HP Jornada 420 Palm-size PC User’s Guide Part number F1255-90002 Printed in Singapore Edition 1
ii Hewlett-Packard Jornada 420 Palm-size PC Copyright notice This manual and any examples contained herein are provided “as is” and are subject to change without notice. Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. HewlettPackard Co.
Table of Contents Table of Contents Chapter 1 Welcome....................................................1 Taking inventory............................................................... 1 Using the manual ............................................................. 2 Using HP Jornada’s built-in programs ............................. 3 Finding more information ................................................. 4 Registering the HP Jornada.............................................
iv Hewlett-Packard Jornada 420 Palm-size PC Synchronizing messages ............................................... 57 Using Windows CE Inbox Transfer................................ 58 Sending and receiving messages using a dial-up connection...................................................................... 59 Setting up an Ethernet connection................................. 62 Using Inbox .................................................................... 63 Sending and receiving CompuServe e-mail ..
Chapter1 | Welcome | 1 1 Welcome The Hewlett-Packard Jornada 420 Palm-size PC (P/PC) is a mobile computer running the Microsoft® Windows® CE operating system. It allows you to store your business and personal information, manage your appointments and contacts, and check e-mail while on the road. It then allows you to upload updated information to your desktop or notebook PC after returning to the office.
2 Hewlett-Packard Jornada 420 Palm-size PC • Desktop Software for Microsoft Windows CE compact disk— Contains Microsoft Windows CE Services, plus software and system updates for both the HP Jornada and desktop PC • HP Jornada compact disk—Programs that can be loaded onto the HP Jornada • Documentation pack—This User’s Guide and the Regulatory Information Leaflet • HP Jornada Accessory Guide—Information on accessories and products that can help you get the most from the HP Jornada Using the manual This User
Chapter1 | Welcome | 3 from LandWare. Also explains how to back up and restore data, and how to customize the HP Jornada. • Chapter 8, Troubleshooting—Contains tips and procedures to follow when things do not work quite as you expected, and explains how to reset the HP Jornada. • Chapter 9, Warranty, support, and service—Explains the warranty and how to get service.
4 Hewlett-Packard Jornada 420 Palm-size PC • Voice Recorder—Records reminders or vital information when there is no time to type. The dedicated Record button allows you to record messages with one hand. • Channels—Downloads Web information to the HP Jornada so that it can be viewed offline. • Connections—Sets up connections for communications with other computers or the Internet.
Chapter1 | Welcome | 5 Information Source Programs This User’s Guide. –or– Online Help on your P/PC. Tap Start and then Help. Synchronizing and exchanging files with a desktop PC (including information on connecting while traveling) This User’s Guide. –or– Online Help on your P/PC. Tap Start and then Help. –or– Windows CE Services online Help on your desktop PC. In the Mobile Devices window, click Help, and then click Windows CE Services Help Topics.
6 Hewlett-Packard Jornada 420 Palm-size PC download the User’s Guide to your desktop PC and view it using the Adobe™ Acrobat Reader, available from the Adobe Web site at www.adobe.com. Registering the HP Jornada To register the HP Jornada, go to www.hp.com/jornada. Understanding conventions This User’s Guide includes visual cues to help you find tips and warnings. A shortcut, another way to do something, or expanded information about the topic. Caution or warning information about the topic.
Chapter2 | Setting up | 7 2 Setting up This chapter includes instructions to help you: • identify hardware features • set up the HP Jornada for the first time • manage battery power • care for the HP Jornada
8 Hewlett-Packard Jornada 420 Palm-size PC Identifying the hardware features The views below introduce you to the connectors, ports, and other features of the HP Jornada. Front view of the HP Jornada 1. AC Charging LED—When connected to AC power, this LED glows with one of two colors: • Amber—Indicates that the battery is charging (connected to AC power). • Green—Indicates that the battery is fully charged. 2. Notification LED—Blinks red when you have an appointment.
Chapter2 | Setting up | 9 5. Record button—Starts the Voice Recorder. When held, turns on the P/PC when it is off, and records until the button is released. 6. Action button—Pressing this button selects the highlighted item. Rocking this button allows you to scroll (also referred to as Up/Down control). 7. Exit button—Exits dialog windows and menus. 8. Start button—Displays the Start menu. Also turns on the P/PC when it is off, and, if held, brings up HP settings. 9.
10 Hewlett-Packard Jornada 420 Palm-size PC Back view of the HP Jornada 15. CompactFlash Type I and II Card slot—Enables you to add memory or use accessories on CompactFlash Cards. (For a list of recommended accessory cards, go to the Hewlett-Packard Web site at www.hp.com/jornada.) 16. Stylus—Use the stylus as a mouse substitute. For example, tap to select a button or menu item, double-tap to open an application, drag the stylus across words or items to select them. 17.
Chapter2 | Setting up | 11 Setting up for the first time As part of the setup process, you: • install the battery • connect the AC adapter • start the HP Jornada • complete the Windows CE Welcome Wizard Follow the steps described below in the order they are presented. Installing the battery The battery powers the HP Jornada when it is not connected to AC power. The battery fits into a compartment on the bottom of the HP Jornada, as shown in the diagram.
12 Hewlett-Packard Jornada 420 Palm-size PC This view of the left side of the HP Jornada shows how to insert the battery. To install the battery 1. Release the battery door by pushing the stylus into the small hole above the door. Then, slide the door down and off. 2. Slide the battery into the battery slot. If the battery does not slide in easily, check the battery orientation and try again. If you are putting the battery in correctly, you do not need to force it. 3.
Chapter2 | Setting up | 13 The rechargeable backup battery is a permanent part of the HP Jornada, so you do not need to install or replace it. The backup battery is charged automatically when the P/PC is connected to AC power. Make sure you connect to AC power to charge as soon as you see a backup battery low warning. Do NOT replace your main battery when the backup battery is low. Using the cradle The views below show the features of the cradle and how the P/PC docks with it. 1.
14 Hewlett-Packard Jornada 420 Palm-size PC Back view of the cradle. 1. DC jack—Connects the P/PC to AC power, which also charges both the main and backup batteries. 2. Serial port (RS-232C)—Connects the HP Jornada to your desktop PC to transfer files or to synchronize data. (For more information, see “Connecting for the first time” on page 39.) The HP Jornada must be in its cradle in order to connect to an AC adapter or to a PC.
