu icon (or FN+Phone for Palm Portable and Stowaway keyboard users) and you will see the following menus: • File • Edit • Format • Options Note on Special Keyboard Support and Shortcuts for Menu Items Please note that you may use a Palm Portable or Stowaway keyboard to jump between the menus and maneuver within menus. Once the menus are open, simply use the arrow keys to move between and within menus.
Close/Abandon This feature will bring up a dialog box that will give you the option to save, abandon or cancel the operation. Details/Rename… Tap on Details to open the Details dialog box shown below. This dialog box provides (1) certain general information on the doc and provides you the opportunity to change certain attributes of the doc and (2) compression information. With the General Title Tab selected, you will have the following options: Name Indicates the current name of the document.
Compress on HotSync A checkbox next to this box indicates that the selected doc will be compressed during HotSyncs. Compress Now If your document is uncompressed, you will see a Compress Now button. Tap on this button to compress your document. Please note that you must save the doc before using this option. You can take a shortcut to compress a document from the document list. If the size of the document is surrounded by a dotted box, tap on the box and you’ll be prompted to compress now.
Places The Places portion of the Go To / Count feature allows you to be pretty specific about where in the document you want to go. You can choose from going to a certain paragraph of the document, a certain character or percentage through the document.
Undo This option lets you undo unlimited edits that you have made to the doc. Redo This option lets you redo the undo that you made to the doc. You can also do unlimited redo’s! This option lets you cut or delete selected portions of your doc. To select text, tap and hold your stylus to the left of the text that you would like to select and drag it to the right of the end of the text that you want to select. Cut Copy This option lets you copy selected portions of your doc.
Mark Enable this option to insert a bookmark before every instance of the search term or string. Count Enable this option to see how many times a particular word or phrase appears in the document. Reflow Selecting Reflow will take out every line break that is not followed by a blank line. If you do this with nothing selected, Reflow will remove line breaks from the cursor down to the first double line break. If you have text selected, it will perform the operation on everything in the selected block.
If no text is selected and you enable the Check Spelling option, WordSmith will pop-up box that will let you check: the Current word, Current paragraph, Modified paragraphs, Cursor to end or Whole document. Due to the limitations of current handheld computing devices, we suggest that for performance reasons you minimize the text searched by selecting an option such as Modified paragraphs (which only checks paragraphs that have been modified on the organizer) when possible.
Center This option lets you center text entered into your doc. Please see the instructions under Left above for assistance on justifying text. Font… This option will open the Font Selector dialog box shown below. An alternative way to display the Font Selector dialog box is to tap on the Fonts button in the lower right hand corner of your organizer’s screen. Note the Sample box in the lower right hand corner that shows you what the font you have selected will look like.
Strikethrough Enable this option to enter strikethrough text. Enable this option to choose the color of your font and background color. Please note that this feature is only available on color devices. Also, if you have high resolution fonts enabled (please see the discussion of Display Options in Chapter 4 and display fonts above), you will not be able to view color fonts or backgrounds on your device.
With WordSmith you have 3 page break options. Page break before causes a page break before the paragraph. Keep lines together prevents the paragraph from being split across pages. Lastly, Keep with next causes the paragraph to be kept on the same page as the next paragraph, even if this means that both paragraphs are moved to the next page. Page break options Insert Bookmark This option will insert a bookmark wherever your cursor is placed.
Full Screen This option lets you utilize every precious bit of your organizer’s screen for viewing or editing your doc by hiding the Title Bar and toolbar. To leave full screen mode, simply tap on the small icon in the upper right hand corner. To stay in full screen mode but retrieve the Toolbar, tap on the small arrow in the lower right hand corner. Tap on the arrow again to hide the Toolbar. Please note that you can still use the pop-up menus in full screen mode.
6 Chapter Memo Editing This chapter describes the features and menu options that are available once one is editing a memo. To see these features and menus, you need to launch WordSmith on your organizer, select the Memo Title Tab and open a memo or create a new memo. You can open a memo by tapping on the memo name in the Memo List View Screen or by tapping the New button to create a new memo (please see Chapter 4 for more information).
have FineType turned on (FineType is the default option for WordSmith; you may turn FineType on or off from the Options menu/Display Options). Fonts button This button indicates what the characters will look like. For example, if you have Bold enabled, the word Font will also be bold. Tapping on the button will open the Font Selector dialog box. Please see Chapter 5 for information on the Font Selector. Arrow Tap on the arrow in the lower right hand corner to hide the toolbar.
New Memo This option saves you a few taps and allows you to open a new memo from within another memo. It will automatically close (and save) the memo that you are in and open a blank memo. Save as Doc… As many of you are aware, the memos that you type on your organizers are subject to a 4,000-character ceiling. If you hit this limit, WordSmith will automatically give you the option of saving the memo as a doc.
This feature allows you to be pretty specific about where in the memo you want to go. You can choose from going to certain “Places” such as a certain paragraph of the memo, a certain character or percentage through the memo or to certain “Tags” in the memo, such as a bookmark. Places: Paragraph This option not only lets you jump to a certain paragraph in the memo, it also lets you know how many paragraphs are in the memo .
