hp scanjet 4400c series and 5400c series scanners user’s manual
Copyright information Warranty © Copyright Hewlett-Packard Company 2001 The information contained in this document is subject to change without notice. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under copyright laws. Trademark credits Microsoft ®, Windows ®, Windows NT ®, Hotmail ®, Microsoft Word ®, Microsoft Outlook ®, and Outlook Express ® are U.S. registered trademarks of Microsoft Corporation.
Front panel and accessories comparisons Front panel and accessories comparisons The following tables provide information about the HP Scanjet 4400c series and 5400c series scanners, including descriptions of the buttons available on the front panels and the accessories you can use with these scanners. To find information about your scanner, see the following tables: "HP Scanjet 4400c scanner" on page 4. "HP Scanjet 4470c scanner" on page 5. "HP Scanjet 5400c scanner" on page 6.
Front panel and accessories comparisons HP Scanjet 4400c scanner Feature Included on scanner or in box Back to TOC Feature Supported accessorya Included on scanner or in box Supported accessorya HP Scanjet Transparency Adapter (XPA) Copy button a. Supported accessories include accessories that are not boxed with the scanner, but can be purchased separately.
Back to TOC Front panel and accessories comparisons HP Scanjet 4470c scanner Feature Included on scanner or in box Supported accessorya Feature Copy button More options button Color/black & white copy button and select number of copies buttons Cancel button Photo Reprint button Included on scanner or in box Supported accessorya Two-digit LCD USB cable Scan To button Parallel cable E-mail button Share-to-Web button Power Save button HP Scanjet Transparency Adapter (XPA) a.
Front panel and accessories comparisons Back to TOC HP Scanjet 5400c scanner Feature Included on scanner or in box Supported accessorya Feature Copy button Cancel button Color/black & white copy button and select number of copies buttons Two-digit LCD Included on scanner or in box Supported accessorya Scanner lock Photo Reprint button USB cable Scan To button Parallel cable E-mail button Share-to-Web button Power Save button HP Scanjet Transparency Adapter (XPA) HP Scanjet Automatic Docu
Back to TOC Front panel and accessories comparisons HP Scanjet 5470c scanner Feature Copy button Color/black & white copy button and select number of copies buttons Included on scanner or in box Supported accessorya Feature Power Save button More options button Cancel button Photo Reprint button Scan To button 16-character LCD Scanner lock Select Destination button USB cable E-mail button Parallel cable Share-to-Web button Included on scanner or in box Supported accessorya 7
Front panel and accessories comparisons Feature Included on scanner or in box Supported accessorya HP Scanjet Transparency Adapter (XPA) HP Scanjet Automatic Document Feeder (ADF) a. Supported accessories include accessories that are not boxed with the scanner, but can be purchased separately.
Back to TOC Front panel and accessories comparisons HP Scanjet 5490c scanner Feature Copy button Color/black & white copy button and select number of copies buttons Included on scanner or in box Supported accessorya Feature Power Save button More options button Cancel button Photo Reprint button Scan To button 16-character LCD Scanner lock Select Destination button USB cable E-mail button Parallel cable Share-to-Web button Included on scanner or in box Supported accessorya 9
Front panel and accessories comparisons Feature Included on scanner or in box Supported accessorya HP Scanjet Transparency Adapter (XPA) HP Scanjet Automatic Document Feeder (ADF) a. Supported accessories include accessories that are not boxed with the scanner, but can be purchased separately.
Front panel and accessories comparisons HP HP HP HP HP Scanjet Scanjet Scanjet Scanjet Scanjet 4400c 4470c 5400c 5470c 5490c scanner scanner scanner scanner scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. .. .. .. .. .. .. .. .. .. .. .. . . . . . . . . . . . . . .. .. .. .. .. .. .. .. .. ..
Setting which colors become black or white in black & white bitmaps . . . . . . . . . . . . . . . Descreening images . . . . . . . . . . . . . . . . . . . Resetting all adjustments . . . . . . . . . . . . . . . . . Completing the final scan. . . . . . . . . . . . . . . . . . . Sending to a program . . . . . . . . . . . . . . . . . . Returning the image to a TWAIN program . . . . . Saving to a file . . . . . . . . . . . . . . . . . . . . . . . Printing . . . . . . . . . . . . . . . . . . . . . . . . . . .
Back to TOC Getting started 13 Getting started This section contains the basics to help you get started with your new HP Scanjet scanner. From here, you can learn about viewing the product tour, preparing items before you scan them, and choosing which scanning method to use. Printing this information To print this .pdf manual, use the Print command on the File menu. Print the whole document, or print only the chapters or topics you want according to their page numbers.
Getting started Where do I start? Back to TOC Using another program Start scanning from within another program when: You can start scanning from one of these places: Scanner buttons HP Precisionscan Pro software Another program HP Scanjet Copy Utility Where you start depends on what you want to do with the scan and on your own preferences. Using the scanner buttons Use the scanner buttons, which are shortcuts, when you want to: start at the scanner.
Back to TOC Getting started Selecting and preparing items 15 Items for the scanner glass The scanner glass can scan the widest range of items, including: Before placing items in the scanner, follow these guidelines for selecting and preparing them to prevent damage to the items and the scanner. CAUTION Improper placement and scanning can damage the items and the scanner.
Getting started Back to TOC Items for the ADF Items for the XPA The HP Scanjet Automatic Document Feeder (ADF), which is a fast, convenient way to scan multiple-page items, is included or supported on some scanner models. See "Front panel and accessories comparisons" on page 3. The ADF accepts items that meet the following specifications: The HP Scanjet Transparency Adapter (XPA) is included with some scanner models or can be ordered.
Back to TOC Completing your first scan Getting started 17 2 Place the item face down on the scanner glass and close the lid. 3 See "To complete your first scan using the scanner buttons" on page 18. This section shows you how to take the same item and scan to print using the two primary scanning methods: Scanner buttons HP Precisionscan Pro software Before scanning, place the item in the scanner. To load the item in the scanner 1 Choose an item to scan, such as a page from a magazine.
