hp scanjet 4400c series and 5400c series scanners user’s manual
Back to TOC © Copyright Hewlett-Packard Company 2001 The information contained in this document is subject to change without notice. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under copyright laws. Adobe and Adobe Photoshop are trademarks of Adobe Systems Incorporated. Energy Star® is a U.S. registered service mark of the United States Environmental Protection Agency.
Back to TOC Front panel and accessories comparisons The following tables provide information about the HP Scanjet 4400c series and 5400c series scanners, including descriptions of the buttons available on the front panels and the accessories you can use with these scanners. To find information about your scanner, see the following tables: "HP Scanjet 4400c" on page 4. "HP Scanjet 4470c" on page 5. "HP Scanjet 5400c" on page 6. "HP Scanjet 5470c" on page 8. "HP Scanjet 5490c" on page 10.
Back to TOC HP Scanjet 4400c Feature Included on scanner or in box Supported accessorya Copy button Photo Reprint button Scan To button E-mail button Power Save button USB cable HP Scanjet Transparency Adapter (XPA) a. Supported accessories include accessories that are not boxed with the scanner, but can be purchased separately.
Back to TOC 5 HP Scanjet 4470c Feature Included on scanner or in box Supported accessorya Feature Copy button More Options button Color/black & white copy and select number of copies buttons Cancel button Included on scanner or in box Supported accessorya Two-digit LCD Photo Reprint button USB cable Scan To button E-mail button Share-to-Web button Power Save button HP Scanjet Transparency Adapter (XPA) a.
Back to TOC HP Scanjet 5400c Feature Included on scanner or in box Supported accessorya Feature Copy button Power Save button Color/black & white copy and select number of copies buttons More Options button Cancel button Photo Reprint button Scan To button Two-digit LCD Scanner lock E-mail button USB cable Share-to-Web button Parallel cableb Included on scanner or in box Supported accessorya
Back to TOC Feature 7 Included on scanner or in box Supported accessorya HP Scanjet Transparency Adapter (XPA) HP Scanjet Automatic Document Feeder (ADF) a. Supported accessories include accessories that are not boxed with the scanner, but can be purchased separately. b. The parallel cable shipped with the scanner is for computers that use Microsoft Windows. For Macintosh computers, use the USB cable. For more information, see the Setup and Support Guide.
Back to TOC HP Scanjet 5470c Feature Included on scanner or in box Supported accessorya Feature Copy button Share-to-Web button Color/black & white copy and select number of copies buttons Power Save button More Options button Photo Reprint button Scan To button (with Speed Destinationsb) Cancel button 16-character LCD Select Destination button Scanner lock E-mail button USB cable Included on scanner or in box Supported accessorya
Back to TOC Feature 9 Included on scanner or in box Supported accessorya Parallel cablec HP Scanjet Transparency Adapter (XPA) HP Scanjet Automatic Document Feeder (ADF) a. Supported accessories include accessories that are not boxed with the scanner, but can be purchased separately. b. Speed Destinations are scanner button options available in the HP Scanjet Controls control panel. See "Changing settings for Speed Destinations (some models only)" on page 36. c.
Back to TOC HP Scanjet 5490c Feature Included on scanner or in box Supported accessorya Feature Copy button Share-to-Web button Color/black & white copy and select number of copies buttons Power Save button More Options button Photo Reprint button Scan To button (with Speed Destinationsb) Cancel button 16-character LCD Select Destination button Scanner lock E-mail button USB cable Included on scanner or in box Supported accessorya
Back to TOC Feature 11 Included on scanner or in box Supported accessorya Parallel cablec HP Scanjet Transparency Adapter (XPA) HP Scanjet Automatic Document Feeder (ADF) a. Supported accessories include accessories that are not boxed with the scanner, but can be purchased separately. b. Speed Destinations are scanner button options available in the HP Scanjet Controls control panel. See "Changing settings for Speed Destinations (some models only)" on page 36. c.
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Contents Front panel and accessories comparisons HP HP HP HP HP Scanjet Scanjet Scanjet Scanjet Scanjet 4400c . 4470c . 5400c . 5470c . 5490c . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 . .5 . .6 . .8 .
58 Descreening images . . . . . . . . . . . . . . . . . . . . . . . . .59 Resetting all adjustments . . . . . . . . . . . . . . . . . . . . . . .59 Completing the final scan. . . . . . . . . . . . . . . . . . . . . . . . .60 Sending to a program . . . . . . . . . . . . . . . . . . . . . . . .60 Returning the image to a program that supports TWAIN or the HP Scanjet Plug-in . . . . . . . . . . . . . . . . . . . . . . . . . .61 Saving to a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Back to TOC 1 Getting started 15 Getting started This section contains the basics to help you get started with your new HP Scanjet scanner. From here, you can learn about viewing the product tour, preparing items before you scan them, and choosing which scanning method to use. Printing this information To print this PDF manual, use the Print command on the File menu. Print the whole document, or print only the chapters or topics you want according to their page numbers.
Getting started Where do I start? Back to TOC Using another program Start scanning from within another program when: You can start scanning from one of these places: l Scanner buttons l HP Precisionscan Pro software l Another program l HP Scanjet Copy Utility Where you start depends on what you want to do with the scan and on your own preferences. Using the scanner buttons Use the scanner buttons, which are shortcuts, when: l You want to start at the scanner.
Back to TOC Getting started 17 Selecting and preparing items Items for the ADF Before placing items in the scanner, follow these guidelines for selecting and preparing them to prevent damage to the items and the scanner. The HP Scanjet Automatic Document Feeder (ADF), which is a fast, convenient way to scan multiple-page items, is included or supported on some scanner models. See "Front panel and accessories comparisons" on page 3.
Getting started Items for the XPA The HP Scanjet Transparency Adapter (XPA) is included with some scanner models or can be ordered. Use the XPA and its templates to scan: l 35 mm photographic negatives l 35 mm slides Because these items are easily damaged, handle them only by their edges.
Back to TOC Completing your first scan Getting started 19 1 Choose an item to scan, such as a page from a magazine. 2 Place the item face down on the scanner glass and close the lid. 3 See "To complete your first scan using the scanner buttons" on page 20. This section shows you how to take the same item and scan to print using the two primary scanning methods: l Scanner buttons l HP Precisionscan Pro software Before scanning, place the item in the scanner.
