User's Manual

Authenticating using a proximity badge
Single function printers
Instructions
1. Locate the reader by searching for the following image on the printer:
To authenticate on a single function printer, hold your badge close to the reader. The reader light
should be green, and the reader beeps when the badge is read. If there is no light or a steady or
constantly blinking red light on the reader please contact your IT support.
2. When your badge is recognized, your pending print jobs will start to print and you are automatically
logged out after printing. Those jobs are automatically deleted from your pending jobs queue when
printed. If you return to your computer and send more jobs to be printed, they will be retained and
you need to walk up to the printer and authenticate to release the new print jobs.
Additional confirmation
▲
Your system administrator may also set up an additional confirmation step to release secure print
jobs. After your badge is recognized, the printer displays the following message: “Releasing X jobs,
Yes SELECT
.” To confirm and release your print jobs, press the checkmark or OK confirmation
key (on the printer front panel). To cancel, press the up arrow key.
No job waiting in the print queue
▲
Depending on how your system was set up, if you try to authenticate and the reader beeps and
flashes red, or if the printer displays the message “No jobs stored. Press SELECT
,” there are no
jobs waiting in the print queue. Press the checkmark or OK confirmation key (on the keypad).
Authentication failure
▲
If your badge number was not recognized, you will see three quick red LED flashes. Try passing
your badge close to the reader. If you see the three red LED flashes again, please contact your IT
support center.
Multifunction printers with a badge reader
Identifying yourself
1. When the MFP HP Access Control badge authentication is ready to be used, you see the following
status message at the top of the screen: “Please ID yourself…”
8 Chapter 2 HP Access Control authentication ENWW