Chapter2 | Setting up | 15 The AC adapter includes three parts: the power cable, the adapter, and the DC cable. To connect to AC power 1. Plug the DC cable into the back of the cradle. 2. Connect the DC cable to the AC adapter. 3. Connect the power cable to the AC adapter. 4. Plug the power cable into an AC power outlet. 5. Put the HP Jornada into its cradle.
16 Hewlett-Packard Jornada 420 Palm-size PC Managing battery power Because the data and files you save on the HP Jornada are stored in RAM, it is extremely important that you maintain a continuous power supply to the HP Jornada at all times. If the HP Jornada runs out of power, all information you have entered is lost. Although the Windows CE operating system and programs are stored in ROM and cannot be erased, any custom settings and programs you have added are lost.
Chapter2 | Setting up | 17 3. Select your preferences. For more information, read the following paragraphs, or tap the Help button. 4. Tap OK to save the changes and exit, or tap the Close button (X in the upper right corner) to abandon the changes. Status tab The Status tab displays the status of the main and backup batteries.
18 Hewlett-Packard Jornada 420 Palm-size PC Power tab The Power tab lets you customize how and when your P/PC suspends operation to help maximize battery life: • Touch screen to power On—Select this option to allow your P/PC to awake from suspend mode when you tap the screen or hard icon panel. • Suspend while on battery power—To conserve battery power, your P/PC automatically suspends operation after a period of continuous idle time while running on battery power.
Chapter2 | Setting up | 19 Dimming tab The Dimming tab lets you control backlight dimming to help conserve battery power: • Automatically dim while on Battery Power—To conserve battery power, select this option to automatically dim the backlight after a period of continuous idle time while running on battery power. Select the amount of idle time from the dropdown list.
20 Hewlett-Packard Jornada 420 Palm-size PC • Set the display to dim automatically after a short time. To set dimming: from the Start menu, tap Settings, tap Power, and then tap the Dimming tab. • Minimize brightness and use contrast to increase readability. To set brightness and contrast: from the Start menu, tap HP settings. For more information about HP settings, see “Using HP settings” on page 31. • Turn off sounds you do not need or mute the system speaker.
Chapter3 | Learning the basics | 21 3 Learning the basics This chapter describes the following: • turning the HP Jornada on and off • using and reconfiguring the hard icons • working with the Start menu, taskbar, command bar, and online help • adjusting settings, such as volume and the world clock • using shortcuts to help you work faster Turning the HP Jornada 420 on and off The HP Jornada does not need to be started up or shut down; you can start working immediately by pressing the On/Off button at the
22 Hewlett-Packard Jornada 420 Palm-size PC power. (For more information on auto-suspend and tips for conserving battery power, see “Managing battery power” on page 15.) Using the hard icons To launch Contacts, Calendar, Tasks, or OmniSolve, tap the appropriate icon at the bottom of the display. If you double-tap the icon, the Edit windows for Contacts, Calendar, and Tasks are displayed. To reconfigure the hard icons 1. Tap Settings from the Start menu. 2. Tap Buttons. 3. Tap the Program tab. 4.
Chapter3 | Learning the basics | 23 Using the Active Desktop You can use the Active Desktop™ to display important information, such as today’s appointments and tasks. You can also display channel information, such as stock quotes. For more information, see “Displaying mobile desktop components” on page 54. To select the type of information you want to display on the desktop, tap Start, Settings, Display, and then Display Active Desktop.
24 Hewlett-Packard Jornada 420 Palm-size PC Using the Start Menu and taskbar Use the Start menu on the taskbar to switch programs, display settings, find information, and view Help for the current program.
Chapter3 | Learning the basics | 25 On the taskbar, you can also do the following. You can change what you see on the Start menu and taskbar by tapping Start, Settings, and then Taskbar. Using the command bar The command bar at the top of the P/PC screen includes both menu names and toolbar buttons. You can decide which you want to display. Typing, writing, and drawing on the HP Jornada With your P/PC, you can quickly type, write, and draw in the way that is most convenient for you.
26 Hewlett-Packard Jornada 420 Palm-size PC on the screen. For more information, see “Creating notes and drawings“ on page 79. You can enter information in any program on your P/PC by typing with the soft keyboard or writing using character recognition. First select the input method you want to use in your P/PC’s input panel. Tap the Input Method arrow to see your choices. Typing with the keyboard To type, tap the Input Method arrow and select Keyboard. Then tap the keys with your stylus.
Chapter3 | Learning the basics | 27 • To enter a carriage return, swipe the keyboard from top to bottom. • To enter the character in uppercase, starting on a key, swipe up. Using character recognition You can use the character recognition software, CIC® Jot™, to write. Tap the Input Method arrow and select Jot Character Recognizer. When you write a letter in the box, your handwritten character is converted to typed text that appears on the screen.
28 Hewlett-Packard Jornada 420 Palm-size PC Drag your stylus across the panel horizontally from right to left to delete a character. Drag from left to right to type a space. As you type or write, your P/PC anticipates the word you are writing and displays it above the input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your P/PC, the more words it learns to anticipate.
Chapter3 | Learning the basics | 29 Viewing information Most programs provide a list view, showing the items or files you have already created in that program. You can display the list in the manner that is most helpful for you. You can sort the list on a particular column by tapping the column heading. In Calendar, Contacts, and Tasks, you can assign entries to particular categories and then filter the list to show a specific category.
30 Hewlett-Packard Jornada 420 Palm-size PC • Power, to maximize battery life. • System, to adjust memory allocation between storage memory and program memory. • Password, to limit access to your P/PC. • Volume & Sounds, to customize or turn off sounds. • World Clock, to set the date and time for your location and a second location. For information on a particular setting, you can do either of the following: • Open the setting, tap Start, and then tap Help.
Chapter3 | Learning the basics | 31 Using HP settings Use HP settings to adjust screen brightness and contrast, speaker volume, your password, and password protection. You can also display system information such as memory status and remaining battery power. Setting brightness, contrast, and volume You can adjust the screen brightness and contrast, adjust the speaker volume to suit your work environment, and check the remaining battery power and memory status.