Getting started Back to TOC To complete your first scan using the scanner buttons To complete your first scan using the HP Precisionscan Pro software 1 Load the item in the scanner. See "To load the item in the scanner" on page 17. 1 Load the item in the scanner. See "To load the item in the scanner" on page 17. 2 On the scanner, press the Copy button ( ). The scanner scans the item using settings optimized for printing this type of item and then prints the item to the default printer.
Back to TOC 4 Experiment with the image. Change the output type or make other adjustments. 5 When you finish: On the Scan menu, click Print. 6 Select any printer options you want and click OK. The scanner performs a final scan including your changes, then prints the scanned image. 7 If the scan does not work, or you have difficulty with this process, please see "Resolving issues that did not generate messages" on page 87.
Getting started Back to TOC Frequently asked questions How can I reduce the time it takes to scan? This section contains answers to some questions users frequently ask about scanning.
Back to TOC Getting started 21 How can I reduce the file size? What is the difference between zooming and resizing? To reduce file size: Use Zoom In to view an area of the scanned image close up. Use Zoom Out to return to the original view of the image. Save files using a compressed format, such as TIFF compressed or JPEG. Avoid using the True Color output type unless necessary. This output type offers exceptional quality for color photos or drawings, but it also creates large file sizes.
Getting started Back to TOC
Back to TOC Scanning from scanner buttons The scanner buttons provide an easy way to scan items directly to destinations using settings optimized for the destination you choose. You do not view or change scanned images before they go to the destination. To view or change images, scan to the HP Precisionscan Pro software using the Scan To button ( ). For more help viewing or changing images, see "Overview of the HP Precisionscan Pro software" on page 39.
Scanning from scanner buttons Overview of scanner buttons For a list of buttons available on your scanner, see the "Front panel and accessories comparisons" on page 3. Scan To Scan to the HP Precisionscan Pro software. View the image or make adjustments, such as changing resolution or resizing. If your scanner also has a Select Destination button (some models only) next to the Scan To button, you can select and scan to other programs on your computer.
Back to TOC Scanning from scanner buttons Copy Print copies using settings optimized for printing. At the computer, you can click Cancel to choose additional copy settings in the HP Scanjet Copy Utility before the pages print. Number of copies (some models only) Choose the number of copies before pressing Copy. The liquid crystal display (LCD) display shows the number of copies selected.
Scanning from scanner buttons Scanning quickly with scanner buttons Use the scanner buttons to scan quickly to a destination using settings optimized for that destination. A destination is a printer, file, or program, such as your e-mail or word-processing program. If you are scanning slides or negatives using the HP Scanjet Transparency Adapter (XPA), you must scan from the HP Precisionscan Pro software. See "Scanning from the XPA" on page 77.
Back to TOC Scanning to another program On some models, you can select from a list of destinations (including the HP Precisionscan Pro software) on the front panel LCD display, then scan directly to the selected destination. When you select a program other than HP Precisionscan Pro using the Select Destination button ( ), the scanner will automatically use settings optimized for the destination you choose. You do not view or change scanned images before they go to the destination.
Scanning from scanner buttons Sending a scan to a website On some models, you can share images with other people by scanning directly to the Web with the Share-to-Web button ( ). People you know can view photos and other items by visiting your website, which will have its own address. Back to TOC To place a scan on a website 1 Close the HP Precisionscan Pro and HP Scanjet Copy Utility programs if they are open on your computer. 2 Place the original face down on the scanner glass and close the lid.
Back to TOC Scanning for photo reprints You can scan photographs and prepare them for photo reprints by using the Photo Reprint button ( ). Photo reprints optimize the use of photo paper, allowing you to print multiple photos on one page. You can also create pages with multiple photographs for projects such as photo albums. At the computer, use the HP Photo Printing software provided with your scanner to arrange photographs, make adjustments, and print photographs.
Scanning from scanner buttons Sending a scan using e-mail When you send e-mail using the E-mail button ( ), the scanner scans the item using default settings optimized for mailing. If you have a supported e-mail program, the scanned image automatically appears as a file attachment in a new e-mail message, which you then address and send. If your e-mail program is not supported, choose E-mail anyway. The computer prompts you to save the item as a file, and then the scanner completes the scan.
Back to TOC To e-mail a scan from the scanner 1 Close the HP Precisionscan Pro and HP Scanjet Copy Utility programs if they are open on your computer. 2 Place the original face down on the scanner glass and close the lid. To load items in the ADF, see "Scanning from the ADF" on page 76. 3 Press the E-mail button on the scanner. 4 If the computer prompts you for the original type, select Photo or Document.
Scanning from scanner buttons Back to TOC Selecting original type for e-mail Naming e-mail attachments If the software prompts you for an original type, you have two choices, Photo or Document. The scanner will use optimized scan settings for your item depending on your choice. Use the following guidelines to determine the best original type for your needs: The computer will prompt you each time for a filename.
Back to TOC Printing copies You can scan an item and send it to a printer to make copies using the Copy button ( ). Note that when you make copies, each page is treated as a separate print job, so the printer will not collate copies. Scanning from scanner buttons 33 To print copies from the scanner 1 Close the HP Precisionscan Pro program if it is open on your computer. 2 Place the original face down on the scanner glass and close the lid.
Scanning from scanner buttons Changing settings for buttons When you use the scanner buttons, the scanner scans the item using settings optimized for the destination, such as e-mail, that is associated with that button. You can change the default settings for some scanner buttons. Settings are applied to all items being scanned until you manually change the settings. You can also update the scanner button destinations to include new programs on your computer.
Back to TOC To restore default E-mail button options 1 Scanning from scanner buttons 35 List of options for scanner buttons Do one of the following: (Some models only, see "Front panel and accessories comparisons" on page 3.) On the scanner, press the More Options button ( ). On the Start menu, point to Programs, point to HP Scanjet Utilities, and click HP Scanjet Button Options. E-mail tab options 2 Click the E-mail tab. 3 Click Restore Defaults, then click OK.