Getting started 1 Load the item in the scanner. See "To load the item in the scanner" on page 19. 2 On the scanner, press the Copy button ( ). The scanner scans the item using settings optimized for printing this type of item and then prints the item to the default printer. Copy button 3 If the scan does not work, or you have difficulty with this process, please see "Resolving issues that did not generate messages" on page 90.
Back to TOC Getting started 21 4 Experiment with the image. Change the output type or make other adjustments. 5 When you finish: On the Scan menu, click Print. 1 Load the item in the scanner. See "To load the item in the scanner" on page 19. 2 With the item loaded, press the Scan To button ( ) on the scanner. The scanner scans the item to the HP Precisionscan Pro software, choosing the best settings for this type of item.
Getting started Back to TOC Frequently asked questions This section contains answers to some questions frequently asked about scanning.
Back to TOC Getting started 23 To reduce file size: Use Zoom In to view an area of the scanned image close up. Use Zoom Out to return to the original view of the image. l Save files using a compressed format, such as TIFF compressed or JPEG. l Avoid using the True Color output type unless necessary. This output type offers exceptional quality for color photos or drawings, but it also creates large file sizes.
Getting started Back to TOC
Back to TOC 2 Scanning from scanner buttons The scanner buttons provide an easy way to scan items directly to destinations using settings optimized for the destination you choose. You do not view or change scanned images before they go to the destination. To view or change images, scan to the HP Precisionscan Pro software using the Scan To button ( ). For more help viewing or changing images, see "Overview of the HP Precisionscan Pro software" on page 39.
Scanning from scanner buttons Back to TOC Overview of scanner buttons For a list of buttons available on your scanner, see "Front panel and accessories comparisons" on page 3. Scan To Scan to the HP Precisionscan Pro software. View the image or make adjustments, such as changing resolution or resizing. If your scanner also has a Select Destination button (some models only) next to the Scan To button, you can select and scan to other programs on your computer.
Back to TOC Scanning from scanner buttons Number of copies (some models only) Choose the number of copies before pressing Copy. The liquid crystal display (LCD) shows the number of copies selected. Color/Black & White copy (some models only) Choose the color or black and white setting before pressing Copy to ensure the best settings are used. Only use color copy if you are printing to a color printer and want a color copy. The light adjacent to the currently selected choice is lit.
Scanning from scanner buttons Back to TOC Scanning quickly with scanner buttons Scanning to the HP Precisionscan Pro software Use the scanner buttons to scan quickly to a destination using settings optimized for that destination. A destination is a printer, file, or another program, such as your e-mail or word-processing program. When you use the Scan To button ( ), you send directly to the HP Precisionscan Pro software.
Back to TOC Scanning to another program On some models, you can select from a list of destinations (including the HP Precisionscan Pro software) on the front panel LCD, then scan directly to the selected destination. When you select a program other than HP Precisionscan Pro using the Select Destination button ( ), the scanner will automatically use settings optimized for the destination you choose. You do not view or change scanned images before they go to the destination.
Scanning from scanner buttons Back to TOC Sending a scan to a website Scanning for photo reprints On some models, you can share images with other people by scanning directly to the Web with the Share-to-Web button ( ). People you know can view photos and other items by visiting your website, which will have its own address. You can scan photographs and prepare them for photo reprints by using the Photo Reprint button ( ).
Back to TOC E-mailing a scan When you send e-mail using the E-mail button ( ), the scanner scans the item using default settings optimized for mailing. If you have a supported e-mail program, the scanned image automatically appears as a file attachment in a new e-mail message, which you then address and send. If your e-mail program is not supported, see Unsupported e-mail programs on this page. Tip To view the scanned item before you send it, open the file attachment from the new e-mail message.
Scanning from scanner buttons " 1 Close the HP Precisionscan Pro software, the HP Scanjet Copy Utility, and the HP Scanjet Controls control panel if they are open on your computer. 2 Place the original face down on the scanner glass and close the lid. To load items in the ADF, see "Scanning from the ADF" on page 78. 3 Press the E-mail button on the scanner.
Back to TOC Printing copies You can scan an item and send it to a printer to make copies using the scanner button. At the computer, you can see the progress of the scan or you can cancel the scan. (If you cancel the scan, the printer might feed a blank page to the output bin.) Note that when you make copies, each page is treated as a separate print job, so the printer does not collate copies.
Scanning from scanner buttons Back to TOC Canceling a scan Using Power Save On some scanner models, you can use the Cancel button ( ) to cancel a scan in progress. When you press the Cancel button during a scan, the lamp returns to its starting position. If you press the Cancel button during a scan from the ADF, the ADF ejects any pages that are in the process of scanning. Use the Power Save button ( ) to conserve energy when you are not using the scanner.
Back to TOC Configuring scanner buttons Each scanner button has default settings that optimize the scan for the destination (such as an e-mail program) that is associated with the button you press. Tip To change the settings only for the current item, you might want to scan using the HP Precisionscan Pro software instead. See "Scanning from HP Precisionscan Pro" on page 39.
Scanning from scanner buttons Changing settings for Speed Destinations (some models only) On some scanner models, you can use the Select Destination button to select a destination (called a Speed Destination) when scanning directly from the scanner front panel. You can change settings for the Speed Destinations that appear in this list using the HP Scanjet Controls control panel. To see if your scanner model includes Speed Destinations, see "Front panel and accessories comparisons" on page 3.
Back to TOC Settings for scanner buttons Using the HP Scanjet Controls control panel, you can change the following types of settings for the buttons on your scanner. l Destination options (See "Destinations options" on page 37.) l Image options (See "Image options" on page 38.) l ADF Page Size options (See "ADF Page Size options" on page 38.) Depending on the destination selected in the Destination pull-down menu, some options might not be available.
Scanning from scanner buttons Back to TOC &%' Resolution If you are using an ADF with the scanner, select the size of the pages you load in the ADF: Select a resolution from the pull-down menu, or type a resolution in the text box. l Letter Output Type l Legal From the Output Type pull-down menu, select one of the options below: l A4 l True Color creates an image that is rendered with 24-bits per pixel per color.