32 Hewlett-Packard Jornada 420 Palm-size PC Settings tab 3. When you are done with changes, tap the Save button. 4. You can save your preferred settings to one of three profiles: Indoors, Outdoors, or Low Power. Choose one of these, either by tapping the radio button or by pressing the Action button. 5. The profile name changes to a text box, which allows you to rename the profile. Either enter a new name or go on to step 6. 6.
Chapter3 | Learning the basics | 33 Save dialog You can switch to the Volume & Sounds control panel by tapping the Speaker button. Viewing battery status The Settings tab displays the remaining battery capacity on a status bar at the bottom of the window. You can also view power status on the Power control panel. To switch to the Power control panel 1. Tap the Battery button next to the battery status bar.
34 Hewlett-Packard Jornada 420 Palm-size PC Viewing memory status The Memory tab displays total and available (free) Storage and Program memory. Memory tab To adjust how memory is allocated between storage and programs 1. Switch to the System control panel by tapping the Windows button next to the memory status display. 2. Tap the Memory tab. 3. Move the slider to the left or right. 4. Press the Action button or tap the OK button to exit and save all changes.
Chapter3 | Learning the basics | 35 Setting a password and delay timer You can protect the HP Jornada by setting a password. You can also choose to be prompted to enter the password each time you turn on the P/PC. Password tab To set your password and an optional password delay timer 1. Tap the Start button, and then tap HP settings. –or– Hold the Start button for 1 second. 2. Tap the Password tab. 3. Tap Set Password. 4.
36 Hewlett-Packard Jornada 420 Palm-size PC 6. Press the Action button or tap the OK button to exit and save all changes. –or– Press the Exit button or tap the Close button to exit this window and abandon all changes. 7. If you enabled password protection at power–on, the Activate password protection radio buttons become active. The default is to activate immediately after suspend. 8. If you want, choose the After suspending for radio button, and then select one of the preset delay times from the list.
Chapter3 | Learning the basics | 37 • Press the Exit button to exit dialog windows. • Reconfigure the hard icons so that they start the applications that you use most often. To do this, tap Settings from the Start menu, tap Buttons, tap the Program tab, and then follow the directions on the control panel.
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Chapter4 | Connecting to a desktop PC | 39 4 Connecting to a desktop PC This chapter describes how to: • install Windows CE Services • establish a partnership between the HP Jornada and your desktop PC • use Windows CE Services to browse the contents of the HP Jornada • synchronize data, e-mail messages, and channels • transfer files between the HP Jornada and desktop PC Connecting for the first time You can connect to a desktop PC using the HP Jornada serial port, or you can connect to an infrared-equip
40 Hewlett-Packard Jornada 420 Palm-size PC Outlook (Inbox synchronization with Outlook Express is not currently supported), Microsoft Schedule+, or Microsoft Exchange on your desktop computer. • Synchronize Voice Recorder and Note Taker documents between your P/PC and desktop computer. Your files are automatically converted to the correct format.
Chapter4 | Connecting to a desktop PC | 41 • Ethernet Components—Network drivers for your Windows CE. • Microsoft Pocket Streets—A maps-and-navigation program for Windows CE. • Windows 95 infrared drivers version 2.0—Allow you to install an infrared port on a desktop PC. • Windows 95 Dial-Up Networking version 1.2 upgrade— Allows you to establish a remote connection to your desktop PC by modem. • Microsoft Internet Explorer version 4.
42 Hewlett-Packard Jornada 420 Palm-size PC • VGA or higher resolution graphics card (SVGA 256-color recommended) To install Windows CE Services 1. If you want to upgrade to Microsoft Outlook 98, install it first. 2. Insert the Desktop Software for Microsoft Windows CE compact disk into the CD-ROM drive on your desktop PC. 3. The Windows CE Services Setup Wizard should start automatically.
Chapter4 | Connecting to a desktop PC | 43 If you do not have a 9-pin serial port on your desktop PC, or if the port is in use by another device, such as a printer or modem, you may need to obtain an adapter from your computer manufacturer. To connect the HP Jornada to your desktop PC 1. Insert the 9-pin end of the sync cable into a serial port on your desktop PC. 2. Fully insert the flat end of the sync cable, arrow side up, into the serial port on the cradle. 3.
44 Hewlett-Packard Jornada 420 Palm-size PC You can establish partnerships between the HP Jornada and up to two desktop PCs (for example, your home PC and your office PC). A single desktop PC can partner with any number of H/PCs or P/PCs. This is useful if you have more than one computer running Windows CE, or if several people share a single desktop PC.
Chapter4 | Connecting to a desktop PC | 45 To change the type of items that are synchronized after you have completed the wizard, select the HP Jornada icon in the Mobile Devices folder and then click ActiveSync Options on the Tools menu. Also, regardless of the options you choose while completing the Wizard, you can also synchronize at any moment by choosing the Synchronize Now command from the Tools menu of the Mobile Devices window. For more information, see “Synchronizing data” on page 50.
46 Hewlett-Packard Jornada 420 Palm-size PC Communications Properties, PC Connection tab • Verify that the sync cable from the HP Jornada is connected to the port listed on the Communications tab of the Windows CE Services Properties dialog box (this is the port you selected when setting up Windows CE Services). If these steps fail to correct the problem, use the Windows CE Services Communications Troubleshooter.
Chapter4 | Connecting to a desktop PC | 47 Connecting and disconnecting After you have established a partnership, you can set Windows CE Services to automatically detect the HP Jornada and establish a connection whenever you connect the sync cable. Using the COM port on your desktop PC is the easiest way for you to connect, unless you use that port for other peripherals. To enable automatic connection 1.
48 Hewlett-Packard Jornada 420 Palm-size PC Connecting by infrared You can use the infrared port on the HP Jornada to connect to a desktop or notebook PC that is running Windows 95 (or later). Once connected, you can transfer files and synchronize data and e-mail messages just as if you had connected using the sync cable. Line up the IR ports on the two devices so that they are within 20 centimeters (8 inches) of one another.
Chapter4 | Connecting to a desktop PC | 49 5. In the Mobile Devices window, click Communications on the File menu. 6. Under Port, select the infrared port you installed when you set up the infrared device. –or– Click New to install the port. (If you install a new port, you may need to reinstall Windows CE Services.) To configure the HP Jornada for infrared connection 1. On the HP Jornada Start menu, tap Settings, then tap Communications. 2. Tap the PC Connection tab.