Scanning from scanner buttons Back to TOC Original type Prompt to scan additional pages Choose one: This option is available for Document original types only. Check the When done scanning, prompt to scan additional pages when ADF is not being used box for a prompt to add more pages to the current document. This option is useful if you scan documents without an ADF and want multiple pages in a single .pdf file attachment.
Back to TOC Scanning from scanner buttons 37 General tab options Power Save If you install a new software program on your computer after you install the HP scanning software, update the scanner button destinations using the General tab options. An update ensures that the scanner buttons can send to supported new destinations on your computer. In order to update the destinations, your scanner must be attached to the computer before you press Update.
Scanning from scanner buttons Back to TOC
Back to TOC 39 Scanning from HP Precisionscan Pro Using the HP Precisionscan Pro software, you can preview scanned images and make changes to the images before you send them to a destination or file them. You start the HP Precisionscan Pro software from a scanner button or the Programs group in the Start menu.
Scanning from HP Precisionscan Pro Starting the HP Precisionscan Pro software To start the HP Precisionscan Pro software, press the Scan To button ( ), or on the Start menu, point to Programs, and click HP Precisionscan Pro. The software starts. To view the function of a command, place the cursor over the command until an explanation appears. For more information about the types of assistance the software itself offers, see “Finding help for using the software” on this page.
Back to TOC Performing a new scan Once you start a new scan, the scanner does a preliminary scan of the item and displays the scanned image in the HP Precisionscan Pro software. Then, you can see the scanned image and edit it, if necessary, before sending it to a destination or saving it as a file. To start a new scan Use these steps to start a scan from the HP Precisionscan Pro software. To start a scan from a scanner button, see "Scanning quickly with scanner buttons" on page 26.
Scanning from HP Precisionscan Pro Cropping or selecting an area for final scan Once a scanned image appears in the HP Precisionscan Pro software, you must select which area becomes the final scanned image by creating a selection area. When you create a selection area, a dotted selection border appears around the area: Back to TOC To crop or select an area for final scan Do one of the following: Move the cursor over the area you want and click.
Back to TOC Scanning from HP Precisionscan Pro 43 Getting a closer look (zooming) Selecting output type Zoom in on the selection area to look at it more closely or make changes to it. Zoom out to view the entire preview image, or so you can select a different area of the image to view. Zooming in on the selection area before making changes or performing a final scan provides the best final results. The zoom commands are not available if you have not created a selection area.
Scanning from HP Precisionscan Pro List of output types For these uses Back to TOC To reset output type Use this output type Color photos or drawings with lots of shading to be: printed on a color printer. displayed on a color monitor set to millions of colors. displayed on the Web and saved in the .jpg or .png file format. True Color (16.7 million colors) Color photos or drawings with shading to be: printed to a color printer. sent via e-mail.
Back to TOC Making optional adjustments, basic Scanning from HP Precisionscan Pro To resize an image 1 On the Tools menu, click Resize. The Resize dialog box opens. 2 Do one of the following: If necessary, select a unit of measure in the Units field. In the Output Dimensions area, type a new value in the Width or Height field and press ENTER. In the Scale field, select a scale percentage. These tools are needed most often, but using any of them is optional.
Scanning from HP Precisionscan Pro Changing resolution Resolution determines the amount of data in a scanned image. The scanning software chooses the optimal resolution based on the output type. This resolution generally does not need to change. If you do change the resolution, choose one no higher than the capabilities of the monitor or printer and one appropriate for the type of scanned image.
Back to TOC Scanning from HP Precisionscan Pro 47 Rotating an image Mirroring (reversing) an image You can rotate the image in 90-degree increments clockwise or counterclockwise. You might need to rotate the image if you placed the bottom of the item at the top of the scanner glass, or if the item was sideways. Items such as negatives in their template often scan sideways. You can mirror, or reverse, an image from side to side on the vertical axis.
Scanning from HP Precisionscan Pro Back to TOC Sharpening an image Resetting all adjustments Increasing sharpening enhances detail in the image. The HP Precisionscan Pro software automatically selects the optimal sharpen level, but you can change it. You can reset images to the optimal (default) values the scanning software chose for the image. Optimal values are based on the output type selected.
Back to TOC Making optional adjustments, advanced These optional adjustments are ones that most people generally do not use or need, but some advanced users might want them for special effects or other needs. Depending on the output type chosen, some tools are not available. Scanning from HP Precisionscan Pro 49 Inverting the image Use the Invert command to convert white areas of an image to black and black to white. For color images, a color is converted to its complementary color.
Scanning from HP Precisionscan Pro Changing midtones Back to TOC To lighten the image overall The midtone setting lets you lighten or darken the middle values in an image. The range for the number in the Midtone field is 1.0 to 4.0. Moving toward 1.0 darkens the image. Moving toward 4.0 lightens the image. 1 On the Advanced menu, click Adjust Exposure. 2 Do one of the following: Drag the Midtone slider to the right. Type a higher number in the Midtone field and press ENTER.
Back to TOC Scanning from HP Precisionscan Pro Changing highlights To increase detail in lighter areas The highlight is the value in the image that is represented on the screen as white. All values lighter than the highlight also appear as white. The image has a default highlight setting. Selecting a higher number makes more of the lighter values distinct, which increases detail in light areas. Selecting a lower number makes fewer of the lighter values distinct, which reduces detail in the light areas.
Scanning from HP Precisionscan Pro Changing shadows Back to TOC To increase detail in darker areas The shadow is the value in the image that is represented on the screen as black. All values darker than the shadow also appear as black. 1 On the Advanced menu, click Adjust Exposure. 2 Do one of the following: Drag the Shadows slider toward the left. Type a lower number in the Shadows field and press ENTER. Click the down arrow next to the Shadows field.
Back to TOC Scanning from HP Precisionscan Pro Checking for clipped areas 53 To view and change clipped light (highlight) areas The lightest or darkest areas of an image that will print without any detail in them are known as clipped areas. The lightest areas, or highlights, will print as the color of the paper (without ink or toner) and therefore will have no detail. The darkest areas, or shadows, will print saturated in the blackest color of ink or toner, and therefore will also have no detail.