Back to TOC 3 39 Scanning from HP Precisionscan Pro Using the HP Precisionscan Pro software, you can preview scanned images and make changes to the images before you send them to a destination or file them. You start the HP Precisionscan Pro software from a scanner button or the HP Scanning Software folder on your computer.
Scanning from HP Precisionscan Pro Back to TOC Starting the HP Precisionscan Pro software Finding help for using the software To start the HP Precisionscan Pro software, press the Scan To button ( ), or in the HP Scanning Software folder, double-click HP Precisionscan Pro. The software starts. The HP Precisionscan Pro software provides a variety of assistance. To view the function of a command, place the cursor over the command until an explanation appears.
Back to TOC Performing a new scan Scanning from HP Precisionscan Pro 2 Start the scan in one of these ways: l Once you start a new scan, the scanner does a preliminary scan of the item and displays the scanned image in the HP Precisionscan Pro software. Then, you can see the scanned image and edit it, if necessary, before sending it to a destination or saving it as a file. Use these steps to start a scan from the HP Precisionscan Pro software.
Scanning from HP Precisionscan Pro Cropping or selecting an area for final scan Once a scanned image appears in the HP Precisionscan Pro software, you must select which area becomes the final scanned image by creating a selection area. When you create a selection area, a dotted selection border appears around the area: selection border Back to TOC Do one of the following: l Move the cursor over the area you want and click.
Back to TOC Scanning from HP Precisionscan Pro 43 Getting a closer look (zooming) Selecting output type Zoom in on the selection area to look at it more closely or make changes to it. Zoom out to view the entire preview image, or so you can select a different area of the image to view. Zooming in on the selection area before making changes or performing a final scan provides the best final results. The zoom commands are not available if you have not created a selection area.
Scanning from HP Precisionscan Pro * For these uses Back to TOC Use this output type Color photos or drawings with lots of shading to be: l printed on a color printer l displayed on a color monitor set to millions of colors l displayed on Web and saved in the JPEG or PNG file format True Color Color photos or drawings with shading to be: l printed to a color printer l sent via e-mail l used in any way that requires a small file size l viewed on a computer screen O
Back to TOC Scanning from HP Precisionscan Pro 45 Making optional adjustments, basic Resizing (output dimensions) These tools are needed most often, but using any of them is optional. Depending on the output type chosen, some tools will not be available. You can resize the image before you do the final scan by changing the output dimensions. Resizing the scanned image to the actual dimensions you need before performing the final scan helps ensure the best image quality.
Scanning from HP Precisionscan Pro Changing resolution Resolution determines the amount of data in a scanned image. The scanning software chooses the optimal resolution based on the output type. This resolution generally does not need to change. If you do change the resolution, choose one no higher than the capabilities of the monitor or printer and one appropriate for the type of scanned image.
Back to TOC Scanning from HP Precisionscan Pro 47 Rotating an image Mirroring (reversing) an image You can rotate the image in 90-degree increments clockwise or counterclockwise. You might need to rotate the image if you placed the bottom of the item at the top of the scanner glass, or if the item was sideways. Items such as negatives in their template often scan sideways. You can mirror, or reverse, an image from side to side on the vertical axis.
Scanning from HP Precisionscan Pro Back to TOC Sharpening an image Resetting all adjustments Increasing sharpening enhances detail in the image. The HP Precisionscan Pro software automatically selects the optimal sharpen level, but you can change it. You can reset images to the optimal (default) values the scanning software chose for the image. Optimal values are based on the output type selected.
Back to TOC Making optional adjustments, advanced These optional adjustments are ones that most people generally do not use or need, but some advanced users might want them for special effects or other needs. Depending on the output type chosen, some tools are not available. Note: When a tool, such as Invert Colors, is open on the desktop, the HP Precisionscan Pro software scans the item using the current settings in the tool, instead of using automatic adjustment features.
Scanning from HP Precisionscan Pro Back to TOC ) Changing midtones The midtone setting lets you lighten or darken the middle values in an image. The range for the number in the Midtone field is 1.0 to 4.0. Moving toward 1.0 darkens the image. Moving toward 4.0 lightens the image. 1 On the Advanced menu, click Adjust Exposure.
Back to TOC Scanning from HP Precisionscan Pro Changing highlights The highlight is the value in the image that is represented on the screen as white. All values lighter than the highlight also appear as white. The image has a default highlight setting. Selecting a higher number makes more of the lighter values distinct, which increases detail in light areas. Selecting a lower number makes fewer of the lighter values distinct, which reduces detail in the light areas.
Scanning from HP Precisionscan Pro Back to TOC Changing shadows The shadow is the value in the image that is represented on the screen as black. All values darker than the shadow also appear as black. 1 On the Advanced menu, click Adjust Exposure. 2 Do one of the following: l The image has a default shadows value. Selecting a higher number makes more of the darker values distinct, which increases detail in dark areas.
Back to TOC Scanning from HP Precisionscan Pro 53 ) , - Checking for clipped areas The lightest or darkest areas of an image that will print without any detail in them are known as clipped areas. The lightest areas, or highlights, will print as the color of the paper (without ink or toner) and therefore will have no detail. The darkest areas, or shadows, will print saturated in the blackest color of ink or toner, and therefore will also have no detail.
Scanning from HP Precisionscan Pro Setting pixel output levels The output levels setting lets you create interesting effects for scanned pictures. When you select this command, the Black and White output levels appear. By default, white is set to 255, and black is set to 0. Decreasing the White output level makes the overall image darker. Increasing the Black output level makes the image more faded.
Back to TOC Scanning from HP Precisionscan Pro 55 Viewing RGB values and pixels About the histogram You can view the RGB values and pixel color for any spot in a color or grayscale image using the RGB meter. The histogram is a graph of the distribution of pixels in the selection area. The magenta line represents the current setting for shadow. The red line represents the current setting for highlight. The midtone setting is not represented.
Scanning from HP Precisionscan Pro Back to TOC Changing the hue Changing the saturation Color in an image consists of its hue and the saturation. Hue refers to the overall color cast of the image. Color in an image consists of its hue and the saturation. Saturation refers to the intensity of the colors. The software sets the hue for an image, but you can change it. You might want to change it if the image has too much of one color, or if you want to create a special effect.
