HP CM8060/CM8050 Color MFP with Edgeline Technology - System Administrator Guide

Import e-mail addresses from a .CSV file
You can import addresses from a comma-separated value (.CSV) file that is stored on the network.
These addresses are stored on the device hard disk and are available when a user selects the Shared
Contacts or the All Contacts address book view. If a contact is private for a particular user, that address
is available in the user's Personal Contacts when the user signs in.
The following methods are available for importing e-mail addresses:
●
Create an e-mail address .CSV file for this device. See
Create an e-mail address .CSV file for this
device on page 45.
●
Export a .CSV file from an older HP MFP device and import that file to this device. See
Import e-
mail address and fax speed-dial records from another device on page 47.
Create an e-mail address .CSV file for this device
The .CSV file that contains the address information has 12 required fields, and the fields must occur in
a particular order. However, you do not need to provide a value for each field.
An easy way to create the .CSV file is to use a spreadsheet program such as Microsoft Excel. Create
a spreadsheet that has 12 columns, and use one column for each required field. Include a column header
row in the spreadsheet that has the exact names of the required fields. The names are always in English.
(These fields are listed in the next section.) After you enter the data, save the file as type .CSV.
You can also create the .CSV file in a text editor by typing the data for each field, and separating the
entries with commas. If a field has no value, type a comma as a placeholder for the field. The first row
in this file should contain the names of the required fields. Save the file as type .CSV, and use UTF-8
encoding.
Required fields
The following fields are required, and they must occur in the order listed.
Table 4-5 Required fields for the e-mail address .CSV file
Field Description
name Alias name for the entry
address E-mail destination address. This field cannot be empty.
faxnumber Fax destination number
lastname User’s last name
firstname User’s first name
phonenumber User’s phone number
organization Name of an organization
unit Name of a unit
city name of a city
country/region name of a country/region
ENWW Configure device settings remotely 45