HP Digital Sender Module - Administrator's Guide

10 Chapter 1 - The HP Digital Sender Module
EN
E-mail distribution services
The HP Digital Sender Module can send MIME-compliant e-mail
messages to Internet addresses. It uses SMTP-MIME to deliver these
messages. SMTP is independent of the network operating system on
which your e-mail server is running.
E-mail addresses are selected at the MFP control panel. Users can
specify e-mail destinations by:
●
selecting e-mail addresses from the address book loaded at the
MFP.
●
typing e-mail addresses manually
The document that you scan at the HP Digital Sender becomes an
attachment to your e-mail message. The attachment can be sent as
one of the following file types:
●
Portable Document Format (.PDF)
●
Tagged Image File Format (.TIF)
●
Multipage Tagged Image File Format (.TIF)
Portable Document Format (.pdf) is the file format most often used for
the attachmentsand gives recipients the ability to both view and print
the e-mail attachment. You can obtain a free copy of the Adobe
®
Acrobat
®
Reader from the Adobe Systems, Incorporated Website
(http://www.adobe.com).
If the attachment contains several pages and is sent using the Tagged
Image File Format, the e-mail will have one attachment for each page.
This file format will generate single-page attachments and may be
used for scanning invoices for electronic archival, for example. Using
multiple pages allows the user to send multiple page images as one
file attachment.
Note Sending pages as photo quality and in either Tagged Image File Format
may result in attachments that cannot be read in some applications.
You can view .TIF files using the Windows Imaging application. This
application can be found under the Programs, Accessories menu.
If your SMTP size limit is exceeded, the e-mail will be distributed as
multiple e-mail attachments. This is based on the limit selected on the
SMTP server page in the HP Configuration Utility. See page 14
for
more information.