Back to TOC Changing the black and white threshold Changing the black and white threshold only applies to images using the Black & White Bitmap output type. The threshold is a value in the image that represents the border between black and white. All values in the image that are lighter than the threshold appear as white, and all values darker appear as black.
Scanning from HP Precisionscan Pro Back to TOC Setting which colors become black or white in black & white bitmaps 1 1 Make sure that Black & White Bitmap is selected on the Output Type menu. The selection should have a dot beside it. This procedure only applies to color images that will be using the Black & White Bitmap output type. It allows you to create special effects, or to correct for originals on colored paper.
Back to TOC Scanning from HP Precisionscan Pro 59 Descreening images Resetting all adjustments Use the Descreen command to reduce undesirable patterns in printed items you are scanning. An example of an undesirable pattern is a moiré pattern, or the circles that often appear on pictures printed in newspapers. You can reset images to the optimal (default) values the scanning software chose for the image. Optimal values are based on the output type selected.
Scanning from HP Precisionscan Pro Back to TOC Completing the final scan Sending to a program When you finish making changes, you need to complete the final scan by doing one of these tasks: Once you finish viewing and changing the scanned image, you can perform a final scan and send it directly to a program such as e-mail. If the program you want is not available, save the image as a file and insert it into the destination program as you normally would. l Sending to a program. See this page.
Back to TOC Scanning from HP Precisionscan Pro Returning the image to a program that supports TWAIN or the HP Scanjet Plug-in If you started the scan from a program that supports TWAIN or the HP Scanjet Plug-in, you can perform a final scan and return the image to that program using this procedure. For more information about scanning using TWAIN or the HP Scanjet Plug-in, see "Scanning from other programs" on page 74.
Scanning from HP Precisionscan Pro * Back to TOC l TIFF. Usually created by scanners, TIFF files are widely accepted by programs that work with photographs and other images. A TIFF file is a bitmapped graphic (also called a raster graphic) and can be any resolution. TIFF image files can be used on multiple platforms. l TIFF compressed. TIFF compressed files for images are smaller than standard TIFF files. Image file formats l l GIF.
Back to TOC Printing The selection area is the part of the image that prints. If there is no selection border, the contents of the entire scanner bed, including blank areas, print. Printing does not save the image to the computer. Save the scanned image to a file to use the image later. 1 Do one of the following: l l 2 On the Scan menu, click Print. On the toolbar, click . In the Print dialog box, select the options you want and click OK.
Scanning from HP Precisionscan Pro Back to TOC Placing a scan on a website Preparing a scan for online viewing You can share images with other people by scanning directly to the Web. People you know can view photos and other items by visiting your website, which will have its own address. There are many website development applications, or HTML editors, available. These applications help you develop websites, and they support a variety of graphic file formats.
Back to TOC Scanning from HP Precisionscan Pro To scan an item for placement on a website, use one of the following methods: l l Drag-and-drop from the scanning software If your website development application supports drag-and-drop, you can drag the image from the Preview area of the scanning software and drop it into the open Web page where you want it. Some website development applications have image editing capabilities if you want to adjust the image further.
Scanning from HP Precisionscan Pro Back to TOC Dragging-and-dropping into another program Dragging-and-dropping to the desktop or a folder You can drag-and-drop a scanned image into another program if that program supports drag-and-drop. If the program does not support drag-and-drop, the selection area returns to the scanning software window. Scanned images you drag-and-drop to the desktop or a folder become a Scrapbook picture clipping file.
Back to TOC Scanning to CD The Scan to CD function is a quick, convenient way to scan and save scanned items to a rewritable CD. This feature is a helpful shortcut for people who frequently archive or store scans on CDs. To scan to a CD, you must have CD-writer hardware installed and have a rewritable CD available. % 1 Start a new scan, and make any adjustments you want in using the scanning software.
Scanning from HP Precisionscan Pro Other features and tips In this section, you can find information about: l Which settings to use to get the best image quality. (See "Tips for best image quality" on page 69.) l How to save a group of settings you use all the time and use them with future scans when you select them. (See "Saving settings" on page 69.) l How to change the default settings the scanner uses to scan all items. (See "Setting preferences" on page 70.
Back to TOC Scanning from HP Precisionscan Pro 69 Tips for best image quality Saving settings Output type, resolution, file type, and values for other controls determine image quality and file size. You can save and name a group of settings that you frequently use for a particular purpose and apply them to items you scan in the future. For example, if you routinely e-mail pictures to someone, you can save the settings including the output type, resolution, and dimensions that you always use.
Scanning from HP Precisionscan Pro Setting preferences The preferences are the default settings for all scans performed. To change a setting only for the item currently being scanned see "Making optional adjustments, basic" on page 45 and "Making optional adjustments, advanced" on page 49. 1 On the Scan menu, click Preferences. 2 Click the tab you want. 3 Change any settings you want. See the next sections for descriptions of options on tabs. 4 When finished, click OK.
Back to TOC Scanning from HP Precisionscan Pro 71 sRGB Profile (Gamma 2.2) The Scanner tab of the Preferences dialog box controls these options. When selected, the software uses the RGB profile from the screen to create the color in the final scan. This profile is also known as Gamma 2.2. Preview scan when the Scan To button is pushed When selected, a preview of the scan appears when you press the HP Scanning Software button on the scanner.
Scanning from HP Precisionscan Pro Back to TOC & + The Selection Area tab controls the following preferences. The Resolution tab controls the default resolution values available when you select Resolution on the Tools menu. Automatically create selection area after a mouse click When selected, a selection area will be created around an area on which you click with the cursor.
Back to TOC Scanning from HP Precisionscan Pro 73 ! The Text tab of the Preferences dialog box controls the following preferences related to text output from the OCR program. The Controls tab of the Preferences dialog box controls the control range readout to use for scanning. Text Output (format) The control range sets the amount of tonal resolution per color available for correction in the Adjust Exposure command and Adjust Black & White command.