50 Hewlett-Packard Jornada 420 Palm-size PC If you choose Browse, the HP Jornada is connected as a “guest.” As a guest, you can view files and folders on the HP Jornada, transfer files and folders, and manually back up or restore. However, you cannot synchronize data or automatically back up and restore data. If you choose Restore, you are given the option to restore data from an existing backup file on the desktop PC.
Chapter4 | Connecting to a desktop PC | 51 can also synchronize messages in the HP Jornada Inbox with Microsoft Outlook or Microsoft Exchange on your desktop PC, and download channels. You can set ActiveSync either to synchronize automatically each time you connect the HP Jornada to your desktop PC, or to synchronize continuously whenever the synchronized information changes, for as long as the computers are connected.
52 Hewlett-Packard Jornada 420 Palm-size PC When Note Taker files are copied to the desktop computer, they are converted to .doc files and can be opened in Microsoft Word. When Microsoft Word (.doc) files are copied to the P/PC, they are converted to Note Taker (.pwi) files and can be opened in Note Taker. Not all data and formatting can be converted. For more information, see Windows CE Services Help. Voice Recorder files remain .wav files on both your P/PC and desktop computer.
Chapter4 | Connecting to a desktop PC | 53 To set a default option for conflict resolution 1. Open the Mobile Devices window, and then select the P/PC icon. 2. On the Tools menu, click ActiveSync Options. 3. On the General tab of the ActiveSync Options dialog box, click Advanced. 4. Select the option you prefer to resolve conflicts. Using channels A channel is a Web site or other Web-formatted content that is available for offline viewing on your P/PC.
54 Hewlett-Packard Jornada 420 Palm-size PC Synchronizing channel information Channel information can be synchronized as part of the general synchronization process described above. In the Mobile Devices window of Windows CE Services, click Tools, ActiveSync Options, then select Channel Item. During synchronization, channel information is copied to your P/PC.
Chapter4 | Connecting to a desktop PC | 55 Transferring files You can copy files between the HP Jornada and desktop PC by dragging icons to or from the HP Jornada icon in the Mobile Devices window or by using the Cut, Copy, and Paste commands on the Edit menu. Printing If you want hard copies of files on your P/PC, you must transfer them to your desktop PC for printing. You cannot print files directly from the P/PC.
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Chapter5 | Sending and receiving e-mail | 57 5 Sending and receiving e-mail With Inbox, you can keep in touch with your office, home, and clients by sending and receiving e-mail messages in any of these ways: • synchronize messages with Microsoft Exchange or Microsoft Outlook on your desktop computer • transfer individual messages using Windows CE Inbox Transfer • send and receive messages using a dial-up or Ethernet connection to an ISP Synchronizing messages E-mail messages can be synchronized as part
58 Hewlett-Packard Jornada 420 Palm-size PC computer, click Tools, ActiveSync Options, select Message, and then click OK. After you have enabled message synchronization, you can set message synchronization options by closing the dialog box and then reopening it. Select Message and then click Options. Using Windows CE Inbox Transfer You can use Windows CE Inbox Transfer to copy or move specific messages between Exchange or Outlook and your P/PC, and you can move them into folders other than the Inbox.
Chapter5 | Sending and receiving e-mail | 59 Sending and receiving messages using a dial-up connection If you want e-mail service, you need: • a modem • a PPP (Point-to-Point Protocol) or SLIP (Serial Line Internet Protocol) account to an Internet service provider (ISP) • a dial-up connection set up on the HP Jornada • access to a phone line
60 Hewlett-Packard Jornada 420 Palm-size PC The following figure depicts how the connection is made. Connecting to the Internet Installing and configuring a modem The HP Jornada 420 supports CompactFlash Card modems. Follow the manufacturer’s instructions included with the CompactFlash Card modem to install and configure it for use with the HP Jornada. Getting an account with an Internet service provider To send and receive e-mail, you need to contact an ISP to set up a PPP account.
Chapter5 | Sending and receiving e-mail | 61 • your e-mail password (this may be the same as the password for your ISP account) • the POP3 host name of your ISP • the SMTP host name of your ISP (if required by your ISP) Setting up a dial-up connection to your ISP After you have established an account with an ISP, you can set up a connection on the HP Jornada and send and receive e-mail whenever you want. To set up a dial-up connection 1.
62 Hewlett-Packard Jornada 420 Palm-size PC To connect to your ISP 1. Plug your modem’s phone cord into a standard phone jack. 2. To use your new connection, double-tap the new icon in the Connection folder (or select the new icon from the Start/Programs/Communication menu). 3. Fill in the requested information before you dial. After you are connected to your ISP, use the Inbox program to send and receive e-mail, as explained in “Using Inbox” on page 63.
Chapter5 | Sending and receiving e-mail | 63 Using Inbox In Inbox on your P/PC, tap Compose, Options, the Services tab, and then the Add button. A setup wizard walks you through the steps. To download your messages from the server 1. Tap Service, and select the connection you want to use. 2. Tap Connect to start downloading. The mail that you receive using a dial-up connection appears in the Inbox folder on your P/PC, together with the mail you synchronize with your desktop computer.
64 Hewlett-Packard Jornada 420 Palm-size PC Receiving messages When you receive a message, double-tap it to open it. When you connect to your Internet mail service, by default Inbox downloads only the first 100 lines of each new message to the Inbox folder. No mail attachments are downloaded. When you synchronize with your desktop computer, only the first 50 lines of each new message are downloaded. The original messages remain on the mail server or your desktop computer.
Chapter5 | Sending and receiving e-mail | 65 You specify your downloading preferences when you set up the service or select your synchronization options. You can change them at any time. To change Inbox delivery options for mail synchronization, in the Mobile Devices window on your desktop computer, select your P/PC icon, click Tools, and then click ActiveSync Options. Select Message and then click Options. (For the Options button to be available, you must have previously enabled message synchronization.
66 Hewlett-Packard Jornada 420 Palm-size PC Sending messages To compose a new message, tap the New Message button on the toolbar. You can enter an e-mail address in the To box, or you can select a name from the Address Book. All e-mail addresses entered in the e-mail fields in Contacts appear in the Address Book. To send your message, tap File and then Send. Messages are placed in your Outbox folder on your P/PC and are delivered to their destination in one of two ways.