Scanning from HP Precisionscan Pro Setting pixel output levels The output levels setting lets you create interesting effects for scanned pictures. When you select this command, the Black and White output levels appear. By default, white is set to 255, and black is set to 0. Decreasing the White output level makes the overall image darker. Increasing the Black output level makes the image more faded.
Back to TOC Scanning from HP Precisionscan Pro Viewing RGB values and pixels You can view the RGB values and pixel color for any spot in a color or grayscale image using the RGB meter. To view the RGB values and pixel color for slides, negatives, or other transparent items, use "Viewing RGB values and pixel color" on page 83. To view the RGB values and pixels 1 On the Advanced menu, click Adjust Exposure. 2 Click 3 Move the pointer over the image.
Scanning from HP Precisionscan Pro Back to TOC About the histogram Changing the hue The histogram is a graph of the distribution of pixels in the selection area. The magenta line represents the current setting for shadow. The red line represents the current setting for highlight. The midtone setting is not represented. Color in an image consists of its hue and the saturation. Hue refers to the overall color cast of the image. The software sets the hue for an image, but you can change it.
Back to TOC Changing the saturation Color in an image consists of its hue and the saturation. Saturation refers to the intensity of the colors. Scanning from HP Precisionscan Pro To decrease saturation 1 On the Advanced menu, click Adjust Color. 2 Make colors less vivid by doing one of the following: Click to the left of the slider. Type a lower number in the Saturation field and press ENTER. Click the Down arrow next to the Saturation field.
Scanning from HP Precisionscan Pro Changing the black and white threshold Changing black and white threshold only applies to images using the Black & White Bitmap output type. The threshold is a value in the image that represents the border between black and white. All values in the image that are lighter than the threshold appear as white, and all values darker appear as black. Back to TOC To change black and white threshold 1 Make sure that Black & White Bitmap is selected on the Output Type menu.
Back to TOC Scanning from HP Precisionscan Pro 59 Setting which colors become black or white in black & white bitmaps To set which colors become black or white in black & white bitmaps 1 Make sure that Black & White Bitmap is selected on the Output Type menu. The selection should have a dot beside it. This procedure only applies to color images that will be using the Black & White Bitmap output type. It allows you to create special effects, or to correct for originals on colored paper.
Scanning from HP Precisionscan Pro Back to TOC Descreening images Resetting all adjustments Use the Descreen command to reduce undesirable patterns in printed items you are scanning. An example of an undesirable pattern is a moiré pattern, or the circles that often appear on pictures printed in newspapers. You can reset images to the optimal (default) values the scanning software chose for the image. Optimal values are based on the output type selected.
Back to TOC Scanning from HP Precisionscan Pro 61 Completing the final scan Sending to a program When you finish making changes, you need to complete the final scan by doing one of these tasks: Once you finish viewing and changing the scanned image, you can perform a final scan and send it directly to a program such as e-mail. If the program you want is not available, save the image as a file and insert it into the destination program as you normally would. "Sending to a program" on page 61.
Scanning from HP Precisionscan Pro Back to TOC Returning the image to a TWAIN program Saving to a file If you started the scan from a TWAIN-compliant program, you can perform a final scan and return the image to that program using this procedure. For more information about scanning using TWAIN, see "Scanning from other programs (TWAIN)" on page 71. Save scanned images as files when you want to use the images again later.
Back to TOC List of file types Image file formats Bitmap (.bmp). Often a good choice because Windows itself and most Windows programs accept the .bmp file type. FlashPix (.fpx). A FlashPix file contains a complete image plus several lower resolution copies of that image. The advantage of the FlashPix file format over other file formats is that a program can automatically select the best resolution for a particular job to make editing and using images faster and easier.
Scanning from HP Precisionscan Pro Back to TOC Printing Placing a scan on a website The selection area is the part of the image that prints. If there is no selection border, the contents of the entire scanner bed, including blank areas, print. Share photos with other people by scanning directly to the Web. People you know can view the photos and other items by visiting your website, which will have an address you can give them.
Back to TOC Setting the scanned image as wallpaper When you choose this command, the software performs the final scan and uses the results as the wallpaper on your Windows Desktop. Right-click on the scanned image and click Set as Wallpaper. To change to a different wallpaper, right-click on the Windows Desktop and click Properties.
Scanning from HP Precisionscan Pro Dragging-and-dropping to the Windows Desktop or a folder Scanned images you drag-and-drop to the Windows Desktop or a folder in Windows Explorer become a bitmap file. The bitmap file is given a generic name such as “scan.bmp.” Subsequent images scanned to the Desktop or that folder replace the current one. Therefore, if you want to save a scanned image, rename it before you drag-and-drop another image to that location.
Back to TOC Scanning from HP Precisionscan Pro Other features and tips Tips for best image quality In this section, you can find information about: Output type, resolution, file type, and values for other controls determine image quality and file size. Which settings to use to get the best image quality. (See "Tips for best image quality" on page 67.) How to save a group of settings and use them with future scans when you select them. (See "Saving settings" on page 68.
Scanning from HP Precisionscan Pro Back to TOC Saving settings Setting preferences You can save and name a group of settings that you frequently use for a particular purpose and apply them to items you scan in the future. For example, if you routinely e-mail pictures to someone, you can save the settings including the output type, resolution, and dimensions that you always use. The settings are automatically applied when you scan a picture and choose the group of settings.
Back to TOC Scanning from HP Precisionscan Pro 69 Scanner tab options Extend lamp time out The Scanner tab of the Preferences dialog box controls these options. When selected, this setting keeps the scanner lamp and the XPA light source (if it is connected) turned on beyond the default time out. This feature provides the following benefits: Preview scan when the Scan To button is pushed When selected, a preview of the scan appears when you press the Scan To button on the scanner.