Scanning from HP Precisionscan Pro Scanning from other programs You can bring an image directly into an open file in one of your programs if the program supports TWAIN or the HP Scanjet Plug-in. Generally, the program is compliant if it has a command such as Acquire, Scan, or Import New Object. If you are unsure if the program is compliant or what the command is called, see the documentation for the program.
Back to TOC Making scanned text editable You can make text on a scanned image editable. The optical character recognition (OCR) program converts the text to be editable and then places it in a supported word-processing program. Depending on the capabilities of the word-processing program, graphics on a scanned image might be retained or discarded, or the OCR program might try to convert them and they will appear as random characters.
Scanning from HP Precisionscan Pro ! ( + OCR programs convert some text more accurately than other text. Because OCR technology is never perfect, proofread all converted text carefully to ensure the characters have been correctly interpreted.
Back to TOC 4 Using accessories Some scanners support using the HP Scanjet Automatic Document Feeder (ADF) and the HP Scanjet Transparency Adapter (XPA) for scanning slides and negatives. (Some models only, see the "Front panel and accessories comparisons" on page 3.
Using accessories Scanning from the ADF Back to TOC 2 Adjust the paper guides to center the stack. 3 Do one of the following: You can scan multiple-page items quickly and easily using the ADF. When you use the ADF, you can scan to the HP Precisionscan Pro software or other destinations. For instructions about setting up the ADF, see the Setup and Support Guide. For information about preparing items for the ADF, see "Items for the ADF" on page 17.
Back to TOC Using accessories 79 Scanning from the XPA Scanning slides You can scan slides or negatives using the XPA. To scan standard 35 mm slides, use the XPA light source and the positioning plate. When scanning fewer than three slides, you also need the slide light shield. Tip Do not use the XPA to scan a letter-size item, such as a presentation transparency.
Tip Using accessories Back to TOC The XPA light source also functions as a light table for viewing 35 mm slides. Insert slides as shown above. To keep the XPA light source on beyond the default period, select the Faster Scan setting in the HP Scanjet Controls control panel. See "Setting scanner lamp controls" on page 107. 4 If you are scanning fewer than three slides, insert the slide light shield after you load your last slide.
Back to TOC Scanning negatives Using accessories 3 To scan 35 mm negatives, use the XPA light source, the positioning plate, and the negative holder. When scanning fewer than four negative frames, you also need the negative light shield. 81 Slide the strip of negatives into the negative holder. If the negative strip curves, the curve should be facing out toward you. CAUTION Negatives are easily damaged. Touch them only on the edges.
5 6 Using accessories Back to TOC Slide the negative holder into the slide holder on the bottom side of the XPA light source. Place the XPA light source into the positioning plate with negatives facing down and the HP logo facing you. HP logo here 7 From the HP Precisionscan Pro software, click the Scan menu, and select XPA (Negatives). 8 Before making changes, see "Making optional adjustments for slides or negatives" on page 83.
Back to TOC Making optional adjustments for slides or negatives You can make optional adjustments to slides or negatives scanned using the XPA. Before deciding to make adjustments, create a selection area around one slide or negative so the software exposes it correctly. See "Cropping or selecting an area for final scan" on page 42. If you choose to make adjustments to the image after you create a selection area, make most of them as you normally would, except for the following adjustments: l Midtone.
Using accessories Back to TOC Adjusting highlights for slides or negatives Adjusting shadows for slides or negatives You can adjust highlights to lighten or darken the light areas. The range for the number in the Highlights field is -100 to 100. You can adjust shadows to lighten or darken the dark areas. The range for the number in the Shadows field is -100 to 100. 1 On the Advanced menu, click Adjust Exposure.
Back to TOC Viewing RGB values and pixel color You can view the RGB values and pixel color for any spot in an image, color or grayscale, using the RGB Meter. ) +/0 ) ! 1 On the Advanced menu, click Adjust Exposure. 2 Move the cursor over the area in the item for which you want to see the values. The values appear in the RGB area. A line appears in the histogram to show you where those pixels occur.
Using accessories Back to TOC
Back to TOC 5 Troubleshooting and maintaining This section provides information for: l Solving issues that might occur while using the scanner or HP scanning software, or issues with the appearance of scanned images. Start with "Checking the basics" on page 88. l Setting scanner lamp controls. See "Setting scanner lamp controls" on page 107. l Clearing jams from the ADF. See "Clearing jams from the ADF" on page 108. l Cleaning and maintaining the scanner and accessories.
Troubleshooting and maintaining Checking the basics If the scanner is not working, always perform these actions first. l Check that the power cable is securely connected between the scanner and a live electrical outlet or surge protector. l If the power cable is connected to a surge protector, make sure the surge protector is plugged into an outlet and turned on. l Check that the interface cable is securely connected between the scanner and the computer.
Back to TOC Troubleshooting and maintaining Starting troubleshooting ) 2 Start here to find the information you need. Choose one of these general groups of issues, and then choose one of that group’s more specific issues. ) . & ,3 &- . & % ' ,&%'-2 See "Resolving issues sending to destinations" on page 101.
Troubleshooting and maintaining Resolving scanner messages (Some models only, see "Front panel and accessories comparisons" on page 3.) If an error message appears on the 16-character front panel LCD on your scanner, look for the cause and solution in this section. ADF Paper Jam Pages are jammed in the ADF. See "Clearing jams from the ADF" on page 108 for information on clearing paper jams from the ADF. Clear the paper jam. If the error message does not clear, unplug the scanner and plug it back in.
Back to TOC I saved a scanned image to a file, but now I cannot open the file in the program I want. You might have saved the file in a format the other program cannot use. Save the file in a different format the program can use. Look in the File Open or Import command for the program to see which file types it supports. Troubleshooting and maintaining When I choose Scan To on the scanner, the image does not appear in the software. l l The scanner is not working.
Troubleshooting and maintaining The correct menu items do not appear in the HP Precisionscan Pro software. l l l If you used the ADF and then disconnected it, restart the software. If you were using the XPA, on the Scan menu, click Scanner Glass to scan from the glass again. If you are trying to use the XPA and the XPA (Slides) or XPA (Negatives) commands are unavailable, restart the software while the XPA light source is connected to the scanner.