Chapter5 | Sending and receiving e-mail | 67 Sending and receiving CompuServe e-mail If you are a member of CompuServe, you can use Inbox to receive your CompuServe e-mail on the HP Jornada. To do this, you need to • Use the Web browser and Internet account on your desktop PC (partner) to go to the CompuServe Web site at www.csi.com/communications. • Follow the instructions that are provided at that site for creating a POP3 mailbox.
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Chapter6 | Staying Organized | 69 6 Staying Organized The Hewlett-Packard Jornada 420 comes with programs designed to help you stay organized. You can manage your contacts, tasks, and calendar while you are away from your office. When you return, you can synchronize the HP Jornada with your desktop or notebook PC to ensure that the databases on the HP Jornada are always up to date with the Microsoft Outlook or Schedule+ data on your desktop.
70 Hewlett-Packard Jornada 420 Palm-size PC Scheduling meetings and appointments Use Calendar to schedule appointments, meetings, and other events. Check your appointments in one of several views (Day, Week, Month, Year, and Agenda). Switch among the views by tapping the corresponding command bar button. You can display today’s appointments on your Active Desktop. Tap Start, Settings, Display, Display Active Desktop, and then select Appointments.
Chapter6 | Staying Organized | 71 If you need to schedule a meeting with people who use Outlook, Pocket Outlook, or Schedule+, you can use Calendar to schedule the meeting. When attendees receive a meeting request, they can accept or decline the meeting. If they accept, the meeting is automatically added to their schedule. In addition, their response is automatically sent back to you, and your calendar is updated.
72 Hewlett-Packard Jornada 420 Palm-size PC Inbox automatically creates a meeting request and sends it to the attendees the next time you connect to your mail server or synchronize with your desktop computer. Your P/PC reminds you about your appointments and meetings by sounding an alarm, flashing the notification light, or displaying a message on the screen. To change how your are notified, tap Tools and then Options. Tap the Alarm button and then Reminder Options.
Chapter6 | Staying Organized | 73 Keeping a to-do list Use Tasks to keep track of what you have to do. Overdue tasks are displayed in red. Enter the details for a task on the task card. You can assign a task to a category, and if you associate a date with a task, you can set a reminder for it.
74 Hewlett-Packard Jornada 420 Palm-size PC All active tasks (tasks that have a start date before the current date and are not marked completed) are displayed in the Active Tasks box in the Agenda view of Calendar. Display your active tasks on the Active Desktop. For more information, see “Using the Active Desktop” on page 23. Recording voice memos Quickly capture thoughts and reminders, ideas, and phone numbers with Voice Recorder.
Chapter6 | Staying Organized | 75 Playing a recording To Do this Play Press the Action button. Pause/resume Press the Action button. Stop Press the Exit button (returns to the beginning of the recording). Play all Press the Action button twice (plays all messages in the list). Navigating To Do this Fast-forward, while playing Press and hold the Action button in the down position. Rewind, while playing Press and hold the Action button in the up position.
76 Hewlett-Packard Jornada 420 Palm-size PC To skip part of a recording, move the slider to any place in the recording before you play it. Adjusting memory If your P/PC runs out of memory while recording, you hear several beeps and see an out-of-memory message on your screen. You can adjust the allocation of memory on your P/PC by tapping Start, Settings, System, and then the Memory tab. If you run out of memory frequently, consider buying a CompactFlash Memory Card for storing files that you rarely need.
Chapter6 | Staying Organized | 77 Choosing a recording format Voice Recorder uses a codec called Mobile Voice to compress files, making them 25 times smaller than the original size. This enables you to store more recordings, although the sound quality is less than optimal. For the best sound quality, use the PCM format. These files are larger than those stored in Mobile Voice format. To switch formats, tap Tools and then Recording Format. Your recordings are saved as .
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Chapter7 | Getting down to business | 79 7 Getting down to business The Hewlett-Packard Jornada 420 can help you stay productive and be efficient, even when you are away from your desktop or notebook PC. You have access to pre-installed programs to help you calculate expenses and conduct searches.
80 Hewlett-Packard Jornada 420 Palm-size PC Entering information With Note Taker, you can enter information in the way that is easiest for you. You can use the input panel to type using the keyboard, or you can write using the character recognizer. You can also write and draw directly on the screen. When you display the input panel, you see the insertion point, indicating where the text is placed.
Chapter7 | Getting down to business | 81 Writing and drawing You can use your stylus to write and draw directly on the screen. To create a drawing, on your first stroke, cross three ruled lines. A drawing box appears. Subsequent strokes in or outside the border of the drawing box become part of the drawing. You might want to switch to full-screen display so that you can see as much as possible on the screen. Tap View, then Full Screen. Tap Restore to see the command bar again.
82 Hewlett-Packard Jornada 420 Palm-size PC Tap the Edit button to see your editing options. The options available depend on what you have selected: text, handwriting, or a drawing. You can apply formatting to a selection, or you can set default formatting that is applied to everything you then type, write, or draw. You can also use the Space button to increase or decrease the space between elements on your screen.
Chapter7 | Getting down to business | 83 Saving your notes When you have finished a note, tap OK to save it and return to your list of notes. Note Taker automatically names your note as follows. The first 21 characters of the first line of typed text are used as the note name. If no text is included in the note, but the note has been assigned to a folder, the notes are given the folder name and an incremental number (Tradeshow1, Tradeshow2, and so on).
84 Hewlett-Packard Jornada 420 Palm-size PC Using bTask Use bTask to switch between applications, view the applications currently running, or close applications with a single step. Tasks are closed automatically when memory is running low. To start bTask 1. From the Start menu, tap Programs, and then tap bTask. The bTask icon is added to the taskbar. To switch between open applications 1. Tap the bTask icon on the taskbar. 2. Tap the application to which you want to switch.
Chapter7 | Getting down to business | 85 Using OmniSolve OmniSolve is a financial application designed specifically for real estate, retail, and business professionals who use P/PCs to make financial decisions quickly and accurately. OmniSolve employs a “form filling” metaphor to give you a problem-solving environment that is easy, powerful, and flexible. To start OmniSolve 1. From the Start menu, tap Programs, and then tap OmniSolve. For detailed procedures about using OmniSolve, refer to online Help.