Scanning from HP Precisionscan Pro Back to TOC Selection Area tab options Resolution tab options The Selection Area tab controls the following preferences. The Resolution tab controls the default resolution values available when you select Change Resolution on the Tools menu. Automatically create selection area after a mouse click When selected, a selection area will be created around an area on which you click with the cursor.
Back to TOC Controls tab options The Controls tab of the Preferences dialog box controls the control range readout to use for scanning. The control range sets the amount of tonal resolution per color available for correction in the Adjust Exposure command and Adjust Black & White command. Using a larger number of bits for the control range results in greater control of compensation for exposure or threshold correction.
Scanning from HP Precisionscan Pro To scan from other programs (TWAIN) 1 Start a scan from within the other program by choosing the Acquire (or similar) command. 2 If the HP Precisionscan Pro software opens and displays the preview image, create a selection area. You can crop the scan (if necessary), select the output type, and make optional adjustments as you normally would. See the appropriate sections in this chapter for instructions.
Back to TOC What to expect from OCR programs Optical character recognition programs convert some text more accurately than other text. Because OCR technology is never perfect, proofread all converted text carefully to ensure the characters have been correctly interpreted.
Scanning from HP Precisionscan Pro Back to TOC
Back to TOC Using accessories Some scanners support using the HP Scanjet Automatic Document Feeder (ADF) and the HP Scanjet Transparency Adapter (XPA) for scanning slides and negatives. (Some models only, see the "Front panel and accessories comparisons" on page 3.
Using accessories Scanning from the ADF Back to TOC 2 Adjust the paper guides to center the stack. 3 Do one of the following: You can scan multiple-page items quickly and easily using the ADF. When you use the ADF, you can scan to the HP Precisionscan Pro software or other destinations. For instructions about setting up the ADF, see the Setup and Support Guide. For information about preparing items for the ADF, see "Items for the ADF" on page 16.
Back to TOC Using accessories 77 Scanning from the XPA Scanning slides You can scan 35 mm slides or negatives using the XPA. To scan standard 35 mm slides, use the XPA light source and the positioning plate. When scanning fewer than three slides, you also need the slide light shield. Tip Do not use the XPA to scan a letter-size item, such as a presentation transparency.
3 Using accessories Back to TOC Slide up to three slides into the slide holder on the bottom side of the XPA light source. Slides should be right-side facing you. Tip The XPA light source also functions as a light table for viewing 35 mm slides. Insert slides as shown above. To keep the XPA light source on beyond the default period, select the Extend lamp time out setting in the HP Precisionscan Pro software. See "Setting preferences" on page 68.
Back to TOC Scanning negatives Using accessories 3 To scan 35 mm negatives, use the XPA light source, the positioning plate, and the negative holder. When scanning fewer than four negative frames, you also need the negative light shield. 79 Slide the strip of negatives into the negative holder. If the negative strip curves, the curve should be facing out toward you. CAUTION Negatives are easily damaged. Touch them only on the edges.
6 Using accessories Back to TOC Place the XPA light source into the positioning plate with negatives facing down and the HP logo facing you. HP logo here 7 From the HP Precisionscan Pro software, click the Scan menu, and select XPA (Negatives). 8 Before making changes, see "Making optional adjustments for slides or negatives" on page 81. 9 When finished using the XPA light source, on the Scan menu, click Scanner Glass. Disconnect the XPA light source if you want.
Back to TOC Making optional adjustments for slides or negatives You can make optional adjustments to slides or negatives scanned using the XPA. Before deciding to make adjustments, create a selection area around one slide or negative so the software exposes it correctly. See "Cropping or selecting an area for final scan" on page 42. If you choose to make adjustments to the image after you create a selection area, make most of them as you normally would, except for the following adjustments: Midtone.
Using accessories Back to TOC Adjusting highlights for slides or negatives Adjusting shadows for slides or negatives You can adjust highlights to lighten or darken the light areas. The range for the number in the Highlights field is -100 to 100. You can adjust shadows to lighten or darken the dark areas. The range for the number in the Shadows field is -100 to 100. To lighten lighter areas To lighten darker areas 1 On the Advanced menu, click Adjust Exposure.
Back to TOC Using accessories Viewing RGB values and pixel color You can view the RGB values and pixel color for any spot in an image, color or grayscale, using the RGB Meter. To view RGB values and pixel color 1 On the Advanced menu, click Adjust Exposure. 2 Click 3 Move the cursor over the area in the item for which you want to see the values. The values appear in the RGB area. A line appears in the histogram to show you where those pixels occur. 4 When finished, click .
Using accessories Back to TOC
Back to TOC 85 Troubleshooting and maintaining This section provides information for: Solving issues that might occur while using the scanner or HP scanning software, or issues with the appearance of scanned images. Start with "Checking the basics" on page 85. Checking the basics If the scanner is not working, always perform these actions first. Clearing jams from the ADF.
Troubleshooting and maintaining Starting troubleshooting Start here to find the information you need. Choose one of these general groups of issues, and then choose one of that group’s more specific issues. The scanner or software is not working. A message is on the scanner or the computer. Follow the directions in the message to resolve the issue. There is no message. See "Resolving issues that did not generate messages" on page 87.
Back to TOC Resolving scanner messages (Some models only, see "Front panel and accessories comparisons" on page 3.) If an error message appears on the 16-character front panel LCD display on your scanner, look for the cause and solution in this section. ADF Paper Jam Pages are jammed in the ADF. See "Clearing jams from the ADF" on page 102 for information on clearing paper jams from the ADF. Clear the paper jam. If the error message does not clear, unplug the scanner and plug it back in.
Troubleshooting and maintaining I saved a scanned image to a file, but now I cannot open the file in the program I want. You might have saved the file in a format the other program cannot use. Save the file in a different format the program can use. Look in the File Open or Import command for the program to see which file types it supports. The scanner is not working. One or more of these issues might be causing the problem: The scanner was not installed properly.