Copy This option lets you copy selected portions of your memo. To select text, tap and hold your stylus to the left of the text that you would like to select and drag it to the right of the end of the text that you want to select. Paste This option lets you paste text that has been cut or copied from elsewhere in the memo. To paste, move your cursor to the location where you want to move the text and then select Paste from the Edit Menu.
Thesaurus… Tapping on Thesaurus will bring up the integrated thesaurus. This feature is described in detail in Chapter 5. The Thesaurus was developed by DDH Software, Inc. (www.ddhsoftware.com). Check Spelling Tapping on Check Spelling will bring up the integrated spell checker. This feature is described in detail in Chapter 5. The Spell Checker was developed by DDH Software, Inc. (www.ddhsoftware.com).
Show As: Use the arrow to select a display font for your memo if you have FineType enabled. You may want to choose a font like Tahoma (e.g. one that was designed especially for small screens (devices)). Display fonts may be added to your organizer by using the FineType Converter (Windows only). Please see Chapter 3 for more information on the FineType Converter. Size Use the arrows to change the size of the Font. There are 3 font sizes available, Large, Normal and Small.
Full Screen This option lets you utilize every precious bit of your organizer’s screen for viewing or editing your memo by hiding the Title Bar and Toolbar. To leave full screen mode, simply tap on the small icon in the upper left hand corner. To stay in full screen mode but retrieve the toolbar, tap on the small arrow in the lower right hand corner. Tap on the arrow again to hide the toolbar. Display Options This dialog box provides you with many options.
7 Chapter Document Viewing General Viewing Many handheld computer users are familiar with Doc Viewers or E-book readers – these are the programs that let you read a book or document on your organizer. WordSmith takes these isolated “viewer/reader” applications and boosts their usefulness by coupling them with a powerful word processor and memo pad.
Document name The left side of the Title Bar indicates the name of the document that you are viewing. (Note: in Memo View Mode, the left side of the Title Bar indicates what memo you are in by the memo’s number (e.g., 1 of 4). Category The right side of the Title Bar indicates the category that the doc is in. In the example above, the category is ebooks. To change the doc’s category, simply tap on the category to get the category pop-up menu.
This option brings up a list of the last 50 “Go To” locations (e.g., bookmarks, tables, images, top, bottom, paragraph, etc.) you have visited in a particular document. Go To Previous button Arrow Tap on the arrow in the lower right hand corner to hide the toolbar. Tap on it again to get it back. Scrolling The right side of the screen has a scrollbar. Use your stylus to move the cursor up and down in the document.
Please note that the Doc View Mode File and Options menus are very similar to the Doc Edit Mode File and Options menus covered above. The View Mode Options menu has two menu items that are not available in Edit Mode: Find. This option brings up the Search This Document dialog box covered elsewhere in this manual. Rather than use the Option menu to bring up this dialog box, you can also just tap on the Find icon in the graffiti area. Take A Break.
8 Chapter Virtual File System (VFS) Support Devices with VFS If you have a device with virtual file system (VFS) support, you can move documents to the MultiMediaCard (MMC) card, Secure Digital (SD) card or Memory Stick® (collectively, “expansion cards”) and read or edit directly from the expansion card. Please note that this feature is not available for WordSmith memos. Devices that offer VFS include the Handspring Treo 90, Palm m500 and m505, Sony CLIE and Handera 330.
Moving to VFS from the Document List Holding down the stylus on the title of a document will allow you to access the pop-up menu. From here you can select “Category” and then pick your expansion card from the list of categories. You will be prompted to verify that you want to move this document to the expansion card. In the Palm m505 screenshot above, you can see expansion card as the last category, “sd card.
Please note when “Handheld” is on the top of the category list, this means that you are reading the document from the handheld’s memory or RAM. When you switch to the expansion card, the card will be listed first. Working with Documents in VFS Reading and editing documents on your expansion card works substantially the same way as it does from the main memory. All the same features and formatting are available. However, synchronizing of documents from the expansion card is currently not possible.
9 Chapter Graffiti and Keyboard Shortcuts Graffiti Shortcuts The Graffiti shortcuts save you time by reducing the number of taps you need to make and the number of menus you need to open to get the most out of WordSmith’s features and menus. To use a shortcut key, enter the shortcut symbol (e.g., the slash with a dot at the end) by tapping in the lower left hand screen of the Graffiti box and slashing upward in a northeast direction and entering the corresponding Graffiti shortcut.
Ctrl-s Ctrl-z Ctrl-y Ctrl-f Ctrl-b Ctrl-u Ctrl-i Ctrl-l Ctrl-e Ctrl-r Ctrl-j Ctrl-g Ctrl-[ Ctrl-] Ctrl-m Ctrl-M Ctrl-t Ctrl-T Ctrl-d Ctrl-S Ctrl- -Ctrl-= Ctrl-+ Left/right Ctrl-left/right Cmd-left/right Up/down Ctrl-up/down Fn-up/down Cmd-up/down Ctrl-backspace Ctrl-delete = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = save/save as undo redo find bold underline italics left align center right align full justify (preserved, but only displayed on the desktop) go to shrink font grow font lef