Back to TOC Resolving image-quality issues Troubleshooting and maintaining 93 Scanned images have black dots or streaks in top and bottom margins. This section contains information for resolving image-quality issues, whether you scanned using the scanner glass, the ADF, or the XPA. l “Resolving issues with scanned images.” See this page. l "Resolving issues with printed copies" on page 96. l "Resolving issues with slides and negatives" on page 98.
Troubleshooting and maintaining Scanned image is not clear. Back to TOC In the HP Precisionscan Pro software, all of the image scanned when I only wanted part, or vice versa. The selection area might not be selected correctly. Make sure the selection border is surrounding the area you want in the final scan. Scanned images are crooked. l l The resolution, sharpening, or midtone, highlight, and shadow settings might need to be adjusted before scanning.
Back to TOC Scanned images are grainy, jagged, or fuzzy. l l l You resized the image in a program other than the HP Precisionscan Pro software. Resize the image in the HP Precisionscan Pro software before you send it to the other program. (See "Resizing (output dimensions)" on page 45.) In the HP Precisionscan Pro software, the resolution is set too low. Set the resolution to a higher number, or return to the default setting. See "Changing resolution" on page 46.
Troubleshooting and maintaining Resolving issues with printed copies Back to TOC Vertical white stripes appear on the page. Use this section to help resolve issues with printed pages. Parts of the page around the edges are not printing. l l Printers cannot print right up to the edge of the paper. To get the image to fit inside the printable area, you must slightly reduce the size of the image in the HP Precisionscan Pro software and then reprint the image.
Back to TOC Colors in printed images are incorrect. The output type or printer settings might not be correct. Choose a different output type and print again. Check the printer settings. If it is a color printer, check if the printer is out of ink or toner. Scanned images are jagged or fuzzy. l l l The output type in the HP Precisionscan Pro software might not be set correctly. Set the output type to True Color or Grayscale. See "Selecting output type" on page 43.
Troubleshooting and maintaining Resolving issues with slides and negatives Use the following section to help resolve issues with slides or negatives scanned using the XPA. All actions must be performed in the HP Precisionscan Pro software, because you must scan slides or negatives using this software. See also "Resolving issues with the XPA" on page 104. I tried to enlarge a scanned image of a slide, but the image remained the same size.
Back to TOC Resolving issues with editable text This section contains resolutions to issues that might occur when you are trying to make text editable. Scanned text is not editable. l l If you used the HP Precisionscan Pro software, send the scanned image to a text or text-and-image file format. See "Making scanned text editable" on page 75. If you used the HP Precisionscan Pro software, you sent the scan to an image file or saved the scan using an image output type. Send the scan to a text file.
Troubleshooting and maintaining The converted text did not retain font size and style when the text was placed in a word-processing program. Word-processing programs cannot always accept the original formatting of the scanned text. Reformat the text in the wordprocessing program. Converted text appeared in the word-processing program without its formatting and I wanted it, or vice versa.
Back to TOC Resolving issues sending to destinations Use this section to resolve issues sending images to destinations. Not all functions are available on all scanners. When I choose E-mail on the scanner, scanned images do not automatically appear in a new e-mail message. The e-mail program is Web-based or might not be supported. Save the scanned image as a file and attach it to your e-mail message as you normally do.
Troubleshooting and maintaining When I choose the Scan To button on the scanner, the image does not appear in the software. l l l A cable might be loose. Check that the interface cable is securely connected. You might have accidentally turned off the preview feature. Check this setting on the Scanner tab in the Preferences of the HP Precisionscan Pro software. See "Setting preferences" on page 70.
Back to TOC I want to start scanning from another program, such as my wordprocessing program, so I can bring an image into my open file, but I cannot start the scan. The other program must support TWAIN or the HP Scanjet Plug-in. If you cannot find a command such as Acquire or Insert, check the documentation for the program to see if it is compliant.
Troubleshooting and maintaining Resolving issues with accessories This section contains information for resolving issues when you are using the XPA or ADF. Resolving issues with the XPA This section contains issues that might occur when you are using the XPA. See also "Resolving issues with slides and negatives" on page 98. The XPA is not working at all. The XPA cable might not be connected correctly. Make sure the XPA cable is connected securely to the XPA port on the scanner.
Back to TOC Resolving issues with the ADF This section contains issues that might occur when you are using the automatic document feeder (ADF). The ADF is feeding multiple sheets, skewing pages, or jamming frequently. l l l l If the pages look like they are skewing as they feed into the ADF, check the resulting scanned images in the software to ensure they are not skewed. The item might not be placed correctly. Straighten the item and adjust the guides to center the stack.
Troubleshooting and maintaining The bottom of the scanned image is cut off. l l l The ADF can handle items up to 355.6 mm (14 inches) long. If the item is longer, scan it in sections on the glass. If the item is the correct length, choose the correct page size setting in the ADF dialog box prompt before scanning. If sent to a printer, the item might be too complex (require too much memory) for the printer to process. If possible, choose a printer with more memory.
Back to TOC Troubleshooting and maintaining 107 Setting scanner lamp controls Faster Scan You can set the scanner lamp to use either Energy Save or Faster Scan. These scanner lamp controls are available in the HP Scanjet Controls control panel. After the scanner lamp has turned off, it must warm up again before the scanner can begin scanning. (This warm-up process takes about 30 seconds.
Troubleshooting and maintaining Clearing jams from the ADF Back to TOC 3 If the item cannot be easily removed, lift the two green tabs located behind the rollers and gently remove the green paper lead as shown. Pages can jam at the beginning or the end of a page. Use the appropriate procedure below to clear the jam and continue. . 1 Raise the hatch. Note: 2 Lift the large green tab (located to the left of the roller) and gently remove the jammed page.
Back to TOC 4 Remove the jammed item from the ADF and replace the paper lead. 5 Close the hatch. Press down firmly until you hear a click. Troubleshooting and maintaining 109 6 Restack all pages and reload them into the ADF. 7 On the ADF prompt on the computer, reselect any settings you had changed and click Scan To or Scan again.