Back to TOC When I choose Scan To on the scanner, the image does not appear in the software. A cable might be loose. Check that the interface cable is securely connected. You might have accidentally turned off the preview feature. Check this setting on the Scanner tab in the Preferences of the HP Precisionscan Pro software. See "Setting preferences" on page 68. (Some models only, see the "Front panel and accessories comparisons" on page 3.
Troubleshooting and maintaining The scanner is making a loud clicking or grinding noise. The scanner is locked. Move the lock to the unlocked position. (Some models only, see the "Front panel and accessories comparisons" on page 3.) Back to TOC Resolving image-quality issues This section contains information for resolving image-quality issues, whether you scanned using the scanner glass, the ADF, or the XPA. The online Help or the Guided Steps in the HP Precisionscan Pro software do not work.
Back to TOC Resolving issues with scanned images Troubleshooting and maintaining 91 Scanned images have unwanted lines through them. This section contains solutions to issues that affect all scanned images, regardless of whether you used the scanner glass or the ADF. If you were printing, see also "Resolving issues with printed copies" on page 93. Scanned images are too light or too dark. The original image might be very light or dark or be printed on colored paper.
Troubleshooting and maintaining The image is completely black or completely white. The item might not be placed correctly on the scanner glass or in the ADF. Make sure that the item you are trying to scan is placed face down on the glass, or face up in the ADF. Colors in the scanned image are different from the original item. Scanners, monitors, printers, and different operating systems interpret color differently.
Back to TOC Images scanned from the HP Precisionscan Pro software are larger than the original when viewed or printed from another program, such as MS Paint, MS Internet Explorer, or MS Imaging. The other program did not accept the image size information. Scan the image at a lower resolution. When you scan at a resolution the program accepts, it will display or print the image at the correct size.
Troubleshooting and maintaining Copies are too light. If you are copying an item printed on colored paper, there might not be enough contrast between the ink and paper colors. Adjust the highlights, shadows, midtones, and resolution settings from the HP Precisionscan Pro software. See "Scanning from HP Precisionscan Pro" on page 39. Or, adjust the contrast from the HP Scanjet Copy Utility. Also, if possible for text, use originals printed with black ink on white paper.
Back to TOC Resolving issues with slides and negatives Use the following section to help resolve issues with slides or negatives scanned using the XPA. All actions must be performed in the HP Precisionscan Pro software, because you must scan slides or negatives using this software. See also "Resolving issues with the XPA" on page 100. I tried to enlarge a scanned image of a slide, but the image remained the same size. You might have used the Zoom In command, which only changes the view on the screen.
Troubleshooting and maintaining Resolving issues with editable text This section contains resolutions to issues that might occur when you are trying to make text editable. Scanned text is not editable. If you used the HP Precisionscan Pro software, the software might have identified the text as a drawing. In the software, choose Editable Text (OCR) or Text and Image on the Output Type menu. Then, on the Scan menu, click Scan To and choose the program you want.
Back to TOC After I scan using Text or Text and Image output type, some of the text displays as squares or unrecognizable characters. This is due to the display capability of your Microsoft Windows operating system. For example, the English version of Windows 95 cannot properly display Russian, Turkish, Simplified Chinese, Traditional Chinese, Korean, and potentially other non-western European languages. Windows 2000 is able to display all languages.
Troubleshooting and maintaining When printing copies from the scanner or the HP Scanjet Copy Utility, I cannot choose the printer I want. Scan the item to the HP Precisionscan Pro software and print from there. When printing copies, I can only make multiple copies of one page at a time (I cannot collate copy). Even if you are using an ADF, each page is treated as a separate job. You can make multiple copies of one page, but not multiple copies of different pages and collate them.
Back to TOC I am trying to return a scanned image to my TWAIN or WIAcompliant program, but the image will not appear. The TWAIN or WIA-compliant program might not accept the resolution or output type you selected. Rescan the image using the default settings the HP Precisionscan Pro software sets for the image. I do not see the destinations I want when I use the Select Destination button next to the Scan To button. (Some models only, see the "Front panel and accessories comparisons" on page 3.
Troubleshooting and maintaining Resolving issues with accessories This section contains information for resolving issues when you are using the XPA or ADF. Resolving issues with the XPA This section contains issues that might occur when you are using the XPA (transparency adapter). See also "Resolving issues with slides and negatives" on page 95. The XPA is not working at all. The XPA cable might not be connected correctly.
Back to TOC Resolving issues with the ADF This section contains issues that might occur when you are using the automatic document feeder (ADF). The ADF is feeding multiple sheets, skewing pages, or jamming frequently. If the pages look like they are skewing as they feed into the ADF, check the resulting scanned images in the software to ensure they are not skewed. The item might not be placed correctly. Straighten the item and adjust the paper guides to center the stack.
Troubleshooting and maintaining Clearing jams from the ADF Back to TOC 3 If the item cannot be easily removed, lift the two green tabs located behind the rollers and gently remove the green paper lead as shown. Pages can jam at the beginning or the end of a page. Use the appropriate procedure below to clear the jam and continue. To clear jams at the start of a page 1 Raise the hatch. Note: 2 Lift the large green tab (located to the left of the roller) and gently remove the jammed page.
Back to TOC 4 Remove the jammed item from the ADF and replace the paper lead. 5 Close the hatch. Press down firmly until you hear a click. Troubleshooting and maintaining 103 6 Restack all pages and reload them into the ADF. 7 On the ADF prompt on the computer, reselect any settings you had changed and click Scan To or Scan again.
Troubleshooting and maintaining To clear jams at the end of a page 1 Remove any pages from the ADF input tray. 2 Remove the input tray from the ADF. 3 Gently pull the paper out of the ADF in the feeding direction (towards you). Back to TOC 4 If you still cannot remove the paper from the ADF, lift the ADF lid to its fully open position, loosen the jammed paper from the roller at the rear of of the ADF lid, pull it gently from the ADF.
Back to TOC Troubleshooting and maintaining 105 Cleaning and maintaining To clean the scanner glass 1 Disconnect the power cable from the scanner. Periodically, the scanner and accessories might need to be cleaned or to have maintenance, especially if you are seeing marks or smudges on scanned images. 2 Open the scanner lid. 3 Clean the glass using a soft, lint-free cloth sprayed with a mild glass cleaner.
