Product Data Sheet / Brochure

Product family guide | HP Pro scanning devices
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How many people will use the device?
Choose between PC-connected or networked devices
PC-connected scanners are usually operated by one person who must verify or manipulate
scans on a PC.
If multiple users need to scan, choose a networked device that can support the size of your
work team. Nearly all MFPs/AiOs use an Ethernet or wireless interface to connect to the
network. The HP ScanJet Pro 4500 fn1 also offers Ethernet and wireless connectivity.
Single user: HP ScanJet Pro flatbed or sheet-feed scanner
Multiple users: HP LaserJet, OfficeJet, or PageWide Pro MFP/AiO, HP ScanJet Pro 4500 fn1
flatbed scanner
Do you need a dedicated scan device?
Choose between single-function scanners or multifunction devices
High scanning volumes are best served by a dedicated scan device. Plus, single-function
scanners won’t be tied up by other users printing or copying. They also offer higher
performance scanning than HP Pro MFPs/AiOs.
If your users need the convenience of consolidated printing, copying, faxing, and scanning on
one device, an MFP or All-in-One is the way to go—as long as the device’s scanning features
meet your imaging and processing needs.
Dedicated scan device: HP ScanJet Pro flatbed or sheet-feed scanner
Multifunction device: HP LaserJet, OfficeJet, or PageWide Pro MFP/AiO
Usage scenarios
Let’s look at examples of how three small businesses use scanning devices in their office.
Scenario one: HP LaserJet, OfficeJet, or PageWide Pro MFP/AiO
A small real estate office copies and prints documents for clients every day, but also needs to
implement a simple archival system for their records. Each of the office’s 5 agents does their
own scanning, processing 3 or 4 transactions per month (typically 20 to 50 pages).
Solution: The volume is low and the documents are simple, so the office deploys an
HP OfficeJet Pro 6970 All-in-One. In addition to being able to share the print and fax functions,
agents can easily copy and scan letter and legal documents via the ADF. The few documents
smaller than letter-size can be handled at the MFP’s flatbed.
Scenario two: HP ScanJet Pro flatbed scanner
An elementary school teacher occasionally needs to scan non-curriculum book pages to send
via email as extra-credit homework for students. She also needs to send classroom incident
reports to the school counsellor—who is on site only once a week—for assessment and
prompt action.
Solution: Flatbed scanners with ADFs are a great choice for scanning a small volume of
documents at a time. Using an HP ScanJet Pro 2500 f1 flatbed scanner and the in-box
software, the teacher can easily share documents with students, parents, and the counsellor—
saving time, improving communication, and cutting copying expenses.
Scenario three: HP ScanJet Pro sheet-feed scanner
An accounting practice needs to archive hundreds of old documents accumulated over several
years, including receipts, W-2 forms, statements, and customer audits.
Solution: Scan volume, varied document size and quality, and image interaction clearly point to
the HP ScanJet Pro 3000 s3 Sheet-Feed Scanner. The accountant can capture new files, adjust
the images at the PC, and send them to various SharePoint folders—or even integrate them
with his QuickBooks accounts. The result is efficient capture and improved information access.