86 Hewlett-Packard Jornada 420 Palm-size PC To access the Windows CE Services Backup feature, click Backup/Restore on the Tools menu in the Mobile Devices window. Using HP backup HP backup provides a convenient way to back up data while you are traveling or while you are away from your desktop PC. You can back up the information to a CompactFlash Card for secure storage. You can also back up data to a folder on the HP Jornada.
Chapter7 | Getting down to business | 87 2. 3. Tap Backup, and then choose one of the backup options: • Select Backup all data to back up all information stored in RAM, including files you have created, programs you have installed, and any system settings and options you have set. • Select Backup PIM databases to back up only your Contacts, Tasks, and Calendar databases. Follow the instructions on your screen to complete the backup process. To restore from a backup file 1.
88 Hewlett-Packard Jornada 420 Palm-size PC The HP Jornada must have the same regional settings when you restore as you had when you completed the backup. Otherwise, you cannot restore the files. To change regional settings, on the Start menu, tap Settings, and then tap Regional Settings. Customizing the HP Jornada This section describes ways you can add software and accessories to the HP Jornada.
Chapter7 | Getting down to business | 89 You can get these programs from: • the HP Jornada compact disk and the Desktop Software for Microsoft Windows CE compact disk included with the HP Jornada • software distributors and their web sites, including the HP web site at www.hp.com/jornada/solutions/solution.html You cannot run programs designed for Windows 95 or Windows NT on the HP Jornada. The programs that run on the P/PC must be designed specifically for Windows CE Palmsize PCs.
90 Hewlett-Packard Jornada 420 Palm-size PC • VGA (640 x 480) 256-color monitor • Web browser: Netscape Navigator 2.0 or higher, or Microsoft Internet Explorer 2.0 or higher. To install a program 1. Download the software program or installer from the Web to your desktop PC. –or– Insert the floppy disk or compact disk into the appropriate drive on your desktop PC. 2. Connect the HP Jornada to your desktop PC. 3. If the program includes an installer program (typically named Setup.exe or Install.
Chapter7 | Getting down to business | 91 Removing programs After you have installed a program on the HP Jornada, you can use the Windows CE Application Manager to remove the program or to reinstall the program after it has been removed. If you do not have enough storage memory on the HP Jornada, you may want to use the Application Manager to temporarily remove programs you no longer use or programs that you use infrequently.
92 Hewlett-Packard Jornada 420 Palm-size PC Adding sounds The HP Jornada plays sounds (.wav files). You can copy a new sound file from your desktop PC to the HP Jornada without converting the file. To add sounds 1. Connect the HP Jornada to a desktop PC and start Windows CE Services. 2. Double-click the HP Jornada icon. 3. Drag the .wav file you want to copy from its location on your desktop PC to the Windows folder in the Mobile Devices window. To use the new sound 1.
Chapter7 | Getting down to business | 93 To use the new wallpaper 1. On the HP Jornada Start menu, tap Settings, and then tap Display. 2. Choose the Display wallpaper radio button. 3. Choose the new bitmap image from the Wallpaper image dropdown list, and examine the preview image on the right side of the dialog box. 4. If desired, tap the Tile checkbox. 5. Tap OK. Adding accessories You can purchase the following optional accessories.
94 Hewlett-Packard Jornada 420 Palm-size PC Inserting and Removing CompactFlash Cards CompactFlash Type I and II Cards give the HP Jornada additional capabilities, such as additional memory, removable storage, cellular modems, and Ethernet cards. Many cards have been tested specifically for compatibility with the HP Jornada. For a list of recommended compatible devices, go to the HewlettPackard Web site at www.hp.com/jornada. You may also need to install a software driver for a particular card.
Chapter7 | Getting down to business | 95 To remove the CF card 1. Close all applications on the P/PC that have open files on the CF card. 2. Turn off the P/PC, and close the display cover. 3. Use the end of the stylus to lever the CF card out. 4. Replace the card slot door by positioning the two tabs in the slot groove and pressing onto the fingernail recess to push the door locked.
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Chapter8 | Troubleshooting | 97 8 Troubleshooting If you encounter difficulties while using your HP Jornada 420, this chapter helps you find answers. If you need information about troubleshooting Microsoft® Windows® CE Services, click Windows CE Services Help Topics on the Help menu in the Mobile Devices window on your desktop PC.
98 Hewlett-Packard Jornada 420 Palm-size PC HP Jornada does not auto-suspend when connected to a desktop PC or when using the modem. The HP Jornada is designed to stay on while connected to a computer. This is the correct behavior. No action is needed. HP Jornada automatically shuts down. Batteries are too low to run the P/PC. When a critically low battery-power condition is encountered, the HP Jornada initiates a safety shutdown. Connect to AC power and charge the battery.
Chapter8 | Troubleshooting | 99 Data is lost. Main battery was removed for more than 1 minute. Do not remove the main battery except when replacing it with a spare one. HP Jornada was not charged for more than 2 weeks. Without charging data will be retained for up to 2 weeks. A hard reset (cold boot) was performed. Backup regularly and make sure you backup before storing your HP Jornada for longer periods.
100 Hewlett-Packard Jornada 420 Palm-size PC Unable to use infrared transfer between Windows CE-based devices If you are unable to use infrared to transfer information between Windows CE-based devices, try the following. • Transfer only one file, or no more than 25 contact cards, at a time. • Position the infrared ports so that they line up and are less than 20 centimeters (8 inches) but more than 2 inches apart. • Make sure nothing is between the two infrared ports. • Adjust the room lighting.
Chapter8 | Troubleshooting | 101 Screen is hard to read The display can be hard to read if the P/PC has been off for a long time. The display returns to normal after using it for about 1 minute. If you are having a hard time viewing a Note Taker document, try changing the size of the view. To do this, tap the Zoom arrow on the command bar and select a zoom percentage. If you are having a hard time viewing Calendar, Tasks, or Contacts data, try enlarging the display font.
102 Hewlett-Packard Jornada 420 Palm-size PC To perform a soft reset 1. Use the stylus to press the Reset button on the back of the HP Jornada. Full reset Perform a full reset only when the HP Jornada does not respond to a soft reset. A full reset erases all data you have entered, including all files, system settings, and programs you have installed. If you have forgotten your password, you also need to perform a full reset. Performing a full reset erases all files, programs, and data you have entered.