Troubleshooting and maintaining Cleaning the XPA (Some models only, see "Front panel and accessories comparisons" on page 3.) Clean the XPA with a dry, soft cloth. If necessary, spray the cloth with window cleaner or isopropyl alcohol. Back to TOC To clean the ADF glass 1 Disconnect the power cable from the scanner. 2 Open the scanner lid and locate the ADF glass area on the scanner glass. 3 Clean the glass using a soft, lint-free cloth sprayed with a mild glass cleaner.
Back to TOC Uninstalling the software The Uninstall option of the setup program allows you to remove the scanning software from your computer. See the Setup and Support Guide for installation and troubleshooting information. Troubleshooting and maintaining 107 Other resources, support, and specifications The Setup and Support Guide contains information about these topics: Setup instructions and troubleshooting.
Troubleshooting and maintaining Back to TOC
Back to TOC Using software commands and controls This section contains information for using the shortcuts, toolbars, and cursors in the HP Precisionscan Pro software. The HP Precisionscan Pro contains keyboard shortcuts and toolbars to give you quick access to software commands. The Status bar and Info bar provide information about the scanned image, and the contextsensitive cursors provide information on the type of activity you can perform in the scanning software.
Using software commands and controls Using keyboard shortcuts and the menus This section summarizes the menus and commands in the HP Precisionscan Pro software that you can select using the keyboard. To open a menu, press ALT+ the underlined letter for that menu. To perform a command, open the menu and press the underlined letter for that command. Back to TOC Edit Reset Tools CTRL+Z Return all settings except output type to the defaults for this image.
Back to TOC Using software commands and controls Output Type 111 Advanced True Color (16.7 million colors) Adjust Color Adjust colors (hue) and their intensity (saturation). 256-Color (optimized palette) Adjust Exposure Adjust the contrast (midtones), detail in light areas (highlights), and detail in dark areas (shadows). Adjust Black & White Adjust which values in the image will be represented as black or white. Invert Colors Make colors in the image their opposites.
Using software commands and controls Help Contents F1 View Help topics (contents). Look for a Help topic. Search What’s This? SHIFT+F1 Display context-sensitive Help for the selected software tool or feature. HP Scanjet on the Web Connect to the Internet and visit the HP Scanjet website. Product Tour View the product tour. User’s Manual View the printable user’s manual in .pdf format. Enable All Smart Friends Allow helpful alerts to appear when potential problems arise.
Back to TOC Using software commands and controls HP Precisionscan Pro tool and information bars The HP Precisionscan Pro software contains a toolbar, a Status bar, and an Info bar to help you use commands quickly or find information about the current scanned image. Zoom Out Zoom out to the original view. Rotate Left 90 Rotate the image counterclockwise by 90 degrees. Rotate Right 90 Rotate the image clockwise by 90 degrees.
Using software commands and controls Back to TOC Adding tools to the toolbar Info bar You can add the Change Resolution tool and the Sharpen tool to the toolbar. The info bar appears at the bottom of the preview window and displays the following information: To add Change Resolution and Sharpen tools to the toolbar 1 On the Tools menu, click Change Resolution or Sharpen. 2 When the dialog box opens, place the cursor over the title of the dialog box, and click and hold down the mouse button.
Back to TOC Status bar The status bar displays the following information: A message about the action you can take when the pointer is over some part of the scanning software window or a tool. An icon for the transparency adapter when it is in use. One of the following: A progress bar that shows when the scanner is scanning or the scanning software is processing a command. The number of KB (kilobytes), MB (megabytes), GB (gigabytes), or TB (terabytes) in the image in the selection area.
Using software commands and controls Context-sensitive cursors Back to TOC Ready cursor Ready for activity The shape of the pointer indicates the type of activity you can perform in the scanning software. Click a menu item and select a command. Click a list button to select an option. Click a button to turn it on or off, or to increase or decrease a number. Selection area cursor New selection area Draw a new selection area.
Back to TOC 117 Glossary abcdefghijklmnopqrstuvwxyz 8-bit grayscale Used to represent black-and-white photos accurately. These grayscale images contain 256 shades of gray. 24-bit color .bmp The filename extension used for Windows bitmap images. See also Windows bitmap. .dib Device Independent Bitmap. A common bitmap format for Windows programs. Color images composed of three 8-bit color channels. When combined, the red, green, and blue channels provide up to 16 million colors.
Glossary Back to TOC .pcx active program The filename extension for Paintbrush files. The program you are currently using or that is currently selected. A program’s title bar changes color to distinguish active from inactive programs. .pdf The filename extension for Portable Document Format (PDF) files. Active XPA .png Or XPA. See transparency adapter. The filename extension for Portable Network Graphics (PNG) files. ADF .rtf See automatic document feeder.
Back to TOC Glossary 119 auto(matic) cropping black & white bitmap Automatic cropping displays only the item(s) detected on the scanner bed, not any of the surrounding area. Black & white raster bitmaps contain only black pixels and white pixels, no colors or shades of gray. Each pixel represents one bit. automatic document feeder black & white scalable Abbreviated ADF, it is an optional accessory that allows you to scan multiple pages.
Glossary Back to TOC c color depth click The number of colors that a monitor can display at once. Most PC monitors display 8-bit color (256 colors), 16-bit color (about 65,000 colors), 24-bit color (about 16 million colors), and 32-bit color. The higher the color depth, the more lifelike images look on screen. To press and release the left mouse button once. Right-click means to press and release the right mouse button once.
Back to TOC Glossary 121 crop display resolution To eliminate portions of an image from the final scan. The number of pixels that a computer monitor can display both horizontally and vertically. Screen resolutions are typically 640 x 480 (VGA), 800 x 600 (super VGA), or 1024 x 786. d default settings Predetermined settings in the scanning software that define levels on the your behalf.