Troubleshooting and maintaining . 1 Remove any pages from the ADF input tray. 2 Remove the input tray from the ADF. 3 Gently pull the paper out of the ADF in the feeding direction (towards you). Back to TOC 4 If you still cannot remove the paper from the ADF, lift the ADF lid to its fully open position, loosen the jammed paper from the roller at the rear of the ADF lid, and pull it gently from the ADF.
Back to TOC Troubleshooting and maintaining 111 Cleaning and maintaining 1 Disconnect the power cable from the scanner. Periodically, the scanner and accessories might need to be cleaned or to have maintenance, especially if you are seeing marks or smudges on scanned images. 2 Open the scanner lid. 3 Clean the glass using a soft, lint-free cloth sprayed with a mild glass cleaner.
Troubleshooting and maintaining Cleaning the XPA Back to TOC 3 (Some models only, see "Front panel and accessories comparisons" on page 3.) Clean the XPA with a dry, soft cloth. If necessary, spray the cloth with window cleaner or isopropyl alcohol. Clean the glass using a soft, lint-free cloth sprayed with a mild glass cleaner. CAUTION Only use glass cleaner. Avoid abrasives, acetone, benzene, and carbon tetrachloride, all of which can damage the scanner glass.
Back to TOC Uninstalling the software The Uninstall option of the Installer allows you to remove the scanning software from your computer. 1 If you do not unplug the scanner and restart the computer before you uninstall the software, some files are not removed from your computer during the uninstallation. Insert the HP Scanning Software CD into your computer's CDROM drive. The HP Scanning Software window appears.
Troubleshooting and maintaining Back to TOC
Back to TOC A Using software commands and controls This section contains information for using the shortcuts, toolbars, and cursors in the HP Precisionscan Pro software. The HP Precisionscan Pro contains keyboard shortcuts and toolbars to give you quick access to software commands. The Info bar provides information about the scanned image, and the context-sensitive cursors provide information on the type of activity you can perform in the scanning software.
Using software commands and controls Back to TOC Using keyboard shortcuts and the menus Scan This section summarizes the menus and commands in the HP Precisionscan Pro software that you can select using the keyboard. Apple ( New Scan +N Start (preview) a new scan. Scan To... +T Scan and send to a destination, such as e-mail Scan to CD Save scanned photos or documents on a CD-writer drive.
Back to TOC Using software commands and controls Edit Output Type Reset Tools +Z Return all settings except output type to the defaults for this image. Copy +C Scan and place the selection area on the Clipboard. Select All Unselect All 117 +A Select the entire scanner glass (including blank space). Remove the selection border. True Color Optimized Palette Web Palette System Palette Choose the output type. Only one can be selected.
Using software commands and controls Advanced Back to TOC Help Adjust Color Adjust colors (hue) and their intensity (saturation). Adjust Exposure Adjust the contrast (midtones), detail in light areas (highlights), and detail in dark areas (shadows). Adjust Black & White Adjust which values in the image will be represented as black or white. Invert Colors Make colors in the image their opposites.
Back to TOC HP Precisionscan Pro tool and information bars The HP Precisionscan Pro software contains a toolbar and an Info bar to help you use commands quickly or find information about the current scanned image. Using software commands and controls 119 Toolbar The HP Precisionscan Pro software displays a toolbar containing shortcut buttons for common commands. Click this button To New Scan Start (preview) a new scan. Scan To... Perform a final scan and send to a destination, such as e-mail.
Using software commands and controls Undo Editing Changes Return all settings except output type to the defaults for this image.
Back to TOC Using software commands and controls Context-sensitive cursors 121 + Ready for activity The shape of the pointer indicates the type of activity you can perform in the scanning software. Click a menu item and select a command. Click a list button to select an option. Click a button to turn it on or off, or to increase or decrease a number. New selection area Draw a new selection area.
Using software commands and controls Back to TOC
Back to TOC B 123 Glossary symbols ) 5" The program you are currently using or that is currently selected. A program’s title bar changes color to distinguish active from inactive programs. Used to represent black-and-white photos accurately. These grayscale images contain 256 shades of gray. 67" &%' See automatic document feeder. Color images composed of three 8-bit color channels. When combined, the red, green, and blue channels provide up to 16 million colors.
Glossary Back to TOC b The visibly jagged steps along angled lines or object edges that result from sharp tonal contrasts between pixels. Seen in both black-andwhite images and color images. Sometimes called Jaggies. " A technique that smooths transitions between pixels, reducing the jaggedness of curved lines. ! Reflects the amount of disk space a scan would require if saved to your computer.
Back to TOC Glossary 125 The balance of light (highlights) and dark (shadows) in an image. In black-and-white images, the lower the brightness, the closer the image will be to black. The higher the brightness, the closer the image will be to white. Brightness should not be confused with contrast, which measures the range between the darkest and lightest shades in an image.
Glossary with low contrast has many shades of gray and tends to look flat and dull. Change contrast using the highlight, shadow, and midtone settings. This range determines the number of bits used for exposure compensation, shadow detail, and black-and-white threshold adjustment displays. The higher the bit depth, the finer the level of control in adjusting these image manipulation functions. To eliminate portions of an image from the final scan.
Back to TOC Glossary 127 " Dots Per Inch. The number of dots in a linear inch. DPI measurements are used to describe the resolution of printers and scanners, where printed images and words are made up of a series of round dots. The greater the DPI number, the higher the resolution. A network over which you can transfer messages and electronic files. E-mail is also sent via Internet browsers. To save a file in a particular file format for use in other programs.
Glossary Back to TOC ! The Flowed Text option converts output into one column, placing images as closely as possible to the appropriate text. Refers to images, pictures, or photographs in which individual pixels are relatively large and have areas of white between them, thus reducing the overall perceived quality of the image. Graininess can occur when you scan a poor-quality original or reduce the bit depth of the scanned image by dithering or halftoning.
Back to TOC Glossary 129 The lightest portion of an image, usually reproduced as white on the computer screen or when printed. The distinctive characteristic of a visible color that enables you to distinguish it from other colors. Six hues are especially important in photography, scanning, and printing: red, yellow, green, cyan, blue, and magenta. Hue is determined by the frequency of the wave of light that creates the color. See also saturation.