Chapter8 | Troubleshooting | 103 To perform a full reset 1. Disconnect the AC adapter from the HP Jornada. 2. Remove the battery. 3. Use the stylus to press the Reset button for at least 5 seconds. 4. Reinsert the battery. 5. Restore data to the HP Jornada from your most recent backup file. For more information, see “Backing up and restoring data” on page 85.
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Chapter9 | Warranty, support, and service | 105 9 Warranty, support, and service Limited one-year warranty The HP Jornada model 420 comes with a limited one-year warranty. What is covered The HP Jornada model 420 (including the rechargeable backup battery) and accessories are warranted by Hewlett-Packard against defects in materials and workmanship for one year from the date of original purchase.
106 Hewlett-Packard Jornada 420 Palm-size PC What is not covered This warranty does not apply if the product: • has been damaged by accident or misuse, or as the result of service or modification by other than an authorized HewlettPackard service center. • has been opened for any reason except to perform an official upgrade using an HP Upgrade Kit.. No other express warranty is given. The repair or replacement of a product is your exclusive remedy.
Chapter9 | Warranty, support, and service | 107 For consumers in Australia The above warranty terms and any other warranty statement enclosed with this product, except to the extent lawfully permitted, do not exclude, restrict, or modify and are in addition to the statutory rights implied by the Trade Practices Act 1974 or any corresponding State or territory legislation applicable to the sale of this product to you.
108 Hewlett-Packard Jornada 420 Palm-size PC Customer support If you have questions that this User’s Guide does not answer (after checking the contents and index), you can contact HewlettPackard Worldwide Support and Services for Handheld Products at the telephone numbers listed in the following table. If the P/PC requires service, contact Hewlett-Packard for service information, shipping instructions, and out-of-warranty service charges before you send your P/PC to HP for repair.
Chapter9 | Warranty, support, and service | 109 Web site You can also obtain product information as well as tips and hints on how to get more from the HP Jornada product at our worldwide Web site. This computer service is provided free of charge; you pay only for telephone charges and Internet service fees. To connect to this Web site from a computer via the Internet, go to www.hp.com/jornada.
110 Hewlett-Packard Jornada 420 Palm-size PC Hungary 36-1-3430310 India 91-11-6826035 Indonesia 62-21-3503408 Ireland 353-1-6625525 Israel 972-9-9524848 Italy 39-2-26410350 Japan 81-3-33358333 Korea 82-2-32700700 Malaysia 60-03-2952566 Mexico 52-1800-4726684 Netherlands 31-20-6068751 New Zealand 0800-733547 Norway 47-22-116299 Philippines 63-2-8673551 Poland 48-22-8659999 Portugal 351-1-4417199 Russia 7-095-9169821 Singapore 65-2725300 South Africa 27-11-4481140 Spain
Chapter9 | Warranty, support, and service | 111 Pre-sales Information available) Support & Service 1-970-635-1000 Palmtops & Organizers (toll call) Venezuela 58-800-47888 or 58-2-2078488 All Customer Care Centers are available during office hours. Presales Information in the USA is available 24 hours per day, 7 days per week. Support & Service in the USA can be contacted from 5 am to 5 pm Pacific Time, Monday through Friday.
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Appendix A | Jot Character Recognizer | 113 Appendix A Jot Character Recognizer The character recognition software, CIC Jot, gives you a fast and easy-to-use method for entering information in any program on your device: just write in the input panel. Each character you write is translated into typed text and displayed on the screen. This appendix describes how to use the Jot character recognizer.
114 Hewlett-Packard Jornada 420 Palm-size PC Areas of the Input Panel You can write letters in either uppercase or lowercase. How the letter is interpreted and displayed depends on where you write it in the input panel. For example, you can write a letter in lowercase or uppercase, and it will appear in lowercase if you write it in the lowercase letter area (abc) of the input panel.
Appendix A | Jot Character Recognizer | 115 You can also write punctuation and editing marks, and add or delete space in the letter areas (abc and ABC) of the input panel. For example, draw a horizontal line from left to right to add space, and from right to left to backspace. See the tables at the end of this appendix for details. You can write numbers in the number area (123) of the panel. You can also enter common punctuation marks in the number area.
116 Hewlett-Packard Jornada 420 Palm-size PC input panel or by drawing a vertical line from bottom to top, anywhere in the panel. When you’ve drawn the symbol, wait and Jot will display the main panel again automatically, or tap the Symb button to return to the main panel immediately. See the tables at the end of this appendix for a list of symbols that can be entered in this panel. Help Writing Characters The software recognizes several alternative ways of writing a character.
Appendix A | Jot Character Recognizer | 117 Letters Character Stroke options Character D Q E R F S G T H U I V J W K X L Y M 2 2 1 1 Stroke options Z N [ O \ P ] Punctuation Character Stroke options Character period • at Stroke options
118 Hewlett-Packard Jornada 420 Palm-size PC Character Stroke options Character comma double quote apostrophe tab question space exclamation backspace Stroke options ampersand Editing Character Stroke options Character forward delete paste cut undo copy carriage return Stroke options Using the number area You can enter numbers, punctuation, and editing marks in the number area (123) of the input panel.
Appendix A | Jot Character Recognizer | 119 Numbers Character Stroke options Character Stroke options 2 1 Punctuation Character Stroke options Character period • comma ? dash tilde backspace Stroke options
120 Hewlett-Packard Jornada 420 Palm-size PC Editing Character Stroke options Character cut undo copy tab Stroke options paste Writing accented letters To write an accented letter, write the letter in the letter area and the accent in the number area.
Appendix A | Jot Character Recognizer | 121 Using the symbol panel In the symbol panel, you can enter symbols and characters that can’t be entered in the standard input panel.
122 Hewlett-Packard Jornada 420 Palm-size PC Character Stroke options Character > @ Stroke options Character A ^ ` Â ½ « d o © ² ª ³ ¾ Þ Stroke options ¿ «
Appendix A | Jot Character Recognizer | 123 Character Stroke options Character Stroke options Character ¢ Ã ¦ £ ¤ ä î C å í Ø é è Ù ê ¶ · ¡ ° ´ ± µ Æ Ä Å Stroke options
124 Hewlett-Packard Jornada 420 Palm-size PC Simplified Uppercase Character Set You can choose to use this character set instead of the Natural Character Set by selecting it in the CIC Jot Options dialog box. This character set gives you fewer options for entering each character, as you’re writing in uppercase only, but allows for greater flexibility in writing the letters, so you can write faster.