Glossary Back to TOC drag exposure To move an object on screen. Place the cursor over the image or selection area, hold the left mouse button down, and move the mouse to move the object. The amount of light, or brightness and contrast, in an image. drag-and-drop To move an object to a new location and keep it there. Click on the object and drag it to a new location, such as an open document in another program, and release the mouse button.
Back to TOC Glossary 123 flowed text grainy The Flowed Text option converts output into one column, placing images as closely as possible to the appropriate text. Refers to images, pictures, or photographs in which individual pixels are relatively large and have areas of white between them, thus reducing the overall perceived quality of the image. Graininess can occur when you scan a poor-quality original or reduce the bit depth of the scanned image by dithering or halftoning.
Glossary Back to TOC highlights hue The lightest portion of an image, usually reproduced as white on the computer screen or when printed. The distinctive characteristic of a visible color that enables you to distinguish it from other colors. Six hues are especially important in photography, scanning, and printing: red, yellow, green, cyan, blue, and magenta. Hue is determined by the frequency of the wave of light that creates the color. See also saturation.
Back to TOC Glossary interface connection j The connection between the scanner and the computer. This can be either a USB, parallel, or SCSI connection depending on the model of scanner and your operating system. jagged interpolated resolution Resolution that is changed in the scanning software rather than in the hardware. For example, if your scanned image is 600 dpi, you might be able to enhance it to 1200 dpi in the scanning software. This is useful for enlarging small images.
Glossary Back to TOC m negative light shield maximum pixel depth This XPA piece blocks excess illumination and improves image quality when scanning negatives. Slide it into the negative holder after the chosen negative strip. This option enables higher bits per pixel when the scan is sent to the software. When it is off, 8 bits per pixel are returned for grayscale and 24 bits for color. When it is turned on, 16 bits per pixel are returned for grayscale and 48 bits for color.
Back to TOC Glossary 127 original palette flashing The original document or picture to be scanned. The file that is generated by the scanning process. The flashing that occurs when your monitor is set to a color depth of 256 colors and you switch programs. When you switch programs, the palette of the active program becomes the system palette, and all other programs redraw themselves as accurately as possible with the new colors.
Glossary Back to TOC posting scans printer resolution Term for scanning items directly to a website. An energy conservation method that reduces power consumption when the scanner is idle for a period of time. A measurement of the number of dots per inch (dpi) the printer is capable of printing. Typical laser printers have resolutions of 600 dpi, typical ink printers have resolutions of 300 dpi for photographs and 600 dpi for text, while imagesetters have resolutions of 1200 or 2400 dpi.
Back to TOC Glossary 129 RGB scan Red, Green, Blue. The color model in which every color is composed of a varying amount of red, green, and blue, which are the three primary colors of light. RGB is used to display colors on a computer monitor. To capture a picture, photograph, or text as a digital electronic image using a scanner. This term also refers to the image that has been scanned. rich text format A format for text files. Rich Text Format preserves all formatting in the original text document.
Glossary Back to TOC settings source Saving settings allows you to save a set of settings used with one scanned image and reuse the settings with an image scanned in the future. The program from which an image is retrieved for use in a document. TWAIN-compliant programs pull an image from a source, such as the HP Precisionscan Pro software. shadow spot color The darkest area of an image, usually reproduced as near black on the computer screen or when printed.
Back to TOC Glossary 131 thresholding transparency adapter The process of rendering all areas darker than a set value as black, and all areas lighter than a set value as white. Useful when converting grayscale images to black and white. Abbreviated as XPA. An optional accessory used to scan negatives and slides. An XPA connector is plugged into the scanner, and a template is used to position the transparency above the glass. TIFF True Color Tagged Image File Format.
Glossary Back to TOC w XPA light source Web palette This XPA piece is a light that plugs into the scanner. It fits into the positioning plate and provides backlighting in order to properly scan transparent slide and negative images. (It may also be used as a light box for viewing slides.) A palette or color table containing red, green, and blue pixel colors that is standard for images embedded in Web pages or .htm files.
135 Index A About HP Precisionscan Pro command 112 abrasive cleaners, avoiding 105, 106 accessories troubleshooting 100 using 75 accuracy, OCR 73 acquiring scans 71 active program, definition 118 adapter, transparency.
Back to TOC colors automatic adjustment 70 converting to black and white 59 highlights, adjusting 51 hue, adjusting 56 inverting 49 midtones, adjusting 50 negatives, troubleshooting 95 output types 43 RGB values, viewing 55 saturation, adjusting 57 shadows, adjusting 52 slides, troubleshooting 95 tonal resolution 71 troubleshooting 92, 94 comparison, features 3 compressed file formats 63 Configuration dialog box, opening 34 Contents, Help topics 112 context-sensitive Help See also Help, online shortcuts 112
Back to TOC file sizes definition 122 options 36 reducing 21 resolution changes 46 status bar 115 files attaching to e-mail 30 dragging and dropping 66 saving to 62 film, scanning adjusting colors 81 from XPA 48 negatives 79 slides 77 troubleshooting 95 final scans definition 122 options 61 selecting areas for 42 fingerprints, cleaning 105, 106 flashing palette, definition 127 FlashPix files (.
Back to TOC JPEG files (.jpg) definition 125 output types for 44 using 63 K keyboard shortcuts 110 keys.
Back to TOC Photo Reprint button identifying 24 using 29 photos inverting colors 49 output types for 44 quality options 36 troubleshooting 92 pink images, troubleshooting 95 pixel color transparent items 83 viewing 55 pixel depth, options for 69 pixel, definition 127 pixels per inch (PPI), definition 128 platforms, file types for 63 PNG files (.png) 63 pointers. See cursors portable network graphics (.
Back to TOC Scanner Glass command shortcuts 110 using 48 scanner lamp.
Back to TOC transparency adapter (XPA) cleaning 106 light source 69, 78, 132 media sizes 16 models including 3 negatives, scanning 79 scanning from 77 slides, scanning 77 troubleshooting 95, 100 XPA command 48 trays.
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