Glossary Back to TOC ; 4/ The connection between the scanner and the computer. This can be either a USB, parallel, or SCSI connection depending on the model of scanner and your operating system. Joint Photographic Experts Group. A compressed file format that reduces file size and enables faster file access. This format can reduce image quality and performance when the file is decompressed and recompressed.
Back to TOC The gray shades of an image. Midtones are usually between 30% and 70% black. Midtone control adjusts the brightness of gray levels in the image so that the lightest and darkest portions of the image can be properly displayed on your monitor. The higher the setting, the brighter the image appears on your monitor. Color images that are composed of three 8-bit color channels. When combined, the red, green, and blue channels provide up to 16 million colors.
Glossary Back to TOC The actual height and width of an image when saved. You will not see the size changes to your image in the Preview area since image size affects only the final scan. Apple's proprietary image file format that is used by the Mac OS. Designed for the screen, this format is best used for color images that will not be printed. Images saved as PICT files are smaller in size than images saved as a TIFF files.
Back to TOC Glossary 133 This XPA piece is a large template with a rectangular cutout that orients proper placement of the XPA light source on the scanner bed. Term for scanning items directly to a website. A measurement of the number of dots per inch (dpi) the printer is capable of printing.
Glossary Back to TOC +/0 Red, Green, Blue. The color model in which every color is composed of a varying amount of red, green, and blue, which are the three primary colors of light. RGB is used to display colors on a computer monitor. The glass surface of the scanner where you place items to scan. Sometimes referred to as the scanner glass. ! The glass surface on the scanner where you place items to scan. Sometimes referred to as the scanner bed. A format for text files.
Back to TOC Glossary 135 % The darkest area of an image, usually reproduced as near black on the computer screen or when printed. The range between highlight and shadow determines the quality and color differentiation in the image. To enhance the detail in an image. The list of destinations available when configuring the Scan To button options in the HP Scanjet Controls control panel.
Glossary Back to TOC '' & $ Tagged Image File Format. A bitmapped file format for images, capable of storing up to 24-bit depth images. TIFF file format is especially appropriate for scanned images and is supported by many programs and computers. An industry-standard communications protocol for sending instructions to hardware (such as a scanner) and receiving image data back from them.
Back to TOC The horizontal dimension of your scan as it is sent to its destination. x 3 & See transparency adapter. 3 & This XPA piece is a light that plugs into the scanner. It fits into the positioning plate and provides backlighting in order to properly scan transparent slide and negative images. (It may also be used as a light box for viewing slides.) y z The ability to enlarge, or magnify, the image in the Preview area so that finer adjustments can be made to the image.
Glossary Back to TOC
Index A About HP Precisionscan Pro command 116 abrasive cleaners, avoiding 112 accessories, using 77 accuracy, OCR 76 acquiring scans 74 active program, definition 123 ADF (automatic document feeder) capacity 105 cleaning 112 document specifications 17 feeding problems 105 glass, definition 123 jams, clearing 108, 110 jams, preventing 105 loading 78 models including 3 page size options 38 Scan dialog box 78 scanning from 78 troubleshooting 105 Adjust Black & White command shortcuts 118 using 57 Adjust
Back to TOC converting to black and white 58 highlights, adjusting 51 hue, adjusting 56 inverting 49 midtones, adjusting 50 negatives, troubleshooting 98 output types 43 RGB values, viewing 55 saturation, adjusting 56 shadows, adjusting 52 slides, troubleshooting 98 tonal resolution 73 troubleshooting 94, 97 comparison, features 3 compressed file formats 62 contrast adjusting 46 definition 125 Control Panels, HP Scanjet Controls 35 control range, definition 126 Controls tab options 73 copies, making quality
Back to TOC status bar 120 files attaching to e-mail 31 dragging and dropping 66 lost 90 saving to 61 film, scanning adjusting colors 83 negatives 81 slides 79 troubleshooting 98 final scans definition 127 selecting areas for 42 fingerprints, cleaning 111, 112 flashing palette, definition 132 flipping images 47 flowed text definition 128 preferences 73 focus, definition 128 folders, dragging-and-dropping to 66 font sizes, OCR 76 Force Quit 88 Format, e-mail option 32 formatting, text 100 framed text definit
Back to TOC lid, scanner 134 light areas adjusting 51 copies, troubleshooting 96 scans, troubleshooting 93 light bulbs broken 98, 104 stay on 90 light media, scanning 17 light shield negatives 81 slides 80 light source, XPA 80, 137 lightening images 50 lines, troubleshooting 93, 96 loading items ADF 78 scanner glass 19 loading settings 69 lock, scanner 90 long items, scanning 106 M magazine pages, scanning 17 making copies black and white 22 quality, troubleshooting 96 troubleshooting 101 using HP Scanjet C
Back to TOC PNG files 62 pop-up menus, definition 132 portable network graphics 62 portrait orientation, definition 132 positioning plate, XPA definition 133 slides 79 posting scans, definition 133 Power Save button locating 27 using 34 power, troubleshooting 88 PPI (pixels per inch), definition 133 preferences definition 133 for scanner buttons 35 for scanning software 70 shortcuts for 116 preparing originals 17 preview window, definition 133 previewing scans options for 71 toolbar shortcut 119 using HP Pr
Back to TOC methods for 16 negatives 81 preparing originals 17 previewing 41 selecting areas for 42 sending to programs 60 slides 79 using ADF 78 using HP Precisionscan Pro software 41 using scanner buttons 25 scanning source, definition 134 Scrapbook picture clippings 66 scratched templates 98 screen resolution definition 134 image quality 23 output types for 44 Select All 42, 117 Select Destination button 26, 103 selecting output types 43 scanning area 42 Selection Area tab options 72 selection areas auto
Back to TOC image quality 93 negatives 98 OCR 99 scanner buttons 91 scanner not responding 91 slides 98 slow scanning 22, 91 transparencies 98 TWAIN programs 103 XPA 104 zooming 23 True Color definition 136 option, selecting 38 shortcut for 117 using 44 turquoise line, histogram 55 TWAIN programs definition 136 returning images to 61 scanning from 74 troubleshooting 103 24-bit color, definition 123 256 Color Palette 38 Type of file options 37 Typing cursor 121 U underlined text, converting 76 Undo Editing C
Back to TOC 146