Appendix A | Jot Character Recognizer | 125 Character Stroke options Character + : , ; - < . = / d Stroke options 0 1 2 Editing Character Stroke options Character space copy back delete (backspace) paste forward delete undo cut carriage return Stroke options Using the number area In addition to numbers, you can enter punctuation and editing marks in the number area (123) of the input panel.
126 Hewlett-Packard Jornada 420 Palm-size PC A horizontal line drawn from left to right is recognized as a space character in the letter area of the input panel, and as a dash in the number area.
Appendix A | Jot Character Recognizer | 127 Editing Character Stroke options Character undo paste cut carriage return copy dash - Stroke options Writing accented letters To write an accented letter, write the letter in the letter area and the accent in the number area. Accented letters Accent mark Stroke options Accent mark j m i l k n Stroke options Using the symbol panel In the symbol panel, you can enter symbols and characters that can’t be entered in the standard input panel.
128 Hewlett-Packard Jornada 420 Palm-size PC Punctuation Character Stroke options period Character comma A apostrophe " ! ^ dash ` underscore ? TAB a Stroke options
Appendix A | Jot Character Recognizer | 129 Symbols Character Stroke options Character Stroke options Character í # [ é ¸ ê õ ô ¡ ö " ½ © Stroke options
130 Hewlett-Packard Jornada 420 Palm-size PC Character Stroke options Character Stroke options Character d ª > o @ _ ° ¤ è Þ C ñ ¢ ò £ ó î Ã Ø ² Ù ° ³ ¶ ± ¾ · Æ ¿ ´ Stroke options
Appendix A | Jot Character Recognizer | 131 Character Stroke options Character Stroke options Character ¦ µ Â ä Ä å Å « « Stroke options
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Appendix B | Migrating data from non–Windows CE P/PCs | 133 Appendix B Migrating data from non– Windows CE P/PCs If your data is stored on an HP 100/200LX Palmtop PC or an HP OmniGo Organizer, you must first transfer the data to your desktop PC. Use the Hewlett-Packard PIM Translation Utility (for HP devices only) to import the data into Microsoft Outlook or Schedule+ 7.0a on your desktop PC.
134 Hewlett-Packard Jornada 420 Palm-size PC Translating appointment data Although daily, weekly, monthly, and yearly repeated events are supported in the Appointment Book applications on the HP 100LX/200LX palm-size PCs and HP OmniGo 100/120 organizers and in the Calendar application on the HP Jornada, the Schedule+ application supports only daily and yearly repeated events.
Appendix B | Migrating data from non–Windows CE P/PCs | 135 3. In the Open File dialog box, specify the phone book data file to translate, and then click OK. 4. In the Phone Book Translation Field Map window, select mapping options. For more information, see the sections below. 5. When translation is complete, a message appears. Click OK to return to the Welcome screen.
136 Hewlett-Packard Jornada 420 Palm-size PC is always mapped to the two name fields in Schedule+ with Name1 = Last Name and Name2 [Name3] = First Name. • If the name in the Phone Book data file does not have a comma after the first word, you can choose one of two options for its mapping: • Last name/First name - (default) Name1 [Name3] Name2 maps to Name1 = = Last Name and [Name3] Name2 = First Name. • First name/Last name - Name1 [Name3] Name2 maps to Name1 [Name3] = First Name and Name2 = Last Name.
Index | 137 Index A AC adapter connecting, 14 AC Charging LED, 8 accessories adding, 93 action button, 9 Active Desktop, 23 ActiveSync, 39, 50 adding desktop wallpaper, 92 programs from the HP Jornada compact disk, 90 programs with Application Manager, 90 sounds, 92 address book, 72 adjusting button assignments, 29 owner, 29 password, 30 power, 30 settings, 29 system, 30 volume & sounds, 30 World Clock, 30 Application Manager installing programs with, 90 automatic connection, 47 B backing up data using HP
138 Hewlett-Packard Jornada 420 Palm-size PC CompuServe sending and receiving e-mail, 67 conflicts synchronization, 52 connecting AC adapter, 14 automatically to a desktop PC, 47 by infrared to a desktop PC, 48 manually to a desktop PC, 47 to a desktop PC by sync cable, 42 to a non-partner PC, 49 to an Internet service provider, 62 connecting via Ethernet, 62 Contacts using, 72 contrast adjusting, 31 cradle release buttons, 13 using, 13 customizing HP Jornada desktop wallpaper, 92 sounds, 92, 93 third-party
Index | 139 using, 22 hard reset.
140 Hewlett-Packard Jornada 420 Palm-size PC R record button, 9 recordings fast-forward, 75 formats, 77 making, 74 memory use, 76 organizing, 77 playing back, 75 rewinding, 75 skipping parts, 76 release buttons on cradle, 13 reminders, 73 removing programs, 91 with Application Manager, 91 with the Remove Programs control panel, 91 reset button, 10 resetting full, 102 soft, 102 resolving synchronization conflicts, 52 S saving notes, 83 scheduling appointments, 70 serial port, 14 setting up a dial-up connec
Index | 141
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HP software product license agreement HP software product license agreement Important: Please carefully read this License Agreement before operating the equipment. Rights to the software are offered only on the condition that the Customer agrees to all terms and conditions of the License Agreement. Operating the equipment indicates your acceptance of these terms and conditions. If you do not agree to the License Agreement, you may return the unopened package for a full refund.
144 Hewlett-Packard Jornada 420 Palm-size PC • Customer agrees that no warranty, free installation, or free training is provided by HP for any copies or adaptations made by Customer. • All copies and adaptations of the software must bear the copyright notice(s) contained in or on the original. Ownership: • Customer agrees that they do not have any title or ownership of the software, other than ownership of the physical media.
HP software product license agreement Updates and upgrades: Customer agrees that the software does not include updates and upgrades that may be available from HP under a separate support agreement. Export clause: Customer agrees not to export or re-export the software or any copy or adaptation in violation of the U.S. Export Administration regulations or other applicable regulations.
146 Hewlett-Packard Jornada 420 Palm-size PC transferee. The transferee must accept these License Terms as a condition to the transfer. Termination: HP may terminate your license upon notice for failure to comply with any of these License Terms. Upon termination, you must immediately destroy the Software, together with all copies, adaptations, and merged portions